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Module 4 – CBAP®Requirements Management and Communication
Requirements Management and Communications
CBAP® is a registered certification mark owned by International Institute of Business Analysis.
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Topics to be covered are:
Managing the Solution Scope Requirements
Traceability
Input to Solution Scope Management
Managing Requirements Changes
Preparing the Requirements Package
Outside Vendor Requirements
Communicating Requirements
Approved Requirements Traceability
Structured Walkthrough
Agenda
Requirements Management and Communications
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Managing the Solution Scope Requirements
Defining the solutions for the business need
Defining the requirements
Ongoing solution scope management
Baselining
Sign-off procedures
Requirements Management and Communications
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Requirements decomposition: Once requirements are identified, they
are broken down into their components.
Tracing to need objectives: The logic behind how a need and
requirement are identified needs to be documented for analysis if
needed later in the analysis. This is called “tracing”.
Traceability
Requirements Management and Communications
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Requirements management plan
Stakeholder’s roles and responsibilities
Stakeholder solutions and transition requirements
Traceability management plan
Input to Solution Scope Management
Requirements Management and Communications
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Requirements management plan
Stakeholder’s roles and responsibilities
Stakeholder solutions and transition requirements
Traceability management plan
Communication plan
Solution scope management plan
Input to Solution Scope Management (contd.)
Requirements Management and Communications
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Reasons for change:
• Change in perceived value
• Change in technology
• Change in rules and regulations by regulatory bodies
• Lack of consensus
• Business need changes
• Lack of traceability
Configuration management
Produce traceability
Managing Requirement Changes
Requirements Management and Communications
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What is a requirements package?
Presentation format
Work products and deliverables
Requirements documentation
Prepare Requirements Package
Requirements Management and Communications
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RFI – is a request for information. Qualified vendors are contacted to
obtain their input on the solution and needs.
RFQ – is a request for a price quote. Once a group of vendors have
demonstrated their experience and capability through RFI solicitation,
RFQ’s are sent out for bidding the projects.
RFP – is a request for a formal proposal. Here, the outside vendor makes
a formal proposal to do the required work.
Outside Vendor Requirements
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Stakeholder’s role Needs a requirements package that
Domain SMEs and end usersUnderstand every requirement in the solution scope from an operational point of view.
Implementation SMEs Understand the requirements of the project for the design of the solution.
Project manager Focus on the deliverables of the milestones.
Regulators Information for legal, contractual, and governance standards.
Sponsors Presents high level explanation of requirements, the solution Scope, ROI, benefits, costs, and schedule.
Testers Targets the metrics or concepts that define success for the users of the solution.
Stakeholder Requirements Package
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Responsibility of Business Analyst
Communications plan
Communication formats
Communicating Requirements
Requirements Management and Communications
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BA communication planCurrent requirements listRequirements package
Communicaterequirements as per plan
Stakeholder input
Manage solution scopeand requirements
Problem tracking
Communications Plan
Requirements Management and Communications
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Manage solution scopeand requirements
Problem tracking
Traceability document
Requirements list
Approved Requirements Traceability
Requirements Management and Communications
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Solution scope and requirements
Assigned stakeholders
Solution design
Structured walkthrough test
Structured Walkthrough
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Summary
In this module we learned:
Managing the solution scope requirements is an on-going process.
Traceability is described as the process of documenting the development of requirements and solutions.
How inputs and updates are distributed throughout the project teams, stakeholders, SMEs, and sponsor.
How to manage the requirement changes. The management of outside vendors is applied by the use of RFP, RFQ, and RFI. Once changes have been made and validated, the requirements package is made to
formalize the requirements list and its impact on the solution scope. The requirements of the traceability document needs to be approved. The traceability document is brought up-to-date before the structured walk
through testing takes place.
Requirements Management and Communications
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Which of the following requirements is being described in the tasks and
techniques of the Requirements Analysis knowledge area?
a) Solution and stakeholder
b) Transition and stakeholder
c) Transition and solution
d) Business and stakeholder
Quiz – 1
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Answer: a. Solution and stakeholder.Explanation: Requirements analysis tools and techniques are used to develop the stakeholder and solution requirements. The Requirements Analysis knowledge area focuses on analyzing the stated requirements from the elicitation efforts and building the real stakeholder or solution requirements for the project.
Quiz – 1
Requirements Management and Communications
Which of the following requirements is being described in the tasks and techniques of the Requirements Analysis knowledge area?a) Solution and stakeholder b) Transition and stakeholder c) Transition and solution d) Business and stakeholder
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Which of the following requirements analysis tasks will ensure that
solution requirements align to the business requirements?
a) Verify requirements
b) Organize requirements
c) Validate requirements
d) Prioritize requirements
Quiz – 2
Requirements Management and Communications
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Answer: c. Validate requirements.Explanation: Validating requirements make sure that the requirements support the business requirements and the business objectives for the project. In order to be valid, the requirements should contribute directly or indirectly to the business case. Requirements validation is ongoing across the project life cycle; it helps in ensuring that each level of detail a user adds to his/her requirements aligns with the big picture.
Quiz – 2
Requirements Management and Communications
Which of the following requirements analysis tasks will ensure that solution requirements align to the business requirements? a) Verify requirements b) Organize requirements c) Validate requirementsd) Prioritize requirements
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Which of the following provides the business analyst with a view of the
reviewed and agreed-upon requirements at a particular point in time?
a) Sign-off
b) Baseline
c) Requirements package
d) Work product
Quiz – 3
Requirements Management and Communications
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Quiz – 3
Answer: b. Baseline. Explanation: A baseline is a view of the reviewed and agreed-upon requirements at a particular point in time. It acts as a snapshot of the status and state of a project deliverable at a particular point in time.
Requirements Management and Communications
Which of the following provides the business analyst with a view of the reviewed and agreed-upon requirements at a particular point in time?a) Sign-off b) Baseline c) Requirements package d) Work product
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Quiz – 4
Which of the following stakeholder roles focuses on the deliverables that
need to be a part of the project plan so they can be tracked as milestones?
a) Project manager
b) Sponsor
c) Regulator
d) Implementation SME
Requirements Management and Communications
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Quiz – 4
Answer: a. Project manager.Explanation: A project manager focuses on the deliverables that need to be part of the project plan so they can be tracked as milestones.
Requirements Management and Communications
Which of the following stakeholder roles focuses on the deliverables that need to be a part of the project plan so they can be tracked as milestones?a) Project managerb) Sponsorc) Regulator d) Implementation SME
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Quiz – 5
Which of the following requirement type is used for baselining?
a) Traced requirements
b) Approved requirements
c) Maintained and reusable requirements
d) Validate requirements
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Quiz – 5
Answer: b. Approved requirements.Explanation: The approved requirements are used for baselining.
Requirements Management and Communications
Which of the following requirement type is used for baselining?a) Traced requirementsb) Approved requirementsc) Maintained and reusable requirementsd) Validate requirements
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Thank You
Requirements Management and Communications