BUILDING THE BRIDGES OF GENERALISM:Partnering to Improve Health
CALL FOR: SCIENTIFIC ABSTRACTS
CLINICAL VIGNETTES
CLINICAL PRACTICE INNOVATIONS
INNOVATIONS IN MEDICAL EDUCATION
Submission Deadline:
www.sgim.org/meetings/annual-meeting
Network with over 1700 of your colleagues
Re-energize and advance your career
Accrue as many as 17.5 CME credit hours, adding to your continuing professional development
CME accreditation jointly sponsored by the University of Alabama School of Medicine and SGIM.
Submissions from medical students, residents and fellows are encouraged.
37th Annual MeetingApril 23-26, 2014 San Diego, California
Wednesday, January 8, 2014, 8:59 am Eastern Time
The theme of the 2014 SGIM annual meeting is Building the Bridges of Generalism: Partnering to Improve Health.
The meeting will celebrate the depth and diversity of the connections that inspire and empower generalist medicine. Our partnerships with patients and communities define the questions, methods, and outcomes that drive our research. With our colleagues and trainees across interprofessional disciplines, we innovate to achieve the core milestones of undergraduate, graduate, and continuing medical education. As advocates, we collaborate with other professional
organizations to promote national policies to improve patient care, strengthen education, and promote general internal medicine research. Most importantly, in our clinical work, our relationships with our care teams and our patients generate the innovations that improve healthcare delivery and enhance health. The 2014 meeting will be a venue to showcase and share innovations across these areas and deepen our relationships. We enthusiastically welcome submissions of interest to generalists in the broadest sense, particularly those highlighting the diverse partnerships of generalism.
Who Should Submit?Clinicians, educators, researchers, health policy
makers, division directors, fellows, and junior/
senior SGIM members are encouraged to submit.
Non-members are welcome to submit, but pay
higher registration fees to attend the meeting.
Students, residents and fellows are strongly
encouraged to take advantage of this unique
opportunity to publish their work.
How Do I Submit?All sessions must be submitted through the
ScholarOne abstract central online submission
management system. Instructions and the link to
the login page are available at
http://www.sgim.org/meetings/annual-meeting/
submit-your-work.
The direct URL for the ScholarOne login page is
www.SGIM2014.abstractcentral.com
How Do I Start?Start by asking each person you will be inviting to participate in the session you are submitting to create a ScholarOne SGIM personal profile. This will make submitting easier, as you will be able to “attach” them to your submission rather than typing their information into the system yourself. Some may already have a ScholarOne profile they use in another context; but existing profiles do not automatically connect to the SGIM submission system. Personal profiles require and capture each person’s required Disclosure of Dual Commitment information. When creating a profile they will be able to set their own user name and password.
DO NOT WAIT TO SUBMIT AT THE LAST MINUTE. Submitting may take a bit more time than you anticipate; we all know that unfamiliar technology can be particularly confounding. SGIM suggests you take the time to read the submission instructions before you login to submit.
NOTE: ScholarOne Technical Support is available 24-hours a day, Monday through Friday. Tech support is not available on Saturdays and Sundays.
PROOFREADING:You are responsible for entering accurate information into this submission. What you enter into this online submission will be seen by all as you entered it. Please check capitalization, spelling and use of complete names with degrees. We strongly encourage you to have your co-authors update or create a ScholarOne account that you can “attach” to your submission. This will avoid the use of nicknames or misspellings. DO NOT under any circumstances enter author names in the title field of your submission.
Examples of what we have seen and you should never do:
n Enter someone as Bill instead of William; Betsy instead of Elizabeth.
n Make sure you spell the word “University” correctly.
n Enter the name of an institution by abbreviation instead of its full name, such as:
n UCSF instead of University of California, San Francisco;
n RWJMS instead of Robert Wood Johnson Medical School;
n IUPUI instead of Indiana University-Purdue University Indianapolis
What Kind of Submission? There are four distinct TYPES; in the ScholarOne®
online submission system. These are called “ROLES”
SCIENTIFIC ABSTRACTS
Scientific abstracts report the results of original
research and must contain data (either quantitative
or qualitative) and report research results.
Scientific abstracts can address a broad range
of topics, including clinical epidemiology, health
services research, health policy, health economics,
social science, education, medical ethics, and
others.
CLINICAL VIGNETTES
Clinical vignettes are cases and scenarios that
have educational value for a wider audience, and
include those that:
n Provide insight into clinical practice, education,
or research in either outpatient or hospital
settings;
n Illustrate important clinical problems commonly
encountered by internists, such as diagnostic,
therapeutic, or management dilemmas, including
those complicated by factors such as low health
literacy or language barriers; and
n Describe clinical conditions that illustrate unique
or important teaching points.
Clinical vignettes should include a discussion of
relevant literature, as if submitting the vignette
for peer-reviewed publication, but they are not
meant for presentation of scientific or research
data. Students, residents and fellows are strongly
encouraged to submit clinical vignettes.
INNOVATIONS IN MEDICAL EDUCATION (IME)
IME submissions showcase innovative scholarly
activities in medical education that are currently
in progress or that have been completed. The
hallmark of an innovation is that the idea is
new and meets an important need in medical
education. Projects may be presented without
complete evaluation data. Projects for submission
include, among others, the development,
implementation, or evaluation of innovative
courses, curricula, assessments, simulations,
virtual patients, resources, Web-based tools, or
interdisciplinary collaborations. IME sessions are
designed to stimulate collaboration and creative
thinking among meeting attendees.
CLINICAL PRACTICE INNOVATIONS (CPI)
CPI submissions address improvements in the
delivery of healthcare in inpatient, outpatient,
or community-based settings. Topics include
quality improvement and patient safety initiatives,
implementation of innovative clinical programs—
e.g. medical home and chronic care delivery
models, applied informatics in healthcare, systems
engineering, translating research into practice,
methods to effect change in physician behavior,
and other innovative approaches to care delivery.
Unlike scientific abstracts, CPI submissions are not
required to have complete evaluation data, but
should include a discussion of proposed metrics—
this can include qualitative as well as quantitative
measures. Submissions with evaluation data, both
qualitative and/or quantitative, may receive higher
ratings. Submissions should include enough
information so that session attendees can evaluate
reproducibility and feasibility of the intervention at
their institution.
Prepare the Content to Be Entered into the
Online Submission Site
The Online Submission will require you to provide
the following information. Please allow ample time
to complete the submission process.
n Title of Submission
n Institutional Affiliations of Each Author
(as many as two per author)
n Submission Authors
The online system places no restriction on the
number of authors you may identify, but each
author must be assigned a role. The ScholarOne
site identifies a submitting author, who may or may
not serve as the presenting author. One (and only
one) author can be identified as the presenting
author. The presenting author need not be the first
author.
SUBMISSION CONTENT For Scientific Abstracts:BackgroundMethodsResultsConclusion
For Clinical Vignettes:Learning Objectives (1-2)Case InformationImplications/Discussion
For IME:Needs and ObjectivesSetting and ParticipantsDescriptionEvaluationDiscussion / Reflection/Lessons LearnedOnline Resource URL (optional)
For CPI:Statement of Problem/Question (one sentence)Objectives of Program/Intervention (≥3)Description of Program/InterventionMeasures of SuccessFindings to DateKey Lessons for Dissemination
SUBMISSION LENGTH
Excluding the title and author list, all submissions
are limited to a maximum character count of 3,500,
including spaces (approximately 500 words).
GRAPHICS
Scientific abstract submissions (only) may include
no more than two tables or figures (for a limit of
two graphics per submission). Graphics should be
compact and used only to display essential results,
where textual presentation would be less efficient.
Large tables and figures intended for use in an
oral or poster presentation are not appropriate for
abstract submissions.
Formatting your graphics for uploading into
submission site:
Maximum size: 3x3 inches
.tiff format
300 dpi halftone
600 dpi with text
600 dpi combine halftone and text
(embedded text)
1200 dpi bitmap (pure text and lines - b/w)
eps format
300/600/1200 dpi objects: combine embedded
images and vector
IMPORTANT REMINDER: Each graphic will count
against the overall character count, proportionate
to the size of the graphic. The larger the graphic,
the fewer words can be included. There is a
character counter in the top right hand corner of
the submission page screen.
Submission CategoriesScientific Abstract and Clinical Vignette and
Innovations in Medical Education submissions
require submitting authors to identify a primary
submission category. Secondary categories
are optional. If you select a secondary category,
choose one only and do not duplicate your
primary category.
Scientific abstract primary categories determine
which review group reads and scores submissions.
If accepted, the primary category impacts the
scheduling of your submission. Note that the
program committee reserves the right to use
a secondary category selection in scheduling
accepted submissions.
Examples: if your primary category is women’s
health, do not select women’s health as your
secondary category. If your primary category is
Preventive Medicine and your secondary category
is women’s health, it may be scheduled in a
women’s health area of a poster session.
SCIENTIFIC ABSTRACT
PRIMARY SUBMISSION CATEGORIES
Aging/Geriatrics/End-of-Life
Clinical Decision Making and Economic Analyses
Global Health/Preparedness
Health Disparities/Vulnerable Populations
Health Policy/Advocacy/Social Justice
Hospital-Based Medicine
Medical Humanities & Ethics
Mental Health/Substance Abuse
Preventative Medicine
Quality of Care/Patient Safety
Women’s Health
Qualitative Research
Clinical Epidemiology/Healthcare
Effectiveness Research
Medical Education Scholarship
and Professional Development
Organization of Care and
Chronic Disease Management
Definitions are online at
http://tinyurl.com/sgimamcatdef
Abstract Secondary Categories:
(optional, but if selected, you may only identify one
and must not duplicate a primary category)
Cancer Research
Ethics
Geriatrics
Health Literacy
Implementation Science
Mobile Health/Health Technology
Women’s Health
VA-based Research
Scientific Abstract Submissions:
Additional Information
Joint Oral Abstract Presentation Sessions
Submitting authors have the option of identifying
if their research is appropriate for one of two joint
abstract sessions. If the submission is accepted
for oral presentation, it will be considered for
scheduling in one of these joint oral abstract
presentation sessions. Information as to what
submissions are appropriate for each of these joint
sessions can be found on the SGIM website.
• American Academy on Communication in
Healthcare (AACH)
• Society of Medical Decision Making (SMDM)
CLINICAL VIGNETTE
PRIMARY SUBMISSION CATEGORIES
Cardiovascular Disease
Endocrinology and Metabolism
Gastroenterology and Hepatology
Hematology/Oncology
Immunology/Rheumatology
Infectious Diseases
Medication-related Complications
Mental Health/Substance Abuse/Chronic Pain
Nephrology
Neurology
Pulmonary and Critical Care Medicine
Other: (≤ 30 characters, including spaces)
Vignette Secondary Categories:
(optional, but if selected, you may only identify one
and must not duplicate a primary category)
Cancer Research
Errors in Clinical Reasoning
Ethics
Geriatrics
HIV
Patient Safety
Women’s Health
Clinical Vignette Submissions: Additional
Information
JGIM Web Publication of Clinical Vignettes
Accepted vignette submissions may also be
considered for publication in JGIM print, JGIM
Web, or SGIM Forum in a competitive selection
process. If selected for consideration, the relevant
editorial team will contact you. Submitting authors
should be prepared to indicate if they would want
their vignettes considered for publication in one
of these publications should it be accepted for
presentation at the annual meeting.
IME SUBMISSION CATEGORIES
IME submissions must identify at least one
submission category and no more than two
submission categories.
Continuing education (CME)
Curriculum development
Learner assessment
Medical student education (UGME)
Patient safety
Postgraduate education (GME)
Professionalism
Program administration
Program evaluation
Quality improvement
Simulation-based education
Teaching pedagogy/learning theory
Teams
Web-based education
MEETING SCHEDULE/SCHEDULING
RESTRICTIONS
Scheduling of all annual meeting presentations
is at the discretion of the Program Committee.
The online submission process includes a step
that allows you to identify scheduling restrictions.
Submitting authors should use this step to identify
the days and times of all SGIM Annual Meeting
workshop(s) or interest group(s) in which you
are serving as faculty OR if religious observance
precludes presenting on a certain day. If your
submission is accepted, you will need to inform
SGIM if you cannot present the session within one
week of the acceptance email being sent.
PRESENTATION FORMAT
You will be asked to identify if you have a
presentation preference. SGIM schedules accepted
submissions based on the results of the peer
review process. The most highly rated submissions
are scheduled for an oral presentation followed
by those rated highly enough for presentation as
posters. If you stipulate “oral presentation only” and
your submission is only ranked highly enough for
a poster presentation, you will receive a rejection
notification. Similarly, one year the most highly
rated submission was flagged for “poster only”
when it would have been presented in the opening
plenary session. We recommend stipulating “no
preference”, as it will increase the likelihood of your
submission being accepted. Submissions funded
through direct commercial support should select
“poster only” as their choice, as poster sessions do
not offer CME credit hours.
Submission Fee ScheduleSubmission fees are NOT refundable
December 19, 2013 - 8:59 AM Eastern Time:
Early Submission Fee Period Ends
Submission Site closed December 19, 2013
between 9:00 am – 12:00 noon Eastern Time
December 19, 2013 at 12:01 PM Eastern Time:
Late Submission Fee goes into effect
Abstract, IME, IPM, CPI Submission Fees
(no increase since 2004)
$75 US through December 19, 2013
$85 US December 19, 2013 – January 8, 2014
Clinical Vignette Submission Fees
$50 US through December 19, 2013
$60 US December 15 – January 9, 2014
Acceptable forms of payment include:
• Credit card or check (NO PURCHASE ORDERS)
• Credit Card (MasterCard/VISA) Payment Preferred
• Personal and Institutional checks will be accepted
Sending in a check?
Identify the ScholarOne Control Identification
Number(s) in the memo field of the check.
Annual Meeting Presentation Awards
Scientific Abstract Awards Eligibility
Three Mack Lipkin, Sr. Associate Member
Awards will be given to the Associate Members
whose abstracts are judged highest. Eligible
candidates must be an SGIM Associate Member
(Student, Resident, or Fellow), must be first author
of an abstract submitted for the Annual National
Meeting, and must have had a major role in the
work being submitted. Eligibility for these awards
is required during the online submission process.
Oral presentation must be made by the eligible
candidate. Substitute presenters are allowed, but
award eligibility is forfeited in such cases.
Three Milton W. Hamolsky Awards will be given
to Junior Faculty whose abstracts are judged to be
the most outstanding among those submitted by
Junior Faculty members of SGIM. Candidates ( junior
faculty in their first 2 years of a faculty appointment)
are required to identify their eligibility during
the online submission process and provide the
additional information required. Oral presentation
must be made by the eligible candidate. Substitute
presenters are allowed, but award eligibility is
forfeited in such cases.
Quality and Patient Safety Associate Member
Abstract Award
Awards will be given to the SGIM Associate
Members whose abstract submitted under the
Quality and Patient Safety submission categories
are judged highest in peer review. All Quality and
Patient Safety abstract submissions accepted for
oral presentation are eligible for consideration.
Clinical Vignette Award
One award will be presented in 2014. Finalists
will be scheduled in a special oral presentation
session on Thursday, April 28. All clinical vignette
submissions accepted for presentation are eligible.
Clinical Practice Award
From workshops to clinical vignettes and clinical
practice innovations —these awards recognize
outstanding clinical work presented at the annual
meeting.
Important DatesNovember 18, 2013:
Online Submission Opens (target date)
January 8, 2014 at 8:59 AM Eastern Time:
Submission Deadline
February 21, 2014:
Acceptance Notifications Emailed (target date)
Submission QuestionsEmail: [email protected]
202-887-5150 or 800-822-3060
Annual Meeting Website:
http://www.sgim.org/meetings/annual-meeting
Continuing Medical Education
This activity is being planned and will be
implemented in accordance with the Essential
Areas and Policies of the Accreditation Council
for Continuing Medical Education (ACCME)
through the joint sponsorship of the University of
Alabama School of Medicine (UASOM), and the
Society for General Internal Medicine (SGIM). The
UASOM is accredited by the ACCME to provide
continuing medical education. Physicians should
only claim credit commensurate with the extent of
their participation in the activity. The University of
Alabama at Birmingham is an equal opportunity/
affirmative action institution.
Who Should Attend?
This meeting is designed to serve the needs
of general internists and other primary care
and specialty physicians interested in medical
education, health care delivery and policy, and
clinical general medicine.
CME Credit Designation
The UASOM designates AMA PRA Category 1
credits™ as follows:
Annual Meeting: up to 17.5 hours
CME credit hours are not provided for poster
sessions or interest group meetings. Physicians
must complete an online CME application,
identifying the specific sessions that they actually
attended. All CME applications must be completed
within 12 months of the last day of the annual
meeting.
Please Note: Physicians may not apply for, nor
claim, AMA PRA Category 1 credit(s)™ for sessions
in which they present; they may claim AMA PRA
Category 2 credit(s) for preparation time.
Annual Meeting Purpose
This meeting is intended to develop the
professional skills of academic general internists
and others interested in medical education, health
care delivery and policy, and clinical general
medicine. A variety of learning modalities,
including lectures, workshops, and author
presentations, offers attendees the opportunity to
develop a personalized educational experience.
Research findings, interesting clinical cases, and
skill-building opportunities addressing issues
important to academic general medicine will be
presented.
Disclosure of Dual Commitments Policy
SGIM requires all presenting faculty to comply
with the SGIM Policy on Dual Commitments. Every
presenter must complete a ScholarOne personal
profile before they can be identified as a workshop
or precourse presenter. This personal profile is
where information regarding any and all external
funding is identified. SGIM will contact each
presenter disclosing commercial external funding
in order to resolve all conflicts of interest. CME
credit will be withheld from sessions presented
by those whose conflicts of interest cannot be
resolved. Disclosure information is provided
by SGIM to attendees in all print and electronic
meeting materials. Speakers with commercial
funds supporting their precourse or workshop
are required to disclose that relationship at the
beginning of their session.
Annual Meeting PoliciesPRESENTER REGISTRATION POLICY
Have you noticed????? The SGIM annual meeting
is put on without commercial funding. No exhibits,
no pharmaceutical support, no satellite symposia,
not even a tote bag with a corporate logo on it.
This is in keeping with the expressed wishes of our
membership.
How do we do it? By having everyone - both
those presenting and those not presenting at the
meeting - register and pay to attend at the fees set
by the SGIM Council. All presenters are required to
register and pay the appropriate annual meeting
registration fee. This means there is no one-day
presenter registration fee. The SGIM Council
eliminated a one-day presenter registration
fee in 2011. Presenters are required to pay the
registration fee.
PUBLICATION POLICIES AND PROCEDURES:
The Journal of General Internal Medicine (JGIM)
is an official publication of SGIM. SGIM expects to
publish all Scientific Abstracts, Clinical Vignettes,
Innovations in Medical Education and Clinical
Practice Innovations submissions accepted
for presentation at the Annual Meeting in an
electronic supplement to JGIM. SGIM reserves
the right to exclude any abstract deemed
inappropriate for publication.
ELIGIBILITY POLICY:
No paper may be presented at the SGIM National
Meeting if it has been published or accepted for
publication either in article or abstract form prior
to the abstract submission deadline. Papers under
review at the time of the submission deadline but
not yet accepted for publication, even if appearing
before the meeting, are eligible for presentation.
No abstract may be submitted more than once
to the national SGIM meeting, either in different
years or as more than one abstract in the same
year. This does not preclude submitting to both the
regional and national SGIM meetings or submitting
separate abstracts featuring different analyses
or other significantly different aspects of a single
dataset, merely the submission of essentially the
same abstract more than once to the national
meeting. Authors are not required to be SGIM
members.
PRESS POLICY:
Oral and poster presentation sessions are open to
the press.
Program CommitteeNeda Ratanawongsa, MD, MPH, ChairGeraldine E. Menard, MD, Co-Chair
ABIM SEP Session Coordinator
Eric H. Green, MD
Clinical Practice Innovations
Muriel Jean-Jacques, MD, Chair
David C. Dugdale, MD, Co-Chair
Clinical Updates
Charlene Mitchell, MD, Chair
Alexander Y. Walley, MD, Co-Chair
Clinical Vignettes
Abby L. Spencer, MD, Chair
Erin D. Snyder, MD, Co-Chair
Evaluations
Irene Alexandraki, MD, MPH, Chair
Carlos Palacio, MD, MPH, Co-Chair
Innovations in Medical Education
Chayan Chakraborti, MD, Co-Chair
Rita S. Lee, MD, Co-Chair
Mentoring Program
Robert L. Trowbridge, MD, Chair
Maya Vijayaraghavan, MD, Co-Chair
Scheduling
Jeffrey L. Jackson, MD, MPH, Presentation
Scheduling
Ellen F. Yee, MD, MPH, Interest Group Scheduling
Scientific Abstracts
Michael Steinman, MD, Chair
Julie R. Rosenbaum, MD, Co-Chair
Special Programming
Crystal Wiley Cené, MD, MPH, Chair
Alisa Peet, MD, Co-Chair
Special Symposia
Scott V. Joy, MD, Chair
Lori Orlando, MD, MHS, Co-Chair
Students, Residents, Fellows Programming
Cristina M. Gonzalez, MD, MEd, Chair
Christopher J. Moreland, MD, MPH, Co-Chair
VA Programming
Kristina M. Cordasco, MD, MPH, MSHS
Workshops
Margaret C. Lo, MD, Chair
Mark L. Wieland, MD, MPH, Co-Chair
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