Subject: Reminder: Axess Timecard Approval Requirements

Dear Managers and Supervisors,

As a manager/supervisor, you are required to review and approve timecards for your direct reports each pay period. The deadline for approving timecards is generally the business day following the close of each pay period, although some business units may set an earlier deadline to facilitate the approval process. Visit Axess and click Review and Approve Timecards to access timecards for your group. Please see the Roles & Responsibilities section below for additional information on your role as approver.

If you have any questions or require assistance, please submit a Support Request to Axess Timecard Support and it will be addressed as quickly as possible.

ROLES & RESPONSIBILITIES

Employees must approve their timecard each pay period. Additionally:

Exempt staff must keep an accurate record of leave hours taken.

Non-exempt staff must keep an accurate record of their daily work hours, including actual start and stop times and meal breaks. They must also record leave hours taken.

Hourly-paid contingent and student workers must keep an accurate record of their daily work hours, including actual start and stop times and meal breaks. They must also record leave hours taken.

Managers/Supervisors must review and approve the timecard for each direct report each pay period for accuracy and completeness.

Time and Leave Administrators (TLAs) review timecards for their department for accuracy, completeness and adherence to University policy. TLAs generally perform advanced timecard functions such as setting employee schedules and making corrections for previous time periods.

ACCESS TO REVIEW AND APPROVE TIMECARDS

Managers/supervisors are able to view timecards for their direct reports. A manager/supervisor is linked to an employee’s record by an entry in the ‘Reports To’ or ‘STF Reports To’ field in PeopleSoft. To update manager/supervisor information, please contact your local human resources/department administrator.

Time and Leave Administrators (TLAs) are able to view timecards for all employees in a department or group of departments. This access is granted in Authority Manager and uses the University Organizational Code Hierarchy for the list of departments. Please contact your local human resources/department administrator to request updates to your access.

AUTHORITY DELEGATION

During absences, you may delegate your timecard approval authority to another cognizant manager/supervisor. Delegation instructions are available from Fingate.

Updated January 8, 2019