Authority control examples according to
FRAD, (Functional Requirements for Authority Records), RDA (Resource Description and Access),and MARC21
• Helsinki• Eeva Murtomaa• National Library of Finland
FRAD, Functional Requirements for Authority Data
• a conceptual model• an extension and expansion of the FRBR model
• The Working Group on functional Requirements and Numbering of Authority Records (FRANAR)
• - was established in April 1999
• Published for IFLA by K.G. Saur, 2009• IFLA Series on Bibliographic Control, vol. 34• ISBN 978-3-598-24282-3
• Available later on IFLANET2
Scope:
1)to define functional requirements of authority records
2) to study the feasibility of an International Standard Authority Data Number, ISADN
3) to serve as the official IFLA liaison to and work with other interested groups concerning authority files
An authority file is used
-to provide an analytical framework for the analysis of functional requirements
-for relating the data that are recorded in authority records to the needs of the users
- for the international sharing and use of authority data both within the library sector and beyond
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Person
Family
Corporate body
work
expression
manifestation
item
concept
object
event
place
rules
agency
name
identifier
Appellation
Known by
assigned
basis for
govrned by
applied bycreated/modified by
Associated with / responsible for
bibliographic entities
Persons, families and corporate bodies are treated as entities for getting much more flexibility in the controlled naming and for for eliminating redundancies because the names for these entities can be controlled in an authority record and linked to other authority records or to bibliographic records or holding records as needed
controlledaccess point
Who are the users
Authority record creators
Reference librarians
Library users
and what are the user tasks
Find
Identify
Contextualize
Justify
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search: Astrid Lindgren
Astrid Lindgren
Astrid Lindgren
entity
relationship
FRAD = entity relationship model
the first step is to identify the entities, that are of interest to the users
to identify the relationships between those entities
to identify the attributes of each entity
entity name
Astrid Lindgren
Helen Lucas (Fonds)
The Christmas Birthday Story production records (Series)
The Christmas Birthday Story (Item)
Earlier: “provenance”” “the organization or individual that created, accumulated and/or maintained and used documents in the conduct of personal or corporate activity”
Now: “the relationships between records and the organizations or individuals that created, accumulated and/or maintained them in the conduct of personal or corporate activity”
relationship
In: JAO, Journal of archival organization
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Lindgren, Astrida, 1907-2002 Lindgr¯ene, Astrida,|1907-2002
Lindgrenová, Astrid, 1907-2002
Lindgrena, Astrida, 1907-2002
Lindgrene, Astrida, 1907-2002
Lindjrin, Astrid, 1907-2002
Lindgrin, Astrid, 1907-2002
Lingran, Ästrid, 1907-2002
Lindgirin, Astrid, 1907-2002
Lindgran, Astrid, 1907-2002
Lindjrin, Astrid, 1907-2002
Lindgrin, Astrid, 1907-2002
Rindoguren, Asutoriddo, 1907-2002
Lingelun, Asitelide, 1907-2002
Rinduguren, Asut'uridu
NAME AUTHORITY FILE
Lindgren, Astrid
attributes:14.11.190728.1-2002authorfemaleVimmerbyStockholmSwedenSwedishChildren’s literatureRight Livelihod Award 1994H.C.Andersen Award
•relationships between an entity and specific instances of the ”name” by which that entity is known
an authority record is defined as the aggregate of information about an instance of an entity whose name is used as a controlled access point for bibliographic citations or records in a library catalogue or bibliographic file
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Relationshipse.g.earlier nameEricsson, Astridvariant nameEricsson, Anna
later nameLindgren, Astridvariant names and alternative linguistic forms Lindgren, Astrid (Anna Emilia)Lin'gedeng, Aosirui Lin'gelun, AsitelideLimdgren, AstridRindŭgŭren, Asŭt'ŭridŭ
Lindgren, Astrid, 1907-2002 Authority record: authorized form of name for the entity as the preferred form
variant forms of name and related names also usedas controlled acces points
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sequential relationship
•
• Split
• BodyBody A
Body A1
Body A2
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Body A
Body B
MergedBody
Kandinsky, Vassily (1866-1944)
• Kandinskii, Vasilii Vasilevich
• Kandinskij, Vasilij• Kang-ting-ssu-chi,
Wahsili• Kandinsky, Wassily
Wassiljewitsch• Kandinsky, Vasili
Vasilevich• Etc.
• Roles:• artist (preferred)
• painter
• author
• draftsman
• engraver (printmaker)• theorist• teacher
•
• Nationalities:• Russian (preferred)• French• German
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Gender: male
Born: Moscov Died: Neuilly-sur-Seine
Kandinsky, Vassily (Russian painter, 1866-1944)• Relationships:
• Person to institution
• member of ....
• president of…
• New Artists Association of Munich
• (International artists' organization, active ca. 1909-1912 )
• professor at ....
• Bauhaus
• (German art school, 1919-1933)
• Events: active:
• Germany
• France
• Moscow
• Biographies:
• Russian painter, 1866-1944)(Russian artist, 1866-1944)
• etc.
• Sources and Contributors: • Canadian Centre for Architecture database• etc.
• Subject:• Bibliography of the History of Art (BHA)• [online], 1990-• Etc.
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Person to person
teacher of .... Ardon Mordecai(Israeli painter, 1896-1992) Braiq, Paul(French painter and engraver, 1906-1972) Feininger, T.Lux(American photographer, born 1910, active in Germany and the United States) …
etc.
cousin of .... Cimiakin, An’ja (1892-1911)spouse of Cimiakin, An’ja (1892-1911)
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000.01856cz a2200385n 450 001 3286633005 20081212071809.0008 800418|n acannaabn |b aaa010_ |a n79059310 035_ |a(OCoLC)oca00292352040_ |aDLC|b eng100.1_ |a Kandinsky, Wassily, |d 1866-1944400.1 _ |a Kandinskii, Vasilii Vasilʹevich, |d 1866-1944400.1 _ |a Kʻang-ting-ssu-chi, Wa-hsi-li, |d 1866-1944…670__ |a Author’s The art of spiritual harmony ... 1914.670__ |a His Kandinsky in Paris, 1934-1944, 1985: |b CIP galley (Vasily Kandinsky)… 046 Special coded dates -|f1866|f1944 370 Associated place__ |a Kandinsky, Wassily |a Moscov |b Neuilly-sur-Seine[born in Moscov; died in Neuilly-sur-Seine]373 Activities__ |a New Artists Association of Munich |s1909|t1912$6 - linkage (NR) …to link field data to specific institutions, to other records, or to other fields374 _|a professor at Bauhaus (German art school) |s1919 |t1933 375 gender _|a male
Field 370 associated place
100 1 $aKandinsky, Wassily, $d 1866-1944
370 $a Moscow $b Neuilly-sur-Seine
370 $e Munich $s 1896$t 1913
370 $e Russia $s 1914 $t1920
370 $e Germany $s 1921
370 $e France (citizen 1939)
• $u - Uniform Resource Identifier Uniform Resource Identifier (URI), for example a URL or URN, which provides electronic access data in a standard syntax. This data can be used for automated access to an electronic item using one of the Internet protocols.
• In field 370, subfield $u is used to record the location of the source of information about a place recorded in the field that is accessible electronically.
Field 046
110.2 # $a New Artists Association of Munich
410.2 #$a Neue Künstlervereinigung München
046 $s1909 $t1912 New artists' organization,was active ca. 1909-1912
$s Start period
$t End period
$u link to a source of information
Relational/object-oriented database structureaccording to Tom Delsey
1.Manifestation record 245 $a Voyage au Cap-Nord, par la Suede, la Finlande et la Laponie740 $a Voyage en Suede par J. Acerbi I / II / III740 $a Voyage au Cap-Nord (Lapponica)245 $c par Joseph Acerbi260 $a Paris260 $b Levrault, Schoell et Comp260 $c 1804300 $a 3 nid. (1: XLIV, 320 ; 2: xiv, 429 ; 3: vi, 382 s.)
2.Work record 100 $t Travels through Sweden, Finland, and Lapland to the North Cape in the years 1798 and 1799500 $a text100 $0 Acerbi, Giuseppe $e creatorISTC xxx-xxxx-xxxxxxxx-x
3. Expression record240 $l French…700 $0 Lavallee, Joseph $e translator
4. Authority record (Person)100 $a Acerbi, Giuseppe400 $a Acerbi, G.100 $d 1773-1846
Authority record(Person)100 $a Lavallee, Joseph374 $a translator
Item record561 $a Reenpää Collection562 $a Numbered 56/150
(Lapponica)
Work embodied
Expression empodied Expression of work
100 $a a Acerbi, Giuseppe, $d 1773-1846. $t Travels through Sweden, Finland, and Lapland to the North Cape in the years 1798 and 1799 $l Dutch
100 $a a Acerbi, Giuseppe, $d 1773-1846. $t Travels through Sweden, Finland, and Lapland to the North Cape in the years 1798 and 1799 $l French
100 $a a Acerbi, Giuseppe, $d 1773-1846. $t Travels through Sweden, Finland, and Lapland to the North Cape in the years 1798 and 1799 $l Italian100 $a a Acerbi, Giuseppe, $d 1773-1846.
$t Travels through Sweden, Finland, and Lapland to the North Cape in the years 1798 and 1799 $l Swedish
…
Expression level name-title authority records
Relational / object-oriented database structure245 $ Travels through Sweden, Finland, and Lapland to the North Cape in the years 1798 and 1799 740 $a Voyage en Suede par J. Acerbi740 $a Voyage au Cap-Nord (Lapponica) 245 $c par Joseph Acerbi ; traduction d’apres l’original anglais, revue sous les yeux de l’auteur, par Joseph Lavallee.260 $a Paris 260 $b Levrault, Schoell et Comp., 260 $c 1804300 $a 3 nid. (1: XLIV, 320 ; 2: xiv, 429 ; 3: vi, 382 s.) ; $c 8:o…
100 $t a Travels through Sweden, Finland, and Lapland to the North Cape in the years 1798 and 1799 …100 $a Acerbi, Giuseppe$e creator
Relationship information530 $0 General and miscellaneous remarks concerning Lapland
240 $l French…700 $0 Lavallee, Joseph $e translator
EXPRESSION RECORD
130 $a Generl and miscellaneous remarks concerning Lapland / by Knud Leem …500 $i based on (work) $a Acerbi, Giuseppe, $d 173-1846 $t Travels through Sweden, Finland, and Lapland to the North Cape in the years 1798 and 1799
WORK RECORD
100 $a Acerbi, Giuseppe 400 $a Acerbi, G.100 $d 1773-1846…
REGISTRATION RECORD(PERSON)
100 $a Lavallee, Joseph 400 $a Bois-Robert, Joseph L. de100 $c translator…
REGISTRATION RECORD(PERSON)
work embodied
expression embodied
expression of work
561 $a Reenpää Collection562 $a Numbered 56/150 (Lapponica)…
ITEM RECORD
exemplar of manifestation
WORK RECORD
100 $a Leem, Knud 400 $a Lemius, Canutus…100 $d 1697-1774
REGISTRATION RECORD(PERSON
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RDA is based on the FRBR and FRAD Models
RDA provides instructions for recording attributes of persons, families, corporate bodies and places.
RDA defines vocabularies for expressing relationships between persons, families and corporate bodies and between these entities and FRBR Group 1 entities.
RDA
http://www.rda-jsc.org
http://www.rda-jsc.org/rda.html
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http://www.isni.org/ International standard name IdentifierDraft ISO Standard (ISO 27729)Libraries, rights management, book trade, publishers, media content industries
VIAF: The Virtual International Authority File http://viaf.org/
EAC-CPF: Encoded Archival Context – Corporate Bodies, Persons, and FamiliesCommunication standard for exchange of authority recordsISAAR (CPF) Draft Standard http://eac.staatsbibliothek-berlin.de
FO:AF Friend of a Friend Social networking metadataGranularity of parts of a name http://xmlns.com/foaf/spec/
Encoded Archival Context - Corporate Bodies, Persons, and Families" (EAC-CPF) to emphasize its important role in archival description and its relationship with the Encoded Archival Description standard http://eac.staatsbibliothek-berlin.de/
Names Funded by JISC Repositories and preservation programmeLed by MIMAS British Library is a partner
National Names Service Phase 1 – prototypeData model based on FRADMappings from MARC 21; ISAAR CPF; SWAP; NLM DTD
Phase 2 – Develop national names service Author submission Institutional Repositories UKPMC Intute
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JISC Names Projecthttp://names.mimas.ac.uk/documents/ISAAR-CPF_mapping.pdfElement Definition Additional information FRAD FRAD Entity Attribute/relationship CommentAdditional instructions
RDA to FRAD mapping
http://www.rda-jsc.org/docs/5rda-rdafradmappingrev2.pdf
ISAAR(CPF)2The final version of ISAAR(CPF)2 will be available on the home page of ICA/CDS— http://www.hmc.gov.uk/icacds/eng/standards.htm | http://www.ica.org/biblio.php?pbodycode=CDS&ppubtype=pub&plangue=eng..
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Relationships between Names and Persons, Families, Corporate bodies, and Works
• Entity Type Sample Relationship Types
• Person Name• Name Name• real name relationship• pseudonym relationship• secular name relationship• name in religion relationship• official name relationship• earlier name relationship• later name relationship• alternative linguistic form relationship• other variant name relationships• Family Name• alternative linguistic form relationship
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Relationships between Names and Persons, Families, Corporate bodies, and Works
• Corporate Body Name• expanded name relationship• acronym / initials / abbreviations relationship• pseudonym relationship• alternative linguistic form relationship• other variant name relationships• Work Name• alternative linguistic form relationship• conventional name relationship• other variant name relationships
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Relationships between controlled access points
• Entity Type Relationship Type• Access Point Access Point • Parallel language relationship• Alternate script relationship• Different rules relationship• Name/corresponding subject term
or • Classification number relationship
Name/identifier relationshipRelationships in this category may be made explicit by means of linking devices such as linking fields and control subfields
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MARC21
100 1#$aCoughlan, Dan 500 1 ##$wr$i alternate identity$a Blair, Eric
User display example: Blair, Eric See also his real identity: Coughlan, Dan Reciprocal of previous example: 100 1#$a Blair, Eric 500 ##$wr $i real identity $a Coughlan, Dan
User display example: Coughlan, Dan See also his alternate identity Blair, Eric
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Relationships between persons and corporate bodies
Associated Artists (1881-1883)(American design group, NYC)
Related people
Tiffany, Louis ComfortAmerican painter, designer, patron, 1848-1933
Colman, Samuel
De Forest, Lockwood American painter, designer, 1850-1932
… etc.
founder
member
member
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MARC21
110 2 $a Associated Artists (1881-1883)(American design group, NYC)
500 $wr $i founder $a Tiffany, Louis Comfort $d 1848-1933
User display example:
Tiffany, Louis ComfortSee also founded organization: Associated Artists
Associated ArtistsSee also founder: Tiffany, Louis Comfort,1848-1933
Members are given in the same way
• 110 2#$aLoblaw Companies Limited • 510 2#$wt$aGeorge Weston Limited
• Cross reference display example: Loblaw Companies Limited • search also under the immediate parent body: • George Weston Limited
• t - Immediate parent body • Heading in the 5XX field is the name of a parent body of the entity in
the 1XX field. Code t is applicable only to corporate bodies. It may be used for archival material where there is a need to identify fully the hierarchical structure of a corporate entity.
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• But
In certain instances, the model treats an association between one entity and another simply as an attribute of the first entity.
For example the place of the birth is treated simply as an attribute of person
However, it is possible to develop the model further to create a relationship ”born in” as a relationship between the two entities person and place.
FRAD relationships are also to be seen in RDA
• Recording Relationships• Section 5 -Recording primary relationships• Section 6 -Recording relationships to persons, families, and
corporate bodies associated with a resource• Section 7 -Recording subject relationships• Section 8 -Recording relationships between works, expressions,
manifestations and items• Section 9 -Recording relationships between persons, families, and
corporate bodies• Section 10 -Recording relationships between concepts, objects,
events, and places• Supplementary Guidelines and Instructions
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