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Implementation Plan for Linear Assets
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• ODOT is responsible for managing billions of dollars in non-linear and linear assets
• Much of our infrastructure is reaching the end of its effective life-cycle
• We have limited resources and many competing needs
Background
So… what is the strategic approach for managing ODOT assets…
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a Systematic, Strategic & Complete
Approach for Maintaining, Upgrading & Operating ODOT’s transportation assets
… Asset Management
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Construction
Operations
Maintenance
Planning
BridgePavementCulvertsIlluminationSignalsITSSigning
RailFleetBarriersFacilitiesRetaining WallsTide GatesRight of Way
Asset Life Cycle
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AASHTO Perspective “Asset Management is a standard for State DOTs and others for
making investment decisions and managing the nation’s transportation system. Asset Management should be applied/considered as part of the decision making process at all levels of an organization.”
FHWA Perspective “Asset management is a business process and a decision-
making framework that covers an extended time horizon, draws from economics as well as engineering, and considers a broad range of assets. The asset management approach incorporates the economic assessment of trade-offs among alternative investment options and uses this information to help make cost-effective investment decisions.”
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• Broad-based looking at the system as a
whole
• Objective
• Made using cross-asset trade-off analyses
• Based on life-cycle costs of assets
• Pro-active
Using Asset Management, Funding Allocation Decisions Will Be:
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ODOT ASSET MANAGEMENT VISION
ODOT’s assets are managed strategically by utilizing integrated and systematic data collection, storage, analysis and reporting standards on a broad range of transportation system assets, optimizing funding and life cycle decisions for operations, maintenance and construction business functions.
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• to put in place the plans, people, processes and products that enable ODOT to implement accepted Asset Management practices in a timely and cost-effective manner; and
• to continually monitor and improve Asset Management implementation over time.
Recognizing that Asset Management is a process or methodology that ODOT can use to cost-effectively deliver an efficient, effective, reliable and safe transportation service, the mission of ODOT Asset Management is:
We do this so that benefits to ODOT in the areas of accountability, communication, risk management and financial efficiency can be realized.
ODOT ASSET MANAGEMENT MISSION
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ODOT’s Asset Management Implementation will:
• Use National and International Best Practices
• Build on Existing ODOT Management System Work
• Incorporate Lessons Learned in Region 2 Pilot Project
• Include a High-level Assessment of all ODOT Assets
• Be a Staged Approach Drilling in on a Prioritized List of Assets
• Incorporate Asset Management Principles and Practices Into ODOT Daily Work Function
• Propose a 3 Year Implementation Timeline with Dedicated Resources
IMPLEMENTATION PRINCIPLES
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Full Time Dedicated Resources/Skill Sets Needed• Program Manager• Operation and Policy Analysts• Business Process Analyst• Data Analyst
Resource Assumptions
Appropriate Business Line staff, including IS resources, committed to working as needed on Asset Management items
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• Goals – Define priority areas
• Objectives – Provide quantifiable targets to achieve goals
• Strategies – Identify specific tactics to reach objective
• Action Items – Describe specific steps to complete strategy
IMPLEMENTATION PLAN
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KEY AREAS FOR IMPLEMENTATION• Data Collection
– Trusted, consistent & accurate data is key
• Data Storage– Need reliable and complete system
• Analysis Software– Must be able to integrate data and perform cross-asset
analysis
• Reporting Software– Must be automated, flexible & easy to use
• Decision Making Process– Funding allocation decisions that are broad-based across
asset categories using life-cycle approach
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Asset Management Overview
Decision Support(STIP, Project Delivery, Construction, Operations, Maintenance, OTP, Mode Plans, Refinement Plans,
TSP’s, HD/TDD Business Plan, etc.)
Asset Management Analysis & Reporting Systems(TransViewer, TransGIS, Reports, Maps, GIS, etc. - Online, Paper)
BMS
Bridge Management
System
PONTIS
ITIS
Data Collection SystemsContract Plans/Boundary Changes/Agreements/Field Inventory/Maintenance Activities/Skid/Ride/Digital Video Log,
Future Systems, SRSAM-Baseline Reports, etc.
EDMSEnviron.
Data
BMSNBI
PMSSkid/Ride/
Cond.
PMS
Pavement Management
System
ORPMS
FIMS
Freight/Intermodal
Management System
TransGIS
CMS
Congestion Management
System
HERS
EDMS
EnvironmentalData
ManagementSystem
ENVIROVIEW
SMS
Safety Management
System
SPISCAT
MMS
Maintenance Management
System
TMS
Traffic Monitor ing
System
Traffic Counting
TEAMS Data
Crash Data
Corporate Data
Perfo
rmance M
easuremen
tMMS Features Inventory
Future Systems
FAMS
Future Asset Management
Systems
Goal 3
Goal 2
Goal 1
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GOAL 1
A robust Asset Management Data Collection and Storage System that contains corporate data for transportation features and their condition that is consistent, unduplicated, understandable, reliable, accurate, current and owned by the responsible ODOT Business Line.
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• Identify data currently collected for each asset group• Create a catalog and data dictionary for each asset group
including items such as:– Definitions– Frequency of data collection– Method of data collection e.g. field, video, construction
plans, etc.– Referencing System used e.g. Hwy/MP, GPS, Lat/long, etc.– Storage & retention processes– QC/QA
• Determine data required for cross-asset analyses and perform gap analysis
• Develop data quality improvement plans, as needed • Develop corporate data policy that includes; definitions,
collection methods, storage models, reference processes, data sharing agreements, data integration models, etc.
Primary Focus of Goal 1 – QUALITY DATA
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GOAL 2
An automated, flexible and complete Asset Management Data Reporting System that performs cross-asset analysis and monitors the inventory, condition and performance of assets within ODOT’s jurisdiction.
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• Identify analytical and reporting tools and software used by each asset group– Software capabilities, use and decisions supported– Document life-cycle models, deterioration & inflation
rates used – Use of condition & performance data– Project development and scoping support
• Perform gap analysis and develop Improvement Plans, as needed
• Develop an Asset Management Data Analysis & Reporting System– Perform pilot project using Asset Manager NT/PT or other
selected software– Assess opportunities and develop plan to use existing
tools such as TransGIS, TransViewer, etc.• Develop and implement a corporate data analysis and
reporting policy• Develop Annual Status Report for each asset group
Primary Focus of Goal 2 – DATA ANALYSIS & REPORTING
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GOAL 3
Implement a decision process so that funding allocation decisions are broad-based across various asset categories and that focuses on life-cycle management of ODOT assets.
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• Assessment of current ODOT decision processes• Perform gap analysis and develop a system wide
decision model• Develop and implement a Communication Plan• Develop and implement a Training Plan• Develop and implement key performance
measures to support life-cycle cost, performance-based decision approach
• Incorporate language supporting the development and implementation of Asset Management into core ODOT documents– Core corporate documents– Position descriptions
Primary Focus of Goal 3 – DECISION PROCESS
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NEXT STEPS
• Complete Region 2 Pilot Project
• Complete an Implementation Plan that contains: – Specific strategies & action steps
– Assessment of timelines
– Refinement of resource needs
• Ramp up communication– Presentations to Central and Regional Teams
– Use of tools such as Website, Brochure & Fact Sheet
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DRAFT Implementation Chart(by Start Date)
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DRAFT Implementation Chart(by Start Date)
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FOR MORE INFORMATION
• Strategic Plan• Communication Plan• Implementation Plan • Brochure• Fact Sheet
ODOT Asset Management Website• http://www.oregon.gov/ODOT/TD/asset_mgmt/index.shtml
FHWA Office of Asset Management Website• http://www.fhwa.dot.gov/infrastructure/asstmgmt/index.htm
AASHTO Transportation Asset Management Today Website• http://assetmanagement.transportation.org/tam/aashto.nsf/home
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