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Asset Management For Indiana Counties
96 86 82 68 58 57 52 50 45 41
273
275 232
198
197169 174
156 181 174 172 168 167 174
272220
188218
304338
375 375414 406 414 421 428 433 430
83125
168 181131
250
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
Asset Management Definition.
“An ongoing process of maintaining, upgrading, and operating physical assets
cost effectively, based on a continuous physical inventory and condition assessment”
Source: Michigan Act 499 of the Public Acts of 2002.
Asset Management for Indiana Counties
Asset Management for Indiana Counties
What is Asset Management –How does this apply to counties.
• Asset Management would apply to any physical asset that we are responsible for maintaining the condition over time.
• The concepts for asset management can apply to any physical asset.
1) Roads
2) Bridges
3) Culverts
4) Water/Sewer/ Drainage Infrastructure
5) Signs
6) Guardrail
7) Fleet and Equipment
8) Facilities and Equipment
9) Parks
10) Jails
11) E‐911 center equipment
12) Material Inventory
13) Parking lots/garages
Assets within our agency:
Asset Management for Indiana Counties
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Asset Management –Why Now?
• Needing additional funding to improve asset conditions
• Primarily “reacting” to conditions
• Asset replacement seem to be at the worse times
• Missing the information needed to “tell your story” in a way that resonates with the public or elected officials
Asset Management for Indiana Counties
YES NO
YES NO
YES NO
YES NO
Asset Management Concepts
• Develop an inventory and rate the condition it is in.
• Determine what level of service is needed, balances funding vs risks.
• Defines the cost to achieve your desired level of service? Identifies what your options are.
• Demonstrates what the consequences are if repairs aren’t made. (CDP, RSL, ESL).
Asset Management for Indiana Counties
7 Steps in Designing a Asset Management Process
1. Create an Inventory of your Assets
2. Collect Condition Data
3. Predict Condition
4. Select Treatments
5. Report Results
6. Select an Asset Management Tool
7. Keep the Process Current
Katie Zimmerman, P.E. Applied Pavement Technology
Asset Management for Indiana Counties
What is Transportation Asset Management – How does this apply to counties.
• Transportation Asset Management applies to any asset that is associated with maintaining the transportation network within an agency. Pavement, bridge, fleet, signs, facilities, drainage structures would all be examples.
Transportation Asset Management for Indiana Counties
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Transportation Asset Management –Why Now?
• Transportation assets have value that should be preserved.
• Transportation Asset Management provides a way to help overcome challenges including limited resources, increased demand on the system, and aging infrastructure.
Transportation Asset Management for Indiana Counties
Transportation Asset Management –Why Now?
• Promote the idea of managing at the “network level” rather than individual “project level.”
• Indiana Legislature passed House Enrollment Act 1001 (HEA 1001) promoting the development of Transportation Asset Management Plans for pavements and bridges.
Transportation Asset Management for Indiana Counties
Transportation Asset Management –Why Now?
• Introduce the idea that other assets, other than pavements and bridges, also have value and can be managed using many of the same principles.
Transportation Asset Management for Indiana Counties
Benefits to Using Transportation Asset Management
• More “bang for the buck” – getting better long‐term value for the investments made.
• Improved conditions – by taking care of assets before they deteriorate significantly.
Transportation Asset Management for Indiana Counties
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Benefits to Using Transportation Asset Management
• More informed and strategic decisions – based on data.
• Better able to “tell your story” – to facilitate discussions about needs with the public and elected officials.
Transportation Asset Management for Indiana Counties
Example: Fleet Management, Common Issues.• Equipment failures during construction or
winter months.• Can overwhelm maintenance staff during
winter operations.• Expensive to repair, critical delays for parts
or service.• Manage many different manufactures and
types of equipment.• In need of upgrades to more capable or
efficient equipment.
Transportation Asset Management for Indiana Counties
Fleet Management Solutions:• Inventory of all fleet units, gather detailed
information on each unit, (year/make/model, age, location, repair/service history).
• Perform detailed inspections, develop a condition rating.
• Develop a plan for treatment options, preventive maintenance, replacements, major/minor overhauls. Good, Fair, Poor.
• Include additional fleet operation systems, fueling, inventory, shop systems.
• Define the cost to achieve the your desired level of service.
Transportation Asset Management for Indiana Counties
Example: Fleet Management, Analyze Available Data.
Transportation Asset Management for Indiana Counties
y = 444.59x0.3309
R² = 0.9912
0
2000
4000
6000
8000
10000
12000
14000
16000
0 5000 10000 15000 20000 25000 30000 35000 40000
COST
HOURS
LIFECYCLE COST
Figure 2.2 – Relationship between hours and per year repair costs
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Transportation Asset Management for Indiana Counties
YEAR COMPONENT REPLACE
TOTAL UNITS
PERCENT OF FLEET
1990 0.03% 2 0.18%
1994 0.07% 1 0.09%
1995 0.17% 3 0.27%
1996 0.50% 14 1.24%
1997 3.71% 44 3.91%
1998 7.89% 72 6.40%
1999 4.92% 43 3.82%
2000 8.21% 67 5.96%
2001 12.59% 103 9.16%
2002 10.92% 75 6.67%
2003 12.63% 104 9.24%
2004 9.44% 86 7.64%
2005 8.46% 80 7.11%
2006 1.85% 14 1.24%
2007 10.47% 160 14.22%
2008 4.46% 72 6.40%
2009 1.31% 30 2.67%
2011 1.62% 75 6.67%
2012 0.25% 29 2.58%
2013 0.43% 42 3.73%
2014 0.08% 9 0.80%
(blank) 0.00% 0 0.00%
Grand Total
100.00% 1125 100.00%
MAKE TOTALUNITS
PERCENTOFFLEET
FORD 132 12%
FREIGHTLINER 99 9%
INTERNATIONAL 272 24%
KENWORTH 47 4%
OSHKOSH 6 1%
STERLING 569 51%
GrandTotal 1125 100%
Example: Fleet Management, Analyze Available Data.
Example: Fleet Management, Analyze Available Data.
Transportation Asset Management for Indiana Counties
Example: Fleet Management, Analyze Available Data.
Transportation Asset Management for Indiana Counties
We must be able to measure the condition of our roads and be able to look at our roads on a network level.
Performance Metrics:
“Measurement is the first step that leads to control and eventually to improvement.
If you can’t measure something, you can’t understand it.
If you can’t understand it, you can’t control it.
If you can’t control it, you can’t improve it.”H. James Harrington Former Chairman and President of the International Academy for QualityAmerican Society of Quality Control
Transportation Asset Management for Indiana Counties
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So how does this apply to local agency transportation?
MAP 21:
A strategic and systematic process of operating, maintaining, and improving physical assets, with a focus on engineering and economic analysis based upon quality information, to identify a structured sequence of maintenance, preservation, repair, rehabilitation, and replacement actions that will achieve and sustain a desired state of good repair over the lifecycle of the assets at minimum practical cost.
Transportation Asset Management for Indiana Counties
So how does this apply to local agency transportation?
MAP 21:
A strategic and systematic process of operating, maintaining, and improving physical assets, with a focus on engineering and economic analysis based upon quality information, to identify a structured sequence of maintenance, preservation, repair, rehabilitation, and replacement actions that will achieve and sustain a desired state of good repair over the lifecycle of the assets at minimum practical cost.
Transportation Asset Management for Indiana Counties
Summary:
Asset management is a systematic method for routinely collecting, storing, and retrieving the kind of decision‐making information needed to make maximum use of limited maintenance and construction dollars.
Indiana LTAP version:
A system wide plan that consists of setting goals and treatment plans in order to manage transportation assets to maximize your available funding. – Pat Conner , Indiana LTAP
Transportation Asset Management for Indiana Counties
FHWA 6 Essential Components of an Transportation Asset Management Plan:
1. A summary listing of the pavement and bridge assets including a description of the condition of those assets
2. Asset management objectives and measures
3. Performance gap identification
4. Lifecycle cost and risk management analysis
5. A financial plan
6. Investment strategies
Transportation Asset Management for Indiana Counties
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FHWA 6 Essential Components of an Asset Management Plan:
1. A summary listing of the pavement and bridge assets including a description of the condition of those assets
2. Asset management objectives and measures
3. Performance gap identification
4. Lifecycle cost and risk management analysis
5. A financial plan
6. Investment strategies
Minimum requirements in the Asset Management Plan approved by INDOT as defined in HB 1001
Transportation Asset Management for Indiana Counties
FHWA 6 Essential Components of an Asset Management Plan:
1. A summary listing of the pavement and bridge assets including a description of the condition of those assets
2. Asset management objectives and measures
3. Performance gap identification
4. Lifecycle cost and risk management analysis
5. A financial plan
6. Investment strategies These are the concepts of Asset Management that Indiana LTAP will continue to teach and promote.
Transportation Asset Management for Indiana Counties
Telling Our Story
Transportation Asset Management for Indiana Counties
Indiana local roads are deteriorating and available funding has not kept pace.
Indiana LTAP has been asked to report on the condition of the local road network.
How do we rate 86,000 miles of local roadway?
Transportation Asset Management for Indiana Counties
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We need a report that tells the story of our local road condition
The report should use pavement condition rating systems based on sound engineering principles
Transportation Asset Management for Indiana Counties
0
10
20
30
40
50
60
70
80
90
100
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17
28 %
51 %
66 %
2001
2008
2012
Indiana LTAP Needs Assessment ReportLocal Roads % Poor by 2012 ‐ 8 County Extrapolation
Transportation Asset Management for Indiana Counties
Chesbro: Transportation Asset Management Council 27 Jan 2016
Michigan Paved Local Federal Aid Roads2014‐2015 Condition – Percent Lane Miles
TAM is simply just communicating the problems and the solutions.
Technical Staff Management
Management Elected Officials
Elected Officials The Public
In a common language to describe the condition of our pavements that everyone understands.
Transportation Asset Management for Indiana Counties
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96 86 82 68 58 57 52 50 45 41
273
275 232
198
197169 174
156 181 174 172 168 167 174
272
220188
218
304338
375 375414 406 414 421 428 433 430
83125
168 181131
250
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
Pavement Management for Indiana Counties
Pavement Management Principles.
Take Inventory and Assess Current Condition
Mix of Fixes Analysis
Predict Future Condition
Develop Policies, Targets and Measures
Conduct Tradeoffs and Identify Candidates
Set Priorities and Develop Multi‐Yr. Program
Report ResultsSource: Asset Management Guide for local agencies in Michigan
Michigan Act 499 of the Public Acts of 2002.
Pavement Management for Indiana Counties
Simplified . . . For Pavements
Keep the Good Roads In Good Condition!
Right Fix
in the
Right Place
at the
Right Time
Pavement Management for Indiana Counties
This side is a County road agency that uses PASER and has a crack sealing program to go with it.
This side is a County road agency that does NOT!
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Questions to Understand Pavement Management
• How long will the pavement likely last?
• What takes away from the life of the pavement?
• Are there treatments that can restore life to the pavement?
• Are there options to salvage or rehabilitate part of the pavement to retain value?
• At what point is replacement necessary?
Pavement Management for Indiana Counties
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Key Pavement Management Definitions
CDP ‐Critical Distress Point ‐ The CDP is the point when pavement distress changes from needing preventive maintenance to needing structural improvement. (PASER rating 4)
RSL ‐ Remaining Service Life ‐ RSL is the time in years from the present until the pavement reaches the CDP.
DSL – Design Service Life ‐ DSL is the design life of the pavement to the CDP. On day 1 it should equal RSL. But does it?
ESL – Extended Service Life ‐ ESL is the time in years added to the current RSL based on the type of fix used. It does not represent the longevity of the treatment.
Pavement Management for Indiana Counties
Years Since Construction
PASER RATIN
G
10
1
9876543211
5 10 15 20 25 30
CDP
DSL
Pavement Management for Indiana Counties
Today
Years Since Construction
PASER RATIN
G
10
1
9876543211
5 10 15 20 25 30
CDP
RSL
Pavement Management for Indiana Counties
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Years Since Construction
PASER RATIN
G
10
1
9876543211
5 10 15 20 25 30
CDPESL
Sealcoat Applied
Treatment applied
Pavement Management for Indiana Counties
Fix TypeCost $ per Lane
MileAdded Life
ESLCost per Year of
Added Life
Crack Seal $4,000 1 yr. $4,000
Seal Coat &
Crack Seal
$20,000 4-9 yr. $5,000
Overlay $100,000 8-12 yr. $12,500
Crush & Shape $150,000 14 yr. $10,700
Reconstruction $300,000 15 yr. $20,000
Pavement Management for Indiana Counties
Years
Crush and Shape
Year 14
PASER RATIN
G
10
1
9876543211
5 10 15 20 25 30
CDP
Pavement Management for Indiana Counties – Example 1
Years
Sealcoat Year 10
Overlay Year 18
PASER RATIN
G
10
1
9876543211
5 10 15 20 25 30
CDP
Pavement Management for Indiana Counties– Example 2
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Example 2 30yearsOverlay & Sealcoat Cost $120,000 Condition
Above CDP
Example 1 30years 1 Rehab Cost $150,000 Condition
Below CDP
Pavement Management for Indiana Counties
Example 2 30yearsOverlay & Sealcoat Cost $120,000 Condition
Above CDP
Example 1 30years 1 Rehab Cost $150,000 Condition
Below CDP
Pavement Management for Indiana Counties
Years
Sealcoat Year 10
CDP
Sealcoat Year 16
PASER RATIN
G
10
1
9876543211
5 10 15 20 25 30
Sealcoat Year 22
Pavement Management for Indiana Counties– Example 3
Mix of Fixes
• Maintenance first before its “broken”
• Maximize low cost fixes or preventive treatments
• Replace or rehabilitate the asset as money permits
Worst First
• Select worst assets first for treatment
• Focus on rehabilitation and replacement of failed assets
• Little or no preventive maintenance on “Good” assets
Pavement Management
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Simplified . . . For Pavements
Keep the Good Roads In Good Condition!
Right Fix
in the
Right Place
at the
Right Time
Pavement Management
How many lane miles in your road network?
How many lane miles of work each year?
(Rehab and reconstruction only)
Pavement ManagementNCPP - Quick Network Health Check
Divide
Lane Miles in your road network
By
Lane Miles of Work Each Year
=
Years to Reconstruct the Entire Network
Compare to Life of Pavement
Pavement ManagementNCPP - Quick Network Health Check
850 centerline miles x 2 = 1700 lane miles
1700 lane miles / 30 lane miles of reconstruction
= 57 years to reconstruct entire network (1959)
• Or 114 lane miles of reconstruction each year
• If an asphalt pavement last 20 years and that 15 years is in good or fair condition or CDP
• 57‐15 = 42 Divide 42 years in poor condition /57 years until we replace it, now we can assume 74% of the life of that pavement was in poor condition
Pavement ManagementNCPP - Quick Network Health Check
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Calculate:
Subtract Annual Loss of RSL
Every year, every lane mile looses at least 1 year of RSL
Add ESL Gained from Treatment
Are you gaining ground? Or Losing Ground?
Pavement ManagementNCPP - Quick Network Health Check
Programmed Activity
Fix Cost per Lane
Mile
ESL Years
# of Lane Miles Fixed
Lane Mile Years ESL
Total Cost
Reconstruction $530,000 15 4 60 $2,120,000
Rehabilitation $170,000 14 6 84 $1,020,000
Mill & Overlay $68,000 8 5 40 $340,000
Non Struc. OvL $32,000 2 7 14 $224,000
Crack Seal $4,800 1 6 6 $28,800
Pavement ManagementNCPP - Quick Network Health Check
204Of ESL
$3,732,800
Lost 625 Lane Mile Years – Deterioration
Gained 204 Lane Mile Years –Treatments
‐ 625 + 204 = ‐ 421 Years
Recovered less than 33%
Programmed Activity
Fix Cost per Lane
Mile
ESL Years
# of Lane Miles Fixed
Lane Mile Years ESL
Total Cost
Reconstruction $530,000 15 4 60 $2,120,000
Rehabilitation $170,000 14 6 84 $1,020,000
Mill & Overlay $68,000 8 5 40 $340,000
Non Struc. OvL $32,000 2 7 14 $224,000
Crack Seal $4,800 1 6 6 $28,800
Pavement ManagementNCPP - Quick Network Health Check
204Of ESL
$3,732,800
Programmed Activity
Fix Cost per Lane
Mile
ESL Years
# of Lane Miles Fixed
Lane Mile Years ESL
Total Cost
Reconstruction $530,000 15 4 60 $2,120,000
Rehabilitation $170,000 14 6 84 $1,020,000
Mill & Overlay $68,000 8 5 40 $340,000
Non Struc. OvL $32,000 2 7 14 $224,000
Crack Seal $4,800 1 6 6 $28,800
Pavement ManagementNCPP - Quick Network Health Check
204Of ESL
$3,732,800
84% of Budget(10 miles = 1.6% of
network)
Only 2 yr from Overlay
Only 6 miles crack sealed
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Programmed Activity
Fix Cost per Lane
Mile
ESL Years
# of Lane Miles Fixed
Lane Mile Years ESL
Total Cost
Reconstruction $530,000 15 2 30 $1,060,000
Rehabilitation $170,000 14 6 84 $1,020,000
Mill & Overlay $68,000 8 5 40 $340,000
Non Struc. OvL $32,000 2 7 14 $224,000
Crack Seal $4,800 1 6 6 $28,800
Pavement ManagementNCPP - Quick Network Health Check
174Of ESL
$2,672,800
Programmed Activity
Fix Cost per Lane
Mile
ESL Years
# of Lane Miles Fixed
Lane Mile Years ESL
Total Cost
Reconstruction $530,000 15 2 30 $1,060,000
Rehabilitation $170,000 14 6 84 $1,020,000
Mill & Overlay $68,000 8 5 40 $340,000
Non Struc. OvL $32,000 5 7 35 $224,000
Crack Seal $4,800 1 6 6 $28,800
Pavement ManagementNCPP - Quick Network Health Check
195Of ESL
$2,672,800
Pavement ManagementNCPP - Quick Network Health Check
Programmed Activity
Fix Cost per Lane
Mile
ESL Years
# of Lane Miles of
Fix
ESL Years X
# of Miles
Total Cost
Reconstruction $530,000 15 2 30 $1,060,000
Rehabilitation $170,000 14 6 84 $1,020,000
Mill & Overlay $68,000 8 5 40 $340,000
Non Struc. OvL $32,000 5 7 35 $224,000
Chip Seal w CS $20,000 5 30 150 $600,000
Crack Seal $4,800 1 6 6 $28,800
345Of ESL
$3,272,800
Pavement ManagementNCPP - Quick Network Health Check
Programmed Activity
Fix Cost per Lane
Mile
ESL Years
# of Lane Miles of
Fix
ESL Years X #
of Miles
Total Cost
Reconstruction $530,000 15 2 30 $1,060,000
Rehabilitation $170,000 14 6 84 $1,020,000
Mill & Overlay $68,000 8 5 40 $340,000
Non Struc. OvL $32,000 5 7 35 $224,000
Chip Seal w CS $20,000 5 30 150 $600,000
Crack Seal $4,800 1 70 70 $336,000
395Of ESL
$3,580,000
Lost 625 Lane Mile Years – Deterioration
Gained 395 ESL/Lane Mile Years –Treatments
‐ 625 + 395 = ‐ 230 (vs. ‐ 421)
Recovered 61% (vs. 32%)
Spent $152,000 Less
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