UNCLASSIFIED//FOUO
Army Financial Information Management
– Mr. Andrew S. Morgan, DASA-Financial Management Information
1
NCR PDI 2018:
UNCLASSIFIED//FOUO
8 March 2018
Army Financial Information
Management
Mr. Andrew S. Morgan,
DASA-FIM
UNCLASSIFIED//FOUO
Army FM Change Enabler
3
Audit Work
Correction of Material
Weaknesses
Systems Shortcomings &
Redundancies
Manual Processes Work
Environment Complexity
Sustaining Audit
Controls and Compliance
Efficient Processes
Reduced Workload
Retired Systems
Leverage Technology to Turn the Corner
• Data Analytics
• Automation
• Standardization
• Integration
• ERP Capabilities
• Process
ReengineeringWILL
ENABLE
Need to
be HERE
We are
HERE
UNCLASSIFIED//FOUO
DASA-FIM Strategic Priorities
4
Enable Army FM Systems into an Integrated EnvironmentReengineer business processes, Implement data standards, Leverage ERPs and other innovative
technologies, retire legacy systems.
Retire Legacy SystemsDevelop common capabilities to reduce reliance on legacy systems and platforms, Manage
transition to enduring systems and recoup cost savings from system reductions.
Enable Standardization of Financial InformationImplement standard data and processes across the enterprise, make data available to analytical
and reporting platforms.
Deploy IT Controls and Compliance to Ensure Data IntegrityCentralize and control common business rules, controls and compliance mandates, Ensure
accountability to audit and government-wide policy.
Deliver Big Data Analytics to FM Domain Decision-MakersNormalize and centralize financial data, Leverage technology platforms such as SAP HANA to
power advanced analytics.
Provide Enablers to Automate Manual ProcessesLeverage next-generation technologies such as Robotic Process Automation to reduce errors and
streamline manual processes.
UNCLASSIFIED//FOUO
Army & OSD-submitted Reforms
5
Primary Lever: End-to-End Process Optimization
1. Implement Cash Accountability Process & Systems changes:
1a. Treasury Direct Disbursement (TDD)
1b. Treasury Collections/Debt Management
1c. Intragovernmental G-Invoicing solution w/ GFEBS
2. Implement Standard Financial Information Structure (SFIS 10.0 MR)
3. Implement Supplier Self-Service (SUS) across Army
Primary Lever: Automate Manual Processes
4. Implement Robotics Process Automation (RPA)
Primary Lever: Consolidate and Centralize
5. Field Enterprise Universe of Transactions (EUoT)
6. Generate Army-wide Unadjusted Trial Balance (UTB)
UNCLASSIFIED//FOUO
215 systems impacting Financial Management operations
Army FM Systems “As-Is” Environment
6
GEX
Not Active
PBAS-FD
PBUSE CIMS YPG
CISIL
HQIIS
ILNPS
OSMIS WP
DIFS
SNAP
ATAAPS
DCPS
DTS
IRM
BEIS
DCAS
DMLSS
DSAMS
iRAPT[WAWF]
AESIP
Powertrack/ Syncada
SPS
KNPS
GFEBS
TEWLS
CEFT PPVM
ADS
FCM
WARS
Treasury
AccessOnline(AXOL)
No traffic
Not Active
Not Active
EAS IV
Not Active
CPROBEFFPO
CIS
SAMAS
CMICS
PRCP
SDCS
RBuilder
CAPCES SLAMIS
DDS
FAS
GCSS-Army
MyInvoice
ODS
WMT
ITS
IRMIS
FDIIS
LOGMAPSS
DMOPS
ITRMRSM
ASARSFYDP EAS
HQARS
PBAS-OC
PADDS
MOCAS
APVM
DDRS
DAAS
GSAAdvantage
DLA EBS
CFMS -STORES
DoDEMALL
SARSS-2AD
SARSS-1
SAMS-E
AFMIS
DMHRSi
LMP
FEDREGDAPS
EFD
HQACPERS
Not Active
AMIS
SRD1 (orSTANFINS-R)
DCD/DCW
KYLOC
Not Active
FIS
HQIISAccess DB
AFCOS
RLAS
AORS
DJMS-AC
DJMS-RC
IATS
SAM
Army Non-FM
Army FMDefenseNon-FM
DefenseFM
Legend
Federal (non-Army / non-
DOD)
G8 - CIRS
G8 - FMIS
BRAC FM
SOMARDS SSCOFD
US BankOnline
SSCPCMS STANFINS
PPBE DataWarehouse
RM On-line(USASOC)
ARMSRM On-line
HQA006
AMCOS
FORCES JIAT
FMSweb
HQACPERS
ATRRS
SOMARDS
STANFINS
ODS
FAMS
IOL
ODS
PBAS-OC
STANFINS
FMS
HQACPERS
CMRA
DEERS
AcqBiz
AESIP
APMS
TAPDB
IRMIS
LIW
OSDDRDW
PDC RPLANS
RM Online(ATEC)
SOFIMS
RM -Online(NGB)
RM Online(USAASC)
TAADS-R
eFUNDS
PRTA
1-NFFCRT
AWPSBARDS
Web TAS
RSWONLINE
EFD
RM Online
1-N
IATS
DDS
FPIK CMS
AFCOS
GFIS
CISILSNAPSOMARDS DCPDSFMS
IPACWizard
AFT ASRS
ARISS
AWRDS/ABS
BAMInsourcing
DAI
DDRS - B
DPAS
Delphi
DSS
ABIFDIRECT
ACEIT
AMCOS
AAAAXE
ACM
ACCROACT ARMP
IMCOMAFIRMS AP&AS
ARPA
ASA BEST
CBIS CORPDB COTS
CTSF-ABC...
EC
eCPIC
Manual Input
ERMS
FIRE
FMBSAFRCFMS
FMTP
G8 - FSAT
G8 - TDA-CHD
GFEBS-SA
IMPART
JIAT
IUOT
MCRT
NASKNGB
OnlineRMOL RMT
NIFMS PFMSPFMS
TBG WEBPCRSW
ONLINESMIRF
TAAIMCOM...
EAS(DFAS)
GAFS-R
SABRS
JUSTIS
MUP
PRIDESAAS-MOD
SIDPERS-ARNG
MHP-WARS
GAFS-DTS
SAASSCP-11
1099TRP
ASK-FM
DCRM
DDRSGAFS-R
MAFR
CEFMS
REMISATMP DCPS EDW
ENGLink FEMS FUDSMIS
OMBIL
P2
RFMIS-RDRMS TMIS
APPMS
SPS
SAM
TOP
IPAC
AVKINPUT
AVPRAT
CCR
CT 1081
DARS
DARTS
DASIS
DbCAS/WebCAS
DCRM
DCRM
DCRM
DDMS
OLRV
PBAS-FD
DLIS -MDC
DSOM JR
On-Base RINORM On-line(USACIDC)
SABS
SORS
STORESDLA
CAPS W
EDM
CAPS W
DMO
DRRT
FLISiRAPT
[WAWF]
DPAS
EDM
SCRT
SABRS
DDARS
ODS
EMILPO
TC-AIMS IIITAPDB
EDAS
ATRRS
AORSTOPMIS II
IPPS-A
Audit Relevant
DDRS-AFS
EUD
SARSS-2AC/2B
ULLS - A
Not Active
No traffic
Not Active
Not Active
Not Active
Not Active
Not Active
Army Non-FM
Army FMDefenseNon-FM
DefenseFM
Legend
Federal (non-Army / non-
DOD)
Manual Input
Audit Relevant
UNCLASSIFIED//FOUO
FIM maintains oversight over the 73 Army financial management systems
FM Systems Portfolio
7
*Non-Army includes DoD, Federal and commercial
Army Domain Army Non-Army* Total
Acquisition 3 6 9
Financial Management 73 56 129
Human Resources Management 16 8 24
Installations, Energy and Environment 10 0 10
Logistics 25 13 38
Enterprise Information Environment Mission
Area (EIEMA)2 0 2
Warfighter Mission Area 3 0 3
Total 130 83 215
UNCLASSIFIED//FOUO
Simplified “To-Be” Architecture
8
Single query collects data
from ERPs near real-time
Consolidated financial accounting and budget reports
Audit Data Collected in
seconds not weeks
Reduced # of Interfaces
Via Hub-and-Spoke
Robust Cost Analyses &
Allocations
80% Reduction in Portfolio
Size
Greater FISCAM
Compliance
Billions of transactions queried at
sub-second speeds
Global
Exchange
(GEX)
GFEBS
UNCLASSIFIED//FOUO
GFEBS & GFEBS-SA
9
Q1
FY18
Q2
FY18
Q3
FY18
Q4
FY18
Q1
FY19
Q2
FY19
Q3
FY19
Q4
FY19
Accenture Transition Out
IBM Transition In
(original)
IBMAccenture
• Posting Logic (Invalid GLAC 4210, GLAC 110 Posting• Real Property Audit Fix (SFFAS 6/50)• SFIS 10 MR• Self MIPR Process• GRC Process Controls
Contr
act T
ransitio
nR
ele
ase S
chedule • Audit Requirement (DP96 Report)
• Small break/fix items
• Audit Requirement (Posting Logic, etc.)• Debt Management• TBD high priority items
• TBD high priority items
• TBD high priority items
Final Accenture Release
Q3 FY18 Release
Q1 FY19 Release
Q2 FY19 Release
Q3 FY19 Release
GFEBS-SA Deployment
(revised)
GFEBS DHA
HQ/USUHS
Deployment
UNCLASSIFIED//FOUO
Cost Avoidance via Legacy System
Retirement
10
Dollars
in $M
81
2 2
27
19
1
6
$-
$10
$20
$30
$40
$50
$60
$70
$80
0
10
20
30
40
50
60
70
80
90
To Date 2018 2019 2021 2022 2023 20242006 to
2017
Retired-to-date Number of Additional Systems to be Retired Cumulative Annual Cost Avoidance
# of
Systems
Funding ERPs and Critical Audit Related System Change Requests (SCRs) Enables the Retirement of Legacy Systems which Leads to Audit Success
UNCLASSIFIED//FOUO
Implement Capabilities to Retire Legacy
Systems
11
3
1 1
5
3
1 1 1
14
1 1
12
1 1
2
9
2 2
1 1 1 1 1
2 2
6
8
1
0
2
4
6
8
10
12
14
Syst
ems
Co
un
t
GFEBSTBD
COST ASSESSMENT DATA ENTERPRISE – IT2023
GFEBS/IPPS-A2020
GFEBS INC II*2021
LMP INC II2023
NIFMS2022 TBD
GFEBS Inc II / GCSS-A Inc 22021
GFEBS INC II*TBD
GFEBS SA2020
EUOTTBD
Orphan Capabilities*GFEBS Inc. II may roll back into the GFEBS funding plan
UNCLASSIFIED//FOUO
Consolidate Datasets for Audit and
Data-driven Decision Making
12
• Centralized Army-wide Business Analytics Engine
• Powers the consolidation, transformation, reconciliation and
reporting up to the dashboards layer
• Enabled by SAP HANA/S4
• Foundation of all Army analytics
Dashboards
Engine
Data Sources
• Army-wide data sources:
o GFEBS
o LMP
o GCSS-A
o ePROBE
o Legacy Systems (SOMARDS,
STANFINS, etc.)
o Financial Feeder Systems
o Manual, Spreadsheets
DASA-CE OBT
DASA-BUCSA
Readiness
DASA-FIM USAFMCOM
DASA-FO Auditors
• Multiple business intelligence tools and reports
populated by a standard universe of data from a
centralized analytics engine
Strategic
InformationCost
Budget
Financial
Systems
Financial
Operations
Financial
Operations
UNCLASSIFIED//FOUO
iUoT to EUoT Transition Timeline
13
Interim Universe of
Transactions
EnterpriseUniverse of
Transactions
Analysis and
Preliminary Design
Documentation
Today
iUoTCode Freeze
iUoT Brown-out Begins
iUoTRetirement
Hardware arrives
Prototyping Begins
First UAT cycle
Production development
begins
Outcome: 3, 4 & 5
FY2017 FY2018 FY2019 FY2020 FY2021
Future Enhancements (Common Access
Portal, etc.)
EUoT Outcomes:1. Retire iUoT2. Generate an Army-wide Unadjusted Trial Balance [UTB]3. Support audit sampling and prepared-by-client requests [PBC]4. Automate system reconciliations5. Provide financial audit analytical capabilities into cross-domain business processes
Outcome: 1
Outcome: 2
UNCLASSIFIED//FOUO 14
Army Robotic Process Automation (ARPA) is a high-impact, low-cost, quick-
to-implement capability that delivers improved mission focus, enhanced
controls, and high return on investment in the following ways
Army Robotics Process Automation
Works with existing
infrastructure and is
governed and
controlled by DASA-
FIM
Emulates human
execution of repetitive
processes via existing
user interfaces and
systems
Robots are a virtual
workforce to automate
simple repetitive
processes
ConsistentAutomated
solution can
work 24/7
100% accuracy100%24/7 100%
Automate Manual and Repetitive Processes
UNCLASSIFIED//FOUO 15
GCSS-
Army
LAN Access
PKI Credentials
System-specific Roles
Computer Access
System Access (GFEBS,
GRC, EDA)
Bob needs to be “taught”
by a Human
RPA Software (UI Path)
Bot controllers monitored
by Humans (not bots)
Virtual environment
Bob’s Needs:Technological /
Operational
GFEBS
IPPS-A LMP
Robotic Process Automation (RPA) Overview
UNCLASSIFIED//FOUO 16
GOVERNANCE
RISK
AND
COMPLIANCE
Business Process
Controls
Interface
Controls
Application Security
Data Management
Systems Controls
CONTROLS
AND
COMPLIANCE
Segregation of
Duties
Configuration
Management
Security
Management
Access Controls
Contingency
Planning
All systems – FM or otherwise – must be compliant to IT Control Requirements (e.g. FISCAM, FISMA, FFMIA, A-132, PKI, PIA, RM, etc.)
Sustain Controls and Compliance
UNCLASSIFIED//FOUO
Questions?
16
NCR PDI 2018:
UNCLASSIFIED//FOUO
Closing Remarks
34
NCR PDI 2018:
Top Related