Approved by the BCSSA Rules & Regulations Committee ] BC
Summer Swimming Association Officials Certification Program
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Role of Recorder Scorer Responsibilities Meet Entries Scoring
Meet Manager Before The Set-up During Running the Meet After
Reports and Reporting Questionnaire 15 minutes Review
(answers)
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Before The Meet Set-up Receiving Entries During Running the
Meet Managing the Reports After Export files Meet Summary
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Not a true Recorder/Scorer role. Host club needs to identify
resource File consistency and record management Technology outpaced
historical roles
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Start with the Meet basics, Correct Name Dates of the meet
Course Type and Distance Class of Meet (Age Group, Masters, SWAD)
Number of Lanes in the pool Set-up Meet Set-up Master File
Management
Based on Meet Package Either Import Events File Import Events
from MM Add New Event Events
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Each event requires, Event Number (auto increments) Individual
or Relay Gender (alternates gender if set) Age Group (may be
pre-defined or custom) Distance Stroke Entry Fee Events Events Add
Events
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Events Define Sessions
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Events Events Sessions Add Session Define Sessions Times used
in reports Interval used by referee
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Events Events Sessions Define Sessions Double-click to add Move
All
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Events Define Records
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Events Events Records
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Events Define Time Standards
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Events Events Time Standards Define Time Standards Set by Meet
Management Based on the entered events Import a standard Enter/edit
existing qualifying times One time means the time is equal to or
faster Two times means the time must fall between the two
times
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At End of Meet Set-up Export a Meet Manager events file for all
clubs coming to the meet. Export.. Events for TM Example -
MM020802.HYV Do not Zip File is encrypted Attach to e-mail as
is
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Receiving Entries Email arrives with attachment Example
clubname-Entries001.zip Import entries Done Verification Only a
precautionary step Entry accuracy is the responsibility of the
submitting club Ensure team name appears Consider number of
swimmers Quick check of times (obvious errors) Email/Fax back
confirmation of entry Closing Entries Physically stop making
entries or changes Seed the Meet (once!)
Pre-Meet Available 1 hour prior to start Time spent to, Ensure
computer and hardware connected Identify Chief Finish and runners
Establish routine for approval Ensure stapler, paperclips, elastics
are plentiful Receive scratch list from coaches, Clerk of Course
Remove (indicate SCR) scratched swimmers from heats without
reseeding Enter any deck alterations entries/substitutions Show
deck entries as (generally) exhibition (EX)
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Running the Meet Types of entry will include, Typing times from
cards Accepting input from electronic systems Introduce yourself to
the Chief Finish Judge Define process for approval (both agree)
Define relay team management. When to collect cards Include swimmer
names There may be different methods of process due to physical
constraints, timing systems used and more. The end result,
accurately recorded times should be the same.
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Chief Finish Judge Recorder/Scorer Collect and calculate
correct finish times. Cards arrive from deck 1. When complete all
cards sent for entry. 2. Entry into system. 3. Create system report
and send with cards for signature and approval. 4. Cards, signed
sheet returned and stored. 5. Results reports sent for posting.
6.
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Getting Acquainted with the RUN menu
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Ensure the correct event is highlighted
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Status is either, Unseeded Go back and Seed Seeded Now ready
for entries Done Entries completed Scored You have finished this
event
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Choose the correct Heat
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Either: Choose Get Time (not shown) if using electronics
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Either: Choose Get Time (not shown) if using electronics Enter
time awarded by Chief Finish Judge (no need to enter colons or
comma)
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Indicate: No Show (NS) Did Not Finish (DNF) Disqualified
(Checkbox) Exhibition (Checkbox)
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Automatically: Heat placing and Final placing will appear.
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When finished: Choose Score Event for a report if scoring is
being implemented.
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When finished: Scoring is presented if Final or Timed
Final
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OR Choose List for a report if not scoring the Meet.
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Review Results. Print and give to Chief Finish for
signature.
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Retain copy with Signature Bundle with cards (or tape) Store to
one side Score event again if required Print copies for posting on
the wall While waiting for approval to proceed you can move on to
next event.
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Alternates Finals Consols If a preliminary, then indicate on
the report finals, consolations and alternates.
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Exhibition swim: Not ranked with time indicated
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Disqualifications: Not ranked and no time indicated
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No Shows: No time available so not placed.
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Did Not Finish: No time available so not placed.
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Failed Swims: Choose from the Exceptions Menu Many different
choices Enforcement at the discretion of Meet Management TM Report
with proof (can be part of submission)
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Failed Swims: Min. Entry Time Swimmer Entry Time Failed
Swim
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F ailed Swims or
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If required scoring should be included.
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Judges Decisions.
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Judges Decision Break ties Make overall decision Heat Placing
Results Points
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Splits
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Splits: Optional (MM Discretion) Cumulative times only
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Adjustments
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Adjustment: Current heat layout Drag and drop
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Adjustment: Deck entry Highlight team name Show Athlete
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Adjustment: Drag and Drop Name into desired heat and lane
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Adjustment: Drag and Drop Team Automatically increments to next
relay Team ( i.e. B)
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Relays
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Team Names: Must be in correct order Must be a registered
swimmer Drag and drop Double-click to delete
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Awards
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Awards: Prints labels for ribbons Label menu for selection
Ensure print set-up
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Conclusion of Meet Turn balance of materials over to Meet
Manager/Assistant Meet Manager If the session has involved
preliminaries for finals, Remain for 30 minutes Ensure all issues
have been dealt with
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Results Management Export Results files for Team Manager
Creates a.cl2 file
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Results Management Export Results files for Team Manager
Creates a.cl2 file Define either All Team
Results Management Many different combinations By Session By
Team By Athlete Detailed Summary Youll want Summary Totals By
Athlete
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Results Management Meet Summary For Meet Management To
BCSSA
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If you have any questions please ask the course conductor.
Please ensure to have the conductor update your Yellow Officials
Certification card. Approved by the BCSSA Rules & Regulations
Committee