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APA
Formatting and StyleGuide
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What is APA?
APA(American Psychological
Association)
is the most commonly
used format for
manuscripts in the Social
Sciences.
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What does APA regulate?
APA regulates:
StylisticsIn-text citations
References
(a list of all sources
used in the paper)
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APA stylistics: Basics
the third person point of view rather than
using the first person point of view or the passive
voice
The study showed that, NOT
I found out that.
the active voice rather than passive voice
The participants responded, NOT
The participants have been asked.
Use:
Point of view and voice in an APA paper
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clear: be specific in descriptions and
explanations
concise: condense information when youcan
plain: use simple, descriptiveadjectives and minimize the figurative
language
Language in an APA paper is:
APA stylistics: Language
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Types of APA Papers
The literature review:
the summary of what the scientific literature says
about the topic of your research
includes title page, introduction, list of references
The experimental report:the description of your experimental research--
includes title page, abstract, introduction, method,
results, discussion, references, appendices, tables
& figures
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Types of APA Papers
follow the general format
consult the instructor
consult Publication Manual
If your paper fits neither of the categories
above,
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General Format
be typed, double-spaced, with two spaces after
punctuation between sentences
on standard-sized paper (8.5x11)
with 1 margins on all sides
in 10-12 pt. Times New Roman or a similar font include a page header (title) in the upper left-
hand of every page and a page number in the
upper right-hand side of every page
Your essay should:
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References
Main Body
Abstract
General Format (contd)
Title page
Your essay should
include four major
sections:
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Title Page
Page header:(use Insert Page Header)
title flush left + page number flush
right.
Title:
(in the upper half of the page, centered)
name (no title or degree) + affiliation
(university, etc.)
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Abstract Page
Page header: do NOT include
Running head:
Abstract (centered, at the top of
the page)
Write a brief (between 150 and 250
words) summary of your paper in an
accurate, concise, and specific
manner. Should contain: at research
topic, research questions, participants,
methods, results, data analysis, and
conclusions. May also include possible
implications of your research and
future work you see connected with
your findings. May also include
keywords.
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Main Body (Text)
The first text page is page number 3
Type the title of the paper centered, at the top of
the page
Type the text double-spaced with all sections
following each other without a break
Identify the sources you use in the paper in
parenthetical in-text citations
Format tables and figures
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References Page
Center the titleReferences-- at the top
of the page
Double-spacereference entries
Flush left the first line
of the entry and indent
subsequent lines
Order entries
alphabetically by the
authors surnames
Do NOT includeRunning head: inthe header after thetitle page!
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References: Basics
Invert authors names (last name first followed
by initials).
Alphabetize reference list entries the last
name of the first author of each work.
Capitalize only the first letter of the first word of
a title and subtitle, the first word after a colon or
a dash in the title, and proper nouns. Do notcapitalize the first letter of the second word in a
hyphenated compound word.
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References: Basics (contd)
Capitalize all major words in journal titles.
Italicize titles of longer works such as books andjournals.
Do not italicize, underline, or put quotes around
the titles of shorter works such as journalarticles or essays in edited collections.
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Making the references list
Identify a type source: Is it a book? A journal article?
A webpage?
Find a sample of citing this type of source in the textbook
or in the OWL APA Guide.
Mirror the sample.
Make sure that the entries are listed in the alphabetical
order and the subsequent lines are indented (Recall
References: basics).
APA is a complex system of citation, which isdifficult to keep in mind. When compiling the
reference list, the strategy below might be useful:
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In-text Citations: Basics
the authors name and the date of publication
for quotations and close paraphrases, provide a
page number as well
Whenever you use a source, provide in parenthesis:
In-text citations help readers locate the cited source
in the References section of the paper.
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In-text Citations:Format for a quotation
Caruth (1996) states that a traumatic responsefrequently entails a delayed, uncontrolled repetitiveappearance of hallucinations and other intrusivephenomena (p.11).
A traumatic response frequently entails a delayed,
uncontrolled repetitive appearance of hallucinations
and other intrusive phenomena (Caruth, 1996, p.11).
When quoting, introduce the quotation with a signal phrase.Make sure to include the authors name, the year of publication,
the page number, but keep the citation briefdo not repeat the
information.
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In-text Citations:Format for a summary or paraphrase
provide the authors last name and the year of
publication in parenthesis after a summary ora paraphrase:
Though feminist studies focus solely on women's
experiences, they err by collectively perpetuating themasculine-centered impressions (Fussell, 1975).
There are several formats for a summary or paraphrase:
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In-text Citations:Format for a summary or paraphrase
include the authors name in a signal phrase
followed by the year of publication inparenthesis:
Recently, the history of warfare has been
significantly revised by Higonnet et al. (1987),
Marcus (1989), and Raitt and Tate (1997) to includewomens personal and cultural responses to
battle and its resultant traumatic effects.
Formats for a summary or paraphrase (contd):
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In-text Citations:Format for a summary or paraphrase
when including the quotation in a
summary/paraphrase, also provide a pagenumber in parenthesis after the quotation:
According to feminist researchers Raitt and Tate
(1997), It is no longer true to claim that women'sresponses to the war have been ignored (p. 2).
Formats for a summary or paraphrase (contd):
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In-text Citations:Signal words
Introduce quotations with signal phrases, e.g.
According to X. (2008), . (p.3).
X. (2008) argues that (p.3).
Use the past tense or the present perfect tense of
verbs in signal phrases
Use such signal verbs as:
acknowledge, contend, maintain,
respond, report, argue, conclude, etc..
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In-text Citations:Two or more works
When the parenthetical citation includes two or
more works, order them in the same way they
appear in the reference listthe authors name,the year of publicationseparated by a
semi-colon:
(Kachru, 2005; Smith, 2008)
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In-text Citations:A work with two authors
When citing a work with two authors, use and
in between authors name in the signal phrase
yet & between their names in parenthesis:
According to feminist researchers Raitt and Tate(1997), It is no longer true to claim that women's
responses to the war have been ignored (p. 2).
Some feminists researchers question that women'sresponses to the war have been ignored (Raitt &
Tate, 1997, p. 2).
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In-text Citations:A work with 3 to 5 authors
When citing a work with three to five authors,
identify all authors in the signal phrase
or in parenthesis:
(Harklau, Siegal, and Losey, 1999)
In subsequent citations, only use the first
author's last name followed by "et al." in the
signal phrase or in parentheses:
(Harklau et al., 1993)
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In-text Citations:a work with 6 and more authors
When citing a work with six and more authors,
identify the first authors name followed
by et al.:
Smith et al. (2006) maintained that.
(Smith et al., 2006)
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In-text Citations:A work of unknown author
When citing a work of unknown author, use the
the sources full title in the signal phrase and
cite the first word of the title followed by the
year of publication in parenthesis. Put titles of
articles and chapters in quotation marks;italicize titles of books and reports:
According to Indiana Joins Federal
Accountability System (2008), Or,
(Indiana, 2008)
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In-text Citations:Organization
When citing an organization, mention theorganization the first time when you cite the
source in the signal phrase or the parenthetical
citation:
The data collected by the Food and DrugAdministration (2008) confirmed that
If the organization has a well-known
abbreviation, include the abbreviation in
brackets the first time the source is cited andthen use only the abbreviation in
later citations:
Food and Drug Administration (FDA)
confirmed FDAs experts tested
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In-text Citations:The same last name/the same author
When citing authors with the same last names,
use first initials with the last names:
(B. Kachru, 2005; Y. Kachru, 2008)
When citing two or more works by the same
author published in the same year, use
lower-case letters (a, b, c) with the year of
publication to order the references:
Smiths (1998 a) study of adolescent immigrants
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In-text Citations:Personal communication
When citing interviews, letters, e-mails, etc.,include the communicators name, the fact that it
was personal communication, and the date of the
communication. Do not include personal
communication in the reference list:
A. P. Smith also claimed that many of her students
had difficulties with APA style (personal
communication, November 3, 2002).
Or,
(E. Robbins, personal communication, January 4,
2001).
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In-text Citations:Electronic sources
When citing an electronic document, whenever
possible, cite it in the author-date style.
If electronic source lacks page numbers, locateand identify paragraph number/paragraph
heading:
According to Smith (1997), ... (Mind over Matter
section, para. 6).
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Individual Resources
Contributors' names (Last edited date). Title
of resource. Retrieved from http://Webaddress for OWL resource
Example:
Angeli, E., Wagner, J., Lawrick, E., Moore, K.,
Anderson, M., Soderland, L., & Brizee, A. (2010,
May 5). General format. Retrieved from
http://owl.english.purdue.edu/owl/resource/5
60/01/
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Short Quotations
If you are directly quoting from a work, you will need toinclude the author, year of publication, and the pagenumber for the reference (preceded by "p."). Introducethe quotation with a signal phrase that includes theauthor's last name followed by the date of publication inparentheses.
According to Jones (1998), "Students often
had difficulty using APA style, especially
when it was their first time" (p. 199).
Jones (1998) found "students often had
difficulty using APA style" (p. 199); what
implications does this have for teachers?
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Short Quotations
If the author is not named in a signal phrase,place the author's last name, the year ofpublication, and the page number in parenthesesafter the quotation.
She stated, "Students often had
difficulty using APA style" (Jones, 1998,
p. 199), but she did not offer anexplanation as to why.
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Long Quotations
Place direct quotations longer than 40 words in a free-standingblock of typewritten lines, and omit quotation marks. Start thequotation on a new line, indented five spaces from the leftmargin. Type the entire quotation on the new margin, and indentthe first line of any subsequent paragraph within the quotationfive spaces from the new margin. Maintain double-spacing
throughout. The parenthetical citation should come after theclosing punctuation mark.
Jones's (1998) study found the following:
Students often had difficulty using APA
style, especially when it was their firsttime citing sources. This difficulty could be
attributed to the fact that many students
failed to purchase a style manual or to ask
their teacher for help. (p. 199)
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Long Quotations
If you are paraphrasing an idea from anotherwork, you only have to make reference to theauthor and year of publication in your in-textreference, but APA guidelines encourage you to
also provide the page number (although it is notrequired.)
According to Jones (1998), APA style is a
difficult citation format for first-time
learners.
APA style is a difficult citation format
for first-time learners (Jones, 1998, p.
199).
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Reference List: Articles in Periodicals
Basic Form
APA style dictates that authors are named last namefollowed by initials; publication year goes betweenparentheses, followed by a period. The title of thearticle is in sentence-case, meaning only the first
word and proper nouns in the title are capitalized. Theperiodical title is run in title case, and is followed bythe volume number which, with the title, is alsoitalicized or underlined.
Author, A. A., Author, B. B., & Author, C. C.
(Year). Title of a rticle.Title of Periodical,
volume number(issue number), pages.
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Article in Journal Paginated
by Volume
Journals that are paginated by volumebegin with page one in issue one, andcontinue numbering issue two where
issue one ended, etc.
Harlow, H. F. (1983). Fundamentals
for preparing psychology
journal articles. Journal of
Comparative and Physiological
Psychology, 55, 893-896.
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Article in Journal Paginated by Issue
Journals paginated by issue begin withpage one every issue; therefore, theissue number gets indicated inparentheses after the volume. Theparentheses and issue number are notitalicized or underlined.
Scruton, R. (1996). The eclipse oflistening. The New Criterion,
15(30), 5-13.
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Article in a Magazine
Henry, W. A., III. (1990, April 9).
Making the grade in today's
schools. Time, 135, 28- 31.
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Letter to the Editor
Moller, G. (2002, August). Ripples
versus rumbles [Letter to the
editor].Scientifi
cAmeri
can,
287(2), 12.
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Review
Baumeister, R. F. (1993). Exposing the self-knowledge
myth [Review of the book The self-knower: A hero
undercontrol, by R. A. Wicklund & M.
Eckert]. Contemporary Psychology, 38, 466-467.
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Basic Format for Books
Author, A. A. (Year of publication).Title of
work: Capital letteralso for subtitle.
Location: Publisher.
Note: For "Location," you should always list the city and
the state using the two letter postal abbreviation withoutperiods (New York, NY).
Example:
Calfee, R. C., & Valencia, R. R. (1991).APA guide to
preparing manuscripts for journal publication.
Washington, DC: American Psychological
Association.
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Edited Book, No Author
Duncan, G. J., & Brooks-Gunn, J. (Eds.).
(1997). Consequences of growing up poor.
New York, NY: Russell Sage Foundation.
Edit d B k ith A th
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Edited Book with an Author or
Authors
Plath, S. (2000). The unabridged
journals K.V. Kukil, (Ed.). New
York, NY: Anchor.
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A Translation
Laplace, P. S. (1951).A philosophical
essay on probabilities. (F. W.
Truscott & F. L. Emory, Trans.).
New York, NY: Dover. (Originalwork published 1814).
Note: When you cite a republished work, like the
one above, in your text, it should appear withboth dates: Laplace (1814/1951).
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Edition OtherThan the First
Helfer, M. E., Keme, R. S., & Drugman,
R. D. (1997). The battered
child(5th ed.). Chicago, IL:
University of Chicago Press.
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Article or Chapter in an Edited Book
Author, A. A., & Author, B. B. (Year of
publication). Title of chapter. In
A. Editor &B. Editor (Eds.), Title of
book(pages of chapter). Location:
Publisher.
Note: When you list the pages of the chapter or
essay in parentheses after the book title, use
"pp." before the numbers: (pp. 1-21). This
abbreviation, however, does not appear before
the page numbers in periodical references,
except for newspapers.
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Multivolume Work
Wiener, P. (Ed.). (1973). Dictionary of
the history of ideas (Vols. 1-4).
New York, NY: Scribner's.
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Report From a Private Organization
American Psychiatric Association.
(2000). Practice guidelines for the
treatment of patients with eating
disorders (2nd ed.). Washington,DC:Author.
Article From an Online
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Article From an Online
Periodical
Online articles follow the same guidelines for printedarticles. Include all information the online host makesavailable, including an issue number in parentheses.
Author, A. A., & Author, B. B. (Date of publication).
Title of article.Title of Online Periodical,
volume number(issue number if available).Retrieved from
http://www.someaddress.com/full/url/
B
ernstein, M. (2002). 10 tips on writing the livingWeb.A List Apart: For People Who Make
Websites, 149. Retrieved from
http://www.alistapart.com/articles/writeliving
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APA Headings
APA uses a system of five heading levels
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APA Headings
APA uses a system of five heading levels
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APA Tables
Label a table with an Arabic numeral and provide atitle. The label and the title appear on separate
lines above the table, flush-left and single-spaced.
Cite a source in a note below the table:
Country Regular users
France 9 ml
Table 1
Internet users in Europe
Note. The data are adapted from The European Union
and Russia(2007). Retrieved from
http://epp.eurostat.ec.europa.eu
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APA Figures
Label a figure with an Arabic numeral and provide atitle. The label and the title appear on the same line
below the figure, flush-left .
Cite the source below the label and the title:
Figure 1. Internet users in Europe
Note: Eurostat Statistical books. (2007) The European Union and
Russia: Statistical comparison. 2007 edition. Retrieved from
http://epp.eurostat.ec.europa.eu
You might provide an additional title centered above
the figure.
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If you need help with APA
There are several reference sources to get ananswer to your specific question about APA:There are several reference sources to get ananswer to your specific question about APA:
OWL website: http://owl.english.purdue.edu
Purdue Writing Lab @ HEAV 226
composition textbooks
Publication Manual of the American Psychological
Association, 6th ed.
http://www.apastyle.org
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The End
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