Adult and Community Learning
Commissioning and Funding
Briefing
4th March 2013
George Allen
George Allen Head of Service
Gillian Fifield Quality Manager
Paul Whitehead Planning & Performance Officer
Patrick Robinson Commissioning and Contracts Manager
Annette Rebentisch Senior Procurement Officer Children’s Services Procurement
• Background, Objectives and Priorities• Data and Funding Requirements• Quality Matters• Tendering and Funding Process• Timeline • Questions and Answers• Contacts
Agenda
‘ ….a broad range of learning that
brings together adults of different ages and backgrounds, to pursue an interest, address a need, acquire new skills, become healthier or learn how to support their children.’
BackgroundWhat is Community Learning?
• Funding Agreements with 42 providers• Learning provision within over 300
venues• Support for over 18,000 learners• Accreditation and learning for
personal fulfilment• Activities that meet requirements of
the Skills Funding Agency and Common Inspection Framework
BackgroundWhat we currently offer:
• Business Innovation and Skills (BIS) Department - ‘New Challenges, New Chances’
• Skills Funding Agency Funding Rules• Strategic Commissioning Plan for Adult and
Community Learning 2013-14• Hampshire County Council Open for
Business Plan (2012)
Objectives and Priorities
• Maximise access to Community Learning for adults, bringing new opportunities and improving lives, whatever people’s circumstances.
• Bring local communities together to experience the joy of learning and the pride that comes with achievement.
‘New Challenges, New Chances’
‘New Challenges, New Chances’
• Maximise the effect community learning has on the social and economic well-being of individuals, families and communities
• Collect fee income from people who can afford to pay and focus public funding on people who are disadvantaged and least likely to participate.
Skills Funding Agency Funding Rules 2013-14
• Have clear outcomes and appropriate processes of evaluation
• Highlight how we will impact in communities and operate in partnership
• Adhere to Funding Rules on contracting and procurement
• Have a financial plan and develop a local strategy
• Achieve aims of New Challenges, New Chances and ensure effective learner achievement and compliance with data requirements
HCC Strategic Commissioning Plan for ACL 2013-14
• Highlights Aims and Outcomes for 2013-14• Provide both a universal and targeted offer
and support learning where needs are greatest
• Improve recruitment of learners from particular equality groups eg disabled, males, ethnicity, older people
• Maintain a broad range of innovative learning opportunities
• Ensure the development of meaningful partnership activities that enable joint working and share
best practice.
Community Learning
• HCC-based applications = Service Level Agreement
• Non-HCC applicants invited to tender Adult Skills Budget
• Not part of this process but becomes part of the developing HCC ‘Hampshire Futures’ programme
Data and Funding Requirements
Paul WhiteheadPlanning and Performance Officer
Skills Funding Agency Requirements• Compliance with Funding Rules 2013-14
– Learner Eligibility
• Learning Agreement– Enrolment form– Initial Assessment– Learning plan– Record of attendance– Record and evidence of achievement
• Individualised Learner Record (ILR)– Five returns per year– All learner details– All learning activity– Achievement
• Summary of children on Family Programmes
Skills Funding Agency Requirements
Hampshire Learning Requirements
• Course Details– Start and end dates, course length,
session dates and times, prices, venue, tutor, accreditation details
• Enrolment form from each learner
• Registers– Attendance Information– Achievement Information
Hampshire Learning Requirements
• Summary of children on Family Programmes
• Summary of learner post-course evaluations
Hampshire Learning Deadlines
• Course Details– Publicised course details 6-8 weeks before
course start for publication on course search facility
– Non-publicised course details as soon as finalised
– Details required BEFORE course starts
Hampshire Learning Deadlines
• Enrolments and Child data– Within 2 weeks of enrolment
• Registers– Within 2 weeks of course completion
• Learner Evaluations– Within 2 weeks of end of term
Quality Matters
Gillian Fifield
Quality Matters
Provision that meets quality requirements of:• Ofsted’s Common Inspection Framework for
Further Education (FE) and Skills• Skills Funding Agency Funding Agreement –
Quality Assurance and Raising Standards• Legislation and Statutory regulations including:
– Health and Safety, Equality and Diversity, Safeguarding
• Awarding Organisations and the NCFE Investing in Quality (IIQ) Standards
Quality Matters
• Good leadership and management• Competent and appropriately qualified staff• Continuous Professional Development (CPD)
opportunities• Meeting the needs of learners• Accreditation and progression opportunities• Safe, healthy and supportive learning
environment
Quality Matters
• Equality of access to learning opportunities
• Close equality gaps
• Support for learners to meet their learning goals and personal objectives and progress to further learning
• Learner and learning support
• Minimise drop out rates, deliver high completion, achievement and success rates
Ofsted Inspection from 2012
The key judgement on all inspections
“How effective and efficient is the provider in meeting the reasonable needs of learners and users?”
Takes into account all of the available evidence and judgements against the 2012 Common Inspection Framework and Evaluation Schedule
Overall Effectiveness
This judgement is influenced by the following:
• Outcomes for learners
• The quality of teaching, learning and assessment
• The effectiveness of leadership and management
Inspectors will
• expect providers to be ‘good’• use the term ‘requires improvement’ – no
longer ‘satisfactory’• expect outstanding providers to have
outstanding teaching and learning• evaluate fully the arrangements for
performance management• place greater importance on the role of the
governing body
Ofsted’s ‘Learner View’
• Online questionnaire for learners to give their views
• Asks for opinions on a range aspects: eg are sessions well taught? would you recommend to a friend?
• Information used when making decisions about which providers to inspect and when
• Can be completed at any time during the year• Providers reminded to encourage learners to
complete the questionnaire (in particular when notified of inspection)
Observations of Teaching, Learning and Assessment
• Observations remain key part of the inspection process
• Inspectors will listen to learners• Carry out paired Observations of Teaching and
Learning (OTL)• Make judgements on quality of learners’ work • Expect to see planning documents and records of
learners’ progress and achievement• Marked work / tutor feedback to learners
Tender Performance Indicators - Quality
• Clear course information with progression routes• Planning and recording documentation: Tutor Course
Files • Learner evaluation• Course and Programme Review and Evaluation• Planned programme of OTLs• OTL reports submitted to Hampshire Learning• Health and Safety Risk Assessments• Single Central Safeguarding Record• Timely return of Self-assessment Report (SAR) and
Quality Improvement Plan (QuIP)
Funding and Tendering Process
Annette RebentischSenior Procurement Officer
Tendering
All Hampshire County Council tenders are advertised on our e-tendering system: In-Tend
External providers can register on In-Tend and download documents from the tender website (after “expression of interest”)
• Framework with several external providers
• Open tender process (one step to get on the Framework)
• Framework period 1 year– 1 August 2013 - 31 July 2014 – Option to extend for a further 12
months
Framework Agreement
Notes for Tenderers
• Who can bid?– Single Legal Entity (Skills Funding Agency does
not permit sub-contracting)– Experienced learning providers with local
knowledge– External providers
• Pricing • Questions from tenderers• Bona Fide• TUPE does not apply (advice)
External providers
• Bids submitted through In-Tend
• All documents available from Tuesday 5 March 2013
• Documents for information include:• Doc 1: Notes to Tenderers• Doc 2: Service Specification• Doc 3: Copy of Framework Agreement
External providersDocuments to be completed and returned:
• Document 4: Eligibility Questionnaire )• Document 5: Tender Return )• Document 6: Form of tender• Document 7: Bona fide form• Document 8: Reference template (to be
sent to referees and returned with tender)
Hampshire County Council Providers
• Council providers apply by completing funding application (based on question of tender return)
• Documents will be emailed to providers – Service Specification– Relevant documents from Skills Funding Agency– Application Form
• Providers return documents by email to [email protected]
GuidancePlease ensure that the following guidance is
adhered to when completing your tender or funding application:
• Please read the full guidance document explaining the eligibility criteria and evaluation weightings
• Please ask / contact us when you don’t understand something, need some help, etc.
• Ask questions / clarifications (preferably) via the In tend portal, we will endeavour to respond within 48 hours
GuidancePlease ensure that the following guidance is
adhered to when submitting your tender:• Include all supporting documents when
submitting tender return – including insurance documents and references
• Be prepared in case of IT problems: the network speeds can slow considerably leading up to deadline
• Make sure you use the correct submission route
Procurement TimelineProvider Briefing 4 March 2013
Advertisement on In-Tend and in the Media – providers able to access tender documents
4 or 5 March
Deadline for the tender response via In-Tend
16 April 2013
Tender evaluation End April 2013
Expected award of contracts Early May 2013
First “call off” Mid to end May 2013
Service start date for Contracts August 2013
Procurement Contact details
Tender web address: https://in-tendhost.co.uk/hampshire/aspx/Home
Telephone support: 01962 846094 (Annette) or 01962 832323 (Corporate
procurement, In-Tend support team)Email support:
Hampshire Learning website address
www.hants.gov.uk/hampshire-learning
Key Documentsincluding:- •Hampshire County Council’s Strategic Commissioning Plan 2013-14•Common Inspection Framework•New Challenges, New Chances: Next Steps in Implementing the Further Education
Fundinghttp://www3.hants.gov.uk/procurement.htm https://in-tendhost.co.uk/hampshire/aspx/Home
www.hants.gov.uk/hampshire-learning
About Us including key contact information for:-
George Allen, Head of Hampshire Learning
email [email protected]
Gillian Fifield, Quality Manager
email [email protected]
Paul Whitehead, Planning and Performance Officer
email [email protected]
Questions
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