Addressing Digitization
Challenges
Kalyan Budhavarti
Marketing & Sales Manger
Digiflo
Digitization Components
Digitization projects are often complex and challenging in nature primarily due to the number of different activities involved in the process.
There are 3 essential components that form the core of all digitization process:
• People - Scanning operators, Graphic Designers, Subject curators etc.
• Processes - Institution specific best practices/standards
• Infrastructure - Scanners, Image Processing software, OCR etc.
The biggest challenge, therefore, lies in bringing all these individual components together on a common platform to ensure communication, consistent levels productivity & quality and overall process efficiency.
Key Digitization challenges
Centralizing operations to bring together the different units and people involved
Standardizing Operations and workflows irrespective of the media processed
Optimizing and ensuring consistent levels of productivity and efficiency
Ensuring consistent quality and integrity of the media
Adhering to Metadata standards to ensure easy identification, access and interoperability
Tracking and measuring the process – Media and People(The old adage: If you can’t measure, you can’t improve!)
Digiflo – Digitization Workflow
Management Solutions
Digiflo is a holistic digitization workflow management software specifically designed to address these increasing complexities and challenges to
make the process simple, measurable and efficient.
It brings together your infrastructure, people and practices to ensure superior and consistent productivity and quality, on every single project!
Metadata
entry Scanning
QC Zero
Post Processing
QC One
Curator
review 1
OCR
OCR Revie
w
Curator
review 2
QC Final
Packaging
Digiflo
How it works – Streamlining of activities
What is it?
A Windows operating
system based software
Hardware RequirementsOS: Windows
MS SQL Server 2008 or higher/express
Customer Pain Points – Digiflo Benefits
Centralization - Teams are geographically
distributed
Books are scanned in Belgium and processed in India. It is a nightmare to manage both
teams on tight deadlines
Pain
Digiflo’s Remote management of projects centralizes your processes by bringing your teams together and helps you handle projects anywhere, anytime
Why Digiflo
Standardization
Designing multiple workflows for different media
Pain
Digiflo has the capabilities to process all kinds of print/still images including books, newspapers, manuscripts, dissertations etc. It standardizes your processes and workflows irrespective of the media that is processed.
Why Digiflo
Workflows with standardized processes profiled and preconfigured for all kinds of still/print media.
Why Digiflo
Achieving Optimum levels of Productivity
Suggest a faster way to process 1000s of books or items
Pain
Cannot Find my content when I need it most
Pain
Digiflo comprehensively tracks all your physical and digital assets so content could be easily found at any point in time
Why Digiflo
Media Discovery
Cannot ascertain the quality of my deliverables
Pain
Digiflo’s multi-stage quality assurance tools ensure that media is moved on the next stage only after passing all the pre-defined quality parameters. This allows you to identify and fix bottlenecks and glitches in real time
Quality Assurance
Why Digiflo
Configurable MetadataPain
Metadata in Digiflo is completely configurable and depends on the requirements of your individual projects. Configurable output schemas include industry best/standard practices like Mets/Alto(Case In Point: The British Library), Mods, Mar21 etc.
Why Digiflo
Metadata export schemas
Pain
Comprehensive reports help supervisors keep tab on who does what and when, in real time
Why Digiflo
Tracking/Measuring
Unable to utilize 100% time of my skilled resources
Image Processing Tools
Pain
Digiflo has in-built post processing tools which take care of all your image processing needs like crop, deskew, despeckle, JP2 processing, Image manifestations and compressions etc.
Why Digiflo
Our workflows involves a lot of post-processing
activities
Integrations
Pain
Digiflo has the capabilities to integrate with all of your library systems and repositories like Metadata repositories, Content Management systems, User authentications, digital repositories, archives & special collections repositories etc., thereby further automating the entire process
Why Digiflo
Can I integrate the software with any of our internal
tools/applications?
Lite Version
Pain
Digiflo has specifically designed a Lite version for small to medium sized operations(up to 5 users). Irrespective of the size of the projects, standardization of the processes is the key to the success of digitization projects.
Why Digiflo
But we don’t have many/large projects currently in
operation
Consolidating final package for DMS
Digiflo has an excellent mechanism to consolidate final package for easy consumption by the library’s DMS
Why Digiflo
Scary Dynamics – One Stop Solution
Tracking Digital assets
Project Management
Scanners
Software
Distributed Teams
Procedures and Processes
Adhering to Standards
Interfaces
Packaging
Hardware
MediaWhy Digiflo
Digiflo is the Holistic workflow management software that meticulously handles the dynamics of Digitization projects of any size under a SINGLE PLATFORM
To know more on how Digiflo can improve your processes and/or
schedule a demo, Contact us:
Thanks & Regards
Kal
Kalyan Budhavarti
Marketing & Sales Manager
+91 9908399926
Skype: Kalyan_Digiflo
LinkedIn: Kalyan Budhavarti
Thank You!!
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