Download - A real life case study of using Agile within the PRINCE2 method

PRINCE2® ® is a Registered Trade Mark of the Cabinet Office The APMG Swirl Agile Project Management Device is a Trade Mark of APM Group Ltd.

Project Challenge 2013

Presentation by Antony Della Porta

Lead Trainer Training Byte Size Ltd

Case Study on Using

AgilePM

in a

PRINCE2 Project

This presentation will be taking a look at a project where

“Agile Project Management” and PRINCE2 methods of

project delivery were successfully employed together. The

project was for the delivery a new bandwidth usage protocol

configuration onto a Bank’s National Network to enable

Application bandwidth prioritization usage as the new

applications, and hence teller system, was being moved to

Java functionality.

Agile Project Management and PRINCE2® In Projects Agile Project Management and

PRINCE2® In Projects


Presenter

• Over 25 years experience of working in project delivery,

rescue and consultancy roles

• Major verticals such as Finance, Travel, Media and

Pharmaceuticals.

• Established trainer in delivering courses in Project

Management methodologies, and courses relevant to the

delivery and realisation of business strategy.

• Started using PRINCE2®, in earnest, over 14 years ago,

along with Agile Project management

• Successfully managed and implemented a number of

PRINCE2® -AgilePM projects

• APMG accredited and member of Institute of Consultants

Antony C. Della Porta


Training ByteSize

• Training Bytesize Ltd is the largest provider of multi-lingual

online bespoke project management training courses in

English, German, Polish, French, Spanish and Arabic.

• APMG accredited Courses that offer a really interactive

way to learn, using audio, animation, interactive

exercises and exam simulators.

• The team is one of the most experienced in the Project

and Programme industry and have been responsible for

developing courses used by over 5,000 companies

worldwide

• Specialists in developing e-learning for the fastest

growing project management qualifications

• International presence in the UK, Germany, Poland,

Denmark, Australia, USA

Specialists in Project and

Programme Management Training


Introduction to Relationship between

PRINCE2 and AgilePM methodologies

• The following slide will show a graphic view of

the correlation of processes in PRINCE2 and

the Phases employed by Atern Agile Project

Management

• AgilePM established with PRINCE2

• Correlation of the Processes/Stages to

Phases/Increments

• Relationship of plans and lifecycles

Agile Project Management and

PRINCE2® In Projects


Process Overview of PRINCE2 and AgilePM

Key: AgilePM; PRINCE2®


The Project -

A Bank Network Upgrade

• Part of bank teller system replacement programme to employ Java based

applications

• Network to introduce QoS (Quality of Service) banding

– Gold for high demand applications (40% b/w)

– Silver for general demand applications (next 30%)

– Bronze – backoffice applications (20% b/w)

• QoS was a new concept indicating that the required solution to Prioritize traffic

would have to evolve

• Scope was two years old so requirements would have to be reviewed as well as

equipment

• Proof of Concept (PoC)facilities no longer available from the incoming Telco

(Optus)so alternative had to be sourced

• PoC was allocated one (1) month to complete defining, testing and piloting the

Gold, Silver and, as Could, Bronze.

• Estimates for Effort would be broad as new functionality and no known active

solution for this type of network


• Initial Project Start Up employing PRINCE2® as the primary methodology

• Stage 1- (P2) Initiating a Project used to setup and review Project in detail

• Stage 2 - (P2) Redefine current scope, Pre Project phase for Stage 3, Tenders for Integrators

• Stage 3 – (APM) Define and Develop requirements for technical solution, deploy 1st Pilot

• Stage 4 – (APM-P2) Refine Technical solution (Pilot feedback), 1st Pilot - Engage Integrator

• Stage 5 – (APM-P2) Refine Technical solution (Pilot feedback), 2nd Pilot - Plan National Roll-Out

• Stage 6 – (P2) First group of Retail Banks for Live Upgrade

• Stage 7 – (P2) Upgrade remaining 345 retail branches Nationwide

The Project Plan -


• Initial Project Start Up employing PRINCE2® as the primary methodology

• Stage 1- (P2) Initiating a Project used to setup and review Project in detail

• Stage 2 - (P2) Seek Integrators and Hardware requirements

SU and Stages 1-2 – PRINCE2 – High Level


Pre Project

• Stage 2

o Review current scope (2 years old at this point)

o Define resource requirements (original Proof of Concept facilities no longer valid)

o Define Approach for PoC delivery (AgilePM) for Stage 3

o Plan Stage 3 - AgilePM Feasibility/Foundations and then move into first Development Phase

(Exploration and Engineering Timeboxes)

SU and Stages 1-2 – PRINCE2 - Detail

• Starting Up a Project: document and sign-off Project Brief and

Approach - Use a hybrid of methodology using PRINCE2 and Agile

• Initiating a Project: Usual IP activities and preparing Stage 2 ,

planning the project to engage both delivery approaches: Agile

for the PoC and PRINCE2 for the main rollout and overall

Organisation and governance mapping for Roles and

Responsibilities


• Stage 3 – (APM) Define and Develop requirements for technical solution,

deploy 1st and 2nd Pilots to check initial design

Stage 3 – AgilePM managed Increment (P2 stage) HighLevel


• Use Feasibility/Foundations to define and prioritize the requirements to be delivered

over how many increments.

• Approach was to build the “Gold” application configuration requirements during the

1st increment and deploy into the 1st Pilot

• Feedback on the 1st Pilot (HeadOffice branch) was fed back to 2nd Timebox for further

refinement

• 2nd Pilot used for checking Telco configurations and hence full “Gold” function

Stage 3 – AgilePM Development Phase


• Agile: Refine Technical solution (Pilot feedback), 2nd Pilot

• PRINCE2: Engage Integrator, Preparations for Hardware builds and

configuration

Stage 4 – Joint AgilePM and PRINCE2


Agile:

• Refine Technical solution for Gold using Pilot feedback (1st Pilot)

• Commence development of configurations for Silver and Bronze

• Deploy Silver and Bronze solutions and commence 2nd Pilot

PRINCE2 • Engage Integrator

• Start planning the roll-out stages 6 and 7 with Integrator

• Define and order hardware requirements

Stage 4 - PRINCE2 managed stage – AgilePM Develop solution


• AgilePM - Refine Technical solution (Pilot feedback), 2nd Pilot

• PRINCE2 - Plan National Roll-Out in detail

Stage 5 - PRINCE2 managed stage – AgilePM - Develop solution


AgilePM

• Timeboxes under this Development Increment used to

• Refine Silver and Bronze applications • Develop other requirements (including any dropped from earlier Timeboxes)

• Complete Pilot stage and sign-off developed solution now ready for

Deployment and hand back to PRINCE2

PRINCE2

• Finalize plans for 1st Stage roll-out in Stage 6

• Ensure resources in place and hardware (replacement network) preconfigured

Stage 5 - PRINCE2 managed stage – AgilePM Develop solution


• Stage 6 – (P2) First group of Retail Banks for Live Upgrade

• Stage 7 – (P2) Upgrade remaining 345 retail branches Nationwide

Stages 6 and 7 - PRINCE2 managed stages: Main Project Roll-Out


• Stage 6 - Upgrade the first 20 Branches spread nationally: 5 a night 4

nights

• Stage 7 – On successful completion of Stage 6 and sign-off, follow rest of

the Roll-out plan and upgrade the remaining 345 Nation-wide branches

• Post Project – Agile to monitor the success of the Bandwidth Prioritization

Stages 6 and 7 - PRINCE2 managed stages: Main Project Roll-Out

Post Project

MP

Controlling

a Stage

Work

Packag

e1

Stage

6

S

t

a

g

e

B

o

u

n

d

a

r

y

MP

Controlling

a Stage

Work

Packag

e1

C

l

o

s

i

n

g

P

r

o

j

e

c

t

Stage

7


Summary of Presentation

• PRINCE2 and Atern AgilePM can be used to deliver projects of

varying delivery requirements and needs

• Most projects are probably in reality managed this way

• There are some direct correlations between the

processes/phases of both methodologies

• Not necessary to marry these up directly, more important to

know and understand how each can be best employed for

each project


Contact Details

Antony della Porta - Training Byte Size Ltd

Mobile: +44 7533 240 675

Office: +44 (0)1270 653111

Email: [email protected]

The Dowery, 22 Barker Street, Nantwich,

Cheshire CW5 5TE


Any Questions on the implementation

of Agile Project Management or how

to use Agile PM in a PRINCE2

environment please contact us for

further information

+44 (0)1270 653111

[email protected]