A Guide to Grant WritingDr. Ahmed M. Abdel-Azeem
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Outline
• To give you a brief overview of
the grant writing process
• To provide you with resources to
start your grant-seeking process.
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Overview of the Grant Writing Process
Define your
project
Locate appropri
ate funding sources
Read through proposal guidelin
es
Contact the
funding agency
Develop a plan
Write the
proposal
Submit the
proposal
Follow up
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Define Your Project
• You must start the process by
defining what it is you want to
do and why.
• Identify a need for the work you
want to do.
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Locate Funding Sources - I
•With a project in mind, begin
researching grant agencies.
http://www.fundsforngos.org/
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Locate Funding Sources - II
• Determine grant-makers’ goals,
objectives, and priorities.
• If your project does not match
their goals, you are less likely to
be funded.
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Read Through Guidelines
• Thoroughly read and understand the
guidelines!
• Make sure you are eligible!
• Note things:
• submission deadline,
• page limit,
• required attachments!
• format that your proposal should be in!
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Contact the Funding Agency
•Making personal contact is a
good way to make yourself
stand out.
• Ask for clarification or further
explanation of the guidelines.
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The Pieces of A Proposal
Grant Proposal
Cover sheet Narratives
Needs assessment
Project goals and objectives
Methodology Evaluation
Budget/Funding
Requirements,
Qualifications Conclusion Appendices
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Cover Sheet
• One page
• Typed on letterhead
• Overview of the organization
• Purpose and reason for funding request
• Amount of the funding request
• Show how you meet the grant makers
goals and mission
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Narratives
• Narratives answer:
• What do we want?
• What concern will be addressed and why it is important?
• Who will benefit and how?
• What specific objectives can be accomplished and how?
• How will results be measured?
• How does this funding request relate to the funder’s
purpose, objectives, and priorities?
• Who are we (organization, independent producer) and
how do we qualify to meet this need?
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Needs Assessment
• Problem Statement
• 3-4 Pages
• Purpose, goals, measurable objectives,
and a compelling, logical reason why the
proposal should be supported.
• Background provides perspective and is
often a welcome component.
Narratives
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Project Goals and Objectives
• Describe the proposed project
outcome and accomplishments.
• 1–2 pages
•your overall goal(s)
•specific objectives or ways in which
you will meet the goal(s).
Narratives
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Project Goals and Objectives
• Describe the proposed project
outcome and accomplishments.
• 1–2 pages
•your overall goal(s)
•specific objectives or ways in which
you will meet the goal(s).
Narratives
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Methodology
• 4+ pages
• Restatement of problems and objectives.
• Clear description and explanation of
program/project scope and activities.
• If relevant to the project state the sequence
of activities, staffing, clients, and client
selection.
• Time line of activities.
Narratives
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Evaluation - I
• 1-2 pages
• Determine the plan for meeting performance
and producing the program/project.
• Justify how you will measure the
effectiveness of your activities.
• State the expected outcome/achievement at
the end of funding period.
Narratives
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Evaluation - II
• Evaluations should include
• Plan for evaluating accomplishment of objectives.
• Plan for modifying process and methodology.
• Provide methods - criteria, data, instruments,
analysis.
• In some cases:
• Some grant-makers require very technical
measurements of results. Inquire about
expectations.
Narratives
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Budget/Funding Requirements
• Most grants will require you to submit a budget
which lays out how you will allocate the money
if awarded the grant.
• Be sure to only include items that the funder will
cover--some funders will not cover administrative
or overhead costs.
• Present a reasonable and well-thought out budget.
• Some funders will supply a form to fill out.
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Qualifications
• Your qualifications will show your
past projects and work that make
you qualified to carry out the
proposed project.
• Typically you will include a copy
of your resume or CV.
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Conclusion
• Summarize the important points
of your project proposal and
highlight why you should be
funded.
•Be convincing!
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Appendices
• The attachments to your proposal
will vary but often include:
• letters of support,
•proof of tax exempt status if you are
part of a non-profit organization, or
•other financial documents.
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How to Describe Your Project - I
• Make clear …
• What project you wish to
undertake,
• Why this proposed work is
meaningful and valuable to others in
the field or the public,
• Who you are and why you are
qualified to undertake the proposed
project,
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How to Describe Your Project - II
• Make clear …
• What you have previously
worked on,
• How you plan to accomplish your
objectives,
• How your funding request fits with
the grant-maker’s purpose
and objectives.
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Writing Style
• Use clear language in describing your
proposed project.
• Limit jargon that your reader might not be
familiar with and explain terms as needed.
• Be persuasive!
• Convince them your work is valuable
• Include pieces of your previous work when
possible
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Submit Your Proposal
• Plan to submit your proposal before the
submission deadline.
• Follow all guidelines for submission
• make sure your proposal is in the correct
format and submitted the correct way (by
mail, electronically etc.)
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Follow Up The Grant Agency
• Confirm they received your
proposal.
• Inquire as to any next steps.
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Mistakes to Avoid
• Starting too late
• Not following instructions
• Select the wrong grant (not meeting eligibility
requirements)
• Missing deadlines
• An underdeveloped project
• Bad grammar, punctuation, spelling
• Not learning from past grant applications
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