8/20/2019 3.MM Purchase Reports
1/72
8/20/2019 3.MM Purchase Reports
2/72
MM COURSE: PURCHASE REPORTS
Page | 2
Table of Contents
1. Purchase Requisition ................................................................................................................................................ 31. MM-ME5A-Purchase Requisitions List Display ..................................................................................................... 3
2. MM-ME5F-Release Reminder Purch. Requisition .............................................................................................. 12
3. MM-ZMMR_ARR_Annual Requisition Report .................................................................................................... 19
4. MM-ZMMR_APR-Annual Planning Report ......................................................................................................... 23
2. RFQ Report ............................................................................................................................................................ 261. MM-ME4S-RFQs by Collective Number .............................................................................................................. 26
3. Contract/APO .......................................................................................................................................................... 311. MM-ME3C-Outline Agreements by Material Group .......................................................................................... 31
4. Purchase Order ...................................................................................................................................................... 371. MM-ME2M-Purchase Orders by Material .......................................................................................................... 37
2. MM-ME2L-Purchase Orders by Vendor ............................................................................................................. 43
3. MM-ME2C-Purchase Orders by Material Group ................................................................................................ 49
4. MM-ME2B-POs by Requirement Tracking Number ........................................................................................... 55
5. MM-ZMMR_SPO-Report for Ultimate Consignee Details .................................................................................. 60
5. Vendor Classification .............................................................................................................................................. 631. MM-ZMMR_VC-Vendor Classification Report .................................................................................................... 63
2. MM-ZMMR_VM Vendor Master Records .......................................................................................................... 66
6. Purchasing-Others .................................................................................................................................................. 691. MM-ZMMR_QA-QA Approved Qty (To be Delivered) ........................................................................................ 69
2. MM-ZMMR_MTXT-Generate a text file containing the material details ........................................................... 69
7. Approval/Workflow Report .................. ................. .................. ................. .................. ................. .................. ........... 701. MM-ZMMR_PO_PR-Workflow Status Report .................................................................................................... 70
8/20/2019 3.MM Purchase Reports
3/72
MM COURSE: PURCHASE REPORTS
Page | 3
1. Purchase Requisition
1. MM-ME5A-Purchase Requisitions List Display
Overview
Need to identify/display requisitions by account assignment.
Business Process Description Overview This process demonstrates a function that allows you to view/monitor the status of requisitions when yousearch by the account assignment.
Input - Required Fields Field Value / Comments Scope of list A – default valueSort indicator 1 – default value
Output - Results Comments View list of requisitions
Tips and Tricks
When doing any display or reporting functionality in SAP, it is advisable to enter as much information as possible inthe initial screen. This will minimize both the running time of the report, and the amount of unnecessaryinformation displayed.
8/20/2019 3.MM Purchase Reports
4/72
MM COURSE: PURCHASE REPORTS
Page | 4
Procedural Steps
Access transaction by:
Via Menu Logistics> Materials Management> Purchasing> PurchaseRequisition> List Displays> General
Via Transaction Code ME5A
On screen “List Display of Purchase Requisitions”, enter information in the fields asspecified in the table below:
Enter the accountassignment category and theother fields manually as per
8/20/2019 3.MM Purchase Reports
5/72
MM COURSE: PURCHASE REPORTS
Page | 5
Field Name Description R/O/C User Action and Values CommentsPurchaseRequisition
Purchasing requisitionnumber
O Enter number if it is known
Material Material master name O Use to narrow search ifnecessary
MaterialGroup
Material group code O Please refer the attachedannexure
PurchasingGroup
Purchasing group code O Please refer the attached annexu
Scope of List Determines format of search r R You may choose from list of dr downitems
“A” is used for requisitions
Plant Plant to which delivery is to be made
O To narrow search, select plantfrom drop down menu
DocumentType
Type of purchasingdocument
O Please refer the attachedannexure
Item category Type of requisition O Use to narrow search ifnecessary
Accountassignmentcategory
Account where costs areallocated
O Use to narrow search ifnecessary
Delivery Date Date that the items arescheduled to be delivered
O Use to narrow search ifnecessary
Release Date Date that the requisition needreleased in order for the buy twithin the allowable paramet
O Use to narrow search if necessar
Materials/PlannerController
Number of the MRPcontroller who isresponsible for this material
O To narrow search, select MRPcontroller from drop downmenu
ProcessingStatus
Key specifying the current processingstatus of the requisition
O To narrow search, select plant frdrop down menu
Requisitioner Note on the requisitionidentifying who the materialis being purchased for.
O Use to narrow search ifnecessary
Req Tracking No.
Tracking No. O Use to narrow search ifnecessary
Short Text Short description of thematerial O May use to narrow search parameters for consumablematerial.
Cost Center Cost center number used onOutline Agreement
O Choose from pull-down menu Useful for Accountassigned PRs
WBS Element Key identifying a WBSelement
O Choose from pull-down menu Useful for Accountassigned PRs
Order Number that identifies anorder
O May use match-code searchtechnique to find number
Useful for Accountassigned PRs
Asset Asset number O Choose from pull-down menu Useful for Account
8/20/2019 3.MM Purchase Reports
6/72
MM COURSE: PURCHASE REPORTS
Page | 6
assigned PRs Network O Choose from pull-down menu Useful for Account
assigned PRsSort Indicator Specifies the way the list of
requisitions is sortedR You may choose from list of dr
downitems
“8” is the default fo account assignment
ClosedRequisitions
Specifies whether or notthe list display is also toinclude closed purchaserequisitions.
O Check box to narrow search
“PartlyOrdered”requisitions
Specifies whether or not thelist display is also to include
partly ordered purchaserequisitions.
O Check box to narrow search
Only ReleasedRequisitions
Specifies whether or not thelist display is also to includereleased purchaserequisitions.
O Check box to narrow search
Requisitionsfor itemrelease
Specifies whether or not thelist display is also to includerequisitions for item release.
O Check box to narrow search
DynamicSelections
Selection icon to select byone of 51 specific requisitefields
O - Press the “Dynamic Selections button and make selection.- Complete match requirements
All Selections Selection icon toggles between expand andcollapse selections.
Press the “All Selections” butto
(Note: On above table, in column “R/O/C”; “ R” = Required, “ O” = Optional, “ C” = Conditional)
8/20/2019 3.MM Purchase Reports
7/72
MM COURSE: PURCHASE REPORTS
Page | 7
Make the selection.
8/20/2019 3.MM Purchase Reports
8/72
MM COURSE: PURCHASE REPORTS
Page | 8
View the “Purchase Requisitions list display” screen:
8/20/2019 3.MM Purchase Reports
9/72
MM COURSE: PURCHASE REPORTS
Page | 9
ALTRNATELY the user can maintain a “VARIANT” and select it from the list by clicking on the
“GET VARIANT “ button.
The selected variant fields will be adopted by the system.
8/20/2019 3.MM Purchase Reports
10/72
MM COURSE: PURCHASE REPORTS
Page | 10
Screen adopts the fields maintained in the selected variant.
Click EXECUTE .
System adopts thefields maintained in
8/20/2019 3.MM Purchase Reports
11/72
MM COURSE: PURCHASE REPORTS
Page | 11
View the “Purchase Requisitions list display” screen:
This screen allows the user to view: the requisition number, material, requested quantity,ordered quantity, delivery date, material group, and plant.
More information may be gathered by clicking on the requisition or line item number andthen clicking on one of the following radio buttons: Display Requisition, Detailed Data,Assignment Overview, or Services.
To exit, click on the Exit button.
8/20/2019 3.MM Purchase Reports
12/72
MM COURSE: PURCHASE REPORTS
Page | 12
2. MM-ME5F-Release Reminder Purch. Requisition
Overview
Need to view/monitor requisition releases.
Business Process Description Overview This process demonstrates a function that allows you to view/monitor the status of requisitionreleases.
Input - Required Fields Field Value / Comments Release Code Code with which individual items or entire requisition may be
released.Scope of list A – default entry
Sort indicator 1 – default entry
Output - Results Comments View status of Requisitionreleases
This will enable user to take either of two decisions – a. Release requisition that needs to be processed, orb. Goto print transaction to print the requisition
Tips and Tricks
Note: In addition to the “Execute” (F8) Icon there is a “Get Variant” Icon (or Shift+F5) button and a “AllSelections” Icon (or Shift+F7) button.
The “Get Variant” Icon (or Shift+F5) b utton displays a pop-up display from which user may select from an ABAPcatalog of available variants for the program.
8/20/2019 3.MM Purchase Reports
13/72
MM COURSE: PURCHASE REPORTS
Page | 13
Procedural Steps
Access transaction by:
Via Menu Logistics> Materials Management> Purchasing> PurchaseRequisition> Release> Release Reminder
Via Transaction Code ME5F
On screen “Release (Approval) Reminder: Purchase Requisitions”; enter information in
table below:
Enter the release code
8/20/2019 3.MM Purchase Reports
14/72
MM COURSE: PURCHASE REPORTS
Page | 14
Field Name Description R/O/C User Action and Values Comments
Release Code Code with which the items ofa purchase order may bereleased (approved).
R Enter your release code, C orU
ReleasePrerequisiteFulfilled
Determines whether or notthe suggested purchaserequisition items or
purchasing documents mustfulfill the release prerequisitefor the specified releasecode.
O Set the indicator if you onlywish to see the purchaserequisition items orpurchasing documents thatyou can release (approve)immediately.
Do not set the indicator if youalso wish to see the purchaserequisition items or
purchasing documents thatyou cannot yet release(approve).
A tick is defaultedand need not bechanged
Requisitionsfor OverallRelease
If you set this indicator, thesystem lists all purchaserequisitions that have to bereleased (approved) in theirentirety.
O Depending on the scope-of-list parameter, you see either allitems belonging to a purchaserequisition or only one "headerline" per requisition item.
If you see all items and releaseone of them, the entirerequisition is released.
Tick to beremoved since weare using itemwise release only
Requisitionsfor ItemRelease
If you set this indicator, thesystem lists all purchaserequisitions that have to bereleased by the item level.
O Depending on the scope-of-list parameter, you see either allitems belonging to a purchaserequisition or only one "headerline" per requisition item.
If you see all items and releaseone of them, the entirerequisition is released.
A tick is defaultedand need not bechanged
PurchaseRequisition
Requisition number O Enter a particular requisitionnumber to see its status
Material Material master name O Use to narrow search ifnecessary
MaterialGroup
Material group code O Please refer the attachedannexure
PurchasingGroup
Purchasing group code O Please refer the attachedannexure
8/20/2019 3.MM Purchase Reports
15/72
MM COURSE: PURCHASE REPORTS
Page | 15
Scope of List Determines format of searchreport
R You may choose from list ofdrop-down items
“A” is the defaultfor requisitions
Plant Plant to which delivery is to be made
O To narrow search, select plantfrom drop down menu
DocumentType
Type of purchasingdocument
O Please refer the attachedannexure
The documenttype can, forinstance,differentiatebetween astandardpurchaserequisition and arequisitionrelating to a stocktransport order,although bothdocumentsbelong to thepurchasingdocumentcategorypurchaserequisition.
Item category Type of Requisition O Use to narrow search ifnecessary
Acct.assignmentcategory
Account where costs areallocated
O se to narrow search ifnecessary
Delivery Date Date that the items arescheduled to be delivered
O Use to narrow search ifnecessary
Release Date Date that the ordering should be processed based on parameters set in materialmaster.
O Use to narrow search ifnecessary
Materials/PlannerController
Number of the MRPcontroller who is responsiblefor this material
O To narrow search, select MRPcontroller from drop downmenu
8/20/2019 3.MM Purchase Reports
16/72
MM COURSE: PURCHASE REPORTS
Page | 16
ProcessingStatus
Key specifying the current processing status of the
requisition
O To narrow search, select plantfrom drop down menu
Requisitioner Note on the requisitionidentifying who the materialis being purchased for.
O Use to narrow search ifnecessary
Short Text Short description of thematerial
O May use to narrow search parameters for consumablematerial.
Sort Indicator Specifies the way the list ofrequisitions is sorted
R You may choose from list ofdrop-down items
“1” is the defaultfor requisitions
Cost center Key uniquely identifying acost center.
O
WBSElement
Key identifying a WBSelement.
O
Order Number which identifies anorder within a client.
O
Asset This is the main assetnumber which, together withthe asset sub-number,identifies a fixed asset inAsset Accounting.
O
Network Key identifying the networkused for account assignment.
O You can enter here the numberof the network from whichyou want to copy purchaserequisitions.
R = Required, O = Optional, C = Conditional
8/20/2019 3.MM Purchase Reports
17/72
MM COURSE: PURCHASE REPORTS
Page | 17
Press
8/20/2019 3.MM Purchase Reports
18/72
MM COURSE: PURCHASE REPORTS
Page | 18
On the “Release (Approval) Reminder: Purchase Requisitions” screen:
This screen allows the user to view: the Requisition number, material, requested quantity, ordered quantity,delivery date, material group, and plant (along with a few other items).
Next, you may gather more information by clicking on the purchase order or line item number and then clickingon one of the following radio buttons: “Magnifying glass (Display Requisition)”, “Detailed Data”, or “ReleaseStrateg y.”
To exit from this area, press the Yellow “Exit” button
8/20/2019 3.MM Purchase Reports
19/72
MM COURSE: PURCHASE REPORTS
Page | 19
3. MM-ZMMR_ARR_Annual Requisition Report
Overview
Annual requisition report
Business Process Description Overview This process displays the annual requisition report for different plants.
Input - Required Fields Field Value/Comments Plant Enter the plant no.
material Enter the material no.
Output - Results Comments Number of Purchase requisitions fordifferent materials for a particular
plant.
8/20/2019 3.MM Purchase Reports
20/72
MM COURSE: PURCHASE REPORTS
Page | 20
Procedural Steps
Display the annual requisition report
Access transaction by:
Transaction Code ZMMR_ARR
On screen “Annual requisition report”, enter the below information:
Field Name Description R/O/C User Action and Values CommentsPlant Enter the plant no. O Unique no. identifying the
plantmaterial Enter the material code O Unique no. identifying the
materialDocumenttype
Enter the document type O a distinction between
various kinds of purchase
requisition .
8/20/2019 3.MM Purchase Reports
21/72
MM COURSE: PURCHASE REPORTS
Page | 21
On screen “Annual requisition report”, Press Execute:
8/20/2019 3.MM Purchase Reports
22/72
MM COURSE: PURCHASE REPORTS
Page | 22
As soon as User press Execute button, system will Display “Annual requisition report “ .
8/20/2019 3.MM Purchase Reports
23/72
MM COURSE: PURCHASE REPORTS
Page | 23
4. MM-ZMMR_APR-Annual Planning Report
Overview
Material planning is required to maintain the desired inventory level in the plant
Prerequisite:
Business Process:
Materials procurement will be planned with the help of Planning Report
Sr. No.
Activity T Code Remarks
1 Enter Plant, Document Type, Movement Type, Purchase Group ZMMR_APR
Procedural Steps:
In the Screen Annual Planning Report enter the following Data:
Field Name Description R/O/C User Action and Values Comments
Plant Enter the Plants in which youwant Planning Report R Enter the Plants in which youwant Planning ReportPR Doc.Type
Enter the PR document type R Enter the PR document type
Movementtype
Enter the movement type forReservation
R Enter the movement type forReservation
PurchaseGrp.
Enter Purchase Group R Enter Purchase Group
MaterialGroup
Enter Material Group O Enter Material Group
8/20/2019 3.MM Purchase Reports
24/72
MM COURSE: PURCHASE REPORTS
Page | 24
Material Number
Enter Material Number O Enter Material Number
Option is available whether you want to include all PR or only released PR Option is available whether you want to include all PO or only released PO
After entering the Selection Parameter, press Execute button and analyze the report
Enter the desired and mandator in ut arameter and then
8/20/2019 3.MM Purchase Reports
25/72
MM COURSE: PURCHASE REPORTS
Page | 25
Fields Description:
1. Reservation: It shows quantity of reservation for the movement type you mention in input criterion e.g. ifyou have mentioned movement type-201 then it will show sum of all reservation for movement type 201 forthat particular plant.
2. Unrestricted Use Stock: It shows the total qty. available in the plant
3. Sum of PR: It is the sum of all open PR qty.
4. Open PO Qty.: It is the sum all open PO qty.
8/20/2019 3.MM Purchase Reports
26/72
MM COURSE: PURCHASE REPORTS
Page | 26
2. RFQ Report
1. MM-ME4S-RFQs by Collective Number
Overview
Need to identify/display RFQs by Collective Number.
Business Process Description Overview This process demonstrates a function that allows you to view/monitor the list of RFQs when you search
by Collective Number
Input - Required Fields Field Value / Comments Scope of list ANFR – default value
Output - Results Comments View list of requisitions
Tips and Tricks
When doing any display or reporting functionality in SAP, it is advisable to enter as much information as possible inthe initial screen. This will minimize both the running time of the report, and the amount of unnecessaryinformation displayed.
8/20/2019 3.MM Purchase Reports
27/72
MM COURSE: PURCHASE REPORTS
Page | 27
Procedural Steps
Access transaction by:
Via Menu Logistics> Materials Management> Purchasing>RFQ/Quotation>List Displays> By collective number
Via Transaction Code ME4S
On screen “RFQs by Collective Number”, enter information in the fields as specified in thetable below:
Enter the collective number
8/20/2019 3.MM Purchase Reports
28/72
MM COURSE: PURCHASE REPORTS
Page | 28
Field Name Description R/O/C User Action and Values CommentsCollective
NumberCollective Number O Enter the number for fastest
retrievalPurchasingOrgn
Purchasing Organization O Please refer the attachedannexure
Scope of List Determines format of search r R You may choose from list of dr downitems
“ANFR” is used fo this search
PurchasingGroup
Purchasing group code O Please refer the attached annexu
Plant Plant to which delivery is to be made
O To narrow search, select plantfrom drop down menu
Item category Type of requisition O Use to narrow search ifnecessary
Delivery Date Date that the items arescheduled to be delivered
O Use to narrow search ifnecessary
Deadlinesubmission ofquotations
Date for submission of offer O Use to narrow search ifnecessary
Vendor Vendor code O Use to narrow search ifnecessary
To see RFQ for a particular vendor o
Material Material master name O Use to narrow search ifnecessary
MaterialGroup
Material group code O Please refer the attachedannexure
DocumentDate Date of creation of RFQ O Use to narrow search if necessar
Vendor Name Name of Vendor O May use to narrow search parameters.
DynamicSelections
Selection icon to select byone of 51 specific requisitefields
O - Press the “Dynamic Selections button and make selection.- Complete match requirements
(Note: On above table, in column “R/O/C”; “ R” = Required, “ O” = Optional, “ C” = Conditional)
8/20/2019 3.MM Purchase Reports
29/72
MM COURSE: PURCHASE REPORTS
Page | 29
Click on the Execute button.
8/20/2019 3.MM Purchase Reports
30/72
MM COURSE: PURCHASE REPORTS
Page | 30
View the “RFQs per Collective Number: List Display” screen:
This screen allows the user to view: the RFQ number, material, requested quantity,ordered quantity, delivery date, material group, and plant.
More information may be gathered by double clicking on the RFQ number or selectingline item number and then clicking on one of the following radio buttons: Displaydocument, print preview, changes or Services.
To exi t, click on th e Exit button.
8/20/2019 3.MM Purchase Reports
31/72
MM COURSE: PURCHASE REPORTS
Page | 31
3. Contract/APO
1. MM-ME3C-Outline Agreements by Material Group
Overview
Requirement to display Contracts by the Material Group
Business Process Procedure Overview This procedure outlines the process of displaying Contracts that have been created for a material group.
Input - Required Fields Field Value / Comments Scope of list Distinguishes the different types of purchase documents
Output - Results Comments Purchase orders per Material group Display of Contracts for a material group
Tips and Tricks
It should be noted that by including more criteria in the initial screen of the transaction, the user can restrict theoutput list.
Example: Should the user choose to restrict the input criteria to the Material group and a particular plant, thesystem will display all the purchasing documents that exist for only the Material group and plant combination that isrequired, rather than for all the plants.
8/20/2019 3.MM Purchase Reports
32/72
MM COURSE: PURCHASE REPORTS
Page | 32
Procedure Steps
Access transaction by:
Via Menus Logistics Materials Management Purchasing OutlineAgreement List Displays By material group
Via Transaction Code ME3C
On screen “Purchase Documents per Material group” selection screen, enter informationin the fields as specified in the table below:
Enter the material group code
8/20/2019 3.MM Purchase Reports
33/72
MM COURSE: PURCHASE REPORTS
Page | 33
Field Name Description R/O/C User Action and Values CommentsMaterialGroup
Material group code O Please refer the attachedannexure
See tips & tricks
PurchasingOrganization
Purchasing Organizationnumber
O Please refer the attachedannexure
See tips & tricks
Withoutmaterialnumber
R An “X” should default into this See tips & tricks
Scope of List Determines format of search re R Select from drop down menu “RAHM” is typicallyis
Selection parameters
Categories that may bechosen to limit the search
O Select from drop down menu See tips & tricks
DocumentType
Type of purchasingdocument
O Select from drop down menu See tips & tricks
PurchasingGroup
Purchasing group code O Please refer the attached annexu See tips & tricks
Plant Plant to which delivery is to be made
O Select from drop down menu See tips & tricks
Item category Type of Contract O Select from drop down menu See tips & tricksAcct.assignmentcategory
Account where costs areallocated
O Select from drop down menu See tips & tricks
Delivery Date Date that the items arescheduled to be delivered
O Select from drop down menu See tips & tricks
Document
number
Alphanumeric key that uniquel
identifies a purchasing docume
O Document number known or vi
matchcode search
See tips & tricks
Vendor Alphanumeric key that uniquelidentifies a vendor
O Vendor known or via matchcodsearch
See tips & tricks
SupplyingPlant
Plant supplying materials forstock transport orders
O Select from drop down menu See tips & tricks
Material Material master number O Select from drop down menu See tips & tricksDocumentDate
Date that the document wasoriginally created
O Select from drop down menu See tips & tricks
Short Text Short description of thematerial
O Enter short description for thematerial
Vendor name Name of vendor O Enter vendor name(Note: On above table, in column “R/O/C”; “ R” = Required, “ O” = Optional, “ C” = Conditional)
8/20/2019 3.MM Purchase Reports
34/72
MM COURSE: PURCHASE REPORTS
Page | 34
Click on the Execute button.
8/20/2019 3.MM Purchase Reports
35/72
MM COURSE: PURCHASE REPORTS
Page | 35
After the information is entered and executed, the resulting screen “Purchasing
documents for Material group” is displayed.
8/20/2019 3.MM Purchase Reports
36/72
MM COURSE: PURCHASE REPORTS
Page | 36
In the output screen as shown above, the following user actions can be performed to
display further details. Place the cursor on a line item (example material number) anduse the following radio buttons in the menu to display further details of the line item ofthe Contract.
Radio button
Description R/O/C User Action and Values Comments
Displayicon
Display document O Displays details of the Contract
Changes Changes to the document
header
O Displays any changes to the
header of the ContractDeliv.Schedule
Delivery schedule O Displays the delivery date,time, scheduled qty, qtydelivered, and the creationindicator
Services Service Item O Displays details of a service itemcase of service contracts
8/20/2019 3.MM Purchase Reports
37/72
MM COURSE: PURCHASE REPORTS
Page | 37
4. Purchase Order
1. MM-ME2M-Purchase Orders by Material
Overview
Need to view purchasing documents by material
Business Process Procedure OverviewThis procedure outlines the process of displaying Purchasing documents that have been created for amaterial.
Input - Required Fields Field Value / CommentsScope of list Distinguishes the different types of purchase documents
Output - Results CommentsPurchase documents per Material Display of Purchase documents for a material
Tips and Tricks
It should be noted that by including more criteria in the initial screen of the transaction, that the user can restrictthe output list.
Example: Should the user choose to restrict the input criteria to the Material and a particular plant, the system willdisplay all the purchasing documents that exist for only the Material and plant that are required, rather than for allthe plants.
You can also limit the types of documents displayed by clicking the “Choose….” button on the initial selection screenand selecting only those documents that you wish to display.
8/20/2019 3.MM Purchase Reports
38/72
8/20/2019 3.MM Purchase Reports
39/72
MM COURSE: PURCHASE REPORTS
Page | 39
Field Name Description R/O/C User Action and Values CommentsMaterial Material number O Material known or via
matchcode searchPlant Plant to which delivery is to
be madeO Select using the drop down
menuPurchasingOrganization
Purchasing Organizationnumber
O Please refer the attachedannexure
Scope of List Determines format of search re R Select using the drop down men “BEST” is typicallyis
Selection parameters
Categories that may bechosen to limit the search
O Select using the drop downmenu
DocumentType
Type of purchasingdocument
O Please refer the attachedannexure
PurchasingGroup
Purchasing group code O Please refer the attached annexu
Item category Type of purchase order O Select using the drop downmenu
Acct.assignmentcategory
Account where costs areallocated
O Select using the drop downmenu
Delivery Date Date that the items arescheduled to be delivered
O Select using the drop downmenu
Document Number
Alphanumeric key thatuniquely identifies adocument
O Document # known or viamatchcode search
Vendor Vendor name O Vendor known or viamatchcode search
MaterialGroup
Material group code O Please refer the attachedannexure
DocumentDate
Date that the document wasoriginally created
O Select using the drop downmenu
Short text Short description of thematerial
O Enter a description
Vendor Name Name of the vendor O Enter if known(Note: On above table, in column “R/O/C”; “ R” = Required, “ O” = Optional, “ C” = Conditional)
8/20/2019 3.MM Purchase Reports
40/72
MM COURSE: PURCHASE REPORTS
Page | 40
Click on the Execute button.
8/20/2019 3.MM Purchase Reports
41/72
MM COURSE: PURCHASE REPORTS
Page | 41
On the “Purchasing Documents for Material” Screen:
8/20/2019 3.MM Purchase Reports
42/72
MM COURSE: PURCHASE REPORTS
Page | 42
The following information is displayed: document number, document type, material number, material shorttext, material group, vendor number, vendor name, purchasing group, order date, plant, storage location,order quantity, unit of measure, net price and currency.
If you wish to view the purchase order, click on the purchase order number then click the “Displaydocument” button (magnifying glass) on the toolbar or F2. This will b ring you to the display purchase orderscreen from which you can view the details.
To view the layout of the document output, click on the document number then click the “Print preview”button on the toolbar or Shift + F8.
To view the PO History select a P O number by clicking it and then click on the “PO history” button on thetoolbar or F5.
To view any changes that have been made to the document header, click on the document number thenclick on the “Changes” button on the toolbar or F6.
To display the delivery date, time, scheduled qty, qty delivered, and the creation indicator click on thedocument number or line item then click the “Delivery schedule” button on the toolbar or F8.
To display the details of a service item, click on the line item and then c lick the “Services” button on thetoolbar or Shift + F5.
Click on the Exit button.
8/20/2019 3.MM Purchase Reports
43/72
MM COURSE: PURCHASE REPORTS
Page | 43
2. MM-ME2L-Purchase Orders by Vendor
Overview
Need to view existing purchasing documents by vendor.
Business Process Procedure OverviewThis procedure outlines the process of displaying Purchasing documents that have been created for avendor.
Input - Required Fields Field Value / CommentsScope of list Distinguishes the different types of purchase documents
Output - Results CommentsPurchase documents per vendor Display of Purchase documents for a vendor
Tips and Tricks
It should be noted that in the initial screen of the transaction, that the user can restrict the output list by includingmore criteria.
Example: Should the user choose to restrict the input criteria to the vendor and a particular plant, the system will
display all the purchasing documents that exist for only the vendor and plant that is required, rather than for all theplants.
You can also limit the types of documents displayed b y clicking the “Choose….” button on the initial selection screenand selecting only those documents that you wish to display.
8/20/2019 3.MM Purchase Reports
44/72
MM COURSE: PURCHASE REPORTS
Page | 44
Procedural Steps
Access transaction by:Via Menu Logistics Materials Management Purchasing Purchase
Order List Displays By vendorVia Transaction Code ME2L
On screen “Purchase Documents per Vendor” selection screen, enter the information inthe fields as specified in the table below:
Enter the key that uniquely identifies a vendor
8/20/2019 3.MM Purchase Reports
45/72
MM COURSE: PURCHASE REPORTS
Page | 45
Field Name Description R/O/C User Action and Values CommentsVendor Alphanumeric key that
uniquely identifies a vendorO Vendor known or via
matchcode searchPurchasingOrganization
Purchasing Organizationnumber
O Please refer the attachedannexure
Scope of List Determines format of search re R Select using the drop down men “BEST” is typicallyis
Selection parameters
Categories that may bechosen to limit the search
O Select using the drop downmenu
DocumentType
Type of purchasingdocument
O Please refer the attachedannexure
PurchasingGroup
Purchasing group code O Select using the drop down men
Plant Plant to which delivery is to be made
O Select using the drop downmenu
Item category Type of purchase order O Select using the drop downmenu
Acct.assignmentcategory
Account where costs areallocated
O Select using the drop downmenu
Delivery Date Date that the items arescheduled to be delivered
O Select using the drop downmenu
Document Number
Alphanumeric key thatuniquely identifies adocument
O Document # known or viamatchcode search
Material Material master number O Material known or viamatchcode search
MaterialGroup
Material group code O Please refer the attachedannexure
DocumentDate
Date that the document wasoriginally created
O Select using the drop downmenu
Short text Short description of thematerial
O Enter a description
Vendor Name Name of the vendor O Enter if known(Note: On above table, in column “R/O/C”; “ R” = Required, “ O” = Optional, “ C” = Conditional)
8/20/2019 3.MM Purchase Reports
46/72
MM COURSE: PURCHASE REPORTS
Page | 46
Click on the Execute button.
8/20/2019 3.MM Purchase Reports
47/72
MM COURSE: PURCHASE REPORTS
Page | 47
On the “Purchasing Documents per Vendor” Screen:
8/20/2019 3.MM Purchase Reports
48/72
MM COURSE: PURCHASE REPORTS
Page | 48
The following information is displayed: document number, document type, material number, material shorttext, material group, vendor number, vendor name, purchasing group, order date, plant, storage location,order quantity, unit of measure, net price and currency.
If you wish to view the purchase order, click on the purchase order number then click the “Displaydocument” button (magnifying glass) on the toolbar or F2. This will bring you to the display p urchase orderscreen from which you can view the details.
To view the layout of the document output, click on the document number then click the “Print preview”button on the toolbar or Shift + F8.
To view the PO History select a PO number by clicking it a nd then click on the “PO history” button on thetoolbar or F5.
To view any changes that have been made to the document header, click on the document number thenclick on the “Changes” button on the toolbar or F6.
To display the delivery date, time, scheduled qty, qty delivered, and the creation indicator click on thedocument number or line item then click the “Delivery schedule” button on the toolbar or F8.
To display the details of a service item, click on the line item and then click the “Services” butto n on thetoolbar or Shift + F5.
To exit from this area, click on the Exit button.
8/20/2019 3.MM Purchase Reports
49/72
MM COURSE: PURCHASE REPORTS
Page | 49
3. MM-ME2C-Purchase Orders by Material Group
Overview
Requirement to display Purchasing orders by the Material Group
Business Process Procedure Overview This procedure outlines the process of displaying Purchasing orders that have been created for a material group.
Input - Required Fields Field Value / Comments Scope of list Distinguishes the different types of purchase documents
Output - Results Comments
Purchase orders per Material group Display of Purchase orders for a material group
Tips and Tricks
It should be noted that by including more criteria in the initial screen of the transaction, the user can restrict theoutput list.
Example: Should the user choose to restrict the input criteria to the Material group and a particular plant, thesystem will display all the purchasing documents that exist for only the Material group and plant combination that isrequired, rather than for all the plants.
8/20/2019 3.MM Purchase Reports
50/72
MM COURSE: PURCHASE REPORTS
Page | 50
Procedure Steps
Access transaction by:
Via Menus Logistics Materials Management Purchasing Purchase Order List Displays By material group
Via Transaction Code ME2C
On screen “Purchase Documents per Material group” selection scre en, enter informationin the fields as specified in the table below:
Enter the material group code
8/20/2019 3.MM Purchase Reports
51/72
MM COURSE: PURCHASE REPORTS
Page | 51
Field Name Description R/O/C User Action and Values Comments
MaterialGroup
Material group code O Please refer the attachedannexure
See tips & tricks
PurchasingOrganization
Purchasing Organizationnumber
O Please refer the attachedannexure
See tips & tricks
Withoutmaterialnumber
R An “X” should default into this See tips & tricks
Scope of List Determines format of search re R Select from drop down menu “BEST” is typically uis
Selection parameters
Categories that may bechosen to limit the search
O Select from drop down menu See tips & tricks
DocumentType
Type of purchasingdocument
O Please refer the attachedannexure
See tips & tricks
PurchasingGroup
Purchasing group code O Please refer the attached annexu See tips & tricks
Plant Plant to which delivery is to be made
O Select from drop down menu See tips & tricks
Item category Type of purchase order O Select from drop down menu See tips & tricksAcct.assignmentcategory
Account where costs areallocated
O Select from drop down menu See tips & tricks
Delivery Date Date that the items arescheduled to be delivered
O Select from drop down menu See tips & tricks
Documentnumber Alphanumeric key that uniquelidentifies a purchasing docum O Document number known or vimatchcode search See tips & tricks
Vendor Alphanumeric key that uniquelidentifies a vendor
O Vendor known or via matchcodsearch
See tips & tricks
SupplyingPlant
Plant supplying materials forstock transport orders
O Select from drop down menu See tips & tricks
Material Material master number O Select from drop down menu See tips & tricksDocumentDate
Date that the document wasoriginally created
O Select from drop down menu See tips & tricks
Season Key that identifies seasontype
O Select from drop down menu See tips & tricks
Season Year Indicates the first season year
when the material will besold
O Select from drop down menu See tips & tricks
Short Text Short description of thematerial
O Enter short description for thematerial
Vendor name Name of vendor O Enter vendor name(Note: On above table, in column “R/O/C”; “ R” = Required, “ O” = Optional, “ C” = Conditional)
8/20/2019 3.MM Purchase Reports
52/72
MM COURSE: PURCHASE REPORTS
Page | 52
Click on the Execute button.
8/20/2019 3.MM Purchase Reports
53/72
MM COURSE: PURCHASE REPORTS
Page | 53
After the information is entered and executed, the resulting screen “Purchasing
documents for Material group” is displayed.
8/20/2019 3.MM Purchase Reports
54/72
MM COURSE: PURCHASE REPORTS
Page | 54
In the output screen as shown above, the following user actions can be performed to display further details. Placethe cursor on a line item (example material number) and use the following radio buttons in the menu to displayfurther details of the line item of the PO.
Radio button
Description R/O/C User Action and Values Comments
Displayicon
Display PO O Displays details of the purchase order
PO History History of the Purchase order O Displays history of the purchase order
Changes Changes to the document
header
O Displays any changes to the
header of the PODeliv.Schedule
Delivery schedule O Displays the delivery date,time, scheduled qty, qtydelivered, and the creationindicator
Services Service Item O Displays details of a service item
8/20/2019 3.MM Purchase Reports
55/72
MM COURSE: PURCHASE REPORTS
Page | 55
4. MM-ME2B-POs by Requirement Tracking Number
Overview
Requirement to display Purchase orders using the Requirement Tracking Number
Business Process Procedure Overview Purchasing documents that exist for a certain material requirement can be grouped together using therequirement tracking number. This procedure outlines the process of displaying Purchase orders that have been
created and grouped using the requirement tracking number.
Input - Required Fields Field Value / Comments Scope of list Distinguishes the different types of purchase documents
Output - Results Comments Purchase Order per RequirementTracking Number
Display of Purchase Order that have requirement tracking numberassigned to it
Tips and Tricks
It should be noted that by including more criteria in the initial screen of the transaction, the user could restrict theoutput list.
Example: Should the user choose to restrict the input criteria to the Requirement tracking number and a particularplant, the system will display all the purchasing documents that exist for only the requirement tracking number andplant combination that is required, rather than for all the plants.
8/20/2019 3.MM Purchase Reports
56/72
MM COURSE: PURCHASE REPORTS
Page | 56
Procedure Steps
Access transaction by:
Via Menu Logistics Materials Management Purchasing Purchase Order List Displays By tracking number
Via Transaction Code ME2B
On screen “Purchasing Documents per Requirement Tracking Number” selection screen,enter the information in the fields as specified in the table below:
Enter the tracking number
8/20/2019 3.MM Purchase Reports
57/72
MM COURSE: PURCHASE REPORTS
Page | 57
Field Name Description R/O/C User Action and Values CommentsRequirementTracking
Number
Number that facilitatesthe monitoring of the
procurement of requiredmaterials or services.This number can relate toa requisition note (orrequirement notice/slip) thatwas not generated in the
system.
O Enter this number if known.
PurchasingOrganization
Purchasing Organizationnumber
O Please refer the attachedannexure
DocumentType
Type of purchasingdocument
O Select from drop down menu
Vendor Vendor number O Vendor known or via matchcodsearch
Vendor name Name of vendor O Select from drop down menuPurchasingGroup
Purchasing group code O Please refer the attached annexu
DocumentDate
Date that the document wasoriginally created
O Select from drop down menu
Item category Type of purchase order O Select from drop down menuMaterial Material number O Material number known or via
matchcode searchShort Text Short description of the
materialO Select from drop down menu
MaterialGroup
Material group code O Please refer the attachedannexure
Plant Plant to which delivery is to be made
O Select from drop down menu
Scope of List Determines format of search re R Select from drop down menu “BEST” is typically uis
Selection parameters Categories that may bechosen to limit the search O Select from drop down menu
Acct.assignmentcategory
Account where costs areallocated
O Select from drop down menu
DeliveryDate
Date that the items arescheduled to be delivered
O Select from drop down menu
Document Number
Alphanumeric key that uniquelidentifies a purchasing docume
O Document number known or vimatchcode search
(Note: On above table, in column “R/O/C”; “ R” = Required, “ O” = Optional, “ C” = Conditional)
8/20/2019 3.MM Purchase Reports
58/72
MM COURSE: PURCHASE REPORTS
Page | 58
Click on the Execute button.
8/20/2019 3.MM Purchase Reports
59/72
MM COURSE: PURCHASE REPORTS
Page | 59
Screen “Purchasing documents per requirement tracking number” is displayed.
If further details are required, place the cursor on a line item (example material number)
and use the following radio buttons to display further details of the line item of the PO.
Radio button
Description R/O/C User Action and Values Comments
DisplayIcon
Display details O Display details of the purchaseorder
PO History History of the Purchase order O Displays history of the purchase order
Changes Changes to the documentheader
O Displays any changes to theheader of the PO
Deliv.Schedule
Delivery schedule O Displays the delivery date,time, scheduled qty, qtydelivered, and the creationindicator
Services Service Item O Displays details of a service item
8/20/2019 3.MM Purchase Reports
60/72
MM COURSE: PURCHASE REPORTS
Page | 60
5. MM-ZMMR_SPO-Report for Ultimate Consignee Details
Overview
To generate the report for ultimate consignee details
BUSINESS PROCESS PROCEDURE OVERVIEWWhen the material received at a plant is distributed to different storage locations by the vendor , a detailed
report is generated showing the details of the ultimate consignee using the transaction ZMMR_SPO.
Input – Required Fields Field Values/Comments Company codePurchasing organization
Enter the company codeEnter the purchasing organization responsible for procuring forthat company code.
Press
Output - Results A report for ultimate consignee details is displayed.
8/20/2019 3.MM Purchase Reports
61/72
MM COURSE: PURCHASE REPORTS
Page | 61
Procedural Steps
Access transaction by:
Via Transaction Code ZMMR_SPO
On screen “PO Supplement Report”, enter information in the fields as sp ecified in thebelow table:
Input –
Required Fields Field Values/Comments Enter the Company Code Enter the Company Code for which the consignee details arerequired.
Enter the Purchasing organization Enter the purchasing organization responsible for procuring forthat company code.
Press
PO Supplement Report screen:
Click EXECUTE .
Enter the Company Code
Enter PurchasingOr anization.
8/20/2019 3.MM Purchase Reports
62/72
MM COURSE: PURCHASE REPORTS
Page | 62
The PO Supplement Report :
8/20/2019 3.MM Purchase Reports
63/72
8/20/2019 3.MM Purchase Reports
64/72
MM COURSE: PURCHASE REPORTS
Page | 64
Procedural Steps
Field NameDescription R/O/C User Action and Values Comments
Companycode
Takes the company code. C Enter the desired companycode.
Plant Takes the plant number. O Write the plant number.VendorClass
Takes the vendor class. O Enter the vendor class.
Max. Valueallowed
Amount valid for the selectedvendor class.
O Enter the appropriateamount.
Press Execute button.
Note: The search can be refined by entering data in all the fields.
Vendor Cl assif ication f or Civi l screen:
Enter data in required fields and press Execute button .
Enter company
8/20/2019 3.MM Purchase Reports
65/72
MM COURSE: PURCHASE REPORTS
Page | 65
Screen showin g the li st of vendors.
8/20/2019 3.MM Purchase Reports
66/72
MM COURSE: PURCHASE REPORTS
Page | 66
2. MM-ZMMR_VM Vendor Master Records
Overview
This is used to display the list of vendors.
Business Process Description Overview With respect to vendor number, information from the vendor master record (such as the vendor's
address and bank details) are displayed
Input - Required Fields Field Value/Comments Vendor no. Enter the vendor number
Purchasing organization Enter the purchasing organisation
Output - Results Comments List of vendors and their details
8/20/2019 3.MM Purchase Reports
67/72
MM COURSE: PURCHASE REPORTS
Page | 67
Procedural Steps
List of vendors.
Access transaction by:
Transaction Code ZMMR_VM
On screen “List of vendors :Purchasing”, enter the below information:
Field Name Description R/O/C User Action and Values CommentsVendor With the vendor number,
information from the vendor masterrecord (such as the vendor's addressand bank details) is copied into a
purchasing document
O Enter the vendor number
Purchasingorganization The type of purchasingorganization( centralized ordecentralized)
O Enter the purchasingorganization
Search term Short name which is used to set upa match code
O The significant part of thename should be entered inthis field.
Accountgroup
The account group is a classifyingfeature within vendor masterrecords .
O Key uniquely identifying aplant
8/20/2019 3.MM Purchase Reports
68/72
MM COURSE: PURCHASE REPORTS
Page | 68
8/20/2019 3.MM Purchase Reports
69/72
MM COURSE: PURCHASE REPORTS
Page | 69
On screen “List of Vendors :purchasing ”, Press execute:
As soon as User press Execute button, system will display the list and details of the vendors.
6. Purchasing-Others
1. MM-ZMMR_QA-QA Approved Qty (To be Delivered)2. MM-ZMMR_MTXT-Generate a text file containing the material details
8/20/2019 3.MM Purchase Reports
70/72
MM COURSE: PURCHASE REPORTS
Page | 70
7. Approval/Workflow Report
1. MM-ZMMR_PO_PR-Workflow Status Report
Overview
A report to see the work flow status of the PO/PR/RFQ/APO/SES
Prerequisite:
Appropriate PO/PR/RFQ/APO/SES number should be known
Business Process:
Status report of the document number provided.
Sr. No.
Activity T Code
1 Enter purchasing document number ZMMR_PO_PR
8/20/2019 3.MM Purchase Reports
71/72
MM COURSE: PURCHASE REPORTS
Page | 71
Procedural Steps:
In the Screen ”Work flow status report” enter the following Data:
Field Name Description R/O/C User Action and Values Comments
purchasingdocumentnumber
Enter purchasing documentnumberPO/APO/PR/RFQ/SES
R Enter purchasing documentnumberPO/APO/PR/RFQ/SES
Documentclass
Enter the document type to be processed
R A/B/F/K/Q
After entering the Selection Parameter, press Execute button
Work flow status screen, Enter the Document class as shown below.
Select the ro er document
8/20/2019 3.MM Purchase Reports
72/72
MM COURSE: PURCHASE REPORTS
Enter the Purchase document number.
View the report, showing status of purchasing document, Approved/Redirected/Inprocess etc.
View the desiredreport
Enter the document
Top Related