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2016 AIRPORT FENCING IMPROVEMENTS & OBSTRUCTION REMOVAL –PROJECT #ARP-34

• Project will complete several safety improvements to prevent and reduce wildlife hazards, ensuring the continued safe operation of the airport and compliance with the FAA requirements.

• Fencing improvements, vegetation management, water management (WHMP)• Tree obstruction removal/topping on airport property (FAR Part 77 )• Mitigation plantings on and off airport property (2005 Development Agreement)

Project Objective


• Installation of buried chain link skirt and surface skirt

• Height extension from 6’ to 8’ for section of fence on west side adjacent to park and tennis courts and does not border private residences

• Installation of paved aprons at the existing gates

• Improvements surrounding existing drainage culverts

• Clearing of vegetation associated with fence improvements & where it has encroached into operational fence

• Construction of gravel service road inside perimeter of operational fence for monitoring/ maintenance

Project Elements

70% of Construction Contract Value ~ $717,000


• Removal or topping of trees located on airport property to comply with FAA Part 77 requirements

o Trees currently penetrating the surface

o Trees within 6’ of the surface to account for near term growth

o Trees to be topped within screening zones along the eastern property boundary

Project Elements

• Mitigation plantings for vegetation and tree removal activities in accordance with 2005 Development Agreement

o 655 shrubs on-site (9 species)o 87 trees off-site (4 species)

13% of Construction Contract Value ~ $128,000


Project ElementsRefinement of Tree Obstruction Removal Design:

• 137 Coniferous• 222 Deciduous

• 33% Reduction in Tree Removals


Schedule & Funding

Phase 1 – Environmental Review, Permitting, & Preliminary Design: Completed March 2016

Phase 2 – Final Design & Bidding:Completed June 2016

• Public outreach• Multiple design revisions

• Phase 3 – Construction:August 2016 – November 2016

• 90% FAA AIP Eligible

AIP-19 Grant Award (Phase 1)

AIP-20 Grant Award (Phase 2-3)

• 5% WSDOT Airport Aid Program Eligible

2015 Grant Award (Phase 1-2)(Portion of costs incurred after 7/1/15 and based on pre-design cost estimates)

• Pending 2016 Award (Phase 3)

• Contractor’s costs related to removing/topping trees that had previously been topped back in 2005 and funded under a previous AIP grant are not eligible for grant funding

SCHEDULE

FUNDING

Phase EstimatedCosts

FAAAIP 19/20

WSDOTAirport Aid

PORTGeneral Fund

Phase 1 157,894$ 141,888$ 3,324$ 12,682$ Phase 2 174,798$ 156,977$ 3,525$ 14,296$ Phase 3 1,285,652$ 1,139,077$ 58,360$ 88,215$

Total 1,618,344$ 1,437,942$ 65,209$ 115,193$


FAAAIP 19/20

WSDOTAirport Aid

PORTGeneral Fund


Total 1,618,344$ 1,437,942$ 65,209$ 115,193$


Phase 3 Costs

• Estimated Construction Phase Costs:

o Fencing Improvements/Other = $716,751 or 70% of contract value

o Mobilization, Surveying, Site Controls = $172,526 or 17% of contract value

o Tree Obstruction Removal Work = $127,680 or 13% of contract value

o Construction Allowance = $101,695

o Construction Oversight = $165,000

o Project Administration = $2,000

• Estimated Port Funding (General Fund):

o $20,011 represents costs ineligible for grant funding

• Contractor costs related to tree removal/topping of trees previously topped back in 2005 (Qty=83) and funded under a previous AIP grant

• Project administration costs

o $68,204 represents 5% Port match for AIP and WSDOT eligible costs


Phase 2/3 Cost Projections

Prior Projection February 2016 vs. Current Projection

• Based on 30% level of design completed at that time

• Additional public outreach efforts increased Phase 2 costs

• Multiple design revisions incorporated into tree removal plan to address concerns related to obstruction removal scope of work increased Phase 2 costs

• Contractor bids came in higher than expected compared to engineer’s estimate at final design

CURRENT


FAAAIP 19/20

WSDOTAirport Aid

PORTGeneral Fund

Phase 1 157,640$ 140,076$ 3,324$ 14,240$ Phase 2 124,000$ 110,250$ 3,525$ 10,225$ Phase 3 1,035,000$ 914,220$ 50,790$ 69,990$

Total 1,316,640$ 1,164,546$ 57,639$ 94,455$

PRIOR


FAAAIP 19/20

WSDOTAirport Aid

PORTGeneral Fund


Total 1,618,344$ 1,437,942$ 65,209$ 115,193$


• Grant documents to be finalized and executed with FAA and WSDOT Aviation

• Construction contract to be executed with Pellco Construction, Inc.

• Pre-construction work elements with Pellco to be completed over the next several weeks

Contractor Notice to Proceed anticipated for 8/22/16 Contractor substantial completion estimated for mid-November

Next Steps