2014 Annual Meeting Agenda
Welcome & Quorum Determination Approval of 2013 Annual Meeting Minutes Financial Model Treasurer’s Report Grants Report Membership Report Resource and Development Report Communications Report Approval of Amended Bylaws Election of Directors Recognition Questions & Answers Adjournment
1Feb 26, 2014 The Community Foundation At The Venice Golf & Country Club
Financial Model
Operating Expenses
Grants
Management Fees
Capital Losses
Checking Account
Tax-ExemptDonor-Advised Funds
at theGulf Coast
Community Foundation
Events
Dues
Gifts
Dividends +Capital Gains
Income Assets Expenses
Feb 26, 2014 2The Community Foundation At The Venice Golf & Country Club
Treasurer’s Report
2013 Fund ActivityBeginning Balance $168,770Additions:• Dues & Contributions 42,222• Fund-Raising 13,000• Interest & Dividends 3,820• Investment Gain 16,748Disbursements:• Grants (41,496)• Management Fees (936)Ending Fund Balance $202,128Increase (Decrease) for Period $ 33,358
Feb 26, 2014 The Community Foundation At The Venice Golf & Country Club 3
Treasurer’s Report
4The Community Foundation At The Venice Golf & Country ClubFeb 26, 2014
2013 Investment Fund Balances
General Fund $121,045
Endowment Fund $81,083
Total 2013 Fund Balance $202,128
Treasurer’s Report
2013 Checking Account Activity
Beginning Balance $3,423Ending Balance
$4,052Increase (Decrease) for Period $629
Total Net Assets
Beginning Balance $172,193Ending Balance
$206,180Increase (Decrease) for Period $33,987
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Treasurer’s Report
2013 Ordinary Expenses
Annual Membership Drive (printing, copying, envelopes, mailing & postage) $ 662
Communications & Publicity (brochures & stationary) 178Website 131P.O. Box 86General Office Supplies 93
Total Ordinary Expenses $ 1,150
6The Community Foundation At The Venice Golf & Country ClubFeb 26, 2014
Grants Process
• September - Grant amounts determined• October - Application form available• November - Application deadline• December - Committee selects finalists• January - On-site evaluations• February – Grant recommendations to Board• March - Grants awarded at luncheon• April – Follow-up visits begin
Note: August – Video interviews begin
Feb 26, 2014 7The Community Foundation At The Venice Golf & Country Club
Grants
• 2013 Luncheon – 15 grants worth $39,496• 2013 Spring Putting Contest – 3 grants worth $1000• 2013 Putting Contest – 3 grants worth $1000
(See Website for Recipients/Committee/Visit Partners)
Looking Ahead• 2014 Luncheon on March 19 (Reserve Your Table Now!)• 4 New Committee Members• Greater Outreach?
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Grants
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Membership
The Community Foundation At The Venice Golf & Country Club 10Feb 26, 2014
Looking Ahead• Follow-up contacts in late March
Resource & Development
Total to Foundation = $14,8992013 Reverse Raffle
• 165 Tickets Sold + Wildcard• 234 Dinner Reservations (220+ Attendees)• $11,976 Profit
2013 Spring Putting Contest• 83 Entrants• $1280 Profit
2013 Fall Putting Contest• 85 Entrants• $1643 Profit
Looking Ahead• New Event Chairs/Committees• New Event?
11The Community Foundation At The Venice Golf & Country ClubFeb 26, 2014
Resource & Development
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Publicity/Communications
2013 Achievements• Press/TV coverage• Community Forum Participation• Legend Articles• Updated Bulletin Board• Brochure• Display Stand• Website (www.vgccfoundation.org) (28,000 visits)• Grant Recipient Video Interviews
Looking Ahead• New Logo/Slogan• Social Media?• Survey?• Newsletter (“Foundation Facts”)?
13The Community Foundation At The Venice Golf & Country ClubFeb 26, 2014
Proposed Bylaws Amendments
• Foundation Name: Replace “&” with “and”
• Purpose: Add modifier “in the Venice area”
• Director Removal: Add explicit “with or without” cause
• Action w/out a meeting: Include email communication
• Action w/out a meeting: Require “majority plus one” approval
• Board Powers: Exec Committee recommends grant amounts
• Board Powers: Grants from annual net income not to exceed 75%
• Board Powers: Permit endowment & other investment fund types
• Board Powers: Remove making contracts, borrowing, lending
14The Community Foundation At The Venice Golf & Country ClubFeb 26, 2014
Proposed Bylaws Amendments
• Officer Elections: Remove restriction on consecutive terms
• All Committees: Members subject to Board approval
• Resource and Development: Rename “Development”
• Grants Committee: Allow re-appointment after 12-month absence
• Grants Committee: Presents follow-up report to Board
• Finance Committee: Tracks and reports receipts & expenses
• Publicity Committee: Rename “Communications” Committee
• Publicity Committee: Conducts outreach to increase awareness
15The Community Foundation At The Venice Golf & Country ClubFeb 26, 2014
Election of Directors
Nominees• Marti Campbell• Maureen Heakin• Deb Sanders• Bill Schaffnit
16The Community Foundation At The Venice Golf and Country ClubFeb 26, 2014
Recognition
Current/Past Directors & Committee Chairs• Allen Westerfield• Sherry Borgsdorf• Terry Bole• Cindy Wood• Peter Campisi• Marti Campbell• Warren Hall• Jim Baker• Del Borgsdorf• June Midkiff
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Special Recognition Goes To:
Carole Raymond
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- Officer - Chair - Donor - Ambassador
- Role Model - Advisor - Governor - Friend
Questions and Answers
Do you have questions about:• Operations• Gulf Coast• Finances• Grants• Membership• Fundraising• Communications• Bylaws• Long-Range Planning• How You Can Help• Other?
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Adjournment
Thank you for:
Attending/ParticipatingJoining/Renewing
Volunteering
And most of all for:
“Giving Beyond Our Gates”
20The Community Foundation At The Venice Golf and Country ClubFeb 26, 2014
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