Budgeting by Priorities (BBP)
2014-2015 Proposal Training
What is Budgeting by Priorities?
How do I participate?
How do I write my proposals?◦ Narrative Requirements◦ Mechanics of the Proposal◦ Tips
What are my next steps?
2
Training Targets
Budgeting by Priorities is a budget process which “buys” results based on district priorities
Tacoma’s Strategic Priorities◦ Academic Achievement◦ Early Learning◦ Safety◦ Community Partnerships◦ Support Services
3
What is BBP?
4
BBP CycleIdentify Funding
Determine Priorities
Allocate Resources
Identify Results
Proposals
Ranking Proposals
Buying
Communicate
5 – Schedule with Budget staff to review your proposal and develop your Working Budget
4 – Complete the Proposal Template focusing on meeting the requests of the RFP and include data, evidence and benchmark
indicators
3 – Read the Request for Proposal (RFP) for the priority you are planning to submit a proposal for
2 – Identify which priority your service aligns with best (choose only one priority per proposal)
1 - Evaluate your budget and identify major services that you provide
(determine proposals)
5
How do I participate in proposals?
Purpose◦ Communicate to Results Teams, Superintendent,
and the public about who is being served and how those services relate to achieving results for the students of the district
Proposals Are◦ An activity or set of activities that help achieve an
outcome◦ A response to a Request for Proposal (RFP),
indicating what the department proposes to do to produce an outcome, what it will cost and how it will be measured and what the program results are
6
Steps 1&2 - Writing Proposals
Read the Request for Proposal (RFP) and use the Proposal Template
Start by indicating:◦ What are you proposing?◦ Why is it in the district’s best interest to support
the program?◦ How do you intend to accomplish the activity?◦ Who are you serving?
Identify who your top-tier customers are Identify how you are serving them
Data Collection Forms have lots of this information
7
Steps 3&4 - Narrative Requirements
Provide evidence of performance measures showing how you achieve results toward the priority◦ Based on the Board approved indicators◦ If none available, should be based on best
practice or other evidence Revenues (you are not required to have them)
◦ Is the proposal supported by restricted revenue?◦ Identify revenue offsets for your proposal (i.e.
grant funding)
8
Narrative Requirements (continued)
Budget staff will help you to develop your Working Budget Document
New Requests◦ Proposals that ask for 3% or $50,000 more than
current budget or are new requests should be on a separate proposal
9
Step 5 - Proposal Mechanics
Joint proposals are encouraged
Select one priority for each proposal◦ Use the priority that fits best or consider
multiple proposals
At least one quantifiable performance measure ◦ Provide data for as many indicators as possible◦ Focus on the Board approved indicators
10
Proposal Tips
No more than two pages for the narrative ◦ Be clear and succinct
Include all expenditures related to the activity◦ Salaries and benefits◦ Contracted Services
Identify any revenue sources if they exist ◦ Grants◦ Federal dollars◦ Fees
11
More Proposal Tips
Budget to provide RFP and templates – February 21
Proposal Writing “Office Hours” Week of March 3
Proposals Due – March 21
Results Teams Receive Proposal by March 24◦ First ranking due April 18
Results Teams meet with proposal writers April 20-May 9
Revised Proposals Due – May 9
Results Teams Second Ranking Due – May 20
12
Next Steps
13
All questions can be asked of
BUDGETWalter x1206 Kristin x1212
Top Related