2013
OFFICIAL PROCEEDINGS
OF THE
BOARD OF COMMISSIONERS
OF THE
METROPOLITAN WATER RECLAMATION
DISTRICT OF GREATER CHICAGO
JANUARY 1, 2013 – DECEMBER 31, 2013
BOARD OF COMMISSIONERS Kathleen Therese Meany
President
Barbara J. McGowan Vice President
Mariyana T. Spyropoulos Chairman of Finance
Michael A. Alvarez Frank Avila
Metropolitan Water Reclamation District of Greater Chicago Cynthia M. Santos Debra Shore Kari K. Steele
100 EAST ERIE STREET CHICAGO, ILLINOIS 60611-3154 312. 751. 5600 Patrick D. Thompson
January 1, 2014
To the Citizens of the Metropolitan Water Reclamation District of Greater Chicago:
The Minutes for each public meeting contain a record of the action taken on items presented to the Board of Commissioners. The Minutes are compiled annually into the Proceedings of the Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago (District).
Legis lative records and related information can be accessed on the District's website at www.mwrd.org. Click on the "Commissioners" tab and then click on "Click here" to access the legislative database. The various tabs provide specific information:
• The "Legislative" tab provides a search engine to find, view and print detailed legislative records by entering a key word a name or a contract number.
• The "Calendar" tab provides a schedule of all public meetings for the year, the agenda and minute reports for current and past meetings and the video for each respective meeting.
• The "Proceedings" tab provides an annual compilation of the Minutes by year commencing from the District's inception and provides an excellent source of historical information.
• The "Board of Commissioner" tab provides information on Commissioners, terms of office, and contact information.
• The "Department" tab provides a list of all Departments, Officers, and their contact information.
Public libraries within the District's jurisdiction offer the use of computers with free internet which can be used to access District public information. Please check local libraries for further information regarding computer usage.
The District is committed to providing its constituents with access to Board of Commissioner legislative information. Should additional information be required, please call the Office of the Clerk at 312.751.6500.
TABLE OF CONTENT
PAGE
2013 BOARD OF COMMISSIONERS, OFFICERS AND COMMITTEES ................... i
COMPLETE LIST OF MEMBERS OF THE BOARD OF COMMISSIONERS ............ ii
COMPLETE LIST OF OFFICERS ............................................................................ ix
REGULAR BOARD MEETING
January 3, 2013 ................................................................................................. 1
January 17, 2013 ..............................................................................................11
February 7, 2013 ...............................................................................................22
February 21, 2013 .............................................................................................36
March 7, 2013 ...................................................................................................45
March 21, 2013 .................................................................................................55
April 4, 2013 ......................................................................................................69
April 18, 2013 ....................................................................................................81
May 2, 2013 ......................................................................................................95
May 16, 2013 .................................................................................................. 108
June 6, 2013 ................................................................................................... 120
June 20, 2013 ................................................................................................. 137
July 11, 2013 .................................................................................................. 148
August 8, 2013 ................................................................................................ 165
August 29, 2013 .............................................................................................. 181
September 19, 2013 ....................................................................................... 196
October 3, 2013 .............................................................................................. 208
October 17, 2013 ............................................................................................ 219
November 7, 2013 .......................................................................................... 233
November 21, 2013 ........................................................................................ 245
December 5, 2013 .......................................................................................... 257
December 19, 2013 ........................................................................................ 270
ANNUAL MEETING
December 3, 2013 .......................................................................................... 284
PUBLIC HEARING
December 11, 2013 ........................................................................................ 286
SPECIAL MEETING
November 7, 2013 .......................................................................................... 288
December 12, 2013 ........................................................................................ 291
i
2013 BOARD OF COMMISSIONERS, OFFICERS AND COMMITTEES
BOARD OF COMMISSIONERS
Honorable Kathleen Therese Meany, President
Honorable Mariyana T. Spyropoulos, Chairman, Committee on Finance
Honorable Michael A. Alvarez
Honorable Frank Avila
Honorable Barbara J. McGowan
Honorable Cynthia M. Santos
Honorable Debra Shore
Honorable Kari K. Steel
Honorable Patrick D. Thompson
OFFICERS
David St. Pierre, Executive Director
Mary Ann Boyle, Treasurer
Thomas Granato, Director of Monitoring and Research
Ronald M. Hill, General Counsel
Denice E. Korcal, Director of Human Resources
Darlene A. LoCascio, Director of Procurement and Materials Management
Catherine A. O’Connor, Director of Engineering
Manju P. Sharma, Director of Maintenance and Operations
Jacqueline Torres, Clerk/Director of Finance
Ellen Barry, Acting Director of Information Technology
Allison Fore, Public and Intergovernmental Affairs Officer
2013 STANDING COMMITTEES
Committee Chairman Vice-Chairman
Affirmative Action McGowan Avila
Budget & Employment Steele Shore
Engineering Avila Shore
Ethics Meany Spyropoulos
Federal Legislation Alvarez Meany
Finance Spyropoulos Meany
Industrial Waste & Water Pollution Thompson Avila
Information Technology Steele Thompson
Judiciary Spyropoulos Thompson
Labor & Industrial Relations Santos Alvarez
Maintenance & Operations Avila Meany
Monitoring and Research Thompson Steele
Municipalities Shore Santos
Pension, Human Resources & Civil Service Meany McGowan
Public Health & Welfare Avila Spyropoulos
Public Information & Education Shore McGowan
Procurement McGowan Santos
Real Estate Development Spyropoulos Santos
State Legislation & Rules Santos Alvarez
Stormwater Management Alvarez Steele
ii
COMPLETE LIST OF BOARD OF COMMISSIONERS
FROM DATE OF ORGANIZATION
PRESIDENTS
MURRAY NELSON .................................................................. Elected February 1, 1890; Served to December 2, 1890
RICHARD PRENDERGAST .................................................. Elected December 2, 1890; Served to December 8, 1891
FRANK WENTER .................................................................. Elected December 8, 1891; Served to December 3, 1895
BERNARD A. ECKHART ....................................................... Elected December 3, 1895; Served to December 8, 1896
THOMAS KELLY .................................................................... Elected December 8, 1896; Served to December 7, 1897
WILLIAM BOLDENWECK ...................................................... Elected December 7, 1897; Served to December 4, 1900
ALEXANDER J. JONES ......................................................... Elected December 4, 1900; Served to December 3, 1901
THOMAS A. SMYTH .............................................................. Elected December 3, 1901; Served to December 8, 1903
ZINA R. CARTER ................................................................... Elected December 8, 1903; Served to December 4, 1905
ROBERT R. McCORMICK ..................................................... Elected November 7, 1905; Served to December 6, 1910
THOMAS A. SMYTH .............................................................. Elected November 8, 1910; Served to December 5, 1916
CHAS H. SERGEL ........................................................................ Elected November 7, 1916; Served to April 16, 1920
WILLIAM J. HEALY ..................................................................... Elected April 16, 1920; Served to December 30, 1920
Reinstated May 10, 1921; Served to July 7, 1921
Re-elected December 7, 1922; deceased September 2, 1924
LAWRENCE F. KING ................................................................... Elected December 30, 1920; Served to May 10, 1921
Re-elected July 7, 1921; Served to December 7, 1922
Re-elected September 11, 1924; Re-elected December 18, 1924
Served to December 7, 1926
TIMOTHY J. CROWE ............................................................ Elected December 7, 1926; Served to December 6, 1928
HOWARD W. ELMORE ......................................................... Elected December 6, 1928; Served to December 2, 1930
THOMAS J. BOWLER ........................................................... Elected December 2, 1930; Served to December 4, 1934
ROSS A. WOODHULL ................................................................... Elected December 4, 1936; Served to May 26, 1944
Deceased May 26, 1944
JAMES M. WHALEN ..................................................................... Elected June 29, 1944; Served to December 2, 1946
A. F. MACIEJEWSKI .............................................................. Elected December 2, 1946; Served to December 2, 1948
J. L. FRIEDMAN ..................................................................... Elected December 7, 1948; Served to December 5, 1950
ANTHONY A. OLIS ............................................................... Elected December 5, 1950; re-elected December 4, 1952
Re-elected December 6, 1956; deceased June 3, 1958
WILLIAM F. PATTERSON ............................................................ Elected June 12, 1958; Served to December 2, 1958
FRANK W. CHESROW .......................................................... Elected December 2, 1958; Served to December 6, 1966
JOHN E. EGAN ...................................................................... Elected December 6, 1966; Re-elected January 16, 1969
Re-elected January 7, 1971; Served to December 3, 1974
NICHOLAS J. MELAS ................................................................. Elected January 2, 1975; Re-elected January 6, 1977
Re-elected January 4, 1979; Re-elected January 8, 1981
Re-elected January 6, 1983, Re-elected January 3, 1985
Re-elected January 8, 1987; Re-elected January 5, 1989
Served to December 8, 1992
THOMAS S. FULLER .................................................................. Elected January 7, 1993; Re-elected January 5, 1995
Served to December 3, 1996
KATHLEEN THERESE MEANY................................................. Elected December 3, 1996; Served to January 9, 1997
Elected January 3, 2013
TERRENCE J. O’BRIEN ........................................................................................................... Elected January 9, 1997
Re-elected January 7, 1999; Re-elected January 11, 2001
iii
PRESIDENTS- Continued
Re-elected January 9, 2003; Re-elected January 6, 2005
Re-elected January 4, 2007; Re-elected January 8, 2009
Re-elected January 6, 2011; Served to November 30, 2012
BARBARA J. McGOWAN ......................................................................................... Elected Acting November 30, 2012
Served to January 3, 2013
VICE-PRESIDENTS
WILLIAM H. BAKER ............................................................... Elected December 4, 1900; Served to December 3, 1901
FRANK X. CLOIDT ................................................................ Elected December 3, 1901; Served to December 8, 1903
WILLIAM LEGNER ................................................................. Elected December 8, 1903; Served to December 4, 1905
CASIMER GRIGLIK ............................................................... Elected December 7, 1948; Served to December 5, 1950
Re-elected December 2, 1958; resigned December 3, 1959
MICHAEL J. RUDNICK ......................................................... Elected December 5, 1950; re-elected December 4, 1952
Deceased May 17, 1954
WILLIAM S. NORDBURG ............................................................. Elected June 12, 1958; Served to December 2, 1958
WILLIAM F. PATTERSON ........................................................... Elected May 19, 1955; Re-elected December 6, 1956
Served to June 12, 1958
JOHN A. CULLERTON ............................................................. Elected December 3, 1959; deceased August 27, 1961
VINCENT D. GARRITY ......................................................... Elected September 7, 1961; Served to December 6, 1966
EARL E. STRAYHORN .......................................................... Elected December 6, 1966; Re-elected January 16, 1969
Served to December 8, 1970
NICHOLAS J. MELAS ................................................................... Elected January 7, 1971; Served to January 2, 1975
VALENTINE JANICKI ................................................................ Elected January 2, 1975; Served to December 7, 1976
WILLIAM A. JASKULA ................................................................ Elected January 6, 1977; Re-elected January 4, 1979
Re-elected January 8, 1981; Re-elected January 6, 1983
deceased June 17, 1983
RICHARD J. TROY .......................................................................... Elected July 15, 1983; Re-elected January 3, 1985
Re-elected January 8, 1987; Served to December 6, 1988
NANCY DREW SHEEHAN ........................................................... Elected January 5, 1989; Served to January 7, 1993
FRANK E. GARDNER ................................................................... Elected January 7, 1993; Served to January 5, 1995
KATHLEEN THERESE MEANY................................................. Elected January 5, 1995; Served to December 3, 1996
Re-elected January 9, 1997; Re-elected January 7, 1999
Re-elected January 11, 2001; Re-elected January 9, 2003
Re-elected January 6, 2005; Re-elected January 4, 2007
Re-elected January 8, 2009; Served to January 6, 2011
BARBARA J. McGOWAN ........................................................... Elected January 6, 2011; Re-elected January 3, 2013
LIST OF MEMBERS OF BOARD OF COMMISSIONERS
ALTER, JOANNE H. ............................................................ Elected November 7, 1972; Re-elected November 6, 1978
Re-elected November 6, 1984; Served December 1, 1990
ALTPETER, JOHN J. ........................................................... Elected December 12, 1889; Served to December 2, 1895
ANDERSON, JOAN G. ............................................................ Elected November 7, 1972; Resigned January 20, 1977
ALVAREZ, MICHAEL A …..................................................................................................... Elected November 2, 2010
AVILA, FRANK .................................................................... Elected, November 5, 2002; Re-elected November 4, 2008
BAKER, WILLIAM H. ............................................................ Elected November 5, 1900; Re-elected November 7, 1905
iv
LIST OF MEMBERS OF BOARD OF COMMISSIONERS-Continued
Served to December 6, 1910
BALTIS, WALTER S. ............................................................. Elected November 4, 1958; Served to December 8, 1964
BARAN, JOSEPH T. ............................................................ Elected November 8, 1934; Re-elected November 5, 1940
Served to December 3, 1946
BERGER, HENRY A. ............................................ Appointed to fill vacancy June 21, 1928; Elected November 6, 1928
Deceased November 1, 1929
BERGMAN, ADOLPH .......................................................... Elected November 7, 1905; Re-elected November 6, 1906
Served to December 3, 1912
BOLDENWECK, WILLIAM ............................ Elected to fill vacancy November 3, 1891; Re-elected November 5, 1895
Served to December 3, 1900
BOWLER, THOMAS J. .......................................................... Elected November 4, 1930; Served to December 4, 1934
BRADEN, JOSEPH C. ......................................................... Elected November 5, 1895; Re-elected November 5, 1900
Served to December 4, 1905
BRANDT, JOHN B. ................................................................ Elected November 8, 1960; Served to December 6, 1966
BREIT, FRED D. .................................................................... Elected November 5, 1912; Served to December 4, 1918
BYRNE, THOMAS F. ........................................................... Elected November 4, 1930; Re-elected November 3, 1936
Re-elected November 3, 1942; Deceased December 1, 1943
CARR, PATRICK J. ................................................................ Elected November 3, 1914; Served to December 7, 1920
CARTER, ZINA R. ................................................................ Elected November 5, 1895; Re-elected November 5, 1900
Served to December 4, 1905
CHESROW, FRANK W. ....................................................... Elected November 2, 1948; Re-elected November 2, 1954
Re-elected November 8, 1960; Served to December 6, 1966
CLARK, WALLACE G. ......................................................... Elected November 7, 1905; Re-elected November 3, 1908
Re-elected November 3, 1914; Served to December 7, 1920
CLOIDT, FRANK X. ............................................................. Elected November 5, 1900; Re-elected November 7, 1905
Served to December 4, 1906
COLIANNI, PAUL V. ............................................................ Elected December 4, 1930; Re-elected November 3, 1936
Re-elected November 3, 1942; Served to December 7, 1948
Deceased October 13, 1950
COOLEY, LYNAM E. ...................................... Elected to fill vacancy November 3, 1891; Served to December 2, 1895
COSENTINO, JEROME A. ........................................................... Elected November 5, 1974; Resigned April 12, 1979
CROWE, TIMOTHY J. ........................................................... Elected November 7, 1922; Served to December 6, 1928
CULLERTON, JOHN A. ....................................................... Elected November 2, 1948; Re-elected November 2, 1954
Re-elected November 8, 1960; Deceased August 27, 1961
DAILEY, JAMES M. ............................................................... Elected November 5, 1912; Served to December 4, 1918
DELANEY, FRANCIS T. .............................. Appointed to fill vacancy September 30, 1955; Elected November 6, 1956
Served to December 2, 1958
DEUTSCH, EARL A. ..................................... Appointed to fill vacancy October 13, 1965; Served to December 6, 1966
DIBBLE, EUGENE H. ............................................................. Elected November 8, 1966; Served to December 5, 1972
ECKHART, BERNARD A. ............................. Elected to fill vacancy November 3, 1891; Re-elected November 5, 1895
Served to December 3, 1900
EGAN, JOHN E. ................................................................... Elected November 6, 1962; Re-elected November 5, 1968
Served to December 3, 1974
EIDMANN, HENRY F. ............................................................ Elected November 7, 1905; Served to December 6, 1910
EISERMAN, ABE ................................................................... Elected November 8, 1966; Served to December 5, 1972
v
LIST OF MEMBERS OF BOARD OF COMMISSIONERS-Continued
ELLER, MORRIS ................................................................... Elected November 2, 1920; Served to December 7, 1926
ELMORE, HOWARD W. ........................................................ Elected November 6, 1928; Served to December 4, 1934
FOSTER, DELORIS M. ....................................... Appointed to fill vacancy May 26, 1977; Served to November 6, 1978
FRIEDMAN, J.L. ................................................................... Elected November 4, 1930; Re-elected November 8, 1938
Re-elected November 7, 1944; Served to December 7, 1950
FULLER, THOMAS S. .......................................................... Elected November 6, 1978; Re-elected November 6, 1984
Re-elected November 6, 1990; Served to December 3, 1996
GARDNER, FRANK E. ......................................................... Elected November 6, 1990; Re-elected November 5, 1996
Resigned January 12, 1999
GARDNER, JOSEPH E. ...................................................... Elected November 8, 1988; Re-elected November 8, 1994
Deceased May 16, 1996
GARRITY, VINCENT D. ....................................................... Elected November 4, 1958; Re-elected November 8, 1964
Served to December 8, 1970
GILMORE, ARNOLD P. ....................................................... Elected December 12, 1889; Served to December 2, 1895
GJERTSEN, EDWARD W. .......................................................... Appointed April 9, 1979; Served to December 2, 1980
GRIGLIK, CASIMER ............................................................ Elected November 2, 1948; Re-elected November 2, 1954
Resigned December 3, 1959
HARRIS, JAMES C. ............................................................. Elected November 3, 1998; Re-elected November 7, 2000
Resigned November 30, 2006
HAZARD, PAUL A. ................................................................. Elected November 3, 1908; Served to December 8, 1914
HEALY, THOMAS J. .............................................................. Elected November 6, 1906; Served to December 3, 1912
HEALY, WILLIAM J. ............................................................. Elected November 5, 1918; Deceased September 2, 1924
HENNEBERGER, JOHN G. ................................................. Elected November 7, 1950; Re-elected November 6, 1956
Served to November 6, 1962
HORAN, DENNIS A. ............................................................ Elected November 4, 1930; Re-elected November 3, 1936
Deceased July 9, 1941
HORTON, PATRICIA ............................................................. Elected November 7, 2006; Served to December 4, 2012
HOTZ, CHRISTOPH .............................................................. Elected December 12, 1889; Resigned January 16, 1892
JANICKI, VALENTINE ......................................................... Elected November 3, 1964; Re-elected December 8, 1970
Served to December 7, 1976
JASKULA, WILLIAM A. ........................................................ Elected November 7, 1972; Re-elected November 6, 1978
Deceased June 17, 1983
JONES, ALEXANDER J. ...................................................... Elected November 5, 1895; Re-elected November 5, 1900
Served to December 4, 1905
JONES, NELLIE L. ............................................................... Elected November 2, 1976; Re-elected November 2, 1982
Served to December 6, 1988
KANE, EDWARD ......................................................................... Elected November 8, 1910; Deceased April 24, 1916
KANE, FRANCIS P. ............................................................... Elected November 6, 1962; Served to December 6, 1966
KELLEY, NEAL T. .................................................................. Elected November 7, 1944; Served to December 7, 1948
KELLY, THOMAS .......................................... Elected to fill vacancy November 8, 1892; Re-elected November 5, 1895
Served to December 3, 1900
KELSEY, SUSAN L. ........................................ Appointed to fill vacancy January 9, 1997; Served to December 7, 1998
KING, JOHN A. ............................................................................ Elected December 12, 1889; Resigned July 22, 1891
KING, LAWRENCE F. .......................................................... Elected November 2, 1920; Re-elected November 2, 1926
Deceased November 4, 1929
vi
LIST OF MEMBERS OF BOARD OF COMMISSIONERS-Continued
KIRIE, JAMES C. ................................................................. Elected December 8, 1970; Re-elected November 2, 1976
Re-elected November 2, 1982; Served to December 6, 1988
KORSHAK, MARSHALL ................................................................. Elected November 6, 1962; Resigned April 8, 1965
KUCHARSKI, EDMUND J. ............................ Appointed to fill vacancy January 12, 1961; Served to November 6, 1962
LAWLER, JOHN K. .................................... Appointed to fill vacancy September 4, 1924; Served to December 2, 1930
LAWLEY, JAMES H. .............................................................. Elected November 7, 1916; Served to December 5, 1922
LEGNER, WILLIAM ................................................................ Elected November 5, 1900; Served to December 4, 1905
LINK, FRANK J. ..................................................................... Elected November 4, 1924; Served to December 2, 1930
LITTLER, HARRY E. ............................................................ Elected November 5, 1918; Served to December 11, 1924
MACIEJEWSKI, A.F. .............................................................. Elected November 3, 1942; Served to December 7, 1948
Deceased September 25, 1949
MAJEWSKI, CHESTER P. ................................................... Elected November 5, 1968; Re-elected November 5, 1974
Re-elected November 5, 1980; Deceased July 9, 1983
MAJEWSKI, GLORIA ALITTO ............................................. Elected November 6, 1984; Re-elected November 4, 1986
Re-elected November 3, 1992; Re-elected November 3, 1998
Re-elected November 2, 2004; Resigned November 30, 2010
MALLETTE, JAMES P. .......................................................... Elected November 5, 1895; Served to December 3, 1900
MARKS, GERALD M. ............................................................. Elected November 8, 1966; Served to December 3, 1968
MARTIN, J.B. ....................................................................... Elected November 5, 1946; Re-elected November 4, 1952
Served to December 2, 1958; Appointed to fill vacancy January 1, 1960
Served to December 8, 1960
McCORMICK, ROBERT R. .................................................... Elected November 7, 1905; Served to December 6, 1910
McGOWAN, BARBARA J. ................................................... Elected November 3, 1998; Re-elected November 2, 2004
Re-elected November 2, 2010
MEANY, KATHLEEN THERESE .......................................... Elected November 6, 1990; Re-elected November 5, 1996
Re-elected November 5, 2002; Re-elected November 4, 2008
MELAS, NICHOLAS J. ......................................................... Elected November 6, 1962; Re-elected November 5, 1968
Re-elected November 5, 1974; Re-elected November 5, 1980
Re-elected November 4, 1986; Served to January 7, 1993
MILES, JAMES W. "TOD" ................................... Appointed to fill vacancy July 24, 1996; Served to December 7, 1998
MILLER, AUGUST W. ............................................................ Elected November 4, 1924; Served to December 2, 1930
MUELLER, MATTHIAS A. ...................................................... Elected November 7, 1916; Served to December 5, 1922
NANCE, WILLIS O. .............................................................. Elected November 5, 1918; Served to December 11, 1924
NELSON, MURRAY .................................................................... Elected December 12, 1889; Resigned June 19, 1891
NORDBURG, WM. S. .......................................................... Elected November 5, 1946; Re-elected November 7, 1950
Re-elected November 6, 1956; Deceased August 10, 1960
NOVAK, ANTON ..................................................................... Elected November 7, 1905; Deceased October 13, 1906
NOVAK, OTTO J. ............................................................................ Elected April 2, 1907; Served to December 8, 1908
O'BRIEN, TERRENCE J. ..................................................... Elected November 8, 1988; Re-elected November 8, 1994
Re-elected November 7, 2000; Re-elected November 7, 2006
OLIS, ANTHONY A. ............................................................. Elected November 5, 1952; Re-elected November 4, 1952
Deceased June 3, 1958
PATTERSON, WM. F. .......................................................... Elected November 7, 1950; Re-elected November 6, 1956
Served to November 6, 1962
PAULLIN, GEORGE W. ....................................................... Elected November 7, 1905; Re-elected November 3, 1908
vii
LIST OF MEMBERS OF BOARD OF COMMISSIONERS-Continued
Re-elected November 3, 1914; Served to December 7, 1920
PETERS, CONNIE ................................... Appointed to fill vacancy September 15, 1983; Served to December 4, 1984
PUCINSKI AURELIA .............................................................. Elected November 6, 1984; Served to November 8, 1988
POLODNA, JAMES J. ............................................................ Elected November 3, 1942; Served to December 3, 1946
PORTER, GEORGE HULL ................................................... Elected November 2, 1926; Deceased December 7, 1926
PRENDERGAST, RICHARD................................................ Elected December 12, 1889; Served to December 2, 1895
READING, CHARLES E. ....................................................... Elected November 5, 1912; Served to December 4, 1918
ROGERS, JOHN W. .............................................................. Elected December 8, 1970; Served to December 7, 1976
ROSENBERG, MICHAEL ............................................................. Elected November 7, 1922; Deceased May 31, 1928
RUDNIK, MICHAEL J. .......................................................... Elected November 5, 1946; Re-elected November 4, 1952
Deceased May 17, 1954
RUSHKEWICZ, JOSEPH ........................................ Elected to fill vacancy May 25, 1916; Served to December 5, 1916
RUSSELL, WILLIAM H. ....................................................... Elected December 12, 1889; Served to December 2, 1895
SANDOVAL, MARTIN A. ......................................... Appointed to fill vacancy May 6, 1999; Elected November 7, 2000
Resigned December 2, 2002
SANTOS, CYNTHIA M. ........................................................ Elected November 5, 1996; Re-elected November 5, 2002
Re-elected November 4, 2008
SEIF, GEORGE ................................................................... Elected November 8, 1934; Re-elected November 5, 1940
Deceased December 11, 1940
SERGEL, CHARLES H. ......................................................... Elected November 7, 1916; Served to December 5, 1922
SEVERNS, ROGER L. ....................................... Appointed to fill vacancy June 12, 1958; Served to December 2, 1958
SHEEHAN, NANCY DREW ................................................. Elected November 4, 1986; Re-elected November 3, 1992
Resigned December 1, 1996
SHORE, DEBRA .................................................................. Elected November 7, 2006; Re-elected November 6, 2012
SMYTH, THOMAS A. ........................................................... Elected November 5, 1895; Re-elected November 5, 1900
Served to December 4, 1905; Re-elected November 8, 1910
Served to December 5, 1916
SPYROPOULOS, MARIYANA T. .................... Appointed to fill vacancy August 6, 2009; Re-elected November 2, 2010
STRAYHORN, EARL E. ................................... Appointed to fill vacancy October 24, 1963; Elected November 3, 1964
Served to December 8, 1970
STEELE, KARI K. ...................................................................................................................Elected November 6, 2012
SULLIVAN, THOMAS M. ....................................................... Elected November 8, 1910; Served to December 5, 1916
SZUMNARSKI, JOHN A. ...................................... Appointed to fill vacancy June 29, 1944; Elected November 7, 1944
Deceased October 31, 1945
THIEM, E. GEORGE .............................................................. Elected November 8, 1966; Served to December 5, 1972
THOMPSON, PATRICK DALEY ............................................................................................Elected November 6, 2012
TODD, ALEXANDER N. ......................................................... Elected November 2, 1920; Served to December 7, 1926
TOUHY, JOHN J. ................................................................. Elected November 2, 1926; Re-elected November 8, 1932
Re-elected November 8, 1938; Re-elected November 7, 1944
Served to December 7, 1950
TROY, RICHARD J. ............................................................. Elected November 2, 1976; Re-elected November 2, 1982
Served to July 15, 1983; Re-elected January 8, 1987
Served to December 6, 1988
VIVERITO, LOUIS S. ............................................................. Elected November 5, 1980; Served to November 4, 1986
VOSS, DENNIS F. ................................... Appointed to fill vacancy September 15, 1983; Served to December 4, 1984
WALSH, THOMAS J. ................................ Appointed to fill vacancy December 20, 1988; Served to December 1, 1990
viii
LIST OF MEMBERS OF BOARD OF COMMISSIONERS-Continued
WEBB, THOMAS J. ............................................................... Elected November 5, 1900; Served to December 4, 1905
WENTER, FRANK ............................................................. Elected December 12, 1889; Re-elected November 5, 1895
Re-elected November 5, 1900; Served to December 4, 1905
WHALEN, JAMES M. ........................................................... Elected November 7, 1922; Re-elected November 6, 1928
Re-elected November 8, 1934; Re-elected November 5, 1940
Served to December 3, 1946
WILLIAMS, EDWARD I. ....................................................... Elected November 7, 1905; Re-elected November 6, 1906
Served to December 3, 1912
WILLING, HENRY J. ......................................................... Elected December 12, 1889; Resigned September 23, 1891
WIMBISH, CHRISTOPHER C. ............................................ Elected November 4, 1958; Deceased December 28, 1962
WOODHULL, ROSS A. ........................................................ Elected November 6, 1928; Re-elected November 8, 1932
Re-elected November 8, 1938; Deceased May 26, 1944
YOUNG, PATRICIA ............................................................. Elected November 3, 1992; Re-elected November 3, 1998
Re-elected November 2, 2004; Resigned January 6, 2009
YOURELL, HARRY "BUS" ................................................... Elected November 8, 1988; Re-elected November 8, 1994
Re-elected November 7, 2000; Resigned November 30, 2006
ix
COMPLETE LIST OF OFFICERS
FROM DATE OF ORGANIZATION
GENERAL SUPERINTENDENTS
WILLIAM A. DUNDAS .................................................................. Appointed January 20, 1948; Served to June 1, 1962
PAUL B. MARNER .............................................................. Appointed Acting June 1, 1962; Served to August 18, 1962
NORVAL E. ANDERSON ............................................. Appointed Acting August 18, 1962; Served to October 11, 1962
VINTON W. BACON ............................................................... Appointed October 11, 1962; resigned January 21, 1970
BEN SOSEWITZ ............................................................. Appointed Acting January 21, 1970; Appointed April 22, 1971
resigned January 31, 1973
BART T. LYNAM ............................................................. Appointed Acting February 1, 1973; Appointed March 8, 1973
resigned October 1, 1978
HUGH H. McMILLAN ............................................................. Appointed October 1, 1978; resigned September 6, 1983
RAYMOND R. RIMKUS ................................................... Appointed September 6, 1983; resigned November 11, 1985
FRANK E. DALTON ................................................................. Appointed November 12, 1985; Served to July 14, 1995
HUGH H. McMILLAN .......................................................................... Appointed July 15, 1995; resigned April 20, 2001
JOHN C. FARNAN ................................................................... Appointed Acting January 6, 2000 to February 11, 2000
Appointed April 20, 2001; Resigned May 18, 2006
Appointed Acting May 18, 2006, Served to May 22, 2006
OSOTH JAMJUN .................................................................... Appointed Acting May 22, 2006, Served to June 1, 2006
EXECUTIVE DIRECTOR (TITLE CHANGE FROM GENERAL SUPERINTENDENT TO EXECUTIVE DIRECTOR EFFECTIVE JANUARY 1, 2009)
RICHARD LANYON .................................................................. Appointed June 2, 2006; Resigned December 31, 2010
KEVIN J. FITZPATRICK ................................................................. Appointed Acting January 1, 2011 to June 19, 2011
DAVID ST. PIERRE ................................................................................................................. Appointed June 20, 2011
TREASURERS
BYRON I. SMITH ........................................................................ Elected February 1, 1890; resigned January 15, 1892
MELVILLE E. STONE ............................................................... Elected January 23, 1892; resigned December 2, 1896
FRED M. BLOUNT ................................................................ Elected December 2, 1896; resigned December 20, 1905
CHARLES L. HUTCHINSON ............................................. Elected December 20, 1905; Served to December 22, 1910
GEORGE M. REYNOLDS ....................................................Elected December 15, 1910; resigned December 19, 1912
JOHN A. McCORMICK ............................................................ Elected December 19, 1912; Served to January 4, 1917
GEORGE M. REYNOLDS ........................................................ Elected January 4, 1917; Served to December 16, 1920
WALTER E. SCHMIDT .................................................... Elected December 16, 1920; Re-elected December 14, 1922
Served to December 7, 1926
FREDERICK H. RAWSON ....................................................... Elected December 7, 1926; resigned February 25, 1929
FRANK O. BIRNEY ................................................................ Elected February 25, 1929; Served to December 7, 1950
WEYMOUTH S. KIRKLAND ................................................ Elected November 7, 1950; Served to December 21, 1961
JOHN F. MANNION ...................................................................... Elected January 1, 1962; Served to October 5, 1967
WALDO C. FASIG .............................................................. Appointed Acting October 4, 1967; Served to April 30, 1968
WILLIAM F. COLLINS .............................................. Appointed Acting November 9, 1967; Appointed January 11, 1968
HAROLD G. DOWNS ................................................................................................. Appointed Acting January 8, 1981
Appointed May 6, 1982; resigned December 30, 2010
MARY ANN BOYLE ....................................................Appointed Acting December 31, 2010, Appointed March 3, 2011
x
CLERKS
AUSTIN J. DOYLE ........................................................................... Elected February 1, 1890; resigned June 25, 1890
THOMAS F. JUDGE ........................................................................... Elected July 12, 1890; resigned January 1, 1896
JAMES REDDICK ....................................................................... Elected January 1, 1896; resigned December 1, 1898
JOSEPH F. HAAS .......................................................................... Elected December 1, 1898; resigned June 29, 1900
A. R. PORTER ............................................................................. Elected June 29, 1900; resigned November 26, 1902
STEPHEN D. GRIFFIN ........................................................... Elected November 26, 1902; resigned January 20, 1906
ISAAC J. BRYAN ...................................................................... Elected January 20, 1906; resigned December 5, 1912
JOHN J. McGILLEN ..................................................................... Elected December 5, 1912; resigned March 22, 1919
LAWRENCE F. KING .............................................................................. Elected May 22, 1919; Served to April 8, 1920
LELAND S. RAPP ......................................................................... Elected April 8, 1920; Served to December 21, 1920
WM. W. SMYTH ..................................................................... Elected December 21, 1920; Served to January 15, 1923
HARRY E. WALLACE ............................................................ Elected December 14, 1922; Served to January 15, 1927
HENRY C. W. LAUBENHEIMER ................................................. Elected January 15, 1927; Served to August 11,1927
MARTIN J. O'BRIEN ..................................................................... Elected August 11, 1927; resigned January 17, 1929
HARRY E. HOFF ........................................................................ Elected January 17, 1929; Served to January 5, 1931
JAMES J. SULLIVAN ................................................................. Elected January 5, 1931; Served to February 26, 1948
BRYAN HARTNETT ............................................................................. Elected March 11, 1948; Served to May 3, 1951
HARRY E. EATON ............................................................................ Elected May 3, 1951; deceased January 16, 1966
GUS G. SCIACQUA ............................................................. Appointed Acting January 6, 1966; Appointed July 1, 1967
Resigned March 12, 1993
MARY C. WEST .........................................................Appointed Acting March 15, 1993; Appointed September 2, 1993
Resigned June 27, 2003
JACQUELINE TORRES ....................................................... Appointed Acting July 2, 2003; Appointed October 2, 2003
CHIEF ENGINEERS
LYMAN E. COOLEY .............................................................. Elected February 1, 1890; Served to December 10, 1890
WILLIAM F. WORTHEN ................................................................ Elected December 17, 1890; resigned April 21, 1891
SAMUEL G. ARTINGSTALL ............................................................... Elected May 9, 1891; resigned January 16, 1892
BENEZETTE WILLIAMS .................................................................... Elected January 16, 1892; resigned June 7, 1893
ISHAM RANDOLPH ................................................................................ Elected June 7, 1893; resigned June 24, 1907
GEORGE M. WISNER ........................................................................... Elected July 24, 1907; resigned June 14, 1920
ALBERT W. DILLING ......................................................... Elected December 16, 1920; Served to December 14, 1922
EDWARD J. KELLY ............................................................ Elected December 14, 1922; re-elected December 7, 1926
Re-elected January 17, 1929; resigned April 20, 1933
Deceased October 20, 1950
PHILLIP J. HARRINGTON ....................................................... Elected April 27, 1933; Leave of absence July 11, 1935
Deceased February 11, 1949
WILLIAM TRINKAUS ............................................................... Appointed Acting July 11, 1935; Appointed July 1, 1937
resigned October 28, 1954
HORACE A. RAMEY ...................................................................... Appointed October 28, 1954; resigned April 9, 1959
BURTON A. SCHEIDT ........................................................................... Appointed July 9, 1959; resigned July 18, 1963
NORVAL E. ANDERSON ........................................................................ Appointed Acting Chief Engineer April 1, 1963
Appointed July 18, 1963; resigned September 10, 1964
CHARLES T. MICKEL .................................................. Appointed September 10, 1964; Served to September 20, 1967
FRANK E. DALTON ................................................. Appointed Acting September 20, 1967; Served to March 14, 1969
FORREST C. NEIL ............................................................ Appointed Acting March 14, 1969; Appointed May 14, 1971
Deceased August 15, 1983
xi
CHIEF ENGINEERS — Continued
FRANK E. DALTON ............................................... Appointed Acting August 15, 1983; Appointed September 15, 1983
Served to November 12, 1985
LEO R. DIVITA ........................................................................ Appointed November 21, 1985; Served to April 26, 1996
JOHN C. FARNAN .............................................................. Appointed Acting April 26, 1996; Appointed August 8, 1996
Served to April 20, 2001
JOSEPH T. ZURAD ............................................................... Appointed Acting April 20, 2001; Appointed June 7, 2001
resigned; March 19, 2004
DIRECTOR OF ENGINEERING (TITLE CHANGE FROM CHIEF ENGINEER TO DIRECTOR OF ENGINEERING EFFECTIVE JANUARY 1, 2009)
JOSEPH P. SOBANSKI ......................................................... Appointed October 7, 2004; Resigned February 28, 2010
KENNETH KITS ..................................................................... Appointed Acting March 1, 2010; Appointed May 6, 2010
resigned ; April 27, 2012
THOMAS E. KUNTEZ ..................................................................... Appointed Acting May 21, 2012; Served to May 27,
MARCELLA V. LANDIS ......................................................... Appointed Acting June 4, 2012; Served to June 06, 2012
WILLIAM S. SHERIFF ............................................................. Appointed Acting May 28, 2012; Served to June 3, 2012
CATHERINE A. O’CONNOR...................................................................................................... Appointed June 7, 2012
ATTORNEYS
GEORGE W. SMITH ............................................................................... Elected July 12, 1890; resigned April 25, 1891
ADAMS A. GOODRICH ................................................................. Elected June 13, 1891; resigned February 23, 1892
ORRIN N. CARTER ...................................................................... Elected February 4, 1892; resigned August 15, 1894
GEORGE E. DAWSON ................................................................... Elected August 15, 1894; resigned January 1, 1896
CHARLES S. DENEEN ......................................................................... Elected January 1, 1896; resigned April 1, 1896
WILLARD M. McEWEN ....................................................................... Elected April 1, 1896; resigned February 3, 1897
FREDERICK W.C. HAYES ...................................................... Elected February 3, 1897; deceased November 1, 1898
CHARLES C. GILBERT ........................................................ Elected November 30, 1898; resigned December 4, 1900
JAMES TODD ....................................................................... Elected December 4, 1900; resigned December 13, 1905
ERASMUS C. LINDLEY ................................................................ Elected December 13, 1905; resigned April 13, 1907
JOHN C. WILLIAMS ......................................................................... Elected July 10, 1907; resigned December 5, 1912
EDMUND D. ADCOCK ............................................................... Elected December 5, 1912; resigned January 2, 1919
C. ARCH WILLIAMS ................................................................... Elected January 2, 1919; resigned December 2, 1920
WM. F. MULVIHILL ............................................................... Elected December 9, 1920; resigned December 14, 1922
CLYDE L. DAY .....................................................................Elected December 14, 1922; resigned December 18, 1924
HECTOR A. BROUILLET ...................................................... Elected December 18, 1924; resigned December 7, 1926
MACLAY HOYNE ..................................................................... Elected December 7, 1926; Served to January 17, 1929
WALTER E. BEEBE ............................................................... Elected January 17, 1929; Served to December 18, 1930
WM. ROTHMANN .............................................................. Elected December 18, 1930; deceased December 27, 1934
ELMER J. WHITTY ....................................................... Elected Acting January 5, 1935; Served to December 19, 1935
ERNST BUEHLER ............................................................. Elected December 19, 1935; Served to December 15, 1950
RUSSELL W. ROOT ............................................................... Elected December 7, 1950 effective December 16, 1950
Served to December 31, 1958
GEORGE A. LANE ....................................................................... Elected December 31, 1958; resigned June 30, 1967
ALLEN S. LAVIN ................................................................................... Appointed July 1, 1967; resigned April 26, 1991
JAMES B. MURRAY ............................................................. Appointed Acting April 29, 1991; Appointed May 16, 1991
Served to May 13, 1994
MICHAEL G. ROSENBERG ................................................... Appointed May 13, 1994; Resigned September 22, 2005
xii
GENERAL COUNSEL (TITLE CHANGE FROM ATTORNEY TO GENERAL COUNSEL EFFECTIVE JANUARY 1, 2009)
FREDERICK M. FELDMAN ................................................. Appointed October 6, 2005; Resigned November 17, 2010
ALAN J. COOK ................................................... Appointed Acting November 18, 2010, Resigned December 31, 2010
RONALD M. HILL .................................................... Appointed Acting January 1, 2011, Appointed September 15, 2011
CHIEFS OF MAINTENANCE AND OPERATIONS
PHILIP FURLONG ................................................................... Appointed May 1, 1964; deceased September 13, 1967
CHARLES T. MICKLE ................................................... Appointed Acting, September 20, 1967; Resigned May 3, 1968
BEN SOSEWITZ ................................................................ Appointed Acting May 3, 1968; Served to January 21, 1970
LEO R. PELLER .............................................................. Appointed Acting January 21, 1970; Served to June 20, 1970
BART T. LYNAM ................................................................... Appointed Acting June 20, 1970; Served to May 14, 1971
Appointed May 14, 1971
RAYMOND R. RIMKUS ........................................... Appointed Acting February 1, 1973; Served to September 6, 1973
Appointed September 6, 1973; Served to September 6, 1983
JOHN M. RYAN ................................................................... Appointed September 15, 1983; resigned August 17, 1988
EARL W. KNIGHT ................................................................... Appointed August 17, 1988; resigned February 12, 1993
THOMAS K. O'CONNOR ....................................... Appointed Acting February 12, 1993; Appointed February 18, 1993
resigned April 29, 2005
DIRECTOR OF MAINTENANCE AND OPERATIONS (TITLE CHANGE FROM CHIEF OF MAINTENANCE AND OPERATIONS TO DIRECTOR OF MAINTENANCE AND OPERATIONS
EFFECTIVE JANUARY 1, 2009)
OSOTH JAMJUN .......................................................................... Appointed October 6, 2005; Resigned April 30, 2010
MANJU P. SHARMA ......................................................... Appointed Acting May 1, 2010; Appointed October 21, 2010
DIRECTORS OF PERSONNEL
ALLEN S. LAVIN ............................................................. Appointed Acting October 11, 1966; Served to June 30, 1967
DONALD R. MORRISON ............................................................. Appointed July 1, 1967; Served to December 7, 1985
F.D. O'BRIEN .............................................................................. Appointed December 7, 1985; resigned April 29, 1999
PATRICK J. FOLEY ............................................................... Appointed Acting April 30, 1999; Served to July 11, 1999
MATTHEW H. MENZE ......................................................................... Appointed July 12, 1999; resigned July 12, 2004
DIRECTOR OF HUMAN RESOURCES (TITLE CHANGE FROM DIRECTOR OF PERSONNEL TO DIRECTOR OF HUMAN RESOURCES
EFFECTIVE JANUARY 1, 2009)
PATRICK J. FOLEY ...................................................................... Appointed January 6, 2005; Resigned April 30, 2010
DENICE E. KORCAL .......................................................... Appointed Acting May 1, 2010; Appointed August 12, 2010
DIRECTORS OF RESEARCH AND DEVELOPMENT
A. JOEL KAPLOVSKY ....................................................................... Appointed July 1, 1963; resigned March 20, 1967
JEROME E. STEIN .............................................................................. Appointed July 1, 1967; resigned June 13, 1969
BART T. LYNAM ................................................................. Appointed Acting, June 13, 1969; Served to June 20, 1970
DAVID T. LORDI ................................................................... Appointed Acting, June 20, 1970; Served to July 28, 1971
CECIL LUE-HING ........................................................ Appointed Acting, July 28, 1971; Appointed, February 24, 1972
Resigned July 31, 1999
RICHARD LANYON ......................................................................... Appointed August 1, 1999; Served to June 1, 2006
xiii
DIRECTOR OF MONITORING AND RESEARCH (TITLE CHANGE FROM DIRECTOR OF RESEARCH AND DEVELOPMENT TO DIRECTOR OF MONITORING AND RESEARCH
EFFECTIVE JANUARY 1, 2009)
LOUIS KOLLIAS ...................................................................... Appointed July 13, 2006; Resigned December 30, 2010
THOMAS GRANATO ........................................ Appointed Acting December 31, 2010, Appointed September 15, 2011
PURCHASING AGENTS
FRANK J. CASEY ............................................................................ Appointed March 6, 1964; Served to April 22, 1968
THOMAS N. MOORE ...................................................................... Appointed April 22, 1968; resigned March 21, 1980
MELVIN K. GOLDMAN ...............................................Appointed Acting, March 24, 1980; Served to February 16, 1981
GEORGE H. WAHL ............................................................. Appointed February 17, 1981; Served to January 17, 1994
PETER F. COSTA .......................................................... Appointed Acting, January 17, 1994; Served to June 16, 1994
DARLENE A. LoCASCIO ........................................................................................................ Appointed June 16, 1994
STANLEY E. BACHUSZ ........................................ Appointed Acting, November 5, 2001; Served to February, 24 2002
DIRECTOR OF PROCUREMENT AND MATERIALS MANAGEMENT (TITLE CHANGE FROM PURCHASING AGENT TO DIRECTOR OF PROCUREMENT AND MATERIALS MANAGEMENT
EFFECTIVE JANUARY 1, 2009)
DARLENE A. LOCASCIO ..................................................................................................Appointed February 25, 2002
DIRECTORS OF INFORMATION TECHNOLOGY
ANN SIMMONS-LUNDEEN ............................................................... Appointed July 15, 1993; Served to July 28, 1995
JOHN C. FARNAN ....................................................... Appointed Acting July 28, 1995; Served to September 21, 1995
LAURENCE B. NYBO .......................................................... Appointed September 21, 1995; resigned August 11, 2004
KEITH D. SMITH ........................................................... Appointed Acting August 12, 2004; Appointed January 6, 2005
Resign September 30, 2013
DHARANI VILLIVALAM ............................................ Appointed Acting January 20, 2012; Served to February 18, 2013
ELLEN BARRY…………………………………………………………………………… Appointed Acting February 19, 2013
PUBLIC AND INTERGOVERNMENTAL AFFAIRS OFFICER
ALLISON FORE ……………………………………………………………………………………...Appointed January 2, 2013
Thursday, January 3, 2013
10:00 AM
Metropolitan Water Reclamation District of
Greater Chicago
100 East Erie Street
Chicago, IL 60611
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS:
1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda.
2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda.
3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
Regular Board Meeting Minutes
2013 Official Proceedings- Page 1 of 294
January 3, 2013Board of Commissioners Regular Board Meeting Minutes
Call Meeting to Order
Acting President Barbara J. McGowan presiding, called the meeting to order at
10:00 a.m.
Roll Call
Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos;
Debra Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D.
Thompson; and Kathleen Therese Meany
Present: 9 -
Approval of Previous Board Meeting Minutes
A motion was made by Cynthia M. Santos, seconded by Barbara J. McGowan,
that the minutes from the last meeting be approved without having to read
them into the record. The motion carried by acclamation. Chorus of ayes - No
nays
Recess and Reconvene as Committee of the Whole
A motion was made by Cynthia M. Santos, seconded by Mariyana T.
Spyropoulos, to recess and reconvene as a committee of the whole. The
motion carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 10:35 a.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
Finance Committee
Report
1 12-1777 Report on Cash Disbursements for the Month of November 2012, in the
amount of $40,186,148.76
November 2012 Cash Disbursement ReportAttachments:
Published and Filed
Procurement Committee
Report
2 12-1779 Report on rejection of bids for Contract 12-411-11, Furnish and Deliver LED
Luminaries for the Main Office Building Complex, estimated cost $68,000.00
Page 1Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 2 of 294
January 3, 2013Board of Commissioners Regular Board Meeting Minutes
3 12-1781 Report of bid opening of Tuesday, December 18, 2012
Published and Filed
4 12-1790 Report on advertisement of Request for Proposal 13-RFP-04 Consulting
Services for Performance Management System, estimated cost
$500,000.00, Account 201-50000-601170, Requisition 1354045
Published and Filed
5 12-1791 Report on advertisement of Request for Proposal 13-RFP-01 Consulting
Services for Implementation of SAP Supplier Relationship Management
(SRM) and Procurement for Public Sector (PPS) Implementation, estimated
cost $600,000, Account 201-50000-601170, Requisition 1354046
Published and Filed
6 12-1806 Report on advertisement of Request for Proposal 13-RFP-03 Professional
Services for a Biostatistician, estimated cost $60,000.00, Account
101-16000-601170, Requisition 1354052
Published and Filed
Authorization
7 12-1797 Authorization to rescind Board Order to issue purchase order and enter into
an agreement with Finite Matters Ltd. for furnishing, delivering and installing
Pattern Stream Automated Budget Publisher Software, in an amount not to
exceed $131,698.81, Accounts 101-27000-601100, 601170, 612820 and
623800, Requisition 1339274, Agenda item No.21, File No.12-0559 (As
Revised)
Approved
8 12-1804 Authorization to amend Board Order of June 7, 2012, regarding Authority to
advertise Contract 06-494-3P Centrifuge Building & Sludge Loading System
Upgrades, EWRP and HPWRP, estimated cost $10,600,000.00, Accounts
201-50000-645650, 401-50000-645650 and 645750, Requisition 1342922,
Agenda Item No. 12, File No. 12-0832
CO 06-494-3P.PDFAttachments:
Approved
9 12-1809 Authorization to Amend Board Order of December 20, 2012, for Authority to
increase cost estimate and re-advertise Contract 12-368-2S, Upper Des
Plaines Intercepting Sewer 20C North Service Area, from $1,268,000.00 to
$1,800,000.00, Account 201-50000-645700, Requisition 1347929. Agenda
Item No. 16, File No. 12-1716
Approved
Page 2Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 3 of 294
January 3, 2013Board of Commissioners Regular Board Meeting Minutes
10 12-1812 Authorization to amend Board Order of December 6, 2012, regarding
Authority to advertise Contract 12-408-2D Control and Pretreatment
Buildings Roof Beam Rehabilitation, Egan Water Reclamation Plant,
estimated cost $300,000.00, Account 201-50000-645780, Requisition
1351667, Agenda Item No. 16, File No. 12-1602
CO 12-408-2D.PDFAttachments:
Approved
32 12-1802 Authorization to accept initial annual rental bid for Contract 12-368-11
Proposal to Lease for 36-years 19.063 acres of District real estate located
near 10100 Archer Avenue in Willow Springs, Illinois, and known as Main
Channel Parcel 28.06 from Rowell Chemical Corporation in the amount of
$52,000.00
Map_Rowell Chemical Corp 1.3.13.pdfAttachments:
Approved
Authority to Advertise
11 12-1780 Authority to advertise Contract 13-002-11 Furnish and Deliver Cylinder
Gases and Bulk Liquid Argon to Various Locations for a One (1) Year Period,
estimated cost $35,000.00, Account 101-20000-623840
Approved
12 12-1785 Authority to advertise Contract 13-028-11 Furnish and Deliver Miscellaneous
Laboratory Supplies to Various Locations for a One (1) Year Period,
estimated cost $59,000.00, Account 101-20000-623570
Approved
13 12-1787 Authority to advertise Contract 13-675-11 Janitorial Services at the Calumet
and Egan Water Reclamation Plant, estimated cost $229,500.00; Accounts
101-67000/68000-612490, Requisitions 1351588 and 1351238 (As Revised)
Approved
14 12-1795 Authority to advertise Contract 13-814-21 Furnish, Deliver and Install a
Sawdust Collection System and Modify a Shop Fume Exhaust System at the
Calumet Water Reclamation Plant, estimated cost $95,000.00, Account
201-50000-634650, Requisition 1353511 (As Revised)
Approved
15 12-1808 Authority to advertise Contract 13-102-11 Furnish and Deliver Repairs,
Service, and Laboratory Parts for Laboratory Balances and YSI Meters,
estimated cost $20,000.00, Account 101-16000-612970, Requisition
1352406 (As Revised)
Approved
Page 3Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 4 of 294
January 3, 2013Board of Commissioners Regular Board Meeting Minutes
16 12-1810 Authority to advertise Contract 13-104-11 Furnish and Deliver Contract
Laboratory Technicians for various locations, estimated cost $126,000.00,
Account 101-16000-612490, Requisition 1342916
Approved
Issue Purchase Order
17 12-1783 Issue purchase order for Contract 13-327-11, Semi-Annual Inspection,
Repairing, Recharging and Hydrostatic Pressure Testing of Various Fire
Suppression Systems District-Wide for a Period of Three Years, to Surefire
Protection, Inc., in an amount not to exceed $122,500.00, Account
101-25000-612780, Requisition 1344695
Approved
18 12-1784 Issue purchase orders to Drydon Equipment, Inc., to Furnish and Deliver
Replacement Parts for Various Pumps and Pieces of Equipment at the O’
Brien, Egan, Calumet, and Stickney Water Reclamation Plants, in an amount
not to exceed $402,000.00, Accounts 101-67000, 68000, 69000-623090,
623270, Requisitions, 1347546, 1350862, 1350904, 1351266, 1351664 and
1351665
Approved
19 12-1811 Issue purchase order and enter into an agreement with CEM Holdings
Corporation, for Preventive Maintenance and Consumable Supplies for CEM
Microwave Units, in an amount not to exceed $59,578.50, Accounts
101-16000-612970, 623570, Requisition 1350802
Approved
20 12-1813 Issue purchase order and enter into an agreement with Skalar, Inc., for
Preventive Maintenance and Full-Service Repairs of Skalar San++ and
Skalar BOD Robotic Analyzer Systems, in an amount not to exceed
$16,995.00, Account 101-16000-612970, Requisition 1353147
Approved
Award Contract
21 12-1782 Authority to award Contract 13-003-11, Furnish and Deliver Laboratory
Disposable Gloves and Flexible Tubing to Various Locations for a One (1)
Year Period, Group A to Indelco Plastics Corporation, in an amount not to
exceed $11,624.00, and Group B to M.G. Scientific, Inc. in an amount not to
exceed $54,736.40, Account 101-20000-623570
Approved
Page 4Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 5 of 294
January 3, 2013Board of Commissioners Regular Board Meeting Minutes
22 12-1796 Authority to award Contract 13-656-11, Contingent Services to Repair and
Improve Rockwell TARP DCS Computer Systems and Allen-Bradley
Equipment in the Stickney, Kirie and Calumet Service Areas, to Wesco
Distribution Inc., d/b/a Englewood Electrical Supply Company, for an amount
not to exceed $221,820.00, Accounts 101-67000, 68000, 69000-612600,
612650, Requisitions 1330842, 1325956, and 1324999
Approved
Increase Purchase Order/Change Order
23 12-1792 Authority to decrease purchase order to Gardner Denver, Inc., to furnish and
deliver spare parts for the Gardner Denver Hoffman blowers at the Calumet
Water Reclamation Plant and to repair blowers at the Devon Instream
Aeration Station, in an amount of $10,000.00, from an amount of
$47,400.00, to an amount not to exceed $37,400.00, Account
101-68000-623270, Purchase Order 3066333
Gardner Denver Inc 3066332 - 333.pdfAttachments:
Approved
24 12-1793 Authority to decrease Contract 10-646-11 Small Streams Maintenance in
Cook County, Illinois, Group A, to Clean Cut Tree Service, Inc., in an amount
of $10,439.00 from an amount of $2,900,000.00 to an amount not to exceed
$2,889,561.00, Account 501-50000-612620, Purchase Order 5001171
10-646-11.pdfAttachments:
Approved
25 12-1794 Authority to decrease Contract 10-646-11 Small Streams Maintenance in
Cook County, Illinois, Group B, to Thornton Equipment Services, Inc., in an
amount of $198,418.43 from an amount of $2,100,000.00 to an amount not
to exceed $1,901,581.57, Account 501-50000-612620, Purchase Order
5001172
10-646-11.pdfAttachments:
Approved
26 12-1801 Authority to decrease Contract 09-640-11, Furnishing and Delivering Sodium
Bisulfite to Various Locations in the North Service Area, to PVS Chemical
Solutions, Inc., in an amount of $18,212.27, from an amount of $282,780.00
to an amount not to exceed $264,567.73, Account 101-67000-623560,
Purchase Order 3057109
09-640-11 Spreadsheet.pdfAttachments:
Approved
Page 5Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 6 of 294
January 3, 2013Board of Commissioners Regular Board Meeting Minutes
27 12-1803 Authority to increase purchase order and amend the agreement with Vincent
M. Mathe, for claims consulting services, in an amount of $15,125.00, from
an amount of $9,625.00, to an amount not to exceed $24,750.00, Account
101-30000-601170, Purchase Order 3074730
Approved
28 12-1805 Authority to decrease Contract 08-865-3P Aeration Tanks and Elevators
Rehabilitation, NSWRP, KWRP, EWRP and HPWRP, to IHC Construction
Companies, LLC, in an amount of $31,991.93, from an amount of
$14,372,097.50, to an amount not to exceed $14,340,105.57, Accounts
401-50000-645750 and 645780, Purchase Order 5001225
CO 08-865-3P.PDFAttachments:
Approved
29 12-1807 Authority to increase Contract 09-176-3P Sludge Thickening Facilities,
Stickney Water Reclamation Plant, to McHugh Construction, in an amount of
$97,101.43 from an amount of $165,195,650.23, to an amount not to exceed
$165,292,751.66, Account 401-50000-645650, Purchase Order 5001115
CO 09-176-3P.PDFAttachments:
Approved
Judiciary Committee
Authorization
30 12-1799
Authority to settle the claim of Lakesha Clifford relating to a January 6, 2012
vehicle accident, in the amount of $30,000.00, Account 901-30000-667220
Approved
Real Estate Development Committee
Authorization
31 12-1778 Authority to grant a 25-year, 930’ x 10’ non-exclusive easement to the City of
Des Plaines for the operation, maintenance, and removal of a 10-inch
diameter water main within the District’s James C. Kirie Water Reclamation
Plant premises. Consideration shall be $10.00
01-03-13_City of Des Plaines.pdfAttachments:
Approved
Page 6Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 7 of 294
January 3, 2013Board of Commissioners Regular Board Meeting Minutes
Miscellaneous and New Business
Memorial Resolution
33 12-1788 MEMORIAL RESOLUTION sponsored by the Board of Commissioners
extending sympathy and condolences to the family of Johnny Lira
A motion was made by Cynthia M. Santos, seconded by Frank Avila, that this
Memorial Resolution be Adopted. The motion carried by acclamation. Chorus
of ayes - No nays
Resolution
34 12-1789 RESOLUTION sponsored by the Board of Commissioners recognizing
James T. Dencek’s fifty years of service to the Metropolitan Water
Reclamation District and congratulating him on his well-earned retirement
Adopted
Approval of the Consent Agenda with the exception of Items: 33, 35 and 36
A motion was made by Debra Shore, seconded by Barbara J. McGowan, to
Approve the Consent Agenda. The motion carried by the following roll call
vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos,
Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D.
Thompson, Kathleen Therese Meany
9 -
Additional Agenda Items
35 13-0001 Motion to suspend Article III, Section 3.2 (A) of the Rules of the Board of
Commissioners of the MWRDGC and move the appointment of the
Chairman and Vice-Chairman of each standing Committee to the next
Regular Board Meeting
A motion was made by Cynthia M. Santos, seconded by Barbara J. McGowan,
that this Motion be Adopted. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos,
Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D.
Thompson, Kathleen Therese Meany
9 -
36 13-0002 Recommendations for the State of Illinois 2013 Legislative Program (As
Revised)
Deleted by the Executive Director
Page 7Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 8 of 294
January 3, 2013Board of Commissioners Regular Board Meeting Minutes
37 13-0004 MOTION to nominate Kathleen Therese Meany as President of the Board of
Commissioners of the Metropolitan Water Reclamation District of Greater
Chicago
A motion was made by Michael A. Alvarez, seconded by Cynthia M. Santos, that
this Motion be Adopted. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos,
Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D.
Thompson, Kathleen Therese Meany
9 -
38 13-0005 MOTION to nominate Barbara J. McGowan as Vice-President of the Board
of Commissioners of the Metropolitan Water Reclamation District of Greater
Chicago
A motion was made by Mariyana T. Spyropoulos, seconded by Frank Avila, that
this Motion be Adopted. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos,
Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D.
Thompson, Kathleen Therese Meany
9 -
39 13-0006 MOTION to nominate Mariyana T. Spyropoulos as Chairman of the
Committee on Finance of the Board of Commissioners of the Metropolitan
Water Reclamation District of Greater Chicago
A motion was made by Cynthia M. Santos, seconded by Barbara J. McGowan,
that this Motion be Adopted. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos,
Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D.
Thompson, Kathleen Therese Meany
9 -
Meeting Summary
Speakers
Bonifacio Contla, accepted a memorial resolution on behalf of the family of Johnny
Lira (Re: Miscellaneous and New Business Item #33)
Summary of Requests
None
Study Session
None
Announcements
None
Page 8Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 9 of 294
January 3, 2013Board of Commissioners Regular Board Meeting Minutes
Board Letter Submission Dates
The next regular board meeting is scheduled for January 17, 2013, please
prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials
Management for signature and preparation: January 4, 2013,
Date agenda items are due to the Executive Director for signature and
preparation: January 8, 2013,
Date all agenda items are due to the Executive Director: 1:00 p.m., January 9,
2013
Adjournment
A motion was made by Cynthia M. Santos, seconded by Mariyana T.
Spyropoulos, that when the Board adjourns it adjourns to meet on Thursday,
January 17, 2013, at 10:00 a.m. and that today's meeting be adjourned. The
motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos,
Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D.
Thompson, Kathleen Therese Meany
9 -
APPROVAL:
In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda
items duly adopted by the Board of Commissioners of the Metropolitan Water
Reclamation District of Greater Chicago this January 3, 2013 are hereby approved.
APPROVED:
/s/ Kathleen Therese Meany
President Board of Commissioners of the
Metropolitan Water Reclamation District of Greater Chicago
January 3, 2013
Page 9Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 10 of 294
Thursday, January 17, 2013
10:00 AM
Metropolitan Water Reclamation District of
Greater Chicago
100 East Erie Street
Chicago, IL 60611
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS:
1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda.
2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda.
3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
Regular Board Meeting Minutes
2013 Official Proceedings- Page 11 of 294
January 17, 2013Board of Commissioners Regular Board Meeting Minutes
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at
10:00 a.m.
Roll Call
Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos;
Debra Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D.
Thompson; and Kathleen Therese Meany
Present: 9 -
Approval of Previous Board Meeting Minutes
A motion was made by Mariyana T. Spyropoulos, seconded by Barbara J.
McGowan, that the minutes from the last meeting be approved without having
to read them into the record. The motion carried by acclamation. Chorus of
ayes - No nays
Recess and Reconvene as Committee of the Whole
A motion was made by Debra Shore, seconded by Mariyana T. Spyropoulos, to
recess and reconvene as a committee of the whole. The motion carried by
acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 12:55 p.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
Finance Committee
Report
1 13-0030 Report on payment of principal and interest for outstanding District bonds
due on January 1, 2013
DS 2013-01 att.pdfAttachments:
Published and Filed
2 13-0032 Report on designation of authority to affix signature of Chairman of the
Committee on Finance
Chairman of Finance Signatures - AttachmentAttachments:
Published and Filed
Authorization
Page 1Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 12 of 294
January 17, 2013Board of Commissioners Regular Board Meeting Minutes
3 13-0024 Authority to Transfer $20,000,000.00 from the Corporate Fund to the
Metropolitan Water Reclamation District Retiree Health Care Trust
(101-25000-601250)
Approved
4 13-0025 Authority to Transfer up to $235,500,000.00 from the Corporate Working
Cash Fund to Finance Corporate Fund Operations of the District in the Year
2013, Pursuant to the Provisions of 70 ILCS 2605/9b
Approved
5 13-0026 Authority to Transfer up to $10,500,000.00 from the Construction Working
Cash Fund to Finance Construction Fund Operations of the District in the
Year 2013, Pursuant to the Provisions of 70 ILCS 2605/9c
Approved
6 13-0027 Authority to Transfer up to $19,000,000.00 from the Stormwater
Management Working Cash Fund to Finance Stormwater Management Fund
Operations of the District in the Year 2013, Pursuant to the Provisions of 70
ILCS 2605/9e
Approved
Procurement Committee
Report
7 13-0020 Report of bid opening of Tuesday, January 8, 2013 (As Revised)
Published and Filed
Authorization
8 13-0014 Authorization to accept initial annual rental bid for Contract 12-373-11,
Proposal to Lease for 39-years 8.46+/- acres of District real estate located at
3300 South California Avenue in Chicago, Illinois, and known as Main
Channel Parcel 42.14 from VCNA Prairie, Inc. in an amount of $251,000.00
01-17-13_VCNA Prairie Inc.pdfAttachments:
Approved
Page 2Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 13 of 294
January 17, 2013Board of Commissioners Regular Board Meeting Minutes
9 13-0017 Authorization to amend Board Order of December 20, 2012, regarding
authorization to amend Board Order of November 1, 2012, regarding
authority to issue purchase orders and enter into agreement with Televent
DTN, Inc., to Furnish and Deliver Weather Radar Information for a
Three-Year Period, in an amount not to exceed $31,108.00, Accounts
101-66000, 68000, 69000-601170, 612330, 612490, Requisitions 1346198,
1348485, and 1348227, Agenda Item No. 19, File No. 12-1451
Approved
Authority to Advertise
10 13-0010 Authority to advertise Contract 13-629-11 Furnishing and Delivering
Electrical Arc Flash Personal Protective Equipment and Safety Tools to
Various Locations, estimated cost $174,860.00, Account
101-66000/67000/68000/69000-623680/623780, Requisition 1353128,
1352860, 1353982, 1353127
Approved
Issue Purchase Order
11 13-0028 Issue purchase orders to Venture Technology Groups, Inc., to Furnish and
Deliver Parts for EIM Valve Actuators and Controls to Various Service Areas
in an amount not to exceed $116,700.00, Accounts 101-66000,
67000-623270, Requisitions 1347544, 1349965, 1350808, 1353119,
1353138 and 1353143 (As Revised)
Approved
Award Contract
12 13-0019 Authority to award Contract 04-131-2D, Rehabilitation of the A/B and C/D
Service Tunnels - Phase One, Stickney WRP, to F.H. Paschen SN Nielsen &
Associates, LLC, in an amount not to exceed $13,615,000.00, Account
401-50000-645750, Requisition 1335454
APP D 04-131-2D.pdfAttachments:
Approved
Increase Purchase Order/Change Order
13 13-0012 Authority to increase Contract 11-633-11 Furnish and Deliver Polymer to the
Stickney and Egan Water Reclamation Plants, to Polydyne, Inc., in an
amount of $70,000.00 from an amount of $18,000,000.00 to an amount not
to exceed $18,070,000.00, Account 101-67000-623560, Purchase Order
3069863
Deleted by the Executive Director
Page 3Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 14 of 294
January 17, 2013Board of Commissioners Regular Board Meeting Minutes
14 13-0013 Authority to decrease purchase order and amend the agreement with
Superior Industrial Equipment, LLC, for Services to Repair Mechanical Seals
of Sludge Pumps at the Stickney Water Reclamation Plant and to Repair
Mechanical Seals of Digester Sludge Recirculation Pumps at the Calumet
Water Reclamation Plant, in an amount of $30,000.00, from an amount of
$144,002.02, to an amount not to exceed $114,002.02, Account
101-68000-612650, Purchase Order 3068349
Auth to Decr 3068349 for 20130117 BOC.pdfAttachments:
Approved
15 13-0016 Authority to increase purchase order and amend the agreement with
Deutsch, Levy & Engel LLC, for legal services in representing the District in
an environmental remediation action against Nicor/ComEd for District
property at Oakton Street and McCormick Boulevard in Skokie, Illinois, in an
amount of $55,000.00, from an amount of $596,380.34, to an amount not to
exceed $651,380.34, Account 901-30000-667220, Purchase Order A84545
(As Revised)
january 17 proc. real estate.PDFAttachments:
Mariyana T. Spyropoulos lifted her earlier deferral
Approved
16 13-0022 Authority to decrease purchase order and amend the agreement with
AutoDesk, Inc., for professional computer software services in regards to the
continuance of full implementation of the AutoDesk Constructware
application, in an amount of $74,443.90, from an amount of $796,816.00, to
an amount not to exceed $722,372.10, Accounts 201-50000-601170, 623800
and 634820, Purchase Order 3046108
CO AutoDesk.PDFAttachments:
Approved
17 13-0031 Authority to decrease Contract 07-163-3M (Re-Bid) R&D Building HVAC
Improvements, SWRP, to Path-Millhouse Joint Venture in an amount of
$4,208,871.27, from an amount of $9,154,041.75, to an amount not to
exceed $4,945,170.48, Accounts 401-50000-645680 and 645780, Purchase
Order 5001056
CO 07-163-3M.pdfAttachments:
Approved
Engineering Committee
Page 4Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 15 of 294
January 17, 2013Board of Commissioners Regular Board Meeting Minutes
Report
18 13-0009 Report on change orders authorized and approved by the Director of
Engineering during the month of December 2012
CO December.pdf
CO Status.pdfAttachments:
Published and Filed
Industrial Waste & Water Pollution Committee
Authorization
19 13-0036 Request Authority to Settle the 2010 Net User Charge for Fantus Health
Center, User Account No. 26653, by revising the Net User Charge from
$10,498.10 to a Net User Charge of $7,025.33 and authorize a refund of any
overpayment
Approved
Judiciary Committee
Authorization
20 13-0018 Authority to settle the Workers’ Compensation claim of Andrew Grant vs.
MWRDGC, Case No. 12 WC 02698, Illinois Workers’ Compensation
Commission (IWCC), in the sum of $30,012.11. Account
901-30000-601090
Approved
Maintenance & Operations Committee
Reports
21 13-0021 Report on change orders authorized and approved by the Director of
Maintenance and Operations during the months of October, November and
December 2012.
Change orders for Oct. - Dec., 2012.pdf
Change orders for Oct. - Dec., 2012.pdfAttachments:
Published and Filed
Monitoring & Research Committee
Page 5Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 16 of 294
January 17, 2013Board of Commissioners Regular Board Meeting Minutes
Authorization
22 13-0034
Authority to Subscribe to the Water Environment Research Foundation for
2013 in an Amount Not to Exceed $124,500.00 Account 101-15000-612280
(Corporate Fund)
Approved
Pension, Human Resources & Civil Service Committee
Report
23 13-0008 2012 Annual Report of the Civil Service Board
2012 CSB rpt attachment.pdfAttachments:
Published and Filed
Real Estate Development Committee
Authorization
24 13-0042 Authority to issue a two (2) month permit extension to Wilmette Harbor
Association to continue to occupy approximately 0.69 acres of District real
estate known as North Shore Channel Parcels 1.02, 1.03 and 1.04, plus the
Wilmette Harbor in Wilmette, Illinois. Consideration shall be $11,167.00
01-17-13_WHA.pdfAttachments:
Approved
Approval of the Consent Agenda with the exception of Items: 13, 25, 26, 27, 28, 29, 30,
31, 32, and 33
A motion was made by Frank Avila, seconded by Mariyana T. Spyropoulos, to
Approve the Consent Agenda. The motion carried by the following roll call
vote:
Aye: Frank Avila, Barbara J. McGowan, Debra Shore, Mariyana T.
Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese
Meany
7 -
Absent: Michael A. Alvarez, Cynthia M. Santos2 -
State Legislation & Rules Committee
Page 6Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 17 of 294
January 17, 2013Board of Commissioners Regular Board Meeting Minutes
Authorization
25 13-0041 Recommendations for the State of Illinois 2013 Legislative Program
A motion was made by Debra Shore, seconded by Mariyana T. Spyropoulos,
that this Agenda Item be Approved. The motion carried by the following roll call
vote:
Aye: Frank Avila, Barbara J. McGowan, Debra Shore, Mariyana T.
Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese
Meany
7 -
Absent: Michael A. Alvarez, Cynthia M. Santos2 -
Miscellaneous and New Business
Motion
26 13-0035 MOTION to accept the Chairman and Vice-Chairman Assignments for the
2013-2014 Standing Committees (As Revised)
A motion was made by Cynthia M. Santos, seconded by Barbara J. McGowan,
that this Motion be Adopted. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos,
Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D.
Thompson, Kathleen Therese Meany
9 -
Resolution
27 13-0037 RESOLUTION sponsored by the Board of Commissioners recognizing the
month of February 2013 as Black History Month
Deleted by the Executive Director
28 13-0038 RESOLUTION sponsored by the Board of Commissioners honoring the
Reverend Dr. Martin Luther King, Jr.
A motion was made by Barbara J. McGowan, seconded by Debra Shore, that
this Resolution be Adopted. The motion carried by acclamation. Chorus of
ayes - No nays
Additional Agenda Items
29 13-0045 MOTION to appoint Hearing Officers for 2013
A motion was made by Mariyana T. Spyropoulos, seconded by Frank Avila, that
this Motion be Adopted. The motion carried by the following roll call vote:
Aye: Frank Avila, Barbara J. McGowan, Debra Shore, Mariyana T.
Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese
Meany
7 -
Page 7Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 18 of 294
January 17, 2013Board of Commissioners Regular Board Meeting Minutes
Absent: Michael A. Alvarez, Cynthia M. Santos2 -
30 13-0046 MOTION to appoint Mariyana T. Spyropoulos to the Other Post Employment
Benefits (OPEB) Trust Executive Committee of the Metropolitan Water
Reclamation District of Greater Chicago
A motion was made by Debra Shore, seconded by Barbara J. McGowan, that
this Motion be Adopted. The motion carried by the following roll call vote:
Aye: Frank Avila, Barbara J. McGowan, Debra Shore, Mariyana T.
Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese
Meany
7 -
Absent: Michael A. Alvarez, Cynthia M. Santos2 -
31 13-0047 MOTION to appoint Mariyana T. Spyropoulos to the Deferred Compensation
Committee of the Metropolitan Water Reclamation District of Greater
Chicago
A motion was made by Barbara J. McGowan, seconded by Frank Avila, that this
Motion be Adopted. The motion carried by the following roll call vote:
Aye: Frank Avila, Barbara J. McGowan, Debra Shore, Mariyana T.
Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese
Meany
7 -
Absent: Michael A. Alvarez, Cynthia M. Santos2 -
32 13-0048 MOTION to appoint Mariyana T. Spyropoulos as trustee of the Metropolitan
Water Reclamation District’s Retirement Fund
A motion was made by Debra Shore, seconded by Barbara J. McGowan, that
this Motion be Adopted. The motion carried by the following roll call vote:
Aye: Frank Avila, Barbara J. McGowan, Debra Shore, Mariyana T.
Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese
Meany
7 -
Absent: Michael A. Alvarez, Cynthia M. Santos2 -
33 13-0049 MEMORIAL RESOLUTION sponsored by the Board of Commissioners
extending sympathy and condolences to the family of Mary Valtierra
A motion was made by Frank Avila, seconded by Barbara J. McGowan, that this
Memorial Resolution be Adopted. The motion carried by acclamation. Chorus
of ayes - No nays
Meeting Summary
Page 8Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 19 of 294
January 17, 2013Board of Commissioners Regular Board Meeting Minutes
Speakers
Linda Cohran, District employee and MetroTalk member, commented on the
resolution (Re: Miscellaneous & New Business Item # 28)
Steven Valtierra accepted the memorial resolution extending sympathy and
condolences to the family of Mary Valtierra (Re: Miscellaneous & New Business Item
#33)
George Blakemore, concerned citizen, voiced concerns on various items (Re: Real
Estate Item #24 and Miscellaneous & New Business Item # 28)
Summary of Requests
None
Study Session
Kevin Fitzpatrick will survey the Board for a mutually convenient date to schedule a
Study Session to discuss an intern program.
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for February 7, 2013, please
prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials
Management for signature and preparation: January 25, 2013
Date agenda items are due to the Executive Director for signature and
preparation: January 29, 2013
Date all agenda items are due to the Executive Director: 1:00 p.m., January 30,
2013
Adjournment
A motion was made by Barbara J. McGowan, seconded by Debra Shore, that
when the Board adjourns it adjourns to meet on Thursday, February 7, 2013, at
10:00 a.m. and that today's meeting be adjourned. The motion carried by the
following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: Frank Avila, Barbara J. McGowan, Debra Shore, Mariyana T.
Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese
Meany
7 -
Absent: Michael A. Alvarez, Cynthia M. Santos2 -
Page 9Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 20 of 294
January 17, 2013Board of Commissioners Regular Board Meeting Minutes
APPROVAL:
In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda
items duly adopted by the Board of Commissioners of the Metropolitan Water
Reclamation District of Greater Chicago this January 17, 2013, are hereby approved.
APPROVED:
/s/ Kathleen Therese Meany
President Board of Commissioners of the
Metropolitan Water Reclamation District of Greater Chicago
January 17, 2013
Page 10Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 21 of 294
Thursday, February 7, 2013
10:00 AM
Metropolitan Water Reclamation District of
Greater Chicago
100 East Erie Street
Chicago, IL 60611
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS:
1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda.
2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda.
3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
Regular Board Meeting Minutes
2013 Official Proceedings- Page 22 of 294
February 7, 2013Board of Commissioners Regular Board Meeting Minutes
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at
10:00 a.m.
Roll Call
Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Debra Shore;
Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; and
Kathleen Therese Meany
Present: 8 -
Cynthia M. SantosAbsent: 1 -
Approval of Previous Board Meeting Minutes
A motion was made by Debra Shore, seconded by Barbara J. McGowan, that
the minutes from the last meeting be approved without having to read them
into the record. The motion carried by acclamation. Chorus of ayes - No nays
Recess and Reconvene as Committee of the Whole
A motion was made by Debra Shore, seconded by Barbara J. McGowan, to
recess and reconvene as a committee of the whole. The motion carried by
acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 12:45 p.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
Finance Committee
Report
13-00541 Report on Cash Disbursements for the Month of December 2012, in the
amount of $50,109,843.02
December 2012 M003 FI_FM ReportAttachments:
Published and Filed
13-00822 Report on investment inventory statistics at December 31, 2012
Inv Stats 2012 Q4 Inv.pdf
Inv Stat 2012 Q4 Fin Mkt.pdfAttachments:
Published and Filed
Page 1Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 23 of 294
February 7, 2013Board of Commissioners Regular Board Meeting Minutes
13-00833 Report on investments purchased during December 2012
Inv Purch 2012-12 att.pdfAttachments:
Published and Filed
13-00854 Report on the investment interest income during December 2012
Inv Int Inc 2012-12 att.pdfAttachments:
Published and Filed
Authorization
13-00845 Authority to Transfer $30,000,000.00 from the Corporate Fund to the
Metropolitan Water Reclamation District Retirement Fund pursuant to the
provisions of 70 ILCS 2605/5.9
Approved
Procurement Committee
Report
13-00686 Report of bid opening of Tuesday, January 29, 2013
Published and Filed
13-00907 Report on advertisement of Request for Proposal 12-RFP-24, Geographical
Information Integrated System for a Complete Real Estate Inventory,
Information and Tracking System, estimated cost $850,000.00, Account
201-50000-601170, Requisition 1354100
Mariyana T. Spyropoulos lifted her earlier deferral
Published and Filed
Authorization
Page 2Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 24 of 294
February 7, 2013Board of Commissioners Regular Board Meeting Minutes
13-00618 Authorization to amend Board Order of December 20, 2012, regarding
authority to issue purchase orders to Furnish and Deliver Maintenance,
Repair and Operating Catalog Products, under the National Joint Powers
Alliance (NJPA) Cooperative Purchasing Contract #102109-WWG to W.W.
Grainger, Inc., in an amount not to exceed $278,600.00, Accounts
101-15000, 16000, 20000, 27000, 66000, 67000, 68000, 69000-623070,
623090, 623110, 623130, 623190, 623250, 623270, 623520, 623660,
623680, 623700, and 623990, Requisitions 1325264, 1325272, 1325553,
1325309, 1325597, 1325593, 1325271 and 1325020, Agenda Item No. 25,
File No. 12-1714
Approved
Authority to Advertise
13-00589 Authority to advertise Contract 13-980-11 Repair of Wastewater Treatment
Tanks at the Stickney Water Reclamation Plant, estimated cost $225,000.00,
Account 101-69000-612650/623270, Requisition 1352839
Approved
13-005910 Authority to advertise Contract 13-612-11 Services of Street Sweepers at
Various Locations, estimated cost $219,000.00, Accounts
101-66000/68000/69000-612420, Requisitions 1349255, 1355504, 1350872
Approved
13-006011 Authority to advertise Contract 13-753-11 Contract Farming at the Hanover
Park Water Reclamation Plant, estimated cost $330,000.00, Accounts
101-67000-612520/612530, Requisitions 1355533
Frank Avila voted Nay
Approved
13-006212 Authority to advertise Contract 13-771-11 Aquatic Weed Removal at Various
Locations, estimated cost $36,000.00, Accounts 101-66000/67000-612420,
Requisitions 1353124, 1354771
Approved
13-006313 Authority to advertise Contract 13-817-21 Furnish and Deliver One Diesel
Tractor with End Loader to the Prairie Plan Site in Fulton County, Illinois,
estimated cost $35,000.00, Account 201-50000-634860, Requisition
1349633
Deleted by the Executive Director
13-008114 Authority to advertise Contract 10-716-3P Lemont Wet Weather Treatment
Facility and Reservoir, Lemont Water Reclamation Plant, estimated cost
$27,430,000.00, Account 401-50000-645620, Requisition 1354032
Approved
Page 3Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 25 of 294
February 7, 2013Board of Commissioners Regular Board Meeting Minutes
13-008815 Authority to advertise Contract 13-803-21, Furnish & Deliver Two 30 Ton
Rough Terrain Cranes to the Calumet and Stickney Water Reclamation
Plants, estimated cost $925,000.00, Account 201-50000-634860,
Requisitions 1353098, 1355508.
Deleted by the Executive Director
13-009416 Authority to advertise Contract 13-864-11 Seal Coating and Patching of
Roads at the Prairie Plan Site in Fulton County, Illinois, estimated cost
$44,000.00, Account 101-68000-612420, Requisition 1353535
Approved
Issue Purchase Order
13-006517 Issue purchase order for Contract 13-105-12, Furnish and Deliver Work
Uniforms for the Environmental Specialists, Patrol Boat Operators, and
Pollution Control Technicians, to Silk Screen Express, Inc., in an amount not
to exceed $53,978.00, Account 101-16000-623700, Requisition 1346176
Approved
13-009218 Issue purchase order and enter into an agreement with Geneva Scientific,
LLC, for a Service Agreement for Prometco Sterilco Sterilizers, in an amount
not to exceed $32,855.00, Account 101-16000-612970, Requisition 1352030
Approved
13-009319 Issue purchase order and enter into an agreement for Contract 12-RFP-34
Third-Party Administrator for Workers’ Compensation and Other Services,
with PMA Management Corp. for a one-year period, with options to renew in
years two and three, in an amount not to exceed $395,000.00, Account
101-30000-601170 and 901-30000-601090, Requisition 1351261
Approved
13-010020 Issue purchase order and enter into an agreement with Mr. Kevin Fitzpatrick,
at a monthly fee of $8,500.00, for administrative services relating to Board of
Commissioners’ activities for a period of six months, from January 1, 2013
through June 30, 2013, in an amount not to exceed $51,000.00, Account
101-11000-601170, Requisition 1356555
Approved
Page 4Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 26 of 294
February 7, 2013Board of Commissioners Regular Board Meeting Minutes
13-010121 Issue purchase order and enter into an agreement with the law firm of
Dykema Gossett, PLLC to provide legal services on behalf of the District in
the appeal of the Metropolitan Water Reclamation District of Greater Chicago
v. Terra Foundation for American Art, et al, Case No. 06 CH 13817, in an
amount not to exceed $75,000.00, Account 101-30000-601170, Requisition
1356566
Mariyana T. Spyropoulos lifted her earlier deferral
A motion was made that this Agenda Item be Approved. The motion carried by
the following roll call vote:
Aye: Frank Avila, Barbara J. McGowan, Debra Shore, Mariyana T.
Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese
Meany
7 -
Abstain: Michael A. Alvarez1 -
Absent: Cynthia M. Santos1 -
13-010222 Issue purchase order and enter into agreement with the law firm of Tabet ,
DiVito & Rothstein, LLC to represent the District in the appeal of the
Metropolitan Water Reclamation District of Greater Chicago v. Terra
Foundation for American Art, et al, Case No. 06 CH 13817 for an amount not
to exceed $300,000.00, Account 101-30000-601170, Requisition 1356565
Mariyana T. Spyropoulos lifted her earlier deferral
A motion was made that this Agenda Item be Approved. The motion carried by
the following roll call vote:
Aye: Frank Avila, Barbara J. McGowan, Debra Shore, Mariyana T.
Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese
Meany
7 -
Abstain: Michael A. Alvarez1 -
Absent: Cynthia M. Santos1 -
Award Contract
13-006623 Authority to award Contract 06-212-3M, Calumet TARP Pump Station
Improvements at the Calumet Water Reclamation Plant, to
Sollitt/Sachi/Alworth Joint Venture, in an amount not to exceed
$35,067,000.00, Account 401-50000-645600, Requisition 1246148
APP D 06-212-3M.pdfAttachments:
Deleted by the Executive Director
13-008624 Authority to award Contract 13-012-11, Furnish and Deliver Paint, Brushes,
Solvents and Stains to Various Locations, for a One (1) Year Period, Groups
A and B, to The Indecor Group Inc., in an amount not to exceed $35,335.61,
Account 101-20000-623190
Approved
Page 5Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 27 of 294
February 7, 2013Board of Commissioners Regular Board Meeting Minutes
Increase Purchase Order/Change Order
13-006425 Authority to increase purchase order and amend the agreement with
Hewlett-Packard Company for Maintenance Services for Computer Software
and Hardware, in an amount of $461,280.22, from an amount of
$1,257,181.65, to an amount not to exceed $1,718,461.87, Accounts
101-27000-612810, 61282, Purchase Order 3062338 (As Revised)
Deleted by the Executive Director
13-006926 Authority to decrease purchase order and amend the agreement with
Johnston & Greene, LLC, for Legal Services for Right-of-Way Acquisition
with respect to Contract 01-103-2S, 39th Street Conduit Rehabilitation Phase
I Bypass Tunnel, SSA in an amount of $31,256.24, from an amount of
$80,000.00, to an amount not to exceed $48,743.76, Account
401-50000-601170, Purchase Order 3052695
Approved
13-007027 Authority to decrease purchase order and amend the agreement with
Envision Consultants, Ltd., for Contract 10-RFP-04 Development,
Furnishing, Transitioning and Support Services for Primavera Construction
Scheduling for Capital Projects in an amount of $76,253.26, from an amount
of $284,532.00, to an amount not to exceed $208,278.74, Accounts
201-50000-601170 and 623800, Purchase Order 3067125
Approved
13-007128 Authority to decrease purchase order and amend the agreement with
AECOM, for Contract 07-026-2P Review and Support Master Plan Activities
at the North Side Water Reclamation Plant in an amount of $878,896.04,
from an amount of $2,499,999.00, to an amount not to exceed
$1,621,102.96, Account 201-50000-601170, Purchase Order 3046881
CO 07-026-2P.pdfAttachments:
Approved
13-007229 Authority to decrease purchase order and amend the agreement with Black
& Veatch Corporation, for Contract 07-527-BP Ultraviolet Disinfection Study -
Black & Veatch, HPWRP, in an amount of $108.96, from an amount of
$24,832.00, to an amount not to exceed $24,723.04, Account
201-50000-601410, Purchase Order 8005000
CO 07-527-BP.pdfAttachments:
Approved
Page 6Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 28 of 294
February 7, 2013Board of Commissioners Regular Board Meeting Minutes
13-007330 Authority to decrease purchase order and amend the agreement with
Stanley Consultants, Inc., for Contract 05-837-2P Mechanical and Electrical
Consulting Support Services, SSA, NSA, CSA in an amount of $422,383.98,
from an amount of $1,110,999.00, to an amount not to exceed $688,615.02,
Accounts 201-50000-601420 and 601440, Purchase Order 3052467
CO 05-837-2P.pdfAttachments:
Approved
13-007431 Authority to decrease purchase order and amend the agreement with
Malcolm Pirnie, Inc., for Contract 07-859-1C Economic and Environmental
Assessment of Water Quality Improvements in the CAWS and Floatable
Control Evaluation NBPS, in an amount of $87,853.20, from an amount of
$1,031,274.00, to an amount not to exceed $943,420.80, Account
101-50000-601410, Purchase Order 3048466
CO 07-859-1C.pdfAttachments:
Approved
13-007532 Authority to decrease purchase order and amend the agreement with
AECOM Technical Services, Inc., for Contract 07-223-2P Review and
Support Master Plan Activities at the Calumet Water Reclamation Plant in an
amount of $400,000.00, from an amount of $400,000.00, to an amount not to
exceed $0.00, Account 201-50000-601410, Purchase Order 3064841
Approved
13-007633 Authority to decrease Contract 75-208-2H Torrence Avenue Leg, to Kenny
Kiewit Shea JV in an amount of $1,481,263.93, from an amount of
$79,516,650.97, to an amount not to exceed $78,035,387.04, Account
401-50000-645600, Purchase Order 3000479
CO 75-208-2H.pdfAttachments:
Approved
13-007834 Authority to decrease Contract 00-473-1D Replace Casework, Fume Hoods
and Miscellaneous Work, to IHC/KED, a Joint Venture in an amount of
$85,320.44, from an amount of $7,835,291.77, to an amount not to exceed
$7,749,971.33, Accounts 101-50000-612680, 201-50000-645680 and
401-50000-645780, Purchase Order 5000624
CO 00-473-1D.pdfAttachments:
Approved
Page 7Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 29 of 294
February 7, 2013Board of Commissioners Regular Board Meeting Minutes
13-007935 Authority to increase Contract 09-176-3P Sludge Thickening Facilities,
Stickney Water Reclamation Plant, to McHugh Construction in an amount of
$27,029.99, from an amount of $165,292,751.66, to an amount not to
exceed $165,319,781.65, Account 401-50000-645650, Purchase Order
5001115
CO 09-176-3P.PDFAttachments:
Approved
13-008036 Authority to decrease Contract 04-824-2P Tertiary Filter Rehabilitation, Pump
VFDs and Other Plant Improvements, EWRP, HPWRP, KWRP, to IHC
Construction Companies, LLC in an amount of $128,745.43, from an amount
of $16,826,944.85, to an amount not to exceed $16,698,199.42, Accounts
401-50000-645650 and 645750, Purchase Order 5000803
CO 04-824-2P.pdfAttachments:
Approved
13-008737 Authority to decrease purchase order and amend the agreement with
Michael Baker, Jr., Inc. for professional engineering services for Contract
10-882-5C Preliminary Engineering for Streambank Stabilization Projects on
Tinley Creek, Calumet Union Drainage Ditch, and Midlothian Creek, in an
amount of $87,001.29, from an amount of $511,715.36, to an amount not to
exceed $424,714.07, Account 501-50000-601410, Purchase Order 3063986
Approved
13-009838 Authority to decrease purchase order and amend agreement for Contract
12-RFP-02, State Legislative Liaison Consulting Services with Kevin J.
Fitzpatrick in an amount of $51,000.00, from an amount of $102,000.00 to
an amount not to exceed $51,000.00, Account 101-15000-601170, Purchase
Order 3071068
Approved
13-010339 Authority to decrease purchase order and amend the agreement with
SEECO Consultants, Inc., for geotechnical analysis and sub-surface
exploration for various construction projects in an amount of $77,266.52,
from an amount of $614,999.00, to an amount not to exceed $537,732.48,
Accounts 101, 201 and 401-50000-612380, Purchase Order 3066795
CO SEECO.PDFAttachments:
Approved
Page 8Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 30 of 294
February 7, 2013Board of Commissioners Regular Board Meeting Minutes
13-010440 Authority to decrease purchase order and amend the agreement with
Donnelly/Milhouse, Joint Venture, for Contract 03-822-2M Elevator
Improvements - Professional Services in an amount of $56,194.12, from an
amount of $380,679.24, to an amount not to exceed $324,485.12, Accounts
201-50000-601420 and 601440, Purchase Order 3028261
CO 03-822-2M.pdfAttachments:
Approved
Budget & Employment Committee
Authorization
13-005741 Authority to transfer 2012 departmental appropriations in the amount of
$190,000.00 in the Capital Improvements Bond Fund
02.07.13 Board Transfer BF5.pdfAttachments:
Approved
Judiciary Committee
Authorization
13-004442 Authority to settle the Workers’ Compensation claim of Thomas Collins vs .
MWRDGC, Case No. 11 WC 040548, Illinois Workers’ Compensation
Commission (IWCC), in the sum of $29,918.54. Account
901-30000-601090
Approved
13-005243 Authority to settle the Workers’ Compensation claim of Donald Dye vs.
MWRDGC, Claim Number 0200005077, Illinois Workers’ Compensation
Commission (IWCC), in the sum of $37,876.32. Account
901-30000-601090
Approved
Real Estate Development Committee
Authorization
Page 9Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 31 of 294
February 7, 2013Board of Commissioners Regular Board Meeting Minutes
13-005544 Authority to issue a 2-month permit to Patrick Engineering, Inc. and its
subcontractor, Wang Engineering, Inc., for access through District real
estate known as Main Channel Parcels 34.03, 34.05 and 34.08 to reach
property owned by Canadian National Railway located in Summit, Illinois, to
perform soil borings for an IDOT project. Consideration shall be a document
preparation fee of $2,500.00
02-07-13_Patrick Engineering Inc.pdfAttachments:
Approved
13-005645 Authority to commence procedures to sell a 2,322 square foot parcel of
District real estate, plus air rights, located in the Chicago River between Lake
and Randolph Streets in Chicago upon competitive bid
02-07-13_400 West Randolph LLC.pdfAttachments:
Barbara J. McGowan lifted her earlier deferral
A motion was made that this Agenda Item be Approved. The motion carried by
the following roll call vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Debra Shore,
Mariyana T. Spyropoulos, Kari K. Steele, Kathleen Therese Meany
7 -
Abstain: Patrick D. Thompson1 -
Absent: Cynthia M. Santos1 -
Miscellaneous and New Business
Motion
13-005346 MOTION to appoint Commissioner Cynthia M. Santos to the Public Building
Commission
Deleted by the Executive Director
Resolution
13-005147 RESOLUTION sponsored by the Board of Commissioners recognizing the
month of February 2013 as Black History Month
A motion was made by Barbara J. McGowan, seconded by Frank Avila, that this
Resolution be Adopted. The motion carried by acclamation. Chorus of ayes -
No nays
Ordinance
Page 10Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 32 of 294
February 7, 2013Board of Commissioners Regular Board Meeting Minutes
O13-00148 Ordinance O13-001 An Ordinance directing the County Clerk to reduce the
levy of taxes on Capital Improvement Bonds for the levy year 2012
Ord O13-001 att.pdf
Ordinance BTL 2013-02-07.pdfAttachments:
A motion was made by Frank Avila, seconded by Patrick D. Thompson, that this
Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Debra Shore,
Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
8 -
Absent: Cynthia M. Santos1 -
Additional Agenda Items
13-010949 Authorization to execute change orders to decrease purchase orders or carry
forward FY2012 encumbrances to FY2013
Engineering Department FY2012 Purchase Orders
Finance Department FY2012 Purchase Orders
General Administration FY2012 Purchase Orders
Human Resources Department FY2012 Purchase Orders
Information Technology Department FY2012 Purchase Orders
Law Department FY2012 Purchase orders
Maintenance & Operations FY2012 Purchase Orders
Montoring & Research Department FY2012 Purchase Orders
Procurement & Materials Management Department FY2012 Purchase Orders
Treasury Department FY2012 Purchase Orders
Attachments:
Approved
Approval of the Consent Agenda with the exception of Items: 13, 15, 21, 22, 23, 25, 45,
46, 47, 48, 50, and 51
Frank Avila voted Nay on Item #11
A motion was made by Mariyana T. Spyropoulos, seconded by Frank Avila, to
Approve the Consent Agenda. The motion carried by the following roll call
vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Debra Shore,
Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
8 -
Absent: Cynthia M. Santos1 -
13-010650 MEMORIAL RESOLUTION sponsored by the Board of Commissioners
extending sympathy and condolences to the family of Martha Bell Holmes
(As Revised)
A motion was made by Barbara J. McGowan, seconded by Debra Shore, that
this Memorial Resolution be Adopted. The motion carried by acclamation.
Chorus of ayes - No nays
Page 11Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 33 of 294
February 7, 2013Board of Commissioners Regular Board Meeting Minutes
13-011051 MOTION expressing opposition to House Bill 1049 pending in the Illinois
General Assembly
A motion was made by Debra Shore, seconded by Barbara J. McGowan, that
this Motion be Adopted. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Debra Shore,
Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
8 -
Absent: Cynthia M. Santos1 -
Meeting Summary
Speakers
Alphonse Gray accepted the memorial resolution extending sympathy and
condolences to the family of Martha Bell-Holmes (Re: Miscellaneous and New
Business Item #51)
Don Pries, PE Chairman of National Engineers Week accepted the Resolution
recognizing National Engineers Week
George Blakemore, concerned citizen, voiced concerns (Re: Procurement Item #7,
11, 33 and Real Estate Item #45)
Summary of Requests
David St. Pierre
1. Mariyana T. Spyropoulos requested a break down of the cost (Re: Procurement
Item #11)
2. Debra Shore requested periodic reports (Re: Procurement Item #14)
3. Mariyana T. Spyropoulos requested a break down of the time line (Re:
Procurement Item #33)
4. Debra Shore requested that Staff review HB0072
5. Debra Shore requested that the District participate in the prescription drug take
back program
6. Barbara J. McGowan requested a copy of the entire house bill ( Re: Miscellaneous
and New Business Item #51)
Study Session
None
Announcements
None
Page 12Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 34 of 294
February 7, 2013Board of Commissioners Regular Board Meeting Minutes
Board Letter Submission Dates
The next regular board meeting is scheduled for February 21, 2013, please
prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials
Management for signature and preparation: February 8, 2013
Date agenda items are due to the Executive Director for signature and
preparation: February 11, 2013
Date all agenda items are due to the Executive Director: 1:00 p.m., February 13,
2013
Adjournment
A motion was made by Barbara J. McGowan, seconded by Mariyana T.
Spyropoulos,when the Board adjourns, it adjourns to meet again on Thursday,
February 21, 2013 at 10:00 a.m., and also move that today’s meeting be
adjourned. The motion carried by the following roll call vote: /s/ Jacqueline
Torres, Clerk
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Debra Shore,
Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
8 -
Absent: Cynthia M. Santos1 -
APPROVAL:
In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda
items duly adopted by the Board of Commissioners of the Metropolitan Water
Reclamation District of Greater Chicago this February 7, 2013, are hereby approved.
APPROVED:
/s/ Kathleen Therese Meany
President Board of Commissioners of the
Metropolitan Water Reclamation District of Greater Chicago
February 7, 2013
Page 13Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 35 of 294
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, February 21, 2013
10:00 AM
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
2013 Official Proceedings- Page 36 of 294
Board of Commissioners Regular Board Meeting Minutes February 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 1
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at 10:00 a.m.
Roll Call Present: 8 -
Absent: 1 -
Michael A. Alvarez; Frank Avila; Cynthia M. Santos; Debra Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; and
Kathleen Therese Meany Barbara J. McGowan
Approval of Previous Board Meeting Minutes
A motion was made by Mariyana T. Spyropoulos, seconded by Cynthia M.
Santos, that the minutes from the last meeting be approved without having to
read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
Recess and Reconvene as Committee of the Whole
A motion was made by Mariyana T. Spyropoulos, seconded by Frank Avila, to
recess and reconvene as a committee of the whole. The motion carried by
acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 11:00 a.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
Procurement Committee
Report
1 13-0115 Report of bid opening of Tuesday, February 5, 2013
Published and Filed
Authority to Advertise
2 13-0117 Authority to advertise Contract 13-816-21 Furnish and Deliver One Steel Cutting Shear to the Calumet Water Reclamation Plant , estimated cost
$175,000.00, Account 201-50000-634650, Requisition 1353988
Approved
2013 Official Proceedings- Page 37 of 294
Board of Commissioners Regular Board Meeting Minutes February 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 2
3 13-0118 Authority to advertise Contract 11-839-21 Replacement of an Inverter System at the Pump and Blower House at the Calumet Water Reclamation
Plant, estimated cost $112,400.00, Account 201-50000-645650, Requisition 1350859
Approved
4
13-0128
Authority to advertise Contract 13-628- 11 Repair of Truck Scales at Various Service Areas, estimated cost $33,000.00, Accounts 101-66000/69000-612650/612680/623270, Requisitions 1350307 and 1351244
Approved
5
13-0138
Authority to advertise Contract 13-619- 11 Rebabbitting Pump Motor Bearings
at the O’Brien Water Reclamation Plant, estimated cost $27,000.00, Account 101-67000-612600, Requisition 1355883
Approved
Issue Purchase Order
6 13-0116 Issue purchase order for Contract 13-722-21, Furnish and Deliver a 4160/480 Liquid-Filled Transformer to the Egan Water Reclamation Plant , to
Wesco Distribution Inc., d/b/a Englewood Electrical Supply Company, in an
amount not to exceed $38,818.00, Account 201-50000-645650, Requisition 1349949
Approved
7
13-0129
Issue purchase order to R.S. Means Company, to Furnish and Deliver Costworks Annual License Renewal, in an amount not to exceed $19,500.00, Account 101-27000-612820, Requisition 1355886
Approved
8
13-0132
Issue purchase order and enter into an agreement for Contract 12-RFP-09 Purchase, Installation and Configuration of Cellular Telephones , Accessories
and Wireless Communications Services, with AT&T Mobility National Accounts LLC in an amount not to exceed $1,003,500.00, Accounts 101-27000-612210, 623850, Requisition 1336523
Approved
9
13-0134
Issue purchase order to Vulcan Industries , Inc., to Furnish and Deliver Parts
for the Vulcan Screens at the Racine Avenue Pumping Station , and at the O’
Brien and Egan Water Reclamation Plants, in an amount not to exceed $78,000.00, Accounts 101-67000, 69000-623270, Requisitions 1350803 and 1351264
Approved
2013 Official Proceedings- Page 38 of 294
Board of Commissioners Regular Board Meeting Minutes February 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 3
10 13-0137 Issue purchase order and enter into an agreement with Doctors of Physical Therapy (DPT) for Contract 12-RFP-28 On-Site Physical Therapy for a two-year period, with an option to extend for a third year, in an amount not to
exceed $200,000.00, Account 901-30000-601090, Requisition 1345038
Deferred by Michael A. Alvarez
11
13-0142
Issue purchase order and enter into an agreement with Networkfleet, Inc., for Maintenance of the Vehicle Location System for District Vehicles , in an
amount not to exceed $17,000.00, Account 101-15000-612860, Requisition 1354785
Deferred by Michael A. Alvarez
12
13-0143
Issue purchase order and enter into an agreement with the University of Illinois at Urbana-Champaign, for a Three-Dimensional Hydrodynamic and
Water Quality Model for the Chicago Area Waterway System , in an amount not to exceed $640,248.00, Account 201-52000- 601170, Requisition 1356183
Deleted by the Executive Director
Increase Purchase Order/Change Order
13 13-0130 Authority to decrease Contract 98-RFP-10 Design, Build, Own Finance, Operate and Maintain a 150 Dry Tons Per Day Biosolids Processing Facility
at the Stickney Water Reclamation Plant and Beneficially Use the Final Product for a Period of 20 Years, to Metropolitan Biosolids Management, LLC, in an amount of $1,568,904.33 from an amount of $214,053,802.51 to an amount not to exceed $212,484,898.18, Account 101-69000-612590, Purchase Order 5000950
Attachments: 98-RFP-10-Pelletizer Operations 020613.pdf
Deferred by Mariyana T. Spyropoulos
14 13-0139 Authority to increase purchase order and exercise an option to extend
agreement for one year, for on-line legal research and subscriptions to
various legal publications, with West Publishing Corporation, in an amount of $73,576.00 , from an amount of $206,390.00, to an amount not to exceed $279,966.00, Account 101-30000-612490, 623720, Purchase Order 3062855
Approved
Judiciary Committee
Authorization
2013 Official Proceedings- Page 39 of 294
Board of Commissioners Regular Board Meeting Minutes February 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 4
15 13-0114 Authority to settle the Workers’ Compensation claim of Bobby Bell vs . MWRDGC, Case Number 09 WC 42659, Illinois Workers’ Compensation
Commission (IWCC), in the sum of $400,000.00. Account 901-30000-601090
Approved
Maintenance & Operations Committee
Authorization
16 13-0136 Authorization to issue specific leases to tenant farmers under the farm
management program administrated by the District’s consultant , Heartland
Bank and Trust Company, for land parcels of various acreages located at the
Prairie Plan Operations in Fulton County, Illinois, for a three year period. Consideration shall be a sum total for all leases of $999,058.00.
Attachments:
Lease Data Sheet.pdf
Approved
Real Estate Development Committee
Authorization
17 13-0105 Authority to issue a 4-month permit extension to Albany Auto Sales to
continue to access, use, and maintain a boat dock on approximately 2,009
square feet of District real estate located along the North Branch of the
Chicago River adjacent to 4030 North Rockwell Street in Chicago. Consideration shall be $2,500.00
Attachments:
02-17-13_Albany Auto Sales.pdf
Approved
18 13-0121 Authority to grant a 25-year easement on a 1.2-arce area to Commonwealth
Edison Company (“ComEd”) for continued operation, maintenance, renewal and removal of two underground tunnels and head houses for each tunnel underneath the Main Channel midway between Central Park Avenue and
Pulaski Road, Chicago, Illinois, to the Crawford Generating Station property
on the north side of the Main Channel, along with electric transformers, poles, towers, insulators and concrete slab foundations on Main Channel Parcel 41.09. Consideration shall be an initial fee of $12,071.50
Attachments:
Ex. authority to grant 25-yr. easement 2.21.13.pdf
Approved
2013 Official Proceedings- Page 40 of 294
Board of Commissioners Regular Board Meeting Minutes February 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 5
19 13-0123 Authority to grant a 25-year, 20’ x 2,605’ easement to Commonwealth Edison Company (“ComEd”) for continued operation, maintenance and
renewal of a roadway along the south side of the Main Channel beginning at Cicero Avenue, and continuing easterly to Main Channel Parcel 41.09, for access to its facilities located thereon. Consideration shall be an initial fee of $13,025.00
Attachments: Ex. authority to grant easement 2.21.13.pdf
Approved
20
13-0125
Authority to issue a 5-year permit to U. S. Fish and Wildlife Service to use
Main Channel Parcel 15.05 in Lockport, Will County, Illinois to launch and
retrieve boats used to collect and analyze aquatic species in the Main
Channel. Consideration shall be a nominal fee of $10.00
Attachments: 02-21-13_U.S.FISH WILDLIFE.pdf
21
13-0126
Approved
Authority to issue a 3-month permit extension to the Village of Lemont for the
continued use of a 1-acre portion of Main Channel Parcel 23.04 located along the south bank of the Main Channel and east of the Lemont Road Overpass in Lemont, Illinois, for the storage of approximately 2,000 tons of road salt. Consideration shall be $2,167.00
Attachments: 02-21-13_VILLAGE OF LEMONT.pdf
Approved
22 13-0127 Authority to issue a 2-month permit to Geo Services, Inc. and its
subcontractor, Alfred Benesch & Company, to access District Main Channel Parcels 34.05, 34.08, 35.02, 35.03, 37.03 and HASMA to perform soil borings for an IDOT project. Consideration shall be a document preparation
fee of $2,500.00
Attachments:
02-21-13_GEO SERVICES INC..pdf
Approved
Stormwater Management Committee
Authorization
23 13-0140 Authorization for payment to the Illinois Environmental Protection Agency for a Section 401 water quality certification permit in the amount of $10,000.00 in
connection with Oak Lawn Creek Streambank Stabilization Project, Contract 10-237-5F, Account 501-50000- 601170
Approved
2013 Official Proceedings- Page 41 of 294
Board of Commissioners Regular Board Meeting Minutes February 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 6
24 13-0145 Authority to negotiate an Intergovernmental Agreement with the City of
Northlake concerning Lower Des Plaines River Detailed Watershed Plan
Project ADCR-7B
Attachments:
IGA Northlake.pdf
Approved
25 13-0148 Authorization to negotiate an intergovernmental agreement with the Lake
County Forest Preserve District to expand the floodwater storage capacity of Buffalo Creek Reservoir (As Revised)
Attachments:
Approved
Buffalo Creek Expansion (Existing).pdf Buffalo Creek Expansion (Prefeffed).pdf
Miscellaneous and New Business
Memorial Resolution
26 13-0124 MEMORIAL RESOLUTION sponsored by the Board of Commissioners
extending sympathy and condolences to the family of the Honorable
Gay-Lloyd Lott
A motion was made by Cynthia M. Santos, seconded by Patrick D. Thompson,
that this Memorial Resolution be Adopted. The motion carried by acclamation.
Chorus of ayes - No nays
Resolution
27 13-0112 RESOLUTION sponsored by the Board of Commissioners recognizing National Engineers Week
Adopted
Additional Agenda Items
28 13-0150 Authority to increase purchase order and amend the agreement with
Hewlett-Packard Company for Maintenance Services for Computer Software
and Hardware, in an amount of $651,606.60 from an amount of $1,257,181.65, to an amount not to exceed $1,908,788.25, Accounts 101-27000-612810, 612820, Purchase Order 3062338
Approved
29 13-0151 Annual Report for the Deferred Compensation Plan and Trust for 2011 and
2012
Attachments:
2011-12 Def Comp exhibits.pdf
Published and Filed
2013 Official Proceedings- Page 42 of 294
Board of Commissioners Regular Board Meeting Minutes February 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 7
30 13-0152 Authorization to execute change orders to decrease purchase orders or carry
forward FY2012 encumbrances to FY2013
Attachments:
Approved
Maintenance & Operations Department FY2012 Purchase Orders - Additiona 13-0152 Maintenance Operations Department FY2012 Purchase Orders - A
31 13-0153 Report on District participation in 2013 parades (As Revised)
Published and Filed
Approval of the Consent Agenda with the exception of Items: 10, 11, 12, 13 and 26
A motion was made by Frank Avila, seconded by Cynthia M. Santos, to Approve
the Consent Agenda. The motion carried by the following roll call vote:
Aye: 6 - Frank Avila, Cynthia M. Santos, Debra Shore, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
Absent: 3 -
Michael A. Alvarez, Barbara J. McGowan, Mariyana T. Spyropoulos
Meeting Summary
Speakers Gay-Lloyd Lott Jr. accepted the memorial resolution extending sympathy and
condolences to the family of Gay-Lloyd Lott (Re: Miscellaneous and New Buisiness
item #26) Mitchell Iseberg and Rabbi Isacc Wolf addressed the Board regarding District real
estate. George Blakemore, concerned citizen, addressed the Board regarding Black History Month.
Summary of Requests
David St. Pierre 1. Mariyana T. Spyropoulos requested that the District review prohibiting the use of
pesticides and herbicides (Re: Maintenance and Operations Item #16)
2. Frank Avila requested these construction contracts follow the District 's minority
participation program (Re: Stormwater Management Item #24)
Study Session None
Announcements
None
2013 Official Proceedings- Page 43 of 294
Board of Commissioners Regular Board Meeting Minutes February 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 8
Board Letter Submission Dates
The next regular board meeting is scheduled for March 7, 2013, please prepare
and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: February 22, 2013 Date agenda items are due to the Executive Director for signature and
preparation: February 25, 2013, Date all agenda items are due to the Executive Director: 1:00 p.m., February 27, 2013.
Adjournment
A motion was made by Frank Avila, seconded by Cynthia M. Santos,when the
Board adjourns, it adjourns to meet again on Thursday, March 7, 2013 at 10:00
a.m., and also move that today’s meeting be adjourned. The motion carried by
the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 6 - Frank Avila, Cynthia M. Santos, Debra Shore, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
Absent: 3 -
Michael A. Alvarez, Barbara J. McGowan, Mariyana T. Spyropoulos
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda
items duly adopted by the Board of Commissioners of the Metropolitan Water
Reclamation District of Greater Chicago this February 21, 2013 are hereby approved.
APPROVED: /s/ Kathleen Therese Meany President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
February 21, 2013
2013 Official Proceedings- Page 44 of 294
Thursday, March 7, 2013
10:00 AM
Metropolitan Water Reclamation District of
Greater Chicago
100 East Erie Street
Chicago, IL 60611
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS:
1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda.
2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda.
3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
Regular Board Meeting Minutes
2013 Official Proceedings- Page 45 of 294
March 7, 2013Board of Commissioners Regular Board Meeting Minutes
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at
10:00 a.m.
Roll Call
Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos;
Debra Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D.
Thompson; and Kathleen Therese Meany
Present: 9 -
Approval of Previous Board Meeting Minutes
A motion was made by Mariyana T. Spyropoulos, seconded by Barbara J.
McGowan, that the minutes from the last meeting be approved without having
to read them into the record. The motion carried by acclamation. Chorus of
ayes - No nays
Recess and Reconvene as Committee of the Whole
A motion was made by Cynthia M. Sanots, seconded by Debra Shore, to recess
and reconvene as a committee of the whole. The motion carried by
acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 12:20 p.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
Finance Committee
Report
1 13-0168 Report on Cash Disbursements for the Month of January 2013, in the
amount of $40,349,047.59
January 2013 M003 FM FI Reconciliation ReportAttachments:
Published and Filed
2 13-0177 Report on the Government Finance Officer’s Association Distinguished
Budget Presentation Award to the District for the 2012 Budget and
Certificates of Achievement for Excellence in Financial Reporting to the
District, the MWRD Retirement Fund, and to the MWRD Retiree Health Care
Trust for the Fiscal Year 2011
Published and Filed
Procurement Committee
Page 1Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 46 of 294
March 7, 2013Board of Commissioners Regular Board Meeting Minutes
Report
3 13-0165 Report on advertisement of Request for Proposal, 13-RFP-06 Biogas
Renewable Energy Project at the Calumet Water Reclamation Plant (As
Revised)
Published and Filed
4 13-0173 Report of bid opening of Tuesday, February 19, 2013
Published and Filed
Authorization
5 13-0179 Authorization to Extend the Agreement with The Gordian Group, Inc., for
professional services for the development and implementation of the job
order contracting system, for an additional period of twelve months (third
term)
Approved
6 13-0182 Authorization to increase and extend Contract 09-942-11, Job Order
Contracting Services, with Meccor Industries Ltd., for an additional twelve
month period (third term), in an amount not to exceed $4,000,000.00, from
$8,000,000.00 to $12,000,000.00, Accounts 101, 201, 401, and 501 Funds
JOC Program - Presumptive Ethnicity Summary Report.pdfAttachments:
Approved
7 13-0194 Authorization to accept initial annual rental bid of $68,501.00 from and enter
into a lease with the Wilmette Harbor Association for a 39-year term on 6.19
acres of District real estate, including the Wilmette Harbor, located at 20
Harbor Drive in Wilmette, Illinois; North Shore Channel Parcels 1.02, 1.03 &
1.04, Lease Number 12-370-11 (As Revised)
03-07-13_WHA.pdfAttachments:
Deferred by Michael A. Alvarez
Authority to Advertise
8 13-0161 Authority to advertise Contract 13-924-21, Furnish, Deliver, and Install
Torque Limiters on Final Tanks at the Stickney Water Reclamation Plant ,
estimated cost $140,000.00, Account 201-50000-645750, Requisition
1355519
Approved
Page 2Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 47 of 294
March 7, 2013Board of Commissioners Regular Board Meeting Minutes
9 13-0162 Authority to advertise Contract 13-927-21, Furnish and Deliver a Remote
Racking Device to the Stickney Water Reclamation Plant, estimated cost
$55,000.00, Account 201-50000-634780, Requisition 1351227
Approved
10 13-0171 Authority to advertise Contract 13-033-11 Furnish and Deliver Miscellaneous
Air Filters to Various Locations for a One (1) Year Period, estimated cost
$53,600.00, Account 101-20000-623270
Approved
11 13-0192 Authority to advertise Contract 13-053-11 Furnish and Deliver Lamps to
Various Locations for a One (1) Year Period, estimated cost $125,000.00,
Account 101-20000-623070
Approved
12 13-0198 Authority to advertise Contract 13-975-11 Repair and Upgrade Services for
the Video Surveillance System at the Stickney Water Reclamation Plant ,
estimated cost $35,000.00, Accounts 101-69000-612680, Requisition
1357898.
Approved
13 13-0199 Authority to advertise Contract 13-690-11 Services to Rebuild AC and DC
Motors to Various Service Areas, estimated cost $183,900.00, Accounts
101-67000/68000/69000-612650, Requisitions 1356198, 1356199, 1356207
Approved
Issue Purchase Order
14 13-0164 Issue purchase order and enter into an agreement with Networkfleet, Inc.,
for Maintenance of the Vehicle Location System for District Vehicles, in an
amount not to exceed $17,000.00, Account 101-15000-612860, Requisition
1354785 (Deferred from February 21, 2013 Board Meeting)
Approved
15 13-0169 Issue purchase order for Contract 13-809-12, Furnishing and Delivering
Unleaded Gasoline and Diesel Grade Fuel Oil to Fulton County, Illinois
(Re-Bid), to Herr Petroleum Corporation, in an amount not to exceed
$46,501.00, Account 101-68000-623820, Requisition 1343660
Approved
16 13-0178 Issue purchase order to Kofax, Inc. to Furnish and Deliver Renewal License,
Software Maintenance and Support for the Kofax Network Fax Software, in
an amount not to exceed $18,827.00, Account 101-27000-612820,
Requisition 1357611
Approved
Page 3Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 48 of 294
March 7, 2013Board of Commissioners Regular Board Meeting Minutes
17 13-0186 Issue purchase order for Contract 13-670-11, Outfitting of Debris and
Pontoon Boats at Various Areas, to Baltic Marine Services, Inc., in an
amount not to exceed $112,900.00, Account 101-66000-612790, Requisition
1348756
Approved
18 13-0196 Issue purchase order for Contract 13-693-11, Use of a Sanitary Landfill Site,
Group A, to Heartland Recycling, LLC, in an amount not to exceed
$184,470.00, and Group B, to Newton County Landfill Partnership, d/b/a
Newton County Landfill, in an amount not to exceed $50,000.00, Account
101-66000-612520, Requisition 1349254
Contract 13-693-11 Group-A and Group-B Bid Tabulation.pdfAttachments:
Approved
19 13-0200 Issue purchase order and enter into an agreement with Doctors of Physical
Therapy (DPT) for Contract 12-RFP-28 On-Site Physical Therapy for a
two-year period, with an option to extend for a third year, in an amount not to
exceed $200,000.00, Account 901-30000-601090, Requisition 1345038
(Deferred from the February 21, 2013, Board meeting)
Approved
Award Contract
20 13-0170 Authority to award Contract 13-002-11, Furnish and Deliver Cylinder Gases
and Bulk Argon to Various Locations for a One (1) Year Period, Groups A, B
and C to The Welding Center Inc., in an amount not to exceed $18,679.25,
and Group D to Welding Industrial Supply Co., in an amount not to exceed
$13,020.00, Account 101-20000-623840
Approved
21 13-0174 Authority to award Contract 13-859-11, Agricultural Maintenance at Fulton
County, Illinois, to Independent Mechanical Industries, Inc., in an amount not
to exceed $1,395,951.00, Account 101-68000-612420, Requisition 1346878
Approved
22 13-0184 Authority to award Contract 12-368-2SR, Upper Des Plaines Intercepting
Sewer 20C Rehabilitation, North Service Area, to Kenny Construction
Company, in an amount not to exceed $1,948,488.00, Account
201-50000-645700, Requisition 1347929
APP D 12-368-2SR.pdfAttachments:
Approved
Page 4Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 49 of 294
March 7, 2013Board of Commissioners Regular Board Meeting Minutes
23 13-0185 Authority to award Contract 12-751-21, Furnish, Deliver and Install a Gate
Access Control System at the Egan and Kirie Water Reclamation Plants, to
Johnson Controls, Inc., in an amount not to exceed $431,000.00, Account
201-50000-645680, Requisition 1346214
Approved
24 13-0187 Authority to award Contract 13-847-11, Truck Hauling of Liquid Sludge from
the Lemont Water Reclamation Plant to Various Locations, to Si-Tech
Industries, Inc., in an amount not to exceed $262,680.00, Account
101-68000-612520, Requisition 1349253
Approved
25 13-0197 Authority to award Contract 06-494-3P, Centrifuge Building and Sludge
Loading System Upgrades, Egan and Hanover Park Water Reclamation
Plants, to IHC Construction Companies, LLC, in an amount not to exceed
$9,044,000.00, Accounts 201, 401-50000-645750, 645650, Requisition
1353992
APP D 06-494-3P.pdfAttachments:
Approved
Increase Purchase Order/Change Order
26 13-0163 Authority to increase purchase order and amend the agreement with
Smithamundsen LLC, for legal services in the matter of Gaweda, et al. v.
MWRDGC, Case No. 10 CH 52264, in an amount of $35,000.00, from an
amount of $177,500.00, to an amount not to exceed $212,500.00, Account
101-11000-601170, Purchase Order 3066424
P O 3066424 CHANGE ORDER LOG.pdfAttachments:
Approved
27 13-0166 Authority to increase purchase order and amend agreement with Tecnica
Environmental Services, Inc. to Remove Hazardous Materials from Various
District Locations, on an As-Needed Basis, for a Three-Year Period, in the
amount of $125,000.00, from an amount of $304,215.00, to an amount not to
exceed $429,215.00, Account 101-25000-612780, Purchase Order 5001324
Approved
Page 5Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 50 of 294
March 7, 2013Board of Commissioners Regular Board Meeting Minutes
28 13-0175 Authority to increase Contract 12-692-11, Utilization and Transportation of Air
Dried Biosolids from LASMA and CALSMA, to Synagro Central LLC, in an
amount of $135,000.00, from an amount of $1,534,861.00, to an amount not
to exceed $1,669,861.00, Account 101-66000-612520, Purchase Order
5001334
12-692-11.pdfAttachments:
Approved
29 13-0176 Authority to increase Contract 11-761-21, Building Restoration at the North
Side and Calumet Water Reclamation Plants, to Restore Masonry, LLC, in
an amount of $133,802.00, from an amount of $964,605.00, to an amount
not to exceed $1,098,407.00, Accounts 201-50000-645750, Purchase Order
5001385
Approved
Affirmative Action Committee
Report
30 13-0205 Report on draft Calendar of 2013 Diversity Events
Published and Filed
Budget & Employment Committee
Authorization
31 13-0158 Authority to transfer 2013 departmental appropriations in the amount of
$201,000.00 in the Corporate Fund and Construction Fund
03.07.13 Board Transfer BF5.pdfAttachments:
Approved
Engineering Committee
Authorization
32 13-0159 Authorization for payment to the Illinois Department of Natural Resources for
a permit in the amount of $10,100.00 and pledging Certificate of Deposit
investments in the amount of $313,100.00 in connection with McCook
Reservoir Expanded Stage 2 Overburden Removal, SSA, Contract
73-161-DH, Account 401-50000-645620
Approved
Page 6Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 51 of 294
March 7, 2013Board of Commissioners Regular Board Meeting Minutes
Judiciary Committee
Authorization
33 13-0156 Authority to settle the Workers’ Compensation claim of Michael Eberhart vs .
MWRDGC, Case No. 12 WC 12701, Illinois Workers’ Compensation
Commission (IWCC), in the sum of $80,331.42. Account
901-30000-601090
Approved
Real Estate Development Committee
Authorization
34 13-0188 Authority to enter into a 10-year lease agreement with the City of Chicago for
the continued use of approximately 4.35 acres of improved District real
estate located at 31st Street and Sacramento Avenue, Chicago, Illinois along
the Collateral Channel, on Main Channel Parcels 42.01 and 42.15 for
municipal corporate purposes. Consideration shall be an initial annual rent
of $69,000.00
Attachment to 10-yr. lease agrmnt 3.7.13.pdfAttachments:
Approved
35 13-0189 Authority to issue a 1-year permit extension to BP to enter District land to
perform environmental remediation activities at BP’s former leasehold
located at 3266 W. Devon Avenue in Lincolnwood, Illinois (c/k/a North Shore
Channel Parcel 7.03). Consideration shall be a nominal fee of $10.00
03-07-13_BP.pdfAttachments:
Approved
36 13-0193 Authority to issue a 5-day permit to Paramount Pictures Corporation to use
land commonly known as a portion of the McCook Reservoir Site to film
scenes for a major motion picture titled “Transformers 4”. Consideration
shall be a permit fee of $7,500.00
03-07-13_PARAMOUNT.pdfAttachments:
Approved
Additional Agenda Items
Page 7Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 52 of 294
March 7, 2013Board of Commissioners Regular Board Meeting Minutes
37 13-0207 Authority to decrease Contract 98-RFP-10 Design, Build, Own Finance,
Operate and Maintain a 150 Dry Tons Per Day Biosolids Processing Facility
at the Stickney Water Reclamation Plant and Beneficially Use the Final
Product for a Period of 20 years, to Metropolitan Biosolids Management,
LLC, in an amount of $1,568,904.33 from an amount of $214,053,802.51 to
an amount not to exceed $212,484,898.18, Account 101-69000-612590,
Purchase Order 5000950, (Deferred from the February 21, 2013 Board
Meeting)
98-RFP-10Attachments:
Mariyana T. Spyropoulos voted Present
Approved
Approval of the Consent Agenda with the exception of Items: 7 and 38
Mariyana T. Spyropoulos voted Present on Item #37
A motion was made by Cynthia M. Santos, seconded by Mariyana T.
Spyropoulos, to Approve the Consent Agenda. The motion carried by the
following roll call vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos,
Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D.
Thompson, Kathleen Therese Meany
9 -
38 13-0209 RESOLUTION sponsored by the Board of Commissioners recognizing the
month of March 2013 as Women's History Month
A motion was made by Barbara J. McGowan, seconded by Mariyana T.
Spyropoulos, that this Resolution be Adopted. The motion carried by
acclamation. Chorus of ayes - No nays
Meeting Summary
Speakers
Jeff Esser, Government Finance Officer’s Association, presented the Distinguished
Budget Presentation Award to the District for the Budget and the Certificates of
Achievement for Excellence in Financial Reporting Award to the District , the
Retirement Fund, and to the Retiree Health Care Trust for the Fiscal Year 2011 (Re:
Finance Item #2)
John Gorski, Irish American Heritage Center, accepted the resolution wishing the Irish
American Heritage Center a happy St. Patrick’s Day
Warren James, Wilmette Harbor Management, Inc.; Jim Dominik, Wilmette Harbor
Association, Inc.; and Paul McDonough, Centerpointe Yacht Services, LLC
addressed the Board regarding the lease (Re: Procurement Item #7)
George Blakemore, concerned citizen, addressed the Board regarding various items
(Re: Procurement Items #6 and #7, Real Estate Items #34 and #35)
Page 8Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 53 of 294
March 7, 2013Board of Commissioners Regular Board Meeting Minutes
Summary of Requests
None
Study Session
None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for March 21, 2013, please
prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials
Management for signature and preparation: March 8, 2013
Date agenda items are due to the Executive Director for signature and
preparation: March 12, 2013
Date all agenda items are due to the Executive Director: 1:00 p.m., March 13,
2013
Adjournment
A motion was made by Cynthia M. Santos, seconded by Barbara J. McGowan,
when the Board adjourns, it adjourns to meet again on Thursday, March 21,
2013 at 10:00 a.m., and also move that today’s meeting be adjourned. The
motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos,
Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D.
Thompson, Kathleen Therese Meany
9 -
APPROVAL:
In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda
items duly adopted by the Board of Commissioners of the Metropolitan Water
Reclamation District of Greater Chicago this March 7, 2013, are hereby approved.
APPROVED:
/s/ Kathleen Therese Meany
President Board of Commissioners of the
Metropolitan Water Reclamation District of Greater Chicago
March 7, 2013
Page 9Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 54 of 294
Thursday, March 21, 2013
12:00 PM
Metropolitan Water Reclamation District of
Greater Chicago
100 East Erie Street
Chicago, IL 60611
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS:
1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda.
2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda.
3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
Regular Board Meeting Minutes
The time of the Regular Board Meeting for Thursday, March 21, 2013
at 10 a.m. has been rescheduled to start at noon on Thursday,
March 21, 2013.
2013 Official Proceedings- Page 55 of 294
March 21, 2013Board of Commissioners Regular Board Meeting Minutes
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at
12:00 p.m.
Roll Call
Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos;
Debra Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D.
Thompson; and Kathleen Therese Meany
Present: 9 -
Approval of Previous Board Meeting Minutes
A motion was made by Cynthia M. Santos, seconded by Patrick D. Thompson,
that the minutes from the last meeting be approved without having to read
them into the record. The motion carried by acclamation. Chorus of ayes - No
nays
Recess and Reconvene as Committee of the Whole
A motion was made by Cynthia M. Santos, seconded by Mariyana T.
Spyropoulos, to recess and reconvene as a committee of the whole. The
motion carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 2:10 p.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
Finance Committee
Report
13-02171 Report on the investment interest income during January 2013
Inv Int Inc 2013-01 att.pdfAttachments:
Published and Filed
13-02182 Report on the investment interest income during February 2013
Inv Int Inc 2013-02 att.pdfAttachments:
Published and Filed
Page 1Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 56 of 294
March 21, 2013Board of Commissioners Regular Board Meeting Minutes
13-02193 Report on investments purchased during January 2013
Inv Purch 2013-01 att.pdfAttachments:
Published and Filed
13-02204 Report on investments purchased during February 2013
Inv Purch 2013-02 att.pdfAttachments:
Published and Filed
Procurement Committee
Report
13-02475 Report on advertisement of Request for Proposal 13-RFP-08, Economic
Advisor for Renewable Energy Projects, estimated cost $90,000.00, Account
201-50000-601170, Requisition 1358207 (As Revised)
Published and Filed
Authorization
13-02496 Authorization to accept initial annual rental bid of $68,501.00 from and enter
into a lease with the Wilmette Harbor Association for a 39-year term on 6.19
acres of District real estate, including the Wilmette Harbor, located at 20
Harbor Drive in Wilmette, Illinois; North Shore Channel Parcels 1.02, 1.03 &
1.04, Lease Number 12-370-11 (Deferred from March 7, 2013 Board
Meeting)
03-21-13_WHA.pdfAttachments:
A motion was made by Cynthia M. Santos, seconded by Michael A. Alvarez, that
this Agenda Item be Deferred. The motion carried by the following roll call
vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos,
Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D.
Thompson, Kathleen Therese Meany
9 -
Authority to Advertise
13-02307 Authority to advertise Contract 13-004-11 Furnish and Deliver Structural and
Stainless Steel to Various Locations for a One (1) Year Period, estimated
cost $180,000.00, Account 101-20000-623030
Approved
Page 2Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 57 of 294
March 21, 2013Board of Commissioners Regular Board Meeting Minutes
13-02318 Authority to advertise Contract 13-017-11 Furnish and Deliver Electrical
Supplies and Wire to Various Locations for a One (1) Year Period, estimated
cost $145,000.00, Account 101-20000-623070
Approved
13-02569 Authority to advertise Contract 13-106-11 to Furnish and Deliver
Phosphorous Removal Monitoring Equipment, estimated cost $85,000.00,
Account 201-50000-634650, Requisition 1353151
Approved
13-025810 Authority to advertise Contract 13-604-21 Furnish, Deliver and Install
Security Cameras at the Lockport Powerhouse, estimated cost $77,661.00,
Account 201-50000-645720, Requisition 1357596
Approved
13-026511 Authority to advertise Contract 13-006-11 Furnish and Deliver Janitorial
Supplies to Various Locations for a One-Year Period, estimated cost
$71,000.00, Accounts 101-20000-623110, 623170, 623660
Approved
13-026612 Authority to advertise Contract 13-031-11 Furnish and Deliver Medical and
First Aid Supplies to Various Locations for a One-Year Period, estimated cost
$29,000.00, Account 101-20000-623780 (As Revised)
Approved
Issue Purchase Order
13-023313
Issue a purchase order to the Lake Forest Graduate School of
Management, pursuant to the Terms of Master Agreement 11-RFP-12, to
provide a Manager Development Program, in a total amount not to exceed
$164,500.00, Account 101-25000-601170, Requisition 1358221
Approved
13-023614 Issue Purchase Orders to Graybar Electric Company, Inc., to Furnish and
Deliver Electrical Catalog Products, under the U.S. Communities
Cooperative Purchasing Contract #MA-IS-1340234, in an amount not to
exceed $80,000.00, Accounts 101-15000, 27000, 66000, 67000, 68000,
69000-623070, and 623850, Requisitions 1358192, 1358200, 1358215,
1357938, 1357939 and 1357922
Approved
Page 3Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 58 of 294
March 21, 2013Board of Commissioners Regular Board Meeting Minutes
13-023715 Issue purchase order to Walker Process Equipment, to Furnish and Deliver
Replacement Parts for the Secondary Tank Drives at the Calumet Water
Reclamation Plant, in an amount not to exceed $60,000.00, Account
101-68000-623270, Requisition 1351239
Approved
13-023816 Issue purchase orders to Peterson and Matz, Inc., to Furnish and Deliver
Replacement Parts for Pumps and Equipment at the Stickney and Egan
Water Reclamation Plants, in an amount not to exceed $138,000.00,
Accounts 101-67000, 69000-623270, Requisitions 1350801,1350844 and
1353144
Approved
13-024617 Issue purchase order to Bloomberg Finance L.P. for the ongoing
Maintenance and Provision of a Real-Time Financial Information Network,
Providing News, Data, Analysis, Straight-Through Processing, and Electronic
Trading Tools, in an amount not to exceed $99,500.00 for a three-year
period, Account 101-11000-612280, Requisition 1358238
Approved
13-025418 Issue purchase order and enter into an agreement with Agilent Technologies ,
Inc., to Furnish, Deliver and Install a Gas Chromatograph and Mass
Spectrometer, in an amount not to exceed $70,135.25, Account
101-16000-634970, Requisition 1356597
Approved
13-025519 Issue purchase order and enter into an agreement with YSI Incorporated , for
Preventive Maintenance of YSI Water Quality Instruments, in an amount not
to exceed $48,000.00, Account 101-16000-612970, Requisition 1357597
Approved
13-026420 Issue purchase order for Contract 13-104-11, Furnish and Deliver Contract
Laboratory Technicians for Various Locations, to ANA Laboratories, Inc., in
an amount not to exceed $162,150.00, Account 101-16000-612490,
Requisition 1342916
Approved
13-026721 Issue purchase order and enter into an agreement with Oracle America , Inc.
for the maintenance, support and acquisition of miscellaneous parts for the
District’s SAP Enterprise Servers, GIS Systems, the Laboratory Information
Management System (LIMS), and the disaster recovery servers for a period
of seventeen (17) months with option to extend for (4) additional one-year
terms, in an amount not to exceed $357,248.17, Accounts
101-27000-601170, 612810, 612820, 634810, Requisition 1358220
A motion was made by Debra Shore, seconded by Barbara J. McGowan, that
this Agenda Item be Approved. The motion carried by the following roll call
vote:
Page 4Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 59 of 294
March 21, 2013Board of Commissioners Regular Board Meeting Minutes
Aye: Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore,
Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
8 -
Abstain: Michael A. Alvarez1 -
13-027122 Issue purchase orders to LAI, LTD., to Furnish and Deliver Process
Equipment Parts to Various Locations, in an amount not to exceed
$802,000.00, Accounts 101, 201-50000, 67000, 68000, 69000-623070,
623090, 623270, 623780, and 634650, Requisitions 1347565, 1347566,
1349963, 1349964, 1352403, 1352405, 1352795, 1353117, 1350863,
1351597, 1351237, 1352048, 1353146 and 1353540
Approved
Award Contract
13-024023 Authority to award Contract 13-027-12 (Re-Bid), Furnish and Deliver Glass
and Plastic Labware to Various Locations for a One (1) Year Period, Group B
to A. Daigger & Company, Inc., in an amount not to exceed $13,560.02, and
Group D to Fisher Scientific Company LLC, in an amount not to exceed
$23,294.00, Account 101-20000-623570
Approved
13-024224 Authority to award Contract 13-028-11, Furnish and Deliver Miscellaneous
Laboratory Supplies to Various Locations for a One (1) Year Period, Group
A, to A. Daigger & Company Inc., in an amount not to exceed $49,481.60,
and Group B, to Thomas Scientific Inc., for in an amount not to exceed
$8,442.95, Account 101-20000-623570
Approved
Increase Purchase Order/Change Order
13-023225 Authority to decrease Contract 10-612-11 Services of Street Sweepers at
Various Service Areas, to Gosia Cartage LTD, in an amount of $10,298.75
from an amount of $191,912.00 to an amount not to exceed $181,613.25,
Account 101-69000-612420, Purchase Order 5001129
10-612-11 030713.pdfAttachments:
Approved
13-024326 Authority to increase Contract 11-626-11, Security Services at the Lockport
Powerhouse, to Universal Security, Corp., in an amount of $50,000.00, from
an amount of $219,204.98, to an amount not to exceed $269,204.98,
Account 101-66000-612490, Purchase Order 5001235
Approved
Page 5Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 60 of 294
March 21, 2013Board of Commissioners Regular Board Meeting Minutes
13-024527 Authority to decrease purchase order to Hewlett-Packard Company to
furnish and deliver new and replacement computer hardware and software in
an amount of $202,638.81, from an amount of $3,100,000.00 to an amount
not to exceed $2,897,361.19. Accounts 101-27000-623810, 634810,
Purchase Order 3061831.
Approved
13-026028 Authority to decrease Contract 09-365-5F Heritage Park Flood Control
Facility, to F.H. Paschen/Lake County Grading, A Joint Venture in an amount
of $100,000.00, from an amount of $29,475,000.00, to an amount not to
exceed $29,375,000.00, Account 501-50000-645620, Purchase Order
5001339
Approved
13-026129 Authority to increase Contract 09-176-3P Sludge Thickening Facilities,
Stickney Water Reclamation Plant, to McHugh Construction, in an amount of
$24,452.40 from an amount of $165,330,593.71, to an amount not to exceed
$165,355,046.11, Account 401-50000-645650, Purchase Order 5001115
CO 09-176-3P.pdfAttachments:
Approved
13-026230 Authority to increase Contract 06-363-3D Gloria Alitto Majewski Reservoir
Repair and Rehabilitation, North Service Area, to IHC Construction
Companies, LLC in an amount of $24,507.00, from an amount of
$5,699,419.00, to an amount not to exceed $5,723,926.00, Account
401-50000-645720, Purchase Order 5001286
CO 06-363-3D.pdfAttachments:
Approved
13-026331 Authority to increase Contract 06-023-3P Stop Logs and Diversion Pumps at
Wilmette Pump Station and Evanston Pump Station Rehabilitation, North
Service Area, to F.H. Paschen/S.N. Nielsen, in an amount of $28,860.00,
from an amount of $17,622,512.68, to an amount not to exceed
$17,651,372.68, Accounts 101-50000-612620, 401-50000-645620 and
645720, Purchase Order 5001266
CO 06-023-3P.pdfAttachments:
Approved
Page 6Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 61 of 294
March 21, 2013Board of Commissioners Regular Board Meeting Minutes
13-026932 Authority to increase purchase order and amend the joint funding agreement
with the United States Department of the Interior - U.S. Geological Survey
for the maintenance and operation of eight streamflow gage stations and
one rainfall gage within Cook County, Illinois, in an amount of $29,250.00,
from an amount of $70,985.00, to an amount not to exceed $100,235.00,
Accounts 501-50000-612490 and 201-50000-601170, Purchase Order
3073997
Approved
Engineering Committee
Report
13-022333 Report on change orders authorized and approved by the Director of
Engineering during the month of February 2013
CO February.pdf
CO Status.pdfAttachments:
Published and Filed
13-022434 Report on the status of the agreement entered into between the District and
Hanson Material Service for the mining of the required “Rough Hole” for the
Thornton Composite Reservoir
HMS, Attachment A.pdf
HMS, Attachment B.pdfAttachments:
Published and Filed
Authorization
13-022835 Request for authority to negotiate and execute a service agreement between
the Village of Hoffman Estates (Village) and the Metropolitan Water
Reclamation District (District) for an area lying outside the District but within
Cook County, Willow Creek Community Church
Exhibit A, Service Agreement.pdfAttachments:
Approved
Page 7Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 62 of 294
March 21, 2013Board of Commissioners Regular Board Meeting Minutes
13-027036 Request for Orders adopting Hearing Officer’s Findings of Fact, Conclusions
of Law, and Recommended Fine to the Board of Commissioners for the
Show Cause Complaint for the violation of the Metropolitan Water
Reclamation District Sewer Permit Ordinance and Manual of Procedures in
the matter of Metropolitan Water Reclamation District of Greater Chicago v .
Village of Orland Park, Violation Complaint No. 08-048-VC, Permit Nos.
84-0071, 78-0744 and 78-1201.
final order.PDFAttachments:
Approved
Judiciary Committee
Report
13-021037 Report on the Release of Executive Session Transcripts
Published and Filed
13-021538 Report on the Settlement of Workers’ Compensation Claims and
Miscellaneous Claims under $10,000.00
Settlements 3.21.13.pdfAttachments:
Published and Filed
Authorization
13-021139 Authority to settle the Workers’ Compensation claims of David Garza vs .
MWRDGC, Case Nos. 10 WC 6593 and 12 WC 19783, Illinois Workers’
Compensation Commission (IWCC), in the sum of $57,026.20. Account
901-30000-601090
Approved
13-021240 Authority to settle the Workers’ Compensation claim of Jeffrey Mitchell vs .
MWRDGC, Claim No. 0200004417, Illinois Workers’ Compensation
Commission (IWCC), in the sum of $55,504.12. Account
901-30000-601090
Approved
13-022241 Authority to settle Ebro Foods, Inc.’s delinquent User Charges and to
execute such documents as may be necessary to effectuate settlement
Approved
Page 8Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 63 of 294
March 21, 2013Board of Commissioners Regular Board Meeting Minutes
13-022642 Authority to settle the Catholic Bishop of Chicago’s delinquent User Charges
and to execute such documents as may be necessary to effectuate
settlement
Deleted by the Executive Director
13-027243 Authority to settle Village of Bridgeview/Toyota Park’s 2007-2010 User
Charge liability in the total amount of $93,421.15, with a waiver of penalty in
the amount of $20,160.72, Board Appeal No. 12B-001
Approved
Pension, Human Resources & Civil Service Committee
Authorization
13-021444 Authorization for lunch and a boat trip for the winners of the Chicago Public
Schools’ and non-public schools’ Science Fairs at a cost not to exceed
$6,000.00, Accounts 101-25000-612330 and 612490
Approved
13-022145 Authorization to implement Step Therapy and Prior Authorization programs
related to prescription drug benefits for non-represented employees and
retirees
Approved
Real Estate Development Committee
Authorization
13-022546 Authority to issue a one (1)-year permit to the Illinois State Toll Highway
Authority for access to Metropolitan Water Reclamation District of Greater
Chicago sites, 2 at the Majewski Reservoir and 1 at Majewski Park, to
perform geotechnical investigations and environmental testing in connection
with the construction of the Elgin-O’Hare Western Access Project.
Consideration shall be a nominal fee of $10.00
Attachment to Issue permit ISTHA 3.21.13.pdfAttachments:
Approved
Page 9Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 64 of 294
March 21, 2013Board of Commissioners Regular Board Meeting Minutes
13-025047 Authority to grant a 25-year 4,340± sq. ft. easement to the City of Evanston
on a portion of North Shore Channel Parcel 3.07 and a portion of property
along the south side of Bridge Street spanning the North Shore Channel to
construct, maintain, operate and repair a bike path as part of the Bridge
Street bridge rehabilitation and widening project. Consideration shall be a
nominal fee of $10.00
03-21-13_City of Evanston.pdfAttachments:
Approved
13-025248 Authority to issue an 8-month permit extension to Owens Corning Roofing &
Asphalt, LLC for the continued use of approximately 0.70 acres of District
real estate located near 7800 West 59th Street in Summit, Illinois; eastern
part of Main Channel Parcel 34.02. Consideration shall be $5,734.00
03-21-13_Owens Corning Roofing & Asphalt LLC.pdfAttachments:
Approved
Miscellaneous and New Business
Motion
13-023549 MOTION to approve funds for District-wide celebrations
A motion was made by Debra Shore, seconded by Cynthia M. Santos, that this
Motion be Adopted. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos,
Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D.
Thompson, Kathleen Therese Meany
9 -
Resolution
13-015750 RESOLUTION sponsored by the Board of Commissioners recognizing the
Hispanic American Construction Industry Association’s 34th Annual Awards
Banquet
A motion was made by Frank Avila, seconded by Barbara J. McGowan, that this
Resolution be Adopted. The motion carried by acclamation. Chorus of ayes -
No nays
13-021351 RESOLUTION sponsored by the Board of Commissioners wishing the Irish
American Heritage Center a happy St. Patrick’s Day
Adopted
Ordinance - Right of Way
Page 10Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 65 of 294
March 21, 2013Board of Commissioners Regular Board Meeting Minutes
R13-00152 Adopt Ordinance No. R13-001 Establishing the Right-of-Way for the
Construction, Operation and Maintenance of the Tinley Creek Flood
Control/Streambank Stabilization Project (TICR-5) between Lake Lorin and
88th Avenue in Orland Hills and Orland Park in parts of Section 22, Township
36 N, Range 12, East of the Third Principal Meridian, Cook County, Illinois
Authority to Adopt Ordinance R13-001 3.21.13.pdf
Ordinance R13-001 TICR-5 3.21.13.pdf
Ex. A Right-of-Way & Map 3.21.13 R13-001.pdf
Attachments:
A motion was made by Barbara J. McGowan, seconded by Frank Avila, that this
Right of Way Ordinance be Adopted. The motion carried by acclamation.
Chorus of ayes - No nays
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos,
Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D.
Thompson, Kathleen Therese Meany
9 -
Additional Agenda Items
13-027353 Issue purchase order and enter into an agreement for Contract 12-RFP-32
(Re-Bid) Point to Point Communication Services, with AT&T Corp. in an
amount not to exceed $1,522,690.00, Accounts
101-27000/66000/67000/68000/69000-612210, Requisitions 1349245,
1357362
Approved
13-027454 RESOLUTION sponsored by the Board of Commissioners recognizing St.
Paul of the Cross School as First Place Winner of the Chicago Regional
Future City Competition
A motion was made by Frank Avila, seconded by Mariyana T. Spyropoulos, that
this Resolution be Adopted. The motion carried by acclamation. Chorus of
ayes - No nays
13-027555 RESOLUTION sponsored by the Board of Commissioners recognizing the
46th Annual Chicago Business Opportunity Fair
A motion was made by Barbara J. McGowan, seconded by Mariyana T.
Spyropoulos, that this Resolution be Adopted. The motion carried by
acclamation. Chorus of ayes - No nays
13-027756 Issue a purchase order and enter into an agreement with Cray Huber
Horstman Heil & VanAusdal, LLC to represent the District in connection with
a dispute with Rausch Construction Company, Inc. on Contract 01-353-2M in
an amount not to exceed $370,000.00, Account 401-50000-601170,
Requisition 1358616
Approved
Page 11Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 66 of 294
March 21, 2013Board of Commissioners Regular Board Meeting Minutes
Approval of the Consent Agenda with the exception of Items: 6, 21, 42, 49, 50, 52, 54
and 55
A motion was made by Debra Shore, seconded by Barbara J. McGowan, to
Approve the Consent Agenda. The motion carried by the following roll call
vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos,
Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D.
Thompson, Kathleen Therese Meany
9 -
Meeting Summary
Speakers
Jorge Perez, Executive Director and Ivan Solis, Vice President, accepted the
resolution recognizing the Hispanic American Construction Industry Association’s
34th Annual Awards Banquet (Re: Miscellaneous and New Business Item #50)
Phillip Barreda, Executive Vice President, accepted the resolution recognizing the
46th Annual Chicago Business Opportunity Fair (Re: Miscellaneous and New
Business Item #55)
Ben Paoletti, student at St. Paul of the Cross School, accepted the resolution
recognizing St. Paul of the Cross School as First Place Winner of the Chicago
Regional Future City Competition (Re: Miscellaneous and New Business Item #54)
Warren James, Vice President and Director, Wilmette Harbor Management, Inc.; Jim
Dominik, President, Wilmette Harbor Association, Inc.; and Ross Adams, Sheridan
Shore Sailing School, addressed the Board regarding the harbor lease (Re:
Procurement Item #6)
Summary of Requests
David St. Pierre
1. Mariyana T. Spyropoulos questioned the spread of bids from District estimates,
David St. Pierre suggested developing a scorecard to show actual spreads (Re:
Procurement Item #20)
2. Mariyana T. Spyropoulos requested a breakdown on cost (Re: Engineering Item
#34)
Study Session
Kevin Fitzpatrick will survey the board for a mutual date to schedule a Study Session
on the hiring of interns.
Announcements
None
Page 12Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 67 of 294
March 21, 2013Board of Commissioners Regular Board Meeting Minutes
Board Letter Submission Dates
The next regular board meeting is scheduled for April 4, 2013, please prepare
and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials
Management for signature and preparation: March 22, 2013:
Date agenda items are due to the Executive Director for signature and
preparation: March 26, 2013:
Date all agenda items are due to the Executive Director: 1:00 p.m., March 27,
2013.
Adjournment
A motion was made by Mariyana T. Spyropoulos, seconded by Barbara J.
McGowan, when the Board adjourns, it adjourns to meet again on Thursday,
April 4, 2013 at 10:00 a.m., and also move that today’s meeting be adjourned.
The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos,
Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D.
Thompson, Kathleen Therese Meany
9 -
APPROVAL:
In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda
items duly adopted by the Board of Commissioners of the Metropolitan Water
Reclamation District of Greater Chicago this March 21, 2013, are hereby approved.
APPROVED:
/s/ Kathleen Therese Meany
President Board of Commissioners of the
Metropolitan Water Reclamation District of Greater Chicago
March 21, 2013
Page 13Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 68 of 294
Thursday, April 4, 2013
10:00 AM
Metropolitan Water Reclamation District of
Greater Chicago
100 East Erie Street
Chicago, IL 60611
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS:
1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda.
2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda.
3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
Regular Board Meeting Minutes
2013 Official Proceedings- Page 69 of 294
April 4, 2013Board of Commissioners Regular Board Meeting Minutes
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at 10:00
a.m.
Roll Call
Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Patrick D. Thompson; and Kathleen Therese
Meany
Present: 8 -
Kari K. SteeleAbsent: 1 -
Approval of Previous Board Meeting Minutes
A motion was made by Debra Shore, seconded by Barbara J. McGowan, that the
minutes from the last meeting be approved without having to read them into the
record. The motion carried by acclamation. Chorus of ayes - No nays
Recess and Reconvene as Committee of the Whole
A motion was made by Barbara J. McGowan, seconded by Debra Shore, to recess
and reconvene as a committee of the whole. The motion carried by acclamation.
Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 11:05 a.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
Finance Committee
Report
13-02791 Report on Cash Disbursements for the Month of February 2013, in the amount
of $21,451,451.23
13-0279 February 2013 Cash Disbursements SummaryAttachments:
Published and Filed
Procurement Committee
Report
13-02812 Report of bid opening of Tuesday, March 19, 2013
Published and Filed
13-02843 Report of bid opening of Tuesday, March 26, 2013
Published and Filed
Page 1Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 70 of 294
April 4, 2013Board of Commissioners Regular Board Meeting Minutes
Authorization
13-02874 Authorization to amend Board Order of July 14, 2011, regarding authority to
issue purchase order and enter into an agreement with Emerson Process
Management Power and Water Solutions, Inc., for Hardware and Software
Repair Services to Maintain the Emerson DCS Process Control Systems at the
Egan, Kirie and Hanover Park Water Reclamation Plants, in an amount not to
exceed $496,400.00, Account 101-67000-612650, Requisition 1324541,
Agenda Item No. 23, File No. 11-0846
Approved
13-02885 Authorization to amend Board Order of March 7, 2013, regarding Authority to
advertise Contract 13-975-11 Repair and Upgrade Services for the Video
Surveillance System at the Stickney Water Reclamation Plant, estimated cost
$35,000.00, Accounts 101-69000-612680, Requisitions 1357898, Agenda Item
No. 12, File No. 13-0198.
Approved
13-02946 Authorization to accept initial annual rental bid of $68,501.00 from and enter
into a lease with the Wilmette Harbor Association for a 39-year term on 6.19
acres of District real estate, including the Wilmette Harbor, located at 20
Harbor Drive in Wilmette, Illinois; North Shore Channel Parcels 1.02, 1.03 &
1.04, Lease Number 12-370-11 (Deferred from March 7 and March 21, 2013
Board Meetings)
04-04-13_WHA.pdfAttachments:
A motion was made by Mariyana T. Spyropoulos, seconded by Barbara J. McGowan
that this item be deferred.
A motion was made by Mariyana T. Spyropoulos, seconded by Cynthia M. Santos to lift
the earlier deferral. Motion carried by roll call 8:0
A motion was made by Frank Avila, seconded by Cynthia M. Santos, that this
Agenda Item be Approved. The motion failed. The motion carried by the
following roll call vote:
Aye: Debra Shore, Patrick D. Thompson, Kathleen Therese Meany3 -
Nay: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos4 -
Present: Mariyana T. Spyropoulos1 -
Absent: Kari K. Steele1 -
Page 2Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 71 of 294
April 4, 2013Board of Commissioners Regular Board Meeting Minutes
13-03017 Authorization to accept initial annual rental bid for Contract 12-375-11 Proposal
to Lease for 10-years 22.903 acres of District real estate located at 15660
Canal Bank Road in Lemont, Illinois; Main Channel Parcel 23.03 from A. Block
Marketing, Inc. in the amount of $210,000.00
04-04-13_CONTRACT 12-375-11.pdfAttachments:
Approved
13-03058 Authorization to amend Board Order of February 21, 2013, for Authority to
advertise Contract 13-628-11 Repair of Truck Scales at Various Service Areas,
estimated cost $33,000.00, Accounts
101-66000/69000-612650/612680/623270, Requisitions 1350307 and
1351244, Agenda Item No. 15, File No. 13-0128
Approved
Authority to Advertise
13-02809 Authority to advertise Contract 11-241-3P Disinfection Facilities, Calumet
Water Reclamation Plant, estimated cost $33,000,000.00, Account
401-50000-645650, Requisition 1358920
Approved
13-029110 Authority to advertise Contract 13-616-11 Power Distribution Equipment
Calibration and Testing at Various Service Areas, estimated cost
$1,022,388.00. Accounts 101-67000/68000/69000-612600/612650/612680,
Requisitions 1356613, 1356606, 1339245, 1338185 and 1335437
Deleted by the Executive Director
13-029511 Authority to advertise Contract 13-108-11 Furnish and Deliver Automatic
Samplers, estimated cost $43,000.00, Account 101-16000-623570, Requisition
1358229
Approved
13-030612 Authority to advertise Contract 13-617-11 Inspection and Repair of Cranes and
Hoists at Various Locations, estimated cost $433,200.00, Accounts
101-67000/68000/69000-612240/612650/612760, Requisitions 1347222,
1356230, 1355537, 1355539, 1356571, 1356574, 1356206, 1347219, 1353528
Approved
13-030813 Authority to advertise Contract 13-926-11 Furnish and Deliver Acoustic
Enclosure Panels for the Pump and Blower House at the Stickney Water
Reclamation Plant, estimated cost $75,000.00, Account 101-69000-623170,
Requisition 1358244
Approved
Page 3Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 72 of 294
April 4, 2013Board of Commissioners Regular Board Meeting Minutes
13-031014 Authority to advertise Contract 13-932-21, Painting Services in the Stickney
Service Area, estimated cost $1,636,000.00, Accounts
201-50000-645700/645750, Requisition 1351601
Approved
Issue Purchase Order
13-029215 Issue purchase order to System Solutions, Inc. to Furnish and Deliver Cisco
Web Security Equipment Maintenance to the Main Office Complex for a
one-year period, in an amount not to exceed $31,765.13, Account
101-27000-612820 Requisition 1358934
Approved
13-030416 Issue purchase order to Ashbrook Simon-Hartley Operations, L. P., to Furnish
and Deliver Replacement Parts for the Gravity Belt Thickeners at the Egan
Water Reclamation Plant, in an amount not to exceed $66,000.00, Account
101-67000-623270, Requisition 1353133
Approved
Award Contract
13-028517 Authority to award Contract 08-170-3D (Re-Bid), Office, Shop & Storage
Facility Service Tunnel Rehabilitation at the Stickney Water Reclamation Plant ,
to Path Construction Company, Inc., in an amount not to exceed $747,800.00,
Account 401-50000-645750, Requisition 1326267
APP D 08-170-3D.pdfAttachments:
Approved
Increase Purchase Order/Change Order
13-028218 Authority to increase purchase order and amend the agreement with Tetra
Tech, Inc., for professional services in connection with environmental site
investigations of MWRDGC-owned land, in an amount of $374,449.00, from an
amount of $330,864.89, to an amount not to exceed $705,313.89, Account
901-30000-667220, Purchase Order 3073463
3073463 020713.pdfAttachments:
Deleted by the Executive Director
13-028319 Authority to increase purchase order and amend the agreement with
Cavanaugh & Associates, for forensic psychiatric evaluation services in an
amount of $15,000.00, from an amount of $9,900.00, to an amount not to
exceed $24,900.00, Account 101-25000-612260, Purchase Order 3075044
Approved
Page 4Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 73 of 294
April 4, 2013Board of Commissioners Regular Board Meeting Minutes
13-028920 Authority to increase Contract 12-053-11, Furnish and Deliver Lamps, to
Helsel-Jepperson Electrical, Inc., in an amount of $10,000.00, from an amount
of $73,231.02, to an amount not to exceed $83,231.02, Account
101-20000-623070
Approved
13-029621 Authority to increase Contract 08-171-3P Westside Imhoff Battery A and
Skimming Tank Demolition, Stickney Water Reclamation Plant, to
Sollitt/Sachi/Alworth JV in an amount of $190,982.74, from an amount of
$41,386,131.00, to an amount not to exceed $41,577,113.74, Account
401-50000-645650, Purchase Order 5001182
CO 08-171-3P.PDFAttachments:
Approved
13-029722 Authority to increase Contract 06-023-3P Stop Logs and Diversion Pumps at
Wilmette Pump Station and Evanston Pump Station Rehabilitation, North
Service Area, to F.H. Paschen/S.N. Nielsen in an amount of $30,677.51, from
an amount of $17,651,372.68, to an amount not to exceed $17,682,050.19,
Accounts 101-50000-612620, 401-50000-645620 and 645720, Purchase Order
5001266
CO 06-023-3P.PDFAttachments:
Approved
13-029923 Authority to increase Contract 10-849-11, Repair of Heavy Equipment at the
Calumet Water Reclamation Plant and Calumet Solids Management Area, to
Patten Industries, Inc., in an amount of $34,000.00, from an amount of
$244,997.53, to an amount not to exceed $278,997.53, Accounts
101-66000/68000-612760, Purchase Order 5001197
10-849-11.pdfAttachments:
Approved
13-030224 Authority to decrease Contract 11-690-11 Beneficial Reuse of Biosolids from
LASMA, CALSMA, and the Egan Water Reclamation Plant, to Stewart
Spreading, Inc., in an amount of $25,000.00, from an amount of
$14,707,340.65 to an amount not to exceed $14,682,340.65, Accounts
101-66000/67000-612520, Purchase Order 5001262
11-690-11 20130313.pdfAttachments:
Approved
Page 5Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 74 of 294
April 4, 2013Board of Commissioners Regular Board Meeting Minutes
13-030725 Authority to decrease purchase order and amend the agreement with Siemens
Industry, Inc., to Provide Parts and Services to Maintain the Siemens HVAC
Equipment at the OSS Complex at the Stickney Water Reclamation Plant and
the Monitoring and Research Laboratory at the Calumet Water Reclamation
Plant, in an amount of $32,151.32, from an amount of $474,598.26, to an
amount not to exceed $442,446.94, Accounts 101-68000/69000-612680,
Purchase Order 3067267
3067266 and 3067267.pdfAttachments:
Approved
13-031226 Authority to decrease Contract 11-918-11, H.V.A.C. and Refrigeration Systems
Maintenance in the Stickney Service Area, to Anchor Mechanical, Inc., in an
amount of $55,000.00, from an amount of $846,336.47, to an amount not to
exceed $791,336.47, Account 101-69000-612680, Purchase Order 5001233
11-918-11 Change Order Log as of 3-19-13 for 4-4-13 BM.pdfAttachments:
Approved
Budget & Employment Committee
Authorization
13-027827 Authority to transfer 2013 departmental appropriations in the amount of
$118,500.00 in the Corporate and Construction Funds
04.04.13 Board Transfer BF5.pdfAttachments:
Approved
Engineering Committee
Authorization
13-032428 Authorization to amend Board Order of October 18, 2012, regarding Report on
negotiations with consultants, for geotechnical analysis and sub-surface
exploration for various construction projects, in an amount not to exceed
$750,000.00, Accounts 101-50000-612380, 201-50000-612380 and
401-50000-612380, Agenda Item No. 31, File No. 12-1436
Approved
Judiciary Committee
Authorization
Page 6Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 75 of 294
April 4, 2013Board of Commissioners Regular Board Meeting Minutes
13-031129 Authority to settle the Catholic Bishop of Chicago’s delinquent User Charges
and to execute such documents as may be necessary to effectuate settlement
A motion was made by Cynthia M. Santos, seconded by Barbara J. McGowan,
that this Agenda Item be Approved. The motion carried by the following roll call
vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kathleen Therese Meany
7 -
Abstain: Patrick D. Thompson1 -
Absent: Kari K. Steele1 -
Real Estate Development Committee
Authorization
13-031330 Authority to ratify the Executive Director’s issuance of a 30-day permit
extension to Wilmette Harbor Association to continue to occupy approximately
0.69 acres of District real estate located on North Shore Channel Parcels 1.02,
1.03 and 1.04, plus the Wilmette Harbor in Wilmette, Illinois. Consideration
shall be $5,583.50
04-04-13_WHA.pdfAttachments:
Approved
13-031431 Consent to assignment of lease from Hannah Maritime Corporation to Full
Circle Repair, LLC on 38.87 acres of District real estate located at 13155 Grant
Road in Willow Springs, Illinois; Main Channel Parcels 26.05 & 27.01.
Consideration shall be a $2,500.00 document preparation fee
04-04-13_HANNAH 38.87.pdfAttachments:
Approved
13-031532 Consent to assignment of lease from Hannah Maritime Corporation to Full
Circle Shipyard, LLC on 44.8 acres of District real estate located at 13155
Grant Road in Willow Springs, Illinois; Main Channel Parcel 26.01.
Consideration shall be a $2,500.00 document preparation fee
04-04-13_HANNAH 44.8.pdfAttachments:
Approved
Page 7Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 76 of 294
April 4, 2013Board of Commissioners Regular Board Meeting Minutes
13-031633 Authority to grant a 25-year, 15.24’ x 65.00’ non-exclusive easement to
Commonwealth Edison Company to construct, reconstruct, operate, maintain,
repair and remove overhead electrical transmission lines together with
appurtenances thereto on a portion of District real estate located at 16500 Des
Plaines River Road in Lemont, Cook County, Illinois, Main Channel Parcel
22.06. Consideration shall be an initial annual fee of $2,500.00
04-04-13_COMED.pdfAttachments:
Approved
13-031834 Rescind Board Order of September 6, 2012, authorizing the entering into a
lease agreement with the Chicago Park District on approximately 2.66 acres of
District real estate located south of 124th Place, north of 125th Place, and east
of Michigan Avenue in Chicago, Illinois, for public park and recreational
purposes
94-04-13_ROSELAND 2.66.pdfAttachments:
Approved
13-032035 Authority to commence statutory procedures to lease approximately 0.693
acres of District real estate located south of Devon Avenue and east of
McCormick Boulevard in Chicago, IL; part of North Shore Channel Parcel 8.06
04-04-13_CHEDER.pdfAttachments:
Approved
13-032136 Authority to issue a 5-month permit to the Roseland Little League Baseball
Organization on approximately 2.66 acres of District real estate located at
12483 South Michigan Avenue in Chicago to continue to maintain and operate
little league baseball fields. Consideration shall be $2,500.00
Map.Rosland 4.4.13.pdfAttachments:
Approved
13-032237 Authority to commence statutory procedures to lease approximately 2.66 acres
of District real estate located at 12483 South Michigan Avenue in Chicago
Illinois
Map.Roseland 4.4.13.pdfAttachments:
Approved
Miscellaneous and New Business
Ordinance - Right of Way
Page 8Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 77 of 294
April 4, 2013Board of Commissioners Regular Board Meeting Minutes
R13-00238 Ordinance amending Ordinance R12-008 establishing and authorizing the
right-of-way for the construction, operation and maintenance of Flood Control
Project for Upper Salt Creek, Contract No. 10-884-AF in parts of Sections 14
and 23, Township 35 North, Range 14, East of the Third Principal Meridian in
Cook County, Illinois
04-04-13_OR12008ER.pdf
04-04-13_OR12008CONTRACT10884AF.pdf
04-04-13_R12008BL.pdf
Attachments:
A motion was made by Frank Avila, seconded by Barbara J. McGowan, that this
Right of Way Ordinance be Adopted. The motion carried by the following roll call
vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Patrick D. Thompson, Kathleen Therese Meany
8 -
Absent: Kari K. Steele1 -
Additional Agenda Items
13-032539 RESOLUTION sponsored by the Board of Commissioners recognizing St.
Paul’s Lutheran School as Second Place Winner of the Chicago Regional
Future City Competition
A motion was made by Frank Avila, seconded by Barbara J. McGowan, that this
Resolution be Adopted. The motion carried by acclamation. Chorus of ayes - No
nays
13-032640 Authorization to amend Board Order of October 18, 2012, regarding Report on
negotiations with consultants, for geotechnical analysis and sub-surface
exploration for various construction projects, in an amount not to exceed
$750,000.00, Accounts 101-50000-612380, 201-50000-612380 and
401-50000-612380, Agenda Item No. 31, File No. 12-1436
Deleted by the Executive Director
13-033141 Authority to settle claim of International Union of Operating Engineers, Local
150 against Vulcan Construction Materials, LLP in the amount of $700,000.00,
plus payment of agreed upon wages and fringe benefits for the duration of the
project, Account 401-50000-645620
Approved
13-033242 Authority to increase Contract 73-161-EH McCook Reservoir Excavation
Agreement, to Vulcan Construction Materials, L.P., in an amount of
$6,250,000.00, from an amount of $60,245,394.23, to an amount not to exceed
$66,495,394.23, Account 401-50000-645620, Purchase Order 5000176
CO 73-161-EH.pdf
Mining Costs - April 2013
Attachments:
Approved
Page 9Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 78 of 294
April 4, 2013Board of Commissioners Regular Board Meeting Minutes
Approval of the Consent Agenda with the exception of Items: 6, 10, 18, 29, 38, 39, and 40
A motion was made by Cynthia M. Santos, seconded by Frank Avila, to Approve
the Consent Agenda. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Patrick D. Thompson, Kathleen Therese Meany
8 -
Absent: Kari K. Steele1 -
Meeting Summary
Speakers
Amanda Lams, Deirdre Lee and Annika Wassilak from St. Paul’s Lutheran School
accepted the resolution recognizing St. Paul’s Lutheran School as Second Place
Winner of the Chicago Regional Future City Competition (Re: Miscellaneous & New
Business Item #39)
Warren James, Wilmette Harbor Management Inc.; Jim Dominik, Wilmette Harbor
Association, Inc.; and Thomas Curtain, Arlington Anglers addressed the Board
regarding the lease (Procurement Item #6)
Kim Rice, Friends of the Chicago River, praised the Board and Staff for their efforts (Re:
Procurement Item #9)
George Blakemore, concerned citizen, addressed the Board on various items (Re:
Procurement Item #6, Real Estate Items #31, 32, 36)
Jackson Blue, community member, addressed the Board regarding a newspaper article addressing the low
levels in Lakes Michigan and Huron
Summary of Requests
David St. Pierre
1 Cynthia M. Santos requested a thorough investigation on upgrading the surveillance
system (Re: Procurement Item #5)
2. Barbara J. McGowan requested that staff verify a company's standing with the state
of Illinois before items are presented to the Board (Re: Procurement Item #6)
Ron Hill
3 Mariyana T. Spyropoulos requested a breakdown of all lease re-appraisals (Re: Real
Estate #31)
4 Mariyana T. Spyropoulos requested a mandatory easement for the property (Re:
Real Estate Item #34)
Study Session
None
Page 10Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 79 of 294
April 4, 2013Board of Commissioners Regular Board Meeting Minutes
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for April 18, 2013, please prepare
and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials
Management for signature and preparation: April 5, 2013
Date agenda items are due to the Executive Director for signature and
preparation: April 9, 2013
Date all agenda items are due to the Executive Director: 1:00 p.m., April 11, 2013
Adjournment
A motion was made by Cynthia M. Santos, seconded by Mariyana T.
Spyropoulos, when the Board adjourns, it adjourns to meet again on Thursday,
April 18, 2013 at 10:00 a.m., and also move that today's meeting be adjourned.
The motion carried by the following roll call vote:
/s/ Jacqueline Torres, Clerk
Aye: Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T.
Spyropoulos, Patrick D. Thompson, Kathleen Therese Meany
7 -
Absent: Michael A. Alvarez, Kari K. Steele2 -
APPROVAL:
In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly
adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of
Greater Chicago this April 4, 2013, are hereby approved.
APPROVED:
/s/ Kathleen Therese Meany
President Board of Commissioners of the
Metropolitan Water Reclamation District of Greater Chicago
April 4, 2013
Page 11Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 80 of 294
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, April 18, 2013
10:00 AM
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
2013 Official Proceedings- Page 81 of 294
Board of Commissioners Regular Board Meeting Minutes April 18, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 1
Call Meeting to Order
Roll Call
President Kathleen Therese Meany presiding, called the meeting to order at 10:00
a.m.
Present: 9 - Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; and
Kathleen Therese Meany
Approval of Previous Board Meeting Minutes
A motion was made by Debra Shore, seconded by Frank Avila, that the minutes
from the last meeting be approved without having to read them into the record.
The motion carried by acclamation. Chorus of ayes - No nays
Recess and Reconvene as Committee of the Whole
A motion was made by Mariyana T. Spyropoulos, seconded by Cynthia M.
Santos, to recess and reconvene as a committee of the whole. The motion
carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 11:50 am. President Kathleen Therese Meany reconvened the regular board
meeting to order
Procurement Committee
Report
1 13-0347 Report of bid opening of Tuesday, April 2, 2013 Published and Filed
2 13-0363 Report of bid opening of Tuesday, April 9, 2013
Published and Filed
3 13-0387 Report on rejection of bids for Contract 12-680-12, Roof Repair Services at the
Stickney Water Reclamation Plant and Outlying Areas , estimated cost $48,500.00 Published and Filed
Authorization
2013 Official Proceedings- Page 82 of 294
Board of Commissioners Regular Board Meeting Minutes April 18, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 2
4 13-0345
Attachments:
Authorization to accept initial annual rental bid for Contract 12-374- 11 Proposal to Lease for 5-years 2.5 acres of District real estate located at 15680 Canal Bank Road in Lemont, Illinois; part of Main Channel Parcel 23.10 from Hicks
Gas, LLC d/b/a Liberty Propane in the amount of $35,000.00
04-18-13_Hicks Gas.pdf
Approved
5 13-0392 Authorization to enter into an agreement for Contract 12-RFP-26 Pharmacy
Benefits Management Services, with Envision Pharmaceutical Services, Inc. for a three and one half year period, effective January 1, 2014 to June 30, 2017, Account 101-25000-601250
Attachments:
Pharmacy benefits attachment.pdf
Approved
Authority to Advertise
6 13-0378 Authority to advertise Contract 13-107- 11 Furnish and Deliver Repairs, Service
and Parts for American Sigma/Hach Auto Samplers, Flowmeters and Sampling
Accessories, estimated cost $108,000.00, Accounts 101-16000-612970 and 623570, Requisition 1358225 Approved
7 13-0379 Authority to advertise Contract 13-110-11 to Furnish and Deliver Phosphorous
Removal Monitoring Equipment, estimated cost $230,276.00, Account 201-50000-634650, Requisition 1357364 Approved
8 13-0381 Authority to advertise Contract 13-023- 11 Furnish and Deliver Lab Chemicals
to Various Locations for a One (1) Year Period, estimated cost $65,000.00, Account 101-20000-623570
Approved
9 13-0382 Authority to advertise Contract 13-025- 11, Furnish and Deliver Plumbing Pipe, Fittings and Valves to Various Locations for a One -Year Period, estimated cost $258,000.00, Account 101-20000-623090 Approved
10 13-0390 Authority to advertise Contract 13-040- 11, Furnish and Deliver Computer
Supplies to Various Locations, for a One-Year Period, estimated cost $60,000.00, Account 101-20000-623810 Approved
2013 Official Proceedings- Page 83 of 294
Board of Commissioners Regular Board Meeting Minutes April 18, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 3
11 13-0394 Authority to advertise Contract 11-054-3P Disinfection Facilities, Terrence J. O’Brien Water Reclamation Plant, estimated cost $75,875,450.00, Account 401-50000-645650, Requisition 1358932 Approved
Issue Purchase Order
12 13-0351 Issue purchase order and enter into an agreement with RedSky Technologies , Inc., for maintenance and upgrades, in an amount not to exceed $140,840.00, Accounts 101-27000-612820, 623800, Requisition 1358574
Approved
13 13-0385 Issue purchase order and enter into an agreement with Avaya Inc ., for scheduled and non-scheduled maintenance, programming assistance, and
system upgrades for a period of thirty-six (36) months in an amount not to
exceed $1,043,003.64, Accounts 101-27000-612840, 623800, Requisition 1358947 A motion was made by Debra Shore, seconded by Patrick D. Thompson, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye:
Abstain:
8 - Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
1 - Michael A. Alvarez
Award Contract
14 13-0383
Attachments:
Authority to award Contract 06-212-3M, Calumet TARP Pump Station
Improvements at the Calumet Water Reclamation Plant , to Sollitt/Sachi/Alworth
Joint Venture, in an amount not to exceed $35,067,000.00, Account 401-50000-645600, Requisition 1246148
APP D 06-212-3M.pdf
Deleted by the Executive Director
Increase Purchase Order/Change Order
15 13-0350 Authority to increase purchase order and amend the agreement with Beveridge & Diamond, P.C. to represent the District in the case of the United States of
America and State of Illinois v. Metropolitan Water Reclamation District of
Greater Chicago; Civil Action No. 1:11-cv-08859 in an amount of $200,000.00, from an amount of $1,900,000.00, to an amount not to exceed $2,100,000.00, Account 101-30000-601170, Purchase Order 3045395
Attachments:
PO 3045395 Beveridge Diamond 4.18.13.pdf
Approved
2013 Official Proceedings- Page 84 of 294
Board of Commissioners Regular Board Meeting Minutes April 18, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 4
16 13-0367 Authority to increase purchase order and amend the agreement with Vincent M. Mathe, for claims consulting services, in an amount of $15,000.00, from an
amount of $24,750.00, to an amount not to exceed $39,750.00, Account 101-30000-601170, Purchase Order 3074730 Approved
17 13-0371
Attachments:
Authority to increase purchase order and amend the agreement with Black and
Veatch Corporation, for additional professional engineering services for Contract 04-203-4F Final Reservoir Preparation Thornton Composite Reservoir, CSA and Design and Post Award Services for Contract 04-203-AF, Thornton
Composite Reservoir - Surface Aeration, CSA, in an amount not to exceed
$625,000.00, from an amount of $6,070,738.18, to an amount not to exceed
$6,695,738.18, Accounts 401-50000-601420 and 601440, Purchase Order 3066839
CO B&V.PDF
Approved
18 13-0372 Authority to increase purchase order and amend the agreement with HNTB
Corporation, for professional engineering services for Contract 12-056-5C
Farmers-Prairie Creek Flood Control Project- Preliminary Engineering, in an
amount of $15,007.00, from an amount of $483,178.00, to an amount not to
exceed $498,185.00, Account 501-50000-601410, Purchase Order 3072042
Approved
19 13-0373 Authority to increase purchase order and amend the agreement with CH2M Hill Engineers, Inc. for professional engineering services for Contract 10-883-5F
Final Design for Flood Control Projects on Tinley Creek , Navajo Creek and
Cherry Creek East Branch, in an amount of $34,532.88, from an amount of $1,223,317.54, to an amount not to exceed $1,257,850.42. Account 501-50000-601420, Purchase Order 3070442 Approved
20 13-0374 Authority to decrease Contract 07-220-3 P Primary Settling Tanks and Grit
Removal Facilities, CWRP, to F.H. Paschen/S.N. Nielsen, Inc./IHC
Construction Companies, LLC, a Joint Venture in an amount of $7,019,643.93, from an amount of $233,886,242.26, to an amount not to exceed $226,866,598.33, Account 401-50000-645650, Purchase Order 5000954
Attachments:
CO 07-220-3P.PDF
Approved
2013 Official Proceedings- Page 85 of 294
Board of Commissioners Regular Board Meeting Minutes April 18, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 5
21 13-0375
Attachments:
Authority to decrease Contract 04-202-4 F Connecting Tunnels & Gates, Thornton Composite Reservoir, Calumet Service Area, to Walsh/II in One Joint Venture in an amount of $50,000.00, from an amount of $135,485,715.49, to an amount not to exceed $135,435,715.49, Account 401-50000-645600, Purchase Order 5001136
CO 04-202-4F.pdf
Approved
22 13-0376 Authority to decrease Contract 05-018-2S (REBID) Sewer & Structure
Rehabilitation, North Service Area, to Kenny Construction Company in an
amount of $51,335.38, from an amount of $4,002,344.96, to an amount not to
exceed $3,951,009.58, Account 401-50000-645700, Purchase Order 5001248
Attachments:
CO 05-018-2S.pdf
Approved
23 13-0377 Authority to increase Contract 09-176-3 P Sludge Thickening Facilities, Stickney Water Reclamation Plant, to McHugh Construction in an amount of $98,906.72, from an amount of $165,355,046. 11, to an amount not to exceed $165,453,952.83, Account 401-50000-645650, Purchase Order 5001115
Attachments:
CO 09-176-3P.PDF
Approved
24 13-0384 Authority to increase purchase order and amend the agreement with AT &T
Corporation, for Contract 10-RFP-08 Broadband Internet Access Services, in an amount of $102,697.39 from an amount of $359,001.60 to an amount not to exceed $461,698.99, Account 101-27000-612210, Purchase Order 3069419. Approved
25 13-0386 Authority to increase purchase order with the law firm of Beveridge & Diamond,
P.C. to represent the District in connection with Natural Resources Defense
Council, Inc. et al. v. Metropolitan Water Reclamation District of Greater
Chicago, Case No. 11-CV-2937, in an amount of $450,000.00, from an amount of $850,000.00, to an amount not to exceed $1,300,000.00, Account 101-30000-601170, Purchase Order 3069593
Attachments:
PO 3069593 Beveridge Diamond 4.18.13.pdf
Approved
2013 Official Proceedings- Page 86 of 294
Board of Commissioners Regular Board Meeting Minutes April 18, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 6
26 13-0395
Attachments:
Authority to decrease purchase order and amend the agreement with Avaya
Inc., to furnish and deliver scheduled and non-scheduled maintenance, programming assistance, system upgrades and enhancements in an amount of $56,838.67, from an amount of $1,460,577.89, to an amount not to exceed $1,403,739.22, Account 101-27000-612840, Purchase Order 3046979
PO 3046979 Change Order Log.PDF
A motion was made by Cynthia M. Santos, seconded by Frank Avila, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye:
Abstain:
8 - Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
1 - Michael A. Alvarez
Budget & Employment Committee
Authorization
27 13-0342 Authority to transfer 2013 departmental appropriations in the amount of $1,500.00 in the Corporate Fund
Attachments:
04.18.13 Board Transfer BF5.pdf
Approved Engineering Committee
Report
28 13-0368 Report on change orders authorized and approved by the Director of Engineering during the month of March 2013
Attachments:
CO March.pdf
CO Status.pdf
Published and Filed
Authorization
29 13-0388 Authorization to enter into an intergovernmental agreement by and between the Metropolitan Water Reclamation District of Greater Chicago and the City of Evanston, for the replacement of the Davis Street Sewer, with payment to the
City not to exceed $860,353.00 for said replacement, Account 401-50000-645600 (As Revised) Approved
Judiciary Committee
2013 Official Proceedings- Page 87 of 294
Board of Commissioners Regular Board Meeting Minutes April 18, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 7
Authorization
30 13-0333 Authority to settle the Workers’ Compensation claim of Kevin Maciaszek vs . MWRDGC, Case No. 12 WC 13301, Illinois Workers’ Compensation
Commission (IWCC), in the sum of $37,839.19. Account 901-30000-601090
Approved
31 13-0334 Authority to settle the Workers’ Compensation Claim of Thomas Frederick vs . MWRDGC, Claim No. 200005144, in the sum of $29,447.10, Account 901-30000-601090 Approved
32 13-0335 Authority to settle the Workers’ Compensation Claim of David Love vs .
MWRDGC, Case No. 12 WC 029038, Illinois Workers’ Compensation
Commission (IWCC), in the sum of $44,042.87. Account 901-30000-601090
Approved
33 13-0343
Attachments:
Authority to settle Show Cause Action, Metropolitan Water Reclamation District of Greater Chicago v. Village of Schiller Park and Harry Psarros , Violation
Complaint No. 10-009-VC, Permit Application No. 10-027, and to approve the
final order of the Hearing Officer setting forth findings of fact , conclusions of law and the recommendation of settlement and dismissal of the Show Cause Action.
4-18-2013 judiciary-attachment schiller park.PDF
Approved
34 13-0346 Authority to settle Rush University Medical Center 2011 User Charge liability in
the total amount of $204,626.37, and with a credit in the amount of $19,708.64, Board Appeal No. 12B-003
Approved
35 13-0353 Request for Order adopting Hearing Officer’s Findings of Fact , Conclusions of Law, and Recommended Fine in the amount of $73,341.00 to the Board of Commissioners for the Show Cause Complaint for the violation of the
Metropolitan Water Reclamation District Sewage and Waste Control Ordinance
in the matter of Metropolitan Water Reclamation District of Greater Chicago v.
Biodyne Lansing, Inc. d/b/a Prairie Lansing Landfill, Enforcement Action Nos. 69235, 70827, 70707, et al. (As Revised)
Attachments:
4-18-2013 Judiciary-attachment Biodyne.PDF
Approved
Pension, Human Resources & Civil Service Committee
2013 Official Proceedings- Page 88 of 294
Board of Commissioners Regular Board Meeting Minutes April 18, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 8
Report
36 13-0341 Report on Employee Wellness Survey Results Deleted by the Executive Director
Authorization
37 13-0340 Authorization to implement an emergency room co-payment for non-represented employees and retirees
Approved
Public Information & Education
Authorization
38 13-0344
Attachments:
Authority to participate in the State of Illinois Environmental Protection Agency’s Household Hazardous Waste Collection Program .
zoo indemnification.pdf
Approved
Real Estate Development Committee
Authorization
39 13-0356 Authority to commence statutory procedures to lease 3.5 acres of District real estate located at 2125 Fulton Avenue in Blue Island, Illinois, and known as Cal-Sag Channel Parcel 15.09 and to waive the policy of authorizing leases for no longer than a 60-year term for commercial development
Attachments:
04-18-13_TCB.pdf
Deferred by Mariyana T. Spyropoulos
40 13-0358 Consent to the City of Blue Island’s early surrender of its 25-year lease
agreement on 3.5 acres of District real estate located at 2125 Fulton Avenue in
Blue Island and known as Cal-Sag Channel Parcel 15.09 for use as a Metra
commuter parking lot. Consideration shall be $10.00
Attachments:
04-18-13_City of Blue Island.pdf
Deferred by Mariyana T. Spyropoulos
2013 Official Proceedings- Page 89 of 294
Board of Commissioners Regular Board Meeting Minutes April 18, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 9
41 13-0360
Attachments:
Authority to purchase the real estate commonly known as 12901 South Central Avenue, Lot 2, Crestwood, Illinois comprising 1.43 acres and authority for payment to Richard D. Boonstra and Marlene A. Boonstra, the owners of said
real estate, in connection with Contract 10-883-AF relating to the Flood
Control/Streambank Stabilization Project (“Project”) on Tinley Creek in
Crestwood, Illinois in an amount not to exceed $270,000.00 plus closing costs. Account 501-50000-656010, Stormwater Management Fund
Attachment 12901 S. Central 4.18.13.pdf
Approved
42 13-0361 Authority to amend lease agreement dated July 10, 2008, between the District and Trinity Christian College to: (1) surrender a 13.15 acre portion of its 78.33
acre leasehold located south of the Cal-Sag Channel between Ridgeland
Avenue and 127th Street in Alsip, Illinois; Cal-Sag Channel Parcels 10.03 & 11.03, (2) reduce the annual rental amount from $68,000.00 to $56,576.00, and (3) extend the construction completion date to December 31, 2015. Consideration shall be a $2,500.00 document preparation fee ( As Revised)
Attachments:
04-18-13_TCC.pdf
Approved
43 13-0362 Authority to amend the permit agreement dated April 5, 2012, issued to U. S. Geological Survey to maintain, repair and remove one monitoring borehole on
District Main Channel Parcel 25.03 located between the Des Plaines River and
the Main Channel in Lemont, DuPage County, Illinois, to allow for the
installation and maintenance of additional monitoring boreholes on Main
Channel 24.08. Consideration shall be a nominal fee of $10.00
Attachments:
04-18-13_USGS.pdf
Approved
44 13-0364 Authority to issue a 1-day permit to Friends of the Chicago River to access
District land at 16 locations along the North Branch of the Chicago River, North
Shore Channel, Main Channel, and the Cal-Sag Channel, in the County of Cook, State of Illinois, for its Annual Chicago River Day Clean-Up Event on May
11, 2013. Consideration shall be a nominal fee of $10.00
Attachments:
04-18-13_FCR.pdf
Approved
2013 Official Proceedings- Page 90 of 294
Board of Commissioners Regular Board Meeting Minutes April 18, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 10
45 13-0365
Attachments:
Authority to issue a 5-day permit to Cook County School District 130 to use
approximately 12.13 acres of District land located between Division and
Chatham Streets in Blue Island, Illinois, Cal-Sag Channel Parcel 15.04, for Lincoln School Field Day events from May 20, 2013 through May 24, 2013. Consideration shall be a nominal fee of $10.00
04-18-13_CCSD 130.pdf
Approved
46 13-0366 Authority to amend lease agreement dated October 7, 1993, between the
District and the Alsip Park District on 22.65 acres located east of Cicero Avenue
and north of the Cal-Sag Channel on Cal-Sag Channel Parcel 12.01 in Alsip, Illinois, to add Cal-Sag Channel Parcels 11.02, 11.03, 12.03, 12.11 and part of Parcel 10.03 comprising an additional 55.66 acres for a total new leasehold
area of 78.34 acres for public recreational purposes, including construction, operation and maintenance of the Calumet- Sag Trail and to extend the lease
term for an additional 20 years. Consideration shall be a nominal fee of $10.00
Attachments:
04-18-13_Alsip Park District.pdf
Approved
Additional Agenda Items
47 13-0397 Authority to increase Contract 09-419-12, Elevator Maintenance and Repair Service at the Main Office Building Complex for a Three -Year Period, with
Parkway Elevators, Inc., for an additional ninety-day period, in an amount of $10,000.00, from an amount of $133,849.39, to an amount not to exceed $143,849.39, Account 101-15000-612370 and 612390, Purchase Order 5001112
Attachments:
Increase & Extend Contract 09-419-12 PO 5001112 Change Order Log Attachment.pdf
Approved
48 13-0398 MEMORIAL RESOLUTION sponsored by the Board of Commissioners
extending sympathy and condolences to the family of Nicholas J. Melas ( As
Revised)
A motion was made by Mariyana T. Spyropoulos, seconded by Barbara J.
McGowan, that this Memorial Resolution be Adopted. The motion carried by
acclamation. Chorus of ayes - No nays
2013 Official Proceedings- Page 91 of 294
Board of Commissioners Regular Board Meeting Minutes April 18, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 11
49 13-0400
Attachments:
Authority to increase purchase order and amend the agreement with Tetra Tech, Inc., for professional services in connection with environmental site
investigations of MWRDGC-owned land, in an amount of $374,449.00, from an
amount of $255,000.00, to an amount not to exceed $629,449.00, Account 901-30000-667220, Purchase Order 3076477
10-619-12 030813.pdf
Approved
Approval of the Consent Agenda with the exception of Items: 13, 14, 26, 36, 39, 40, 48 and 50
A motion was made by Debra Shore, seconded by Frank Avila, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye:
9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
50 13-0401 Motion to reconsider the vote on Agenda Item No . 6, File No. 13-0294 from Board meeting of April 4, 2013
Attachments:
4.18.13 Item 6, File No. 13-0294.pdf
A motion was made by Michael A. Alvarez, seconded by Debra Shore, that this Motion be Adopted. The motion carried by the following roll call vote:
Aye:
9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
13-0294A Authorization to accept initial annual rental bid of $68,501.00 from and enter into a lease with the Wilmette Harbor Association for a 39-year term on 6.19
acres of District real estate, including the Wilmette Harbor, located at 20 Harbor Drive in Wilmette, Illinois; North Shore Channel Parcels 1.02, 1.03 & 1.04, Lease Number 12-370-11 (Deferred from March 7 and March 21, 2013 Board Meetings; Failed at the April 4, 2013 Board Meeting)
A motion was made by Michael A. Alvarez, seconded by Cynthia M. Santos, that
this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye:
Meeting Summary
9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
2013 Official Proceedings- Page 92 of 294
Board of Commissioners Regular Board Meeting Minutes April 18, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 12
Speakers
The Family of Nicholas J. Melas accepted the memorial resolution extending sympathy
and condolences (Re: Miscellaneous and New Business Item #48)
Fritz Duda, President of Wilmette Harbor Management Inc . and Brian Abbott a Wilmette
resident expressed concerns regarding the lease (Re: Miscellaneous and New Business Item #50)
Sarah Wick, Community Builders; Donald E. Peloguin, Mayor of Blue Island; and Josh
Ellis, Metropolitan Planning Council, addressed the Board regarding the lease (Re: Real
Estate Item #39)
George Blakemore a concerned citizen addressed the Board on various items (Re:
Public Information & Education Item #38, Real Estate Item #39, and Miscellaneous and
New Business Item #50)
Summary of Requests David St.Pierre
1. Debra Shore requested staff include project numbers on board transmittal letters (Re: Procurement Item #18 and #41)
2. Mariyana T. Spyropoulos asked the date and time the Hazardous Waste Collection Program will take place (Re: Public Information & Education Item #38)
3. Frank Avila requested the District look into doing this program all year round verses
one day a year (Re: Public Information & Education Item #38)
4. Michael A. Alvarez inquired on what the potential downfall of the lease would be (Re:
Real Estate Item #39)
Study Session
None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for May 2, 2013, please prepare and
submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: April 19, 2013 Date agenda items are due to the Executive Director for signature and
preparation: April 23, 2013 Date all agenda items are due to the Executive Director: 1:00 p.m., April 24, 2013
2013 Official Proceedings- Page 93 of 294
Board of Commissioners Regular Board Meeting Minutes April 18, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 13
Adjournment
A motion was made by Barbara J. McGowan, seconded by Mariyana T.
Spyropoulos, when the Board adjourns, it adjourns to meet again on Thursday,
May 2, 2013 at 10:00 a.m., and also move that today's meeting be adjourned. The
motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly
adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of
Greater Chicago this April 18, 2013, are hereby approved.
APPROVED: /s/ Kathleen Therese Meany President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
April 18, 2013
2013 Official Proceedings- Page 94 of 294
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, May 2, 2013
10:00 AM
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
2013 Official Proceedings- Page 95 of 294
Board of Commissioners Regular Board Meeting Minutes May 2, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 1
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at 10:00 a.m.
Roll Call Present: 7 -
Absent: 2 -
Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Debra Shore; Mariyana T. Spyropoulos; Patrick D. Thompson; and Kathleen Therese Meany Cynthia M. Santos; and Kari K. Steele
Approval of Previous Board Meeting Minutes
A motion was made by Frank Avila, seconded by Mariyana T. Spyropoulos, that
the minutes from the last meeting be approved without having to read them into the record. The motion carried by acclamation. Chorus of ayes - No nays
Recess and Reconvene as Committee of the Whole
A motion was made by Mariyana T. Spyropoulos, seconded by Barbara J.
McGowan, to recess and reconvene as a committee of the whole. The motion
carried by acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 10:55 a.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
Finance Committee
Report
1 13-0409 Report on Cash Disbursements for the Month of March 2013, in the amount of $58,891,202.57
Attachments: March_2013_Cash_Disbursements_Summary
Published and Filed
2 13-0443 Report to the Board of Commissioners on The Boeing Company’s Request for Reimbursement in the amount of $103,183.30 pursuant to the terms of a
Tax Reimbursement Agreement approved by the Board on September 6, 2001
Published and Filed
Authorization
2013 Official Proceedings- Page 96 of 294
Board of Commissioners Regular Board Meeting Minutes May 2, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 2
3 13-0438 Authority to add Project 08-041-3P, Rehabilitation of Final Settling Tank Nos.
11, 12, 13 & 14 in Batteries A, B and C, Terrence J. O’Brien Water Reclamation Plant, to the Engineering Department Capital Improvements Program and the Capital Improvements Bond Fund, estimated cost of the project is $3,800,000.00
Approved
Procurement Committee
4
Report
13-0407
Report of bid opening of Tuesday, April 16, 2013
Published and Filed
5
13-0416
Report of bid opening of Tuesday, April 23, 2013
Published and Filed
6
13-0422
Report on rejection of bids for Contract 13-612-11, Services of Street Sweepers at Various Locations, estimated cost $219,000.00
Published and Filed
Authority to Advertise
7 13-0411 Authority to advertise Contract 13-814-11 Furnish, Deliver and Install an Electric, 5-Ton Hoist at the Calumet Union Ditch Pumping Station, estimated cost $50,000.00, Account 101-68000-612600, Requisition 1356593
Approved
8
13-0419
Authority to advertise Contract 13-805-21 Furnish and Deliver Two 13.2 kV Circuit Breakers to Calumet Water Reclamation Plant, estimated cost $82,000.00, Account 201-50000-645650, Requisition 1351274
Approved
9
13-0420
Authority to advertise Contract 12-706-21 Restoration of Preliminary Tank Drives at the O'Brien Water Reclamation Plant, estimated cost $240,000.00, Accounts 201-50000-645650/645750, Requisition 1343670
Approved
Issue Purchase Order
2013 Official Proceedings- Page 97 of 294
Board of Commissioners Regular Board Meeting Minutes May 2, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 3
10 13-0414 Issue purchase order for Contract 13-102-11, Furnish and Deliver Repairs,
Service, and Laboratory Parts for Laboratory Balances and YSI Meters, to John F. Starmann, Company, d/b/a C & M Scale Company, in an amount not to exceed $16,680.00, Account 101-16000-612970, Requisition 1352406
Approved
11
13-0415
Issue purchase order for Contract 11-705-22, Furnish and Deliver Ammonia Analyzers and Dissolved Oxygen Meters at the Egan, North Side, and Stickney Water Reclamation Plants, to Hach Company, in an amount not to exceed $251,028.08, Account 201-50000-645650, Requisitions 1338196 and 1343702
Approved
12
13-0418
Issue purchase order for Contract 12-411-12, Furnish and Deliver LED Luminaries for the Main Office Building Complex, to T&N Chicago, Inc., in an amount not to exceed $63,728.97, Account 101-15000-623070, Requisition 1347922
Approved
13
13-0423
Issue purchase order to Bob Ridings, Inc., to Furnish and Deliver one Ford F150 Pickup Truck under the State of Illinois Joint Purchasing Contract No. 4017339, in an amount not to exceed $19,769.00, Account 201-50000-634860, Requisition 1360048
Approved
14
13-0424
Issue purchase order to Bob Ridings, Inc., to Furnish and Deliver one Ford F350 Pickup Truck under the State of Illinois Joint Purchasing Contract No. 4017340, in an amount not to exceed $33,285.00, Account 201-50000-634860, Requisition 1360049
Approved
15
13-0425
Issue purchase order to Bob Ridings, Inc., to Furnish and Deliver two Ford Expedition Sport Utility Vehicles under the State of Illinois Joint Purchasing Contract No. 4017150, in an amount not to exceed $54,720.00, Account 201-50000-634860, Requisition 1360047
Approved
16
13-0426
Issue purchase order to Wright Automotive, Inc., to Furnish and Deliver six Ford Fusion Hybrid Sedans and two Ford Explorer Sport Utility Vehicles under the State of Illinois Joint Purchasing Contract No. 4017336, in an amount not to exceed $196,888.00, Account 201-50000-634860, Requisition 1360050
Approved
2013 Official Proceedings- Page 98 of 294
Board of Commissioners Regular Board Meeting Minutes May 2, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 4
17 13-0437 Issue purchase order and enter into an agreement for Contract 12-RFP-30
Consulting Services for Laboratory Information Management System (LIMS), with Astrix Software Technology, Inc. in an amount not to exceed $149,984.60, Account 101-27000-601170 Requisition 1346213
Approved
18
13-0444
Issue purchase order and enter into an agreement with Hach Company, to Furnish, Deliver and Install a QuikChem Flow Injection Analysis System, in an amount not to exceed $60,231.28, Account 101-16000-634970, Requisition 1359779
Approved
19
13-0445
Issue purchase order and enter into an agreement with Dr. Charles “Steve”
Melching, to Evaluate the Lake Michigan Discretionary Allocation Reduction, in an amount not to exceed $100,625.00, Account 201-50000-601170, Requisition 1360038
Approved
20
13-0446
Issue purchase order to the E-Z-Go Division of Textron Inc., to Furnish and Deliver twenty four Cushman 800G Utility Vehicles under General Services Administration (GSA) Joint Purchasing Contract GS-07F-8894D, in an amount not to exceed $210,450.00, Account 201-50000-634860, Requisition 1360062
Approved
21
13-0447
Issue purchase order to BCR, LLC Automotive Group, D.B.A. Roesch Ford, to Furnish and Deliver seven Ford Interceptor Police Sports Utility Vehicles under the City of Chicago Joint Purchasing Contract No. 26235, in an amount not to exceed $180,544.00, Account 201-50000-634860, Requisition 1360061
Approved
22
13-0462
Issue purchase order and enter into an agreement for Contract 12-RFP-04, Human Resources Information System Including Payroll and Time Management, for Solution 1, Time and Attendance, with Workforce Software, LLC in an amount not to exceed $753,140.00, Account 201-50000-601170, Requisition1338209
Approved
Award Contract
2013 Official Proceedings- Page 99 of 294
Board of Commissioners Regular Board Meeting Minutes May 2, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 5
23 13-0406 Authority to award Contract 06-212-3M, Calumet TARP Pump Station
Improvements at the Calumet Water Reclamation Plant, to Sollitt/Sachi/Alworth Joint Venture, in an amount not to exceed $35,067,000.00, Account 401-50000-645600, Requisition 1246148
Attachments: APP D 06-212-3M.pdf
24
13-0421
Approved
Authority to award Contract 13-929-21, Rehabilitation of Rotating Assemblies at the Stickney Water Reclamation Plant West Side Pumping Station, to Pumping Solutions, Inc., in an amount not to exceed $88,750.00, Account 201-50000-645750, Requisition 1351224
Approved
Increase Purchase Order/Change Order
25 13-0410 Authority to decrease purchase order and amend the agreement with Autodesk Inc. for the renewal of the Constructware online program and consulting report in an amount of $45,298.57, from an amount of
$214,491.18, to an amount not to exceed $169,192.61, Accounts 101-27000-601170, 612820, Purchase Order 3073301
Approved
26
13-0412
Authority to increase purchase order and amend the agreement with CohnReznick, for appraisal services for real estate in an amount of $30,000.00 from an amount of $99,000.00, to an amount not to exceed $129,000.00, Account 501-50000-612490, Purchase Order 3075791
Approved
27
13-0427
Authority to increase purchase order with Motorola, Inc. for STARCOM21 radio service, in the amount of $7,980.00, from $197,670.00 to an amount not to exceed $205,650.00, Accounts 101-15000-612840 and 623850, Purchase Order 3058080
Attachments: Motorola Solutions Inc. PO 3058080 5-2-13 BTL Change Order Log Attachm
A motion was made by Mariyana T. Spyropoulos, seconded by Barbara J.
McGowan, that this Agenda Item be Approved. The motion carried by the
following roll call vote: The motion carried by the following roll call vote:
Aye: 6 - Frank Avila, Barbara J. McGowan, Debra Shore, Mariyana T. Spyropoulos, Patrick D. Thompson, Kathleen Therese Meany
Abstain: 1 - Michael A. Alvarez
Absent: 2 - Cynthia M. Santos, Kari K. Steele
2013 Official Proceedings- Page 100 of 294
Board of Commissioners Regular Board Meeting Minutes May 2, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 6
28 13-0431 Authority to decrease Contract 77-235-AF Thornton Reservoir Vincennes
Avenue Relocation, to Zepeda Construction Company in an amount of $396,181.69, from an amount of $3,930,608.59, to an amount not to exceed $3,534,426.90, Account 401-50000-645620, Purchase Order 3001890
Approved
29
13-0432
Authority to decrease Contract 91-177-DE Distributed Control System for Westside Pumping Station & Racine Avenue Pumping Station, SSA, to Divane Brothers Electric Company in an amount of $45,210.00, from an amount of $9,787,974.00, to an amount not to exceed $9,742,764.00, Account 401-50000-645650, Purchase Order 5001316
Attachments: CO 91-177-DE.PDF
30
13-0433
Approved
Authority to increase Contract 04-201-4F Tollway Dam, Grout Curtain and Quarry Plugs, Thornton Composite Reservoir, Calumet Service Area, to F.H. Paschen, S.N. Nielsen and Associates LLC and Cabo Construction Corporation, Joint Venture in an amount of $96,539.18, from an amount of $71,754,839.32, to an amount not to exceed $71,851,378.50, Account 401-50000-645620, Purchase Order 5001105
Attachments: CO 04-201-4F.pdf
31
13-0441
Approved
Authority to decrease Contract 05-836-3D Lockport Powerhouse Sluice Gates Replacement, SSA, to IHC Construction Companies, LLC in an amount of $272,285.98, from an amount of $13,046,299.95, to an amount not to exceed $12,774,013.97, Account 401-50000-645720, Purchase Order 5000871
Attachments:
CO 05-836-3D.pdf
Approved
32 13-0450 Authority to increase Contract 09-627-11 Furnishing, Delivering and Rental of Arc Flash Personal Protective Equipment for the Calumet and North Service Areas, to Lechner and Sons, Inc., in an amount of $27,000.00 from an amount of $354,412.41 to an amount not to exceed $381,412.41, Accounts 101-67000/68000-612330, Purchase Orders 3058699 and 3058701
Attachments:
09-627-11 041913.pdf
Approved
2013 Official Proceedings- Page 101 of 294
Board of Commissioners Regular Board Meeting Minutes May 2, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 7
33 13-0451 Authority to increase Contract 10-614-11, Elevator Maintenance at Various
Service Areas, Groups A and C, to Mid-American Elevator Company, Inc., in an amount of $29,925.00 from an amount of $374,683.94 to an amount not to exceed $404,608.94, Accounts 101-67000/69000-612600/612680, Purchase Orders 5001143, 5001144
Attachments:
10-614-11-AC-CO Spreadsheet.pdf
Approved
Budget & Employment Committee
Report
34 13-0461 Report on Budgetary Revenues and Expenditures for the Year Ended December 31, 2012
Attachments: 2012 4th Quarter Summary attachment.pdf
Published and Filed
Authorization
35 13-0404 Correction of a scrivener’s error in the 2012 and 2013 Budgets of the Maintenance & Operations Department for one position from Engineering Technician V #4 (HP14) to Engineering Technician IV #4 (HP12) and in the 2013 Budget of the Human Resources Department for one position from Senior Safety Coordinator to Senior Safety Specialist
Attachments:
05.02.13 BTL Consolidated Attachment.pdf
Approved
Engineering Committee
Authorization
36 13-0439 Authority to accept and execute Permit 12-03-3439-C from the Cook County Department of Transportation and Highways for Contract 06-357-3S, Upper Des Plaines Intercepting Sewer 20B Rehabilitation, NSA
Approved
Judiciary Committee
Authorization
2013 Official Proceedings- Page 102 of 294
Board of Commissioners Regular Board Meeting Minutes May 2, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 8
37 13-0403 Authority to settle the Workers’ Compensation Claims of Kenneth Lawrence
vs. MWRDGC, Case Nos. 10 WC 44273 and 11 WC 046822, Illinois Workers’ Compensation Commission (IWCC), in the sum of $52,447.63. Account 901-30000-601090
Approved
Pension, Human Resources & Civil Service Committee
Authorization
38 13-0408 Employee Wellness Survey Results and Recommendations
Approved
Real Estate Development Committee
Authorization
39 13-0428 Authority to issue a 2-month permit to North American Coatings, LLC to traverse Main Channel Parcel 31.01 and the Harlem Avenue Solids Management Area via Canal Bank Road to reach IDOT’s US 12/20/45 (LaGrange Road) bridge located in Willow Spring, Illinois, to clean and paint the bridge structure. Consideration shall be a document preparation fee of $2,500.00
Attachments: 05-02-13_NORTH AMERICAN COATINGS LLC.pdf
40
13-0429
Approved
Consent to the City of Blue Island’s early surrender of its 25-year lease agreement on 3.5 acres of District real estate located at 2125 Fulton Avenue in Blue Island and known as Cal-Sag Channel Parcel 15.09 for use as a Metra commuter parking lot. Consideration shall be $10.00 ( Deferred from the April 18, 2013 Board Meeting)
Attachments:
05-02-13_City of Blue Island.pdf
Approved
41 13-0430 Authority to commence statutory procedures to lease 3.5 acres of District real estate located at 2125 Fulton Avenue in Blue Island, Illinois, and known as Cal-Sag Channel Parcel 15.09 and to waive the policy of authorizing leases for no longer than a 60-year term for commercial development (Deferred from the April 18, 2013 Board Meeting)
Attachments:
05-02-13_TCB.pdf
Approved
2013 Official Proceedings- Page 103 of 294
Board of Commissioners Regular Board Meeting Minutes May 2, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 9
42 13-0435
Authority to issue a 5-year permit to the Lockport Township Fire Protection District to use the boat ramp at the Old Cargill Site on Main Channel Parcel 15.05 in Lockport, Will County, Illinois, to launch an emergency response boat and to store the boat at the Lockport Powerhouse parking lot. Consideration shall be a nominal fee of $10.00
Attachments: 05-02-13_LFPD.pdf
43
13-0436
Approved
Authority to issue a 6-month permit to DisposAll Waste Services, L.L.C., for a construction staging area on approximately 5.45 acres of District real estate located at 6400 West 41st Street (northwest side of Canal Bank Road, west of Central Avenue) in Forest View, Illinois, known as Main Channel Parcel 38.11 (Portion). Consideration shall be $37,500
Attachments: 05-02-13_DWS.pdf
44
13-0442
Approved
Authority to issue a check payable to Material Service Corporation in the amount of $237,173.31 as reimbursement of the District's pro rata share of the First Installment of the year 2012 Real Estate Taxes paid by it for the Lower West Lobe of the Thornton Quarry, Thornton Composite Reservoir, Project 77-235-2F (401-50000-645620)
Approved
Miscellaneous and New Business
Memorial Resolution
45 13-0413 MEMORIAL RESOLUTION sponsored by the Board of Commissioners extending sympathy and condolences to the family of Commissioner James C. Harris, Sr.
Deleted by the Executive Director
Additional Agenda Items
46 13-0440 Authority to advertise Contract 13-360-11 for public tender of bids a 39-year lease on approximately 2.66 acres of District real estate located at 12483 South Michigan Avenue in Chicago, Illinois. The minimum initial rental bid shall be established at $2,500.00.
Attachments:
05-02-13_RLLBO 13-360-11.pdf
Approved
2013 Official Proceedings- Page 104 of 294
Board of Commissioners Regular Board Meeting Minutes May 2, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 10
47 13-0463 Authority to settle the Workers’ Compensation Claim of Kevin Devereux vs.
MWRDGC, Case No. 12 WC 16245, Illinois Workers’ Compensation Commission (IWCC), in the sum of $33,675.75. Account 901-30000-601090
Approved
48
13-0464
Authority to settle the Workers’ Compensation Claim of Bernard Ellis vs. MWRDGC, Claim No. 0200005424, Illinois Workers’ Compensation Commission (IWCC), in the sum of $13,219.82. Account 901-30000-601090
Approved
Approval of the Consent Agenda with the exception of Items: 27, 45, and 49
A motion was made by Barbara J. McGowan, seconded by Frank Avila, to
Approve the Consent Agenda. The motion carried by the following roll call
vote:
Aye: 7 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Debra Shore, Mariyana T. Spyropoulos, Patrick D. Thompson, Kathleen Therese Meany
Absent: 2 - Cynthia M. Santos, Kari K. Steele
49 13-0485 RESOLUTION sponsored by the Board of Commissioners congratulating
employees who retired in the last year
Attachments: retirees 5-2-13.pdf
A motion was made by Mariyana T. Spyropoulos, seconded by Barbara J.
McGowan, that this Resolution be Adopted. The motion carried by
acclamation. Chorus of ayes - No nays
Meeting Summary
Speakers
George Blakemore, concerned citizen, voiced concerns on various items (Re:
Procurement Item #23 and Budget & Employment Committee Item #34)
2013 Official Proceedings- Page 105 of 294
Board of Commissioners Regular Board Meeting Minutes May 2, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 11
Summary of Requests
David St. Pierre 1. Frank Avila requested that the District look into a flex fuel fleet program (Re: Procurement Items #13-16)
2. Debra Shore requested a copy of the Illinois Department of Natural Resource’s report and the District related correspondence (Re: Procurement Item #19)
3. Debra Shore and Barbara J. McGowan requested that a copy of the detailed
attachment to the authority to advertise board transmittal letter also be attached to
authority to award board transmittal letter (Re: Procurement Item #23)
4. Debra Shore requested that the District look into participating in future Drug Enforcement Administration sponsored drug take back events
5. Barbara J. McGowan, Mariyana T. Spyropoulos and Patrick D. Thompson
requested that the District develop a flood assistance program with the city of
Chicago and surrounding municipalities
Study Session
None
Announcements None
Board Letter Submission Dates
The next regular board meeting is scheduled for May 16, 2013, please prepare
and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: May 3, 2013 Date all agenda items are due to the Executive Director: 1:00 p.m., May 8, 2013
Adjournment
A motion was made by Barbara J. McGowan, seconded by Mariyana T.
Spyropoulos, that when the Board adjourns, it adjourns to meet again on
Thursday, May 16, 2013 at 10:00 a.m., and also move that today’s meeting be
adjourned. The motion carried by the following roll call vote: /s/ Jacqueline
Torres, Clerk
Aye: 7 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Debra Shore, Mariyana T. Spyropoulos, Patrick D. Thompson, Kathleen Therese Meany
Absent: 2 - Cynthia M. Santos, Kari K. Steele
2013 Official Proceedings- Page 106 of 294
Board of Commissioners Regular Board Meeting Minutes May 2, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 12
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda
items duly adopted by the Board of Commissioners of the Metropolitan Water
Reclamation District of Greater Chicago this May 2, 2013, are hereby approved.
APPROVED: /s/ Kathleen Therese Meany President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
May 2, 2013
2013 Official Proceedings- Page 107 of 294
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, May 16, 2013
10:00 AM
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
2013 Official Proceedings- Page 108 of 294
Board of Commissioners Regular Board Meeting Minutes May 16, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 1
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at 10:00 a.m.
Roll Call Present: 8 -
Absent: 1 -
Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra Shore; Mariyana T. Spyropoulos; Patrick D. Thompson; and
Kathleen Therese Meany Kari K. Steele
Approval of Previous Board Meeting Minutes
A motion was made by Debra Shore, seconded by Patrick D. Thompson, that
the minutes from the last meeting be approved without having to read them
into the record. The motion carried by acclamation. Chorus of ayes - No nays
Recess and Reconvene as Committee of the Whole
A motion was made by Debra Shore, seconded by Mariyana T. Spyropoulos, to
recess and reconvene as a committee of the whole. The motion carried by
acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 11:40 a.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
Finance Committee
Report
1 13-0405 Report on the 2012 Comprehensive Annual Financial Reports of the
Metropolitan Water Reclamation District of Greater Chicago and of the
Metropolitan Water Reclamation District Retiree Health Care Trust
Published and Filed
2 13-0519 Report on investments purchased during March 2013
Attachments: Inv Purch 2013-03 att.pdf
Published and Filed
2013 Official Proceedings- Page 109 of 294
Board of Commissioners Regular Board Meeting Minutes May 16, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 2
3 13-0520 Report on the investment interest income during March 2013
Attachments: Inv Int Inc 2013-03 att.pdf
Published and Filed
4 13-0522 Report on investments purchased during April 2013
Attachments: Inv Purch 2013-04 att.pdf
Published and Filed
5 13-0529 Report on the investment interest income during April 2013
Attachments: Inv Int Inc 2013-04 att.pdf
Published and Filed
6 13-0530 Report on investment inventory statistics at March 31, 2013
Attachments: Inv Stat 2013 Q1 Inv.pdf
Inv Stat 2013 Q1 Fin Mkt.pdf
Published and Filed
Procurement Committee
Report
7 13-0511 Report on advertisement of Request for Proposal 13-RFP-09 Workplace Violence Awareness Training, estimated cost $70,000.00, Account 101-25000-601170, Requisition 1360614
Published and Filed
8 13-0512 Report of bid opening of Tuesday, May 7, 2013
Published and Filed
9 13-0535 Report of bid opening of Tuesday, April 30, 2013
Published and Filed
Authorization
2013 Official Proceedings- Page 110 of 294
Board of Commissioners Regular Board Meeting Minutes May 16, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 3
10 13-0508 Authorization to amend Board Order of May 2, 2013, regarding issue purchase order to Wright Automotive , Inc., to Furnish and Deliver six Ford
Fusion Hybrid Sedans and two Ford Explorer Sport Utility Vehicles under the State of Illinois Joint Purchasing Contract No. 4017336, in an amount not to exceed $196,888.00, Account 201-50000-634860, Requisition 1360050, Agenda Item No. 16, File No. 13-0426
Approved
Authority to Advertise
11 13-0503 Authority to advertise Contract 13-051- 11 Furnish and Deliver Miscellaneous Hand Tools to Various Locations for a One (1) Year Period, estimated cost $53,000.00, Account 101-20000-623680 (As Revised)
Attachments:
Approved
#13A51-TOOLS #13B51-TOOLS
12 13-0523 Authority to advertise Contract 13-419- 11 Elevator Maintenance and Repair
Service at the Main Office Building Complex for a Thirty -Six (36) Month
Period, estimated cost $130,500.00, Accounts 101-15000-612370 and 612390, Requisition 1351702
Approved
Issue Purchase Order
13 13-0502 Issue purchase order to DLT Solutions , LLC to Furnish and Deliver AutoDesk
Constructware Licenses and Software Maintenance for a one-year period
under General Services Administration (GSA) Joint Purchasing Contract GS-35F-4543G, in an amount not to exceed $167,383.56, Accounts 101-27000-612820, 623800, Requisition 1360610
Approved
14 13-0514 Issue purchase order to Flow-Technics, Inc., to Furnish and Deliver Allis
Chalmers and ITT Goulds Pump Parts to the Calumet Water Reclamation
Plant for a two-year period, in an amount not to exceed $260,000.00, Account 101-68000-623270, Requisition 1353090
Approved
15 13-0516 Issue purchase order to Oracle America , Inc. to Furnish and Deliver
Primavera software application licensing maintenance for a one-year period, in an amount not to exceed $12,331.61, Account 101-27000-612820, Requisition 1360621
A motion was made by Cynthia M. Santos, seconded by Frank Avila, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 7 - Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Patrick D. Thompson, Kathleen Therese Meany
2013 Official Proceedings- Page 111 of 294
Board of Commissioners Regular Board Meeting Minutes May 16, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 4
Abstain: 1 - Michael A. Alvarez
Absent: 1 - Kari K. Steele
16 13-0517 Issue purchase order and enter into an agreement with ABB Inc ., to Furnish
and Deliver Hardware and Software to Upgrade the Distributed Control System (DCS) Servers at the O’Brien Water Reclamation Plant and North
Branch Pumping Station, in an amount not to exceed $1,053,000.00, Accounts 201-50000-645600, 645650, Requisition 1331708
Approved
17 13-0531 Issue purchase orders and enter into an agreement with Siemens Industry,
Inc., to Provide Services and Parts to Repair Two Robicon Perfect Harmony
Variable Frequency Drives (VFD’s) on the Raw Sewage Pumps at the
Calumet and Kirie Water Reclamation Plants in an amount not to exceed $100,000.00, Accounts 101-67000, 68000-612600, 623070, Requisitions 1352051 and 1353141
Approved
18 13-0532 Issue purchase order to Oracle America , Inc. to Furnish and Deliver Oracle
Database Management System (DBMS) Software Licensing and Support, in
an amount not to exceed $417,542.13, Account 101-27000-612820, Requisition 1359249
A motion was made by Cynthia M. Santos, seconded by Frank Avila, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: 7 - Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Patrick D. Thompson, Kathleen Therese Meany
Abstain: 1 -
Michael A. Alvarez
Absent: 1 - Kari K. Steele
Award Contract
19 13-0504 Authority to award Contract 13-053-11 Furnish and Deliver Lamps to Various
Locations for a One (1) Year Period, to Graybar Electric Company, Inc., in an
amount not to exceed $93,385.41, Account 101-20000-623070
Approved
20 13-0515 Authority to award Contract 13-033-11, Furnish and Deliver Miscellaneous
Air Filters to Various Locations, for a One (1) Year Period, Group A, to P & M
Filters, Inc., d/b/a P & M National Sales, in an amount not to exceed $32,258.32, Group B, to Production Distribution Companies, Inc., in an
amount not to exceed $3,755.22, Groups C and D, to G.A.G Industries, Inc., d/b/a Filter Services Illinois, in an amount not to exceed $18,232.68, Account 101-20000-623270
Approved
2013 Official Proceedings- Page 112 of 294
Board of Commissioners Regular Board Meeting Minutes May 16, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 5
Increase Purchase Order/Change Order
21 13-0524 Authority to decrease Contract 91-177-AE Computer and Instrumentation Control Room at Stickney Water Reclamation Plant , to Divane Brothers
Electric Company in an amount of $15,050.00, from an amount of $41,380,181.26, to an amount not to exceed $41,365,131.26, Account 401-50000-645650, Purchase Order 5000594
Attachments: CO 91-177-AE.PDF
Approved
22 13-0525 Authority to increase Contract 06-023-3 P Stop Logs and Diversion Pumps at
Wilmette Pump Station and Evanston Pump Station Rehabilitation, North
Service Area, to F.H. Paschen/S.N. Nielsen, in an amount of $19,494.00, from an amount of $17,682,050.19, to an amount not to exceed $17,701,544.19, Accounts 101-50000-612620, 401-50000-645620 and 645720, Purchase Order 5001266
Attachments:
CO 06-023-3P.PDF
Approved
Engineering Committee
Report
23 13-0526 Report on change orders authorized and approved by the Director of Engineering during the month of April 2013
Attachments:
CO April.pdf CO Status.pdf
Published and Filed
Judiciary Committee
Authorization
24 13-0500 Authority to settle the Workers’ Compensation Claim of James Aldworth vs . MWRDGC, Case No. 12 WC 37912, Illinois Workers’ Compensation Commission (IWCC), in the sum of $55,061.15. Account 901-30000-601090
Approved
Maintenance & Operations Committee
2013 Official Proceedings- Page 113 of 294
Board of Commissioners Regular Board Meeting Minutes May 16, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 6
Reports
25 13-0518 Report on change orders authorized and approved by the Director of
Maintenance and Operations during the months of January and February 2013.
Attachments:
Change Orders for Jan. - Feb., 2013.pdf
Published and Filed
Real Estate Development Committee
Authorization
26 13-0489 Authority to issue a 5-year permit to the CITGO Lemont Refinery Fire
Department to use the boat launch and an access road thereto on Main
Channel Parcel 15.05 in Lockport, Will County, Illinois, to launch and retrieve
a spill response boat from the Main Channel. Consideration shall be an
annual fee of $2,500.00
Attachments:
05-16-13_Citgo.pdf
Deferred by Barbara J. McGowan
27 13-0490 Authority to grant a 25-year, 20’ x 35’ non-exclusive easement to the City of
Chicago to continue to maintain, operate, repair, remove and reconstruct an 18-inch storm sewer outfall pipe on District real estate located along the east bank of the North Branch of the Chicago River, north of Bradley Place and
west of Rockwell Avenue in Chicago, Illinois. Consideration shall be a
nominal fee of $10.00
Attachments:
05-16-13_Citgo.pdf
Approved
28 13-0492 Authorization to commence statutory procedures to lease approximately 3
acres of District real estate located at 4100 West 41st Street in Forest View, Illinois, part of Main Channel Parcel 38. 11
Attachments:
05-16-13_ONEIL.pdf
Approved
2013 Official Proceedings- Page 114 of 294
Board of Commissioners Regular Board Meeting Minutes May 16, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 7
29 13-0495 Authority to issue an 8-month permit extension to W.E. O’Neil Construction Company on 3 acres of District real estate located at 4100 West 41st Street
in Forest View, Illinois, part of Main Channel Parcel 38. 11. Consideration shall be $53,000.00
Attachments: 05-16-13_ONEIL PE8.pdf
30
13-0497
Approved
Authority to issue a 5-year permit to the City of Chicago, Department of
Streets & Sanitation, for the continued use of a 10 ’ x 10’ area of District real estate located between Taylor Street and Roosevelt Road , along the south bank of the Chicago River in Chicago, Illinois, to maintain and operate a concrete/asphalt pad, a front-end loader with a crane attachment and a roll-off box to collect debris and pollutants from the Chicago River . Consideration shall be $10.00
Attachments: 05-16-13_CITY OF CHICAGO DSS.pdf
31
13-0498
Approved
Authority to issue a 5-year permit to NeighborSpace for approximately 212
linear feet of District real estate along the east bank of the north branch of the Chicago River at Berteau Avenue in Chicago , Illinois, for continued riverbank management and restoration. Consideration shall be a nominal fee of $10.00.
Attachments: 05-16-13_NEIGHBORSPACE.pdf
32
13-0536
Approved
Authority to issue a 9-month permit extension to F.H. Paschen, S.N. Nielsen
& Associates, LLC, on a 1,240 sq. ft. area of District real estate along with a 150 ft. access route located at the entrance to the District' s SEPA Station No. 1, located along the north bank of the Calumet River at Torrence Avenue , in Chicago, Illinois, as a construction staging area. Consideration shall be a document preparation fee of $2,500.00
Attachments: 05-16-13_PASCHEN.pdf
Approved
33
13-0537
Authority to pay 2012 real estate taxes in the amount of $15,580.62 for Metropolitan Water Reclamation District of Greater Chicago’s real estate
located in DuPage County, Illinois. Account 101-30000-667130
Approved
2013 Official Proceedings- Page 115 of 294
Board of Commissioners Regular Board Meeting Minutes May 16, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 8
34 13-0538 Authority to pay 2012 real estate taxes in the amount of $578,693.58 for Metropolitan Water Reclamation District of Greater Chicago’s real estate
located in Will County, Illinois. Account 101-30000-667130
Approved
Stormwater Management Committee
Authorization
35 13-0527 Authority to negotiate an agreement with the Village of Wheeling for installation of utilities associated with Contract 09-365-5F, Heritage Park
Flood Control Facility
Approved
36 13-0528 Authorization to negotiate and enter into an intergovernmental agreement with
the Village of Orland Hills for Contract 10-882-AF, Tinley Creek Channel Improvements (TICR-5) in Orland Park and Orland Hills
Approved
Approval of the Consent Agenda with the exception of Items: 15, 18, 26, 37, 38 and 39
A motion was made by Cynthia M. Santos, seconded by Debra Shore, to
Approve the Consent Agenda. The motion carried by the following roll call
vote:
Aye: 8 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Patrick D. Thompson, Kathleen
Therese Meany
Absent: 1 -
Kari K. Steele
Miscellaneous and New Business
Memorial Resolution
37 13-0486 MEMORIAL RESOLUTION sponsored by the Board of Commissioners
extending sympathy and condolences to the family of Commissioner James
C. Harris, Sr.
A motion was made by Barbara J. McGowan, seconded by Cynthia M. Santos,
that this Memorial Resolution be Adopted. The motion carried by acclamation.
Chorus of ayes - No nays
Resolution
2013 Official Proceedings- Page 116 of 294
Board of Commissioners Regular Board Meeting Minutes May 16, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 9
38 13-0539 RESOLUTION sponsored by the Board of Commissioners recognizing the
Illinois Institute of Technology (IIT) as First Place Winner of the U.S. Environmental Protection Agency’s first Campus RainWorks Challenge
A motion was made by Patrick D. Thompson, seconded by Debra Shore, that
this Resolution be Adopted. The motion carried by acclamation. Chorus of
ayes - No nays
39
13-0540
RESOLUTION sponsored by the Board of Commissioners recognizing the Second Annual Chicago Veggie Pride Parade
A motion was made by Frank Avila, seconded by Michael A. Alvarez, that this
Resolution be Adopted. The motion carried by acclamation. Chorus of ayes -
No nays
Meeting Summary
Speakers Jim Harris, Jr. and Chalonda Harris accepted the memorial resolution extending
sympathy and condolences to the family of James C. Harris, Sr. (Re: Miscellaneous
and New Business Item #37) Staff and Students of Illinois Institute of Technology (IIT), accepted the resolution
recognizing IIT as First Place Winner of the U.S. Environmental Protection Agency's
first Campus RainWorks Challenge (Re: Miscellaneous and New Business Item #38) Marissa Buchheit, Miss Heart of Illinois 2013, accepted the resolution recognizing the
Second Annual Chicago Veggie Pride Parade (Re: Miscellaneous and New Business
Item #39) Jodi Dobson, CPA Senior Manager with Baker Tilly, addressed the Board regarding
the report on the 2012 Comprehensive Annual Financial Reports of the Metropolitan
Water Reclamation District of Greater Chicago and the Metropolitan Water
Reclamation District Retiree Health Care Trust (Re: Finance Item #1) George Blakemore, concerned citizen, voiced concerns (Re: Finance Item #1,
Procuement Item #22 and Real Estate Item #26)
2013 Official Proceedings- Page 117 of 294
Board of Commissioners Regular Board Meeting Minutes May 16, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 10
Summary of Requests
David St. Pierre 1. Debra Shore requested a report to the Board of Commissioners explaining the
difference between the Auditor's and the District's claim numbers reported in the
Review of Workers Compensation costs 2007- 2011 prepared by Baker Tilly (Re:
Finance Item #1)
2. Barbara J. McGowan requested the history of oil spills be included in the next Board Transmittal Letter (Re: Real Estate Item #26)
3. Patrick D. Thompson requested the District consider filing for assessment and
appeals for District owned real estate (Re: Real Estate Item # 33 and #34)
4. Debra Shore requested the District upgrade the bike racks for its employees (Re:
Miscellaneous and New Business)
Study Session None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for June 6, 2013 please prepare
and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: May 24, 2013 Date agenda items are due to the Executive Director: 1:00 p.m., May 29, 2013.
Adjournment
A motion was made by Debra Shore, seconded by Barbara J. McGowan, that
when the Board adjourns, it adjourns to meet again on Thursday, June 6, 2013
at 10:00 a.m., and also move that today’s meeting be adjourned. The motion
carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Patrick D. Thompson, Kathleen
Therese Meany
Absent: 1 -
Kari K. Steele
2013 Official Proceedings- Page 118 of 294
Board of Commissioners Regular Board Meeting Minutes May 16, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 11
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda
items duly adopted by the Board of Commissioners of the Metropolitan Water
Reclamation District of Greater Chicago this May 16, 2013, are hereby approved.
APPROVED: /s/ Kathleen Therese Meany President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
May 16, 2013
2013 Official Proceedings- Page 119 of 294
Thursday, June 6, 2013
10:00 AM
Metropolitan Water Reclamation District of
Greater Chicago
100 East Erie Street
Chicago, IL 60611
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS:
1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda.
2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda.
3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
Regular Board Meeting Minutes
2013 Official Proceedings- Page 120 of 294
June 6, 2013Board of Commissioners Regular Board Meeting Minutes
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at
10:25 a.m.
Roll Call
Michael A. Alvarez; Frank Avila; Cynthia M. Santos; Debra Shore;
Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; and
Kathleen Therese Meany
Present: 8 -
Barbara J. McGowanAbsent: 1 -
Approval of Previous Board Meeting Minutes
A motion was made by Cynthia M. Santos, seconded by Debra Shore, that the
minutes from the last meeting be approved without having to read them into
the record. The motion carried by acclamation. Chorus of ayes - No nays
Recess and Reconvene as Committee of the Whole
A motion was made by Frank Avila, seconded by Cynthia M. Santos, to recess
and reconvene as a committee of the whole. The motion carried by
acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 12:15 p.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
Finance Committee
Report
1 13-0569 Report on Cash Disbursements for the Month of April 2013, in the amount of
$33,696,663.09
April 2013 Cash Disbursements SummaryAttachments:
Published and Filed
Procurement Committee
Report
2 13-0557 Report on rejection of bids for Contract 13-980-11, Repair of Wastewater
Treatment Tanks at the Stickney Water Reclamation Plant, estimated cost
$225,000.00
Published and Filed
Page 1Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 121 of 294
June 6, 2013Board of Commissioners Regular Board Meeting Minutes
3 13-0558 Report of bid opening of Tuesday, May 21, 2013
Published and Filed
4 13-0583 Report on advertisement of Request for Proposal 13-RFP-12 Deferred
Compensation Investment Consulting and Administrator Selection Services,
estimated cost $170,000.00, Account 101-25000-601170
Published and Filed
Authorization
5 13-0586 Authorization to amend Board Order of May 2, 2013, regarding Issue
purchase order and enter into an agreement for Contract 12-RFP-04, Human
Resources Information System Including Payroll and Time Management, for
Solution 1, Time and Attendance, with Workforce Software, LLC in an
amount not to exceed $753,140.00, Account 201-50000-601170,
Requisition1338209, Agenda Item No. 22, File No. 13-0462 (As Revised)
Approved
6 13-0589 Authorization to amend Board Order of April 18, 2013, regarding Issue
purchase order and enter into an agreement with RedSky Technologies , Inc.,
for maintenance and upgrades, in an amount not to exceed $140,840.00,
Accounts 101-27000-612820, 623800, Requisition 1358574, Agenda Item
No. 12, File No. 13-0351
Approved
7 13-0604 Authorization for payment to the City of Chicago Department of Revenue for
participation in underground project coordination, in an amount not to exceed
$24,105.41, Account 101-50000-601170
Approved
8 13-0611 Authorization to amend an agreement with Microsoft, under the State of
Illinois Master Microsoft Enterprise Agreement (CMS6003000) for Microsoft
Software and Software Maintenance for a three-year period
Approved
9 13-0615 Authorization to enter into a Master Agreement between the Metropolitan
Water Reclamation District of Greater Chicago and the Board of Trustees of
the Illinois Institute of Technology
Approved
Authority to Advertise
Page 2Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 122 of 294
June 6, 2013Board of Commissioners Regular Board Meeting Minutes
10 13-0549 Authority to advertise Contract 13-049-11 Furnish and Deliver Work Gloves
to Various Locations for a One (1) Year Period, estimated cost $42,600.00,
Account 101-20000-623700
Approved
11 13-0554 Authority to advertise Contract 13-055-11 Furnish and Deliver Pipe Covering
and Insulation to Various Locations for a One (1) Year Period, estimated cost
$29,000.00, Account 101-20000-623170
Approved
12 13-0556 Authority to advertise Contract 12-717-21 Roof Replacement at the O'Brien
and Hanover Park Water Reclamation Plants, estimated cost $370,000.00,
Account 201-50000-645780, Requisition 1351280
Approved
13 13-0571 Authority to advertise Contract 13-362-11 for public tender of bids a 39-year
lease on 9.19 acres of District real estate located at 5700 West 41st Street in
Forest View, Illinois; Main Channel Parcels 38.12 & 38.13. The minimum
initial rental bid shall be established at $175,000.00.
06-06-13_CANAL STORAGE.pdfAttachments:
Approved
14 13-0580 Authority to advertise Contract 13-430-21, Furnish and Deliver One New
Refrigeration Van and Two New Vans with Camper Style High-Tops,
estimated cost $90,000.00, Account 201-50000-634860, Requisition
1361174
Approved
15 13-0588 Authority to advertise Contract 13-677-11 Overhead and Exterior Door
Maintenance at Various Service Areas, estimated cost $291,000.00,
Accounts 101-67000/68000/69000-612680, Requisitions 1358549, 1357357,
1357901
Approved
16 13-0593 Authority to advertise Contract 13-721-21, Painting of Final Tanks at the Kirie
and O'Brien Water Reclamation Plants, estimated cost $997,800.00,
Account 201-50000-645750, Requisitions 1360600, 1360611
Approved
17 13-0599 Authority to advertise Contract 13-678-11 Locksmith Services at Various
Service Areas, estimated cost $91,200.00, Accounts
101-67000/68000/69000-612680, Requisitions 1358950, 1358905, 1358933,
1357916, 1358929
Approved
Page 3Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 123 of 294
June 6, 2013Board of Commissioners Regular Board Meeting Minutes
18 13-0601 Authority to advertise Contract 08-041-3P Rehabilitation of Final Settling
Tank Nos. 11, 12, 13 & 14 in Batteries A, B and C, Terrence J. O'Brien Water
Reclamation Plant, estimated cost $3,800,000.00, Account
401-50000-645750, Requisition 1360635
Approved
19 13-0607 Authority to advertise Contract 13-363-11 for public tender of bids a 39-year
lease on approximately 10,086 square feet of District real estate located
along the east bank of the North Branch of the Chicago River adjacent to
4130 North Rockwell Street in Chicago, Illinois
06-06-13_RB LLC.pdfAttachments:
A motion was made by Patrick D. Thompson, seconded by Cynthia M. Santos,
that this Agenda Item be Approved. The motion carried by the following roll
call vote:
Aye: Michael A. Alvarez, Frank Avila, Cynthia M. Santos, Debra Shore, Kari K.
Steele, Kathleen Therese Meany
6 -
Nay: Mariyana T. Spyropoulos1 -
Abstain: Patrick D. Thompson1 -
Absent: Barbara J. McGowan1 -
20 13-0614 Authority to advertise Contract 13-614-11 Elevator Maintenance at Various
Service Areas, estimated cost $1,017,156.00, Accounts
101-15000/67000/68000/69000-612370/612390/612600/612680,
Requisitions 1349634, 1358915, 1351589, 1358531, 1358548, 1350463,
1348497, 1351702
Approved
21 13-0617 Authority to advertise Contract 13-681-11 Furnish and Deliver Window
Washing Services to Various Service Areas, estimated cost $85,000.00,
Accounts 101-66000/67000/69000-612490, Requisitions 1361454, 1361456,
1361461, 1361462, 1361446
Approved
22 13-0618 Authority to advertise Contract 13-985-11 Railroad Car Repair, Maintenance
and Rebuilding at the Stickney Water Reclamation Plant, estimated cost
$210,000.00, Account 101-69000-612670, Requisition 1356608
Approved
23 13-0621 Authority to advertise Contract 13-111-11 Furnish and Deliver Boat
Maintenance, Repairs, Parts, and Secured Dockage estimated cost
$304,700.00, Accounts 101-16000-612790, 612330 and 623990 Requisition
1357894
Approved
Page 4Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 124 of 294
June 6, 2013Board of Commissioners Regular Board Meeting Minutes
Issue Purchase Order
24 13-0553 Issue purchase order and enter into an agreement with Bosch Rexroth
Corporation, for Repair Services and Parts for a Hydraulic Cylinder for a 25'
x 16' Roller Gate Valve in the TARP System at the CWRP, in an amount not
to exceed $22,500.00, Account 101-68000-612670, Requisition 1355859
Approved
25 13-0578 Issue purchase order to Hydro-Kinetics, Corp., to Furnish and Deliver One
Gorman-Rupp Sump Pump at the Mainstream Pumping Station, in an
amount not to exceed $28,821.00, Account 101-69000-623270, Requisition
1352025
Approved
26 13-0585 Issue purchase order and enter into an agreement for Contract 13-RFP-02
Multi-year Benefits Consulting Services with Deloitte Consulting LLP in an
amount not to exceed $183,000.00, Account No. 101-25000-601170,
Requisition 1353974
Approved
27 13-0587 Issue purchase order for Contract 13-629-11, Furnishing and Delivering
Electrical Arc Flash Personal Protective Equipment and Safety Tools to
Various Locations, to Kaul Glove & Manufacturing Company, d/b/a
Choctaw-Kaul Distribution Company, in an amount not to exceed
$164,366.53, Accounts 101-66000, 67000, 68000, 69000-623680, 623780,
Requisitions 1352860, 1353127, 1353982, and 1353128
Approved
28 13-0590 Issue purchase order to The Institute of Electrical and Electronics Engineers ,
Inc. to Furnish and Deliver IEEE Standards Library Online Software
Licensing Maintenance for a One-Year Period, in an amount not to exceed
$22,130.00, Account 101-27000-612820, Requisition 1361457
Approved
29 13-0591 Issue purchase order and enter into an agreement with the U.S. Geological
Survey United States Department of the Interior for the Streetscape Project,
in an amount not to exceed $70,000.00, Account 501-50000-612490,
Requisition 1357371
Approved
30 13-0605 Issue purchase order and enter into an agreement with Greeley and Hansen
LLC, to Update the GPS-X Model for the Stickney Water Reclamation Plant,
in an amount not to exceed $99,793.00, Account 201-50000-601170,
Requisition 1361452
Approved
Page 5Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 125 of 294
June 6, 2013Board of Commissioners Regular Board Meeting Minutes
31 13-0612 Issue a purchase order and enter into agreement with Black & Veatch
Construction, Inc., for professional engineering services for Contract
11-195-3P Phosphorus Recovery System, Stickney Water Reclamation
Plant, in an amount not to exceed $1,361,300.00, Accounts
401-50000-601410 and 601420, Requisition 1360910 (As Revised)
Approved
32 13-0622 Issue a purchase order and enter into an agreement with the Public Building
Commission of Chicago to conduct the Preliminary Feasibility Phase of the
Energy Audit as part of the Intergovernmental Agreement, in an amount not
to exceed $78,000.00, Account 201-50000-601170, Requisition 1361120
A motion was made by Patrick D. Thompson, seconded by Cynthia M. Santos,
that this Agenda Item be Approved. The motion carried by the following roll
call vote:
Aye: Michael A. Alvarez, Frank Avila, Cynthia M. Santos, Debra Shore, Kari K.
Steele, Patrick D. Thompson, Kathleen Therese Meany
7 -
Abstain: Mariyana T. Spyropoulos1 -
Absent: Barbara J. McGowan1 -
Award Contract
33 13-0568 Authority to award Contract 13-753-11, Contract Farming at the Hanover
Park Water Reclamation Plant, to Oros & Busch Application Technologies,
Inc., in an amount not to exceed $304,000.00, Accounts 101-67000-612520,
612530, Requisition 1355533
Approved
34 13-0579 Authority to award Contract 13-004-11, Furnish and Deliver Structural and
Stainless Steel to Various Locations, for a One (1) Year Period, Groups A
and B to Super Roco Steel & Tube Ltd. II, in an amount not to exceed
$145,890.50, Account 101-20000-623030
Structural and stainless steel attach.pdfAttachments:
Approved
35 13-0584 Authority to award Contract 13-619-11, Rebabbitting Pump Motor Bearings
at the O’Brien Water Reclamation Plant, to Podalak, Inc., d/b/a Ecker
Erhardt Company Inc., for an amount not to exceed $26,459.00, Account
101-67000-612600, Requisition 1355883
Approved
Page 6Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 126 of 294
June 6, 2013Board of Commissioners Regular Board Meeting Minutes
36 13-0594 Authority to award Contract 13-031-11 Furnish and Deliver Medical and First
Aid Supplies to Various Locations for a One (1) Year Period to Kaul Glove &
Manufacturing Company, d/b/a Choctaw-Kaul Distribution Company, in an
amount not to exceed $34,646.58, Account 101-20000-623780
Approved
37 13-0595 Authority to award Contract 13-975-11, Repair and Upgrade Services for the
Video Surveillance System at the Stickney Service Area, to Acamard
Technologies, Inc., for an amount not to exceed $32,637.50, Account
101-69000-612680, Requisition 1357898
Approved
38 13-0610 Authority to award Contract 13-771-11, Aquatic Weed Removal at Various
Locations, Group A to Integrated Lakes Management, Inc., in an amount not
to exceed $34,171.00, and Group B to Integrated Lakes Management, Inc.,
in an amount not to exceed $8,700.00, Accounts 101-66000, 67000-612420,
Requisitions 1353124 and 1354771
Approved
Increase Purchase Order/Change Order
39 13-0592 Authority to increase Contract 09-711-11, Services to Repair Boilers, Chillers,
HVAC Equipment and Appurtenances at the Kirie Water Reclamation Plant,
to Anchor Mechanical, Inc., in an amount of $17,255.52, from an amount of
$153,031.38, to an amount not to exceed $170,286.90, Account
101-67000-612680, Purchase Order 5000986
09-711-11 CO Log as of 5-21-2013 for 6-6-13 BM.pdfAttachments:
Approved
40 13-0596 Authority to decrease Emergency Contract 12-600-01 to Repair
Hydroelectric Generator #2 at the Lockport Powerhouse, to Resource
International, in an amount of $13,453.00, from an amount of $48,900.00, to
an amount not to exceed $35,447.00, Account 101-66000-623270, Purchase
Order 3073353
12-600-01 PO 3073353 Change Order Log, as of 5-22-13 for 6-6-13 BM 20130529.pdfAttachments:
Approved
Page 7Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 127 of 294
June 6, 2013Board of Commissioners Regular Board Meeting Minutes
41 13-0598 Authority to decrease purchase order for Contract 10-101-11, to Furnish and
Deliver Contract Laboratory Technicians for various locations to ANA
Laboratories, in an amount of $9,428.66, from an amount of $584,213.58, to
an amount not to exceed $574,784.92, Account 101-16000-612490,
Purchase Order 3062269
6-6-13 CO to Contract 10-101-11.PDFAttachments:
Approved
42 13-0600 Authority to decrease Contract 93-232-2M Hydraulic Improvements at the
Calumet Water Reclamation Plant, to IHC Construction/FHP Tectonics in an
amount of $88,736.19, from an amount of $123,804,385.22, to an amount
not to exceed $123,715,649.03, Account 401-50000-645750, Purchase
Order 5000623
CO 93-232-2M.PDFAttachments:
Approved
43 13-0602 Authority to increase Contract 96-251-2P Sludge Thickening Facilities,
Calumet Water Reclamation Plant, to F.H. Paschen/S.N. Nielsen/IHC
Construction Joint Venture, in an amount of $19,308.57, from an amount of
$8,639,745.62, to an amount not to exceed $8,659,054.19, Accounts
401-50000-645650 and 645750, Purchase Order 5001108
CO 96-251-2P.PDFAttachments:
Approved
44 13-0603 Authority to decrease an emergency contract for the rehabilitation of the 36
inch diameter Main Drain Line in the North Side Water Reclamation Plant , to
Kenny Construction Company in an amount of $50,493.91, from an amount
of $120,000.00, to an amount not to exceed $69,506.09, Account
401-50000-645700, Purchase Order 5001181
Approved
45 13-0609 Authority to increase purchase order to CDW Government, LLC, to Furnish
and Deliver Microsoft Software and Software Maintenance for a three-year
period in an amount of $167,486.40, from an amount of $1,377,758.79, to an
amount not to exceed $1,545,245.19, Account 101-27000-612820 and
623800, Purchase Order 3075051
Approved
Page 8Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 128 of 294
June 6, 2013Board of Commissioners Regular Board Meeting Minutes
46 13-0616 -
Authority to increase Contract 06-363-3D Gloria Alitto Majewski Reservoir
Repair and Rehabilitation North Service Area, to IHC Construction
Companies, LLC, in an amount of $162,169.00, from an amount of
$5,728,926.00 to an amount not to exceed $5,891,095.00, Account
401-50000-645720, Purchase Order 5001286
CO 06-363-3D (IHC).pdfAttachments:
Mariyana T. Spyropoulos lifted her earlier deferral
A motion was made by Patrick D. Thompson, seconded by Frank Avila, that this
Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez, Frank Avila, Cynthia M. Santos, Debra Shore,
Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
8 -
Absent: Barbara J. McGowan1 -
Budget & Employment Committee
Report
47 13-0561 Report on Budgetary Revenues and Expenditures Through First Quarter
March 31, 2013
2013 1st Quarter Summary attachment.pdfAttachments:
Published and Filed
Authorization
48 13-0597 Authority to transfer 2013 departmental appropriations in the amount of
$147,000.00 in the Construction Fund
06.06.13 Board Transfer BF5.pdfAttachments:
Approved
Judiciary Committee
Report
49 13-0543 Report on the Settlement of Workers’ Compensation Claims and
Miscellaneous Claims under $10,000.00
Settlements 6.6.13.pdfAttachments:
Published and Filed
Page 9Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 129 of 294
June 6, 2013Board of Commissioners Regular Board Meeting Minutes
Authorization
50 13-0576 Authority to settle In Re: LBH Industries, Inc. d/b/a Scott Plating, DA No.
12394.5.4 (Appeal of Denial of Request for Renewal of Discharge
Authorization)
Approved
Maintenance & Operations Committee
Authorization
51 13-0555 Authorization of Extra Work under Article 7 of the General Conditions to be
performed by Corrpro Companies, Inc., under Contract 11-933-11,
Maintenance Services for Cathodic Protection Systems in the Stickney
Service Area
Deleted by the Executive Director
Real Estate Development Committee
Authorization
52 13-0564 Authority to issue a 6-month permit to Hayward Baker Inc. to use 0.2783
acres of District real estate located at 16760 State Street, northeast of the
Thornton Composite Reservoir, in Thornton, Illinois, for performing a
geotechnical investigation and grouted anchor test program. Consideration
shall be a nominal fee of $10.00.
06-06-13_HBI.pdfAttachments:
Approved
53 13-0565
Authority to grant a 25-year, 50' x 10.05' non-exclusive easement to the City
of Palos Hills to continue to operate, maintain, repair, remove and
reconstruct a 12-inch storm sewer outfall pipe on District Cal-Sag Channel
Parcel 6.01 located along the north side of the Cal-Sag Channel and south
of 111th Street in Palos Hills, Illinois. Consideration shall be $10.00
06-06-13_CITY OF PALOS HILLS.pdfAttachments:
Approved
Page 10Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 130 of 294
June 6, 2013Board of Commissioners Regular Board Meeting Minutes
54 13-0566 Authority to issue a five (5) year permit to the United States Department of
Interior, U.S. Geological Survey ("USGS") and the University of Illinois at
Urbana-Champaign ("UIUC"), as co-permittees, to continue to access,
operate, maintain and improve their Chicago Waterway Observatory within a
small area of the Chicago River Controlling Works South Sluice Gate
building located in DuSable Harbor in Chicago, Cook County, Illinois.
Consideration shall be a nominal fee of $10.00
06-06-13_USGS UIUC.pdfAttachments:
Approved
55 13-0567 Authority to commence statutory procedures to lease approximately 0.57
acres of District real estate located at 2600 S. Laflin Street in Chicago, at the
confluence of the South Branch of the Chicago River and Stetson Canal, and
known as Lot 220
06-06-13_Reliable Asphalt Corporation.pdfAttachments:
A motion was made by Frank Avila, seconded by Mariyana T. Spyropoulos to reduce
the lease term to 29 years from 39 years
A motion was made by Frank Avila, seconded by Cynthia M. Santos to withdraw his
earlier motion. Motion carried by roll call 8:0
Deferred by Frank Avila
56 13-0570 Authority to issue a 6-month permit extension to Ravenswood Boatyard, LLC
to access, use, and maintain a boat dock on approximately 10,086 square
feet of District real estate located along the east bank of the North Branch of
the Chicago River adjacent to 4130 North Rockwell Street in Chicago.
Consideration shall be $6,500.00
06-06-13_RB LLC.pdfAttachments:
A motion was made by Patrick D. Thompson, seconded by Cynthia M. Santos,
that this Agenda Item be Approved. The motion carried by the following roll
call vote:
Aye: Michael A. Alvarez, Frank Avila, Cynthia M. Santos, Debra Shore,
Mariyana T. Spyropoulos, Kari K. Steele, Kathleen Therese Meany
7 -
Abstain: Patrick D. Thompson1 -
Absent: Barbara J. McGowan1 -
Page 11Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 131 of 294
June 6, 2013Board of Commissioners Regular Board Meeting Minutes
57 13-0573 Authority to issue a 5-year permit to the CITGO Lemont Refinery Fire
Department to use the boat launch and an access road thereto on Main
Channel Parcel 15.05 in Lockport, Will County, Illinois, to launch and retrieve
a spill response boat from the Main Channel. Consideration shall be an
annual fee of $2,500.00 (Deferred from May 16, 2013 Board Meeting) (As
Revised)
06-06-13_CITGO LRFD.pdfAttachments:
Approved
58 13-0608 Authority to commence negotiations to purchase property located at 19
Stephen Street in Lemont, Cook County, Illinois, in connection with Contract
10-716-3P “Wet Weather Reservoir, and “Wet Weather Treatment Facility,
Lemont Water Reclamation Plant”
06-06-13_CONTRACT 10-716-3P.pdfAttachments:
Approved
Miscellaneous and New Business
Memorial Resolution
59 13-0577 MEMORIAL RESOLUTION sponsored by the Board of Commissioners
extending sympathy and condolences to the family of Hilda Marshall
Adopted
Resolution
60 13-0542 RESOLUTION sponsored by the Board of Commissioners honoring Charles
C. Koules for his achievement in earning the rank of Eagle Scout
Adopted
Ordinance - Prevailing Wage Rate
61 PWR13-001 Adoption of Prevailing Wage Act Ordinance
PWR13-001 Board Letter
ORDINANCE PWR 13-001.pdf
2013 Cook County and Fulton County Prevailing Wage Rates
Attachments:
A motion was made by Cynthia M. Santos, seconded by Patrick D. Thompson,
that this Prevailing Wage Rate Ordinance be Adopted. The motion carried by
the following roll call vote:
Aye: Michael A. Alvarez, Frank Avila, Cynthia M. Santos, Debra Shore,
Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
8 -
Page 12Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 132 of 294
June 6, 2013Board of Commissioners Regular Board Meeting Minutes
Absent: Barbara J. McGowan1 -
Ordinance - Right of Way
62 R13-003 Adopt Ordinance No. R13-003 Establishing the Right-of-Way for the
Construction, Operation and Maintenance of the Middle and the West Fork
of the North Branch of the Chicago River (Contract 11-052-5F) in the Villages
of Northfield and Northbrook in parts of Sections 19 and 24, Township 42 N,
Ranges 12 and 13, East of the Third Principal Meridian, Cook County, Illinois
06-06-13_ORDINANCE R13-003.pdf
06-06-13_R13-003 ROW PROJECT MF-06 07 WF03.pdf
06-06-13_R13-003 BL.pdf
Attachments:
A motion was made by Cynthia M. Santos, seconded by Mariyana T.
Spyropoulos, that this Right of Way Ordinance be Adopted. The motion carried
by the following roll call vote:
Aye: Michael A. Alvarez, Frank Avila, Cynthia M. Santos, Debra Shore,
Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
8 -
Absent: Barbara J. McGowan1 -
63 R13-004 Adopt Ordinance No. R13-004 Amending Ordinance R12-007 Establishing
the Right-of-Way for the Construction, Operation and Maintenance of the
Cherry Creek East Branch Flood Control Project (CHEB-G3) in Flossmoor
and Homewood, Illinois in part of Section 1, Township 35 North, Range 13,
East of the Third Principal Meridian in Cook County, Illinois
06-06-13_Ordinance R13-004 CHEB-G3.pdf
06-06-13_EXHIBIT AA ROW CHEBG3 R2_2013052913080300.pdf
06-06-13_ADOPT ORDINANCE R13004 BL.pdf
Attachments:
A motion was made by Mariyana T. Spyropoulos, seconded by Cynthia M.
Santos, that this Right of Way Ordinance be Adopted. The motion carried by
the following roll call vote:
Aye: Michael A. Alvarez, Frank Avila, Cynthia M. Santos, Debra Shore,
Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
8 -
Absent: Barbara J. McGowan1 -
Additional Agenda Items
64 13-0548 Authority to award Contract 13-864-11, Seal Coating and Patching of Roads
at the Prairie Plan Site in Fulton County, Illinois, to Illinois Valley Paving Co.,
A Division of United Contractors Midwest, Inc., in an amount not to exceed
$50,500.00, Account 101-68000-612420, Requisition 1353535
Approved
Page 13Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 133 of 294
June 6, 2013Board of Commissioners Regular Board Meeting Minutes
65 13-0582 Authority to award Contract 13-006-11 Furnish and Deliver Janitorial
Supplies to Various Locations for a One (1) Year Period, Group A to T & N
Chicago, Inc., in an amount not to exceed $26,515.41, and Group B to
Unisource Worldwide, Inc., in an amount not to exceed $19,211.94,
Accounts 101-20000-623110, 623170, 623660
janitorial supply list.pdfAttachments:
Approved
66 13-0613 Authority to advertise Contract 13-926-21, Furnish & Deliver Heavy
Equipment to the Stickney and Calumet Water Reclamation Plants,
estimated cost $1,415,000.00, Account 201-50000-634860, Requisitions
1353098, 1355507, 1355508, 1357622, 1358193.
Deleted by the Executive Director
67 13-0620 Authority to increase Contract 10-949-14, Maintenance and Repair of Rack
and Pinion Manlifts at Various Locations, to Mid-American Elevator
Company, Inc., in an amount of $58,000.00, from an amount of $366,468.38,
to an amount not to exceed $424,468.38, Accounts
101-68000/69000-612600/612680, Purchase Orders 5001298, 5001299
Brd. letr. - 10-949-14 attachment.pdfAttachments:
Approved
68 13-0623 Authority to advertise Contract 13-609-11 Furnishing and Delivering
Mechanical Repair Parts to Various Service Areas, estimated cost
$169,000.00, Accounts 101-67000/68000-623270, Requisitions 1359770,
1359778, 1359788, 1359790, 1359793
Approved
Approval of the Consent Agenda with the exception of Items: 19, 32, 46, 51, 55, 56, 61,
62, 63, 66, and 69
A motion was made by Debra Shore, seconded by Cynthia M. Santos, to
Approve the Consent Agenda. The motion carried by the following roll call
vote:
Aye: Michael A. Alvarez, Frank Avila, Cynthia M. Santos, Debra Shore,
Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
8 -
Absent: Barbara J. McGowan1 -
Page 14Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 134 of 294
June 6, 2013Board of Commissioners Regular Board Meeting Minutes
69 13-0624 Authority to issue a 5-year permit to the CITGO Lemont Refinery Fire
Department to use the boat launch and an access road thereto on Main
Channel Parcel 15.05 in Lockport, Will County, Illinois, to launch and retrieve
a spill response boat from the Main Channel. Consideration shall be an
annual fee of $2,500.00 (Deferred from May 16, 2013 Board Meeting)
06-06-13_CITGO LRFD.pdfAttachments:
Deleted by the Executive Director
A motion was made by Patrick D. Thompson, seconded by Frank Avila,
authorizing the Executive Director to delete this Item. The motion carried by
the following roll call vote:
Aye: Michael A. Alvarez, Frank Avila, Cynthia M. Santos, Debra Shore,
Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
8 -
Absent: Barbara J. McGowan1 -
Meeting Summary
Speakers
George Blakemore, concerned citizen, voiced concerns on various items
Summary of Requests
Manju Sharma
1. Debra Shore requested the material specification (Re: Procurement Item #12)
Thomas Granato
2. Debra Shore inquired on the cost of a replacement boat (Re: Procurement Item
#23)
Catherine O’Connor
3. Patrick D. Thomas inquired on the cost to redo the entire reservoir. Mariyana T.
Spyropoulos inquired on the original cost of the reservoir (Re: Procurement Item #46)
David St. Pierre
4. Michael A. Alvarez requested a study session to discuss policy on lease terms (Re:
Real Estate Item #55)
Study Session
None
Announcements
None
Page 15Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 135 of 294
June 6, 2013Board of Commissioners Regular Board Meeting Minutes
Board Letter Submission Dates
The next regular board meeting is scheduled for June 20, 2013, please prepare
and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials
Management for signature and preparation: June 7, 2013
Date all agenda items are due to the Executive Director: 1:00 p.m., June 12,
2013
Adjournment
A motion was made by Mariyana T. Spyropoulos, seconded by Debra Shore,
that when the Board adjourns, it adjourns to meet again on Thursday, June 20,
2013 at 10:00 a.m., and also move that today’s meeting be adjourned. The
motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: Michael A. Alvarez, Frank Avila, Cynthia M. Santos, Debra Shore,
Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
8 -
Absent: Barbara J. McGowan1 -
APPROVAL:
In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda
items duly adopted by the Board of Commissioners of the Metropolitan Water
Reclamation District of Greater Chicago this June 6, 2013, are hereby approved.
APPROVED:
/s/ Kathleen Therese Meany
President Board of Commissioners of the
Metropolitan Water Reclamation District of Greater Chicago
June 6, 2013
Page 16Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 136 of 294
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, June 20, 2013
10:00 AM
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
2013 Official Proceedings- Page 137 of 294
Board of Commissioners Regular Board Meeting Minutes June 20, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 1
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at 10:00 a.m.
Roll Call Present: 9 -
Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; and Kathleen Therese Meany
Approval of Previous Board Meeting Minutes
A motion was made by Mariyana T. Spyropoulos, seconded by Debra Shore,
that the minutes from the last meeting be approved without having to read
them into the record. The motion carried by acclamation. Chorus of ayes - No
nays
Recess and Reconvene as Committee of the Whole
A motion was made by Cynthia M. Santos, seconded by Debra Shore, to recess
and reconvene as a committee of the whole. The motion carried by
acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 11:40 a.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
Procurement Committee
Report
1 13-0626 Report of bid opening of Tuesday, June 4, 2013
Published and Filed
2 13-0653 Report on rejection of bids for Contract 13-675- 11, Janitorial Services at the
Calumet and Egan Water Reclamation Plants, estimated cost $229,500.00
Published and Filed
3 13-0658 Report of bid opening of Tuesday, June 11, 2013
Published and Filed
Authorization
2013 Official Proceedings- Page 138 of 294
Board of Commissioners Regular Board Meeting Minutes June 20, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 2
4 13-0673 Authorization to amend Board Order of February 7, 2013, regarding Authority to advertise Contract 10-716-3P Lemont Wet Weather Treatment Facility and
Reservoir, Lemont Water Reclamation Plant, estimated cost $27,430,000.00, Account 401-50000-645620, Requisition 1354032 Agenda Item No. 14, File No. 13-0081
Approved
Authority to Advertise
5 13-0639 Authority to advertise Contract 13-937- 11 Furnishing and Delivering Rebuilt Motors to the Stickney Water Reclamation Plant , estimated cost $180,000.00, Account 101-69000-612650, Requisition 1361444
Approved
6
13-0640
Authority to advertise Contract 10-885-AF, Streambank Stabilization of I&M
Canal Tributary D, estimated cost $394,575.00, Account 501-50000-645620, Requisition 1361988
Attachments: 10-885-AF Req. 1361988.PDF
Approved
7
13-0648
Authority to advertise Contract 06-357-3S, Upper Des Plaines Intercepting Sewer 20B Rehabilitation, North Service Area, estimated cost $6,300,000.00, Account 401-50000-645700, Requisition 1358245
Approved
Issue Purchase Order
8 13-0634 Issue purchase order and enter into an agreement with John Anspach
Consulting, for professional engineering services for Contract 06-212-3M
Calumet TARP Pump Station Improvements, CWRP, in an amount not to
exceed $26,500.00, Account 401-50000-601440, Requisition 1360616 (As
Revised)
Approved
9
13-0655
Issue purchase order for Contract 13-927-21, Furnish and Deliver a Remote
Racking Device to the Stickney Water Reclamation Plant , to Steiner Electric
Company, in an amount not to exceed $49,977.77, Account 201-50000-634780, Requisition 1351227
Approved
2013 Official Proceedings- Page 139 of 294
Board of Commissioners Regular Board Meeting Minutes June 20, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 3
10 13-0656 Issue purchase order for Contract 13-106- 11, Furnish and Deliver
Phosphorous Removal Monitoring Equipment, to Memeco Sales and
Services Corporation, in an amount not to exceed $72,743.00, Account 201-50000-634650, Requisition 1353151
Approved
11 13-0659 Issue purchase order for Contract 13-816-21, Furnish and Deliver One Steel
Cutting Shear to the Calumet Water Reclamation Plant , to Cincinnati, Incorporated, in an amount not to exceed $170,850.00, Account 201-50000-634560, Requisition 1353988
Approved
12 13-0676 Issue purchase order and enter into an agreement with Thermo Electron
North America LLC, for a Unity Limited Support Plan for Thermo Helios
Instruments and Consumables, in an amount not to exceed $18,178.00, Accounts 101-16000-612970 and 623570, Requisition 1361725
Approved
Award Contract
13 13-0645 Authority to award Contract 13-690-11, Services to Rebuild AC and DC
Motors at Various Service Areas, to Koontz-Wagner Maintenance Services
LLC, in an amount not to exceed $116,966.00, Accounts 101-67000, 68000, 69000-612650, Requisitions 1356198, 1356199, and 1356207
Approved
14 13-0657 Authority to award Contract 13-924-21, Furnish, Deliver and Install Torque
Limiters on Final Tanks at the Stickney Water Reclamation Plant , to Key
West Metal Industries, Inc., in an amount not to exceed $184,860.00, Account 201-50000-645750, Requisition 1355519
Approved
15 13-0660 Authority to award Contract 13-814-21, Furnish, Deliver and Install a Sawdust
Collection System and Modify a Shop Fume Exhaust System at the Calumet Water Reclamation Plant, to Tal-Mar Custom Metal Fabricators Corp., in an
amount not to exceed $93,663.75, Account 201-50000-634650, Requisition
1353511
Approved
Increase Purchase Order/Change Order
2013 Official Proceedings- Page 140 of 294
Board of Commissioners Regular Board Meeting Minutes June 20, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 4
16 13-0662 Authority to increase purchase order and amend agreement with Ricoh USA for services to provide maintenance, service, repairs and supplies for 15
Ricoh copiers in an amount of $10,571.20 from an amount of $8,123.71, to an amount not to exceed $18,694.91, Account 101-27000-612810, Purchase Order 8007248
Attachments: PO 8007248 Change Order Log.PDF
17
13-0668
Approved
Authority to increase Contract 04-202-4 F Connecting Tunnels & Gates,
Thornton Composite Reservoir, Calumet Service Area, to Walsh/II in One Joint Venture in an amount of $45,308.98, from an amount of $135,435,715.49, to an amount not to exceed $135,481,024.47, Account 401-50000-645600, Purchase Order 5001136
Attachments: CO 04-202-4F.pdf
18
13-0669
Approved
Authority to increase purchase order for Contract 06-418- 11, Furnish and
Deliver Thirty-Two (32) Multi-Functional Photocopier Devices and a Five Year Repair Service, Supplies and Maintenance Agreement at Various Locations , to Ricoh Americas Corporation, in an amount of $8,580.00, from an amount of $416,351.87, to an amount not to exceed $424,931.87 Account 101-27000-612810, Purchase Order 3041665
Attachments: PO 3041665 Change Order Log - 2.PDF
19
13-0670
Approved
Authority to decrease Contract 06-024-3 M Effluent and Potable Water Piping
Upgrades at North Side Water Reclamation Plant (renamed as Terrence J. O'Brien Water Reclamation Plant), to FH Paschen, SN Nielsen & Associates in an amount of $127,602.00, from an amount of $4,345,000.00, to an amount not to exceed $4,217,398.00, Account 401-50000-645750, Purchase Order 5001374
Attachments: CO 06-024-3M.PDF
20
13-0674
Approved
Authority to increase Contract 10-046-3 P Battery D - Aeration Tank No. 8,
O’Brien Water Reclamation Plant, to IHC Construction Companies, LLC, in
an amount of $32,773.63 from an amount of $6,528,000.00, to an amount not to exceed $6,560,773.63, Account 401-50000-645650, Purchase Order 5001366
Approved
2013 Official Proceedings- Page 141 of 294
Board of Commissioners Regular Board Meeting Minutes June 20, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 5
21 13-0675 Authority to decrease Contract 91-177-CE Distributed Control System for Solids Processes at Stickney Water Reclamation Plant , Mainstream
Pumping Station, and Other Remote Stations, SSA, to Divane Brothers Electric Company in an amount of $184,992.00, from an amount of $33,118,569.89, to an amount not to exceed $32,933,577.89, Account 401-50000-645650, Purchase Order 5000978
Attachments: CO 91-177-CE.PDF
22
13-0677
Approved
Authority to decrease Contract 02-110-2E Electrical Distribution System and
Conduit & Cable Replacement, SSA, to Divane Brothers Electric Company in an amount of $2,524.00, from an amount of $8,348,651.00, to an amount not to exceed $8,346,127.00, Accounts 201-50000-645700, 645750 and 645780, Purchase Order 5000890
Attachments:
Approved
CO 02-110-2E.PDF
23 13-0678 Authority to increase purchase order and amend the agreement with MWH
Americas, Inc., for professional engineering services for Contract 06-363-3D
CUP O’Hare Reservoir (renamed as Gloria Alitto Majewski Reservoir ) Repair and Rehabilitation, North Branch of Chicago River and North Shore Channel Restoration, in an amount of $50,000.00, from an amount of $2,592,736.00, to an amount not to exceed $2,642,736.00, Account 401-50000-601420, Purchase Order 3049876
Attachments:
Approved
CO 06-363-3D.PDF
Budget & Employment Committee
Authorization
24 13-0627 Authority to transfer 2013 departmental appropriations in the amount of $40,000.00 in the Corporate Fund
Attachments:
Approved
Engineering Committee
Report
06.20.13 Board Transfer BF5.pdf
2013 Official Proceedings- Page 142 of 294
Board of Commissioners Regular Board Meeting Minutes June 20, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 6
25 13-0647 Report on change orders authorized and approved by the Director of
Engineering during the month of May 2013
Attachments:
CO May.pdf
Published and Filed
26 13-0666 Report on negotiations with consultants for professional engineering services
for flood reduction investigations
Published and Filed
Judiciary Committee
Authorization
27 13-0625 Authority to settle Marigold, Inc.’s 2010 User Charge liability in the total amount of $29,984.43, Board Appeal No. 12-B-002
Approved
28 13-0663 Authority to Settle Show Cause Action, Metropolitan Water Reclamation
District of Greater Chicago v. Glen Estates Homeowners Association, Violation Complaint No. 06-010-VC, Permit Application No. 1984-0081, and
to approve the final order of the Hearing Officer with the recommendation of settlement and dismissal of the Show Cause Action .
Approved
Real Estate Development Committee
Authorization
29 13-0629 Authority to amend the lease agreement dated April 5, 2012, between the
District and the Mount Prospect Park District on 34.239 acres located east of Elmhurst Road and south of the James C. Kirie Water Reclamation Plant in
Des Plaines, Illinois, and known as Majewski Metro Park for public
recreational purposes, to increase the permitted use of selling alcoholic
beverages on the leasehold from five (5) to eight (8) times a year. Consideration shall be a nominal fee of $10.00
Attachments:
06-20-13_MPPD EXHIBIT.pdf
Approved
30
13-0631
Authority to pay 2012 real estate taxes in the amount of $65,067.02 for Metropolitan Water Reclamation District of Greater Chicago’s real estate
located in Fulton County, Illinois. Account 101-30000-667130
Approved
2013 Official Proceedings- Page 143 of 294
Board of Commissioners Regular Board Meeting Minutes June 20, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 7
31 13-0632 Authority to issue a 3-month permit to Arcadis U.S., Inc. to use an approximately 3,000 sq. ft. area of District real estate located in Willow
Springs, Illinois, and known as Main Channel Parcel 31.01, as a construction staging area for the maintenance and repair of Buckeye Partners’ 14” petroleum pipeline. Consideration shall be a document preparation fee of $2,500.00
Attachments:
Approved
06-20-13_ARCADIS.pdf
32 13-0633 Authority to commence statutory procedures to lease approximately 0.57
acres of District real estate located at 2600 S. Laflin Street in Chicago, at the
confluence of the South Branch of the Chicago River and Stetson Canal, and
known as Lot 220 (Deferred from June 6, 2013 Board Meeting)
Attachments:
06-20-13_Reliable Asphalt Corporation.pdf
Frank Avila voted Nay Mariyana T. Spyropoulos voted Present
Approved
33 13-0664 Authority to issue a 10-day permit to DVG Productions, LLC to access and
use a portion of the Silver Creek Reservoir site in Franklin Park, Illinois, to film
scenes for a major motion picture titled “Catwalk”. Consideration shall be $7,500.00
Attachments:
Approved
06-20-13_DVG.pdf
34 13-0665 Authority to grant a 50-year, 2.83 acre non-exclusive easement to the
Chicago Park District along the west bank of the North Branch the Chicago
River between Irving Park Road and Montrose Avenue in Chicago , Illinois, for construction, reconstruction, operation, maintenance, repair and removal of an ecosystem restoration project called “Horner Park Section 206 Aquatic
Ecosystem Restoration”. Consideration shall be a nominal fee of $10.00
Attachments:
Approved
06-20-13_CPD.pdf
2013 Official Proceedings- Page 144 of 294
Board of Commissioners Regular Board Meeting Minutes June 20, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 8
35 13-0667 Authority to grant a 25-year non-exclusive easement to Kovas Communications, Inc. for use of 84,398 square feet of District property
located within the Terrence J. O’Brien Water Reclamation Plant at 3500 W. Howard Street in Skokie, Illinois, for the operation and maintenance of four (4) freestanding radio transmission antenna towers, a transmitter building, an underground grid system and appurtenances related thereto. Consideration shall be an initial annual fee of $88,000.00
Attachments:
Approved
Att. Authority to Grant 25-yr. non-exclus. Kovas 6.20.13.pdf
36 13-0671 Authority to commence negotiations to purchase 4.4 acres of real estate at
17001 State Street, South Holland, Illinois, adjacent to the Thornton
Reservoir, to serve as an odor buffer and staging area for operating and
maintaining a new gate shaft and the Thornton Reservoir
Attachments:
Approved
Map.17001 State Street, South Holland, IL.pdf
Stormwater Management Committee
Authorization
37 13-0649 Request for approval to initiate design of Project DPR-14D of the Lower Des Plaines River Watershed Plan
Attachments:
Approved
LDPR DWP, Exhibit 1.pdf LDPR DWP, Exhibit 2.pdf
38 13-0651 Authorization to negotiate an intergovernmental agreement with the City of
Chicago Department of Water Management and Chicago Public Schools to
install green infrastructure at Dirksen Elementary School, Morrill Math and
Elementary School, and Grissom Elementary School in the City of Chicago
Attachments:
CPS Green Infrastructure Dept. of Water (Paper).pdf Dirksen Elementary (IGA).pdf Grissom Elementary (IGA).pdf Morrill Elementary (IGA).pdf Asphalt to Green Space at Schools.PDF
Deferred by Barbara J. McGowan
Additional Agenda Items
2013 Official Proceedings- Page 145 of 294
Board of Commissioners Regular Board Meeting Minutes June 20, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 9
39 13-0679 Authority to award Contract 07-030-3D, North Branch of Chicago River and North Shore Channel Restoration, at the North Service Area, to Lakes &
Rivers Contracting, Inc., in an amount not to exceed $3,100,876.00, Account 401-50000-645720, Requisition 1296548
Attachments:
Approved
APP D 07-030-3D.pdf Contract 07-030-3D CIP Stats.pdf
40 13-0680 RESOLUTION sponsored by the Board of Commissioners recognizing Asian
Pacific Islander Month
A motion was made by Frank Avila, seconded by Debra Shore, that this
Resolution be Adopted. The motion carried by acclamation. Chorus of ayes -
No nays
41 13-0681 Authorization to negotiate an Intergovernmental Agreement with the Illinois Department of Natural Resources to participate in the Chi-Cal River Project
Approved
Approval of the Consent Agenda with the exception of Items: 38 and 40
Frank Avila voted Nay on item #32 Mariyana T. Spyropoulos voted Present on item #32
A motion was made by Debra Shore, seconded by Mariyana T. Spyropoulos, to
Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: 9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
Meeting Summary
Speakers Neil Khot, Founder and CEO of a Technology and Services Company and Hemant
Brahmbhatt, founder and publisher of an Asian News and Media Company accepted
the Resolution recognizing the month of May as Asian Pacific Islander Month .
Summary of Requests
David St. Pierre 1. Kari K. Steele requested that the District be part of the selection process. Debra
Shore requested the District receive acknowledgement for participation in the
program. Mariyana T. Spyropoulos inquired about the selection process (Re:
Stormwater Management Item #38)
2013 Official Proceedings- Page 146 of 294
Board of Commissioners Regular Board Meeting Minutes June 20, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 10
Study Session
None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for July 11, 2013, please prepare
and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: June 27, 2013 Date all agenda items are due to the Executive Director: 1:00 p.m., July 2, 2013.
Adjournment
A motion was made by Debra Shore, seconded by Patrick D. Thompson, that
when the Board adjourns, it adjourns to meet again on Thursday, July 11, 2013
at 10:00 a.m., and also move that today’s meeting be adjourned. The motion
carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda
items duly adopted by the Board of Commissioners of the Metropolitan Water
Reclamation District of Greater Chicago this June 20, 2013, are hereby approved.
APPROVED: /s/ Kathleen Therese Meany President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
June 20, 2013
2013 Official Proceedings- Page 147 of 294
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, July 11, 2013
10:00 AM
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
2013 Official Proceedings- Page 148 of 294
Board of Commissioners Regular Board Meeting Minutes July 11, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 1
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at 10:00 a.m.
Roll Call Present: 8 -
Absent: 1 -
Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Debra Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; and
Kathleen Therese Meany Cynthia M. Santos
Approval of Previous Board Meeting Minutes
A motion was made by Frank Avila, seconded by Barbara J. McGowan, that the
minutes from the last meeting be approved without having to read them into the
record. The motion carried by acclamation. Chorus of ayes - No nays
Recess and Reconvene as Committee of the Whole
A motion was made by Patrick D. Thompson, seconded by Frank Avila, to
recess and reconvene as a committee of the whole. The motion carried by
acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 11:25 p.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
Finance Committee
Report
1 13-0682 Report on payment of principal and interest for outstanding District bonds
due on July 1, 2013
Attachments:
DS 2013-07 att.pdf
Published and Filed
2 13-0704 Report on Cash Disbursements for the Month of May 2013, in the amount of
$29,349,409.21
Attachments: May 2013 Cash Disbursements Summary
Published and Filed
Authorization
2013 Official Proceedings- Page 149 of 294
Board of Commissioners Regular Board Meeting Minutes July 11, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 2
3 13-0686 Authority to add JOC Contract No. J67742-12, Hanover Park Box Culvert Replacement, to the Construction Fund, estimated cost of the project is $200,000.00
Approved
4
13-0744
Authority to add Project 10-880-3H, TARP Control Structure Rehabilitation, North Service Area, Stickney Service Area, and Calumet Service Area to the
Engineering Department Capital Improvement Program and the Capital Improvements Bond Fund, estimated cost of the project is $13,750,000.00
Approved
Procurement Committee
5
Report
13-0683
Report of bid opening of Tuesday, June 18, 2013
Published and Filed
6
13-0691
Report of bid opening of Tuesday, June 25, 2013
Published and Filed
7
13-0732
Report on advertisement of Request for Proposal 13-RFP-16, Auditing
Services of Blue Cross Blue Shield Medical and Prescription Drug Claims, estimated cost $25,000.00, Account 101-40000- 601170, Requisition 1362921.
Published and Filed
8
13-0734
Report on advertisement of Request for Proposal 13-RFP-17, Feasibility Study on Records Management, estimated cost $40,000.00, Account 101-40000-601170, Requisition 1362616.
Published and Filed
9
13-0750
Report on advertisement of Request for Proposal 13-RFP-14 Document and
Litigation Case Management System with a three year licensing and
maintenance agreement, estimated cost $73,000.00, Account 201-50000-601170, Requisition 1362886
Published and Filed
10
13-0753
Report on advertisement of Request for Proposal 13-RFP-18 Executive
Coaching Services for a Three-Year Period, estimated cost $75,000.00, Account 101-25000-601170, Requisition 1362906
Published and Filed
2013 Official Proceedings- Page 150 of 294
Board of Commissioners Regular Board Meeting Minutes July 11, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 3
11 13-0761 Report of bid opening of Tuesday, July 2, 2013
Published and Filed
12
13-0762
Report on Advertisement of Request for Proposal 13-RFP-10 Scale Software
at Six Biosolids Management Areas, estimated cost $40,000.00, Account 101-66000-634820, Requisition 1362598
Published and Filed
13
13-0770
Report on advertisement of Request for Proposal 13-RFP-15 Risk
Management Information System for a three-year period with an option to
extend for an additional two years, estimated cost $300,000.00, Account 201-50000-601170, Requisition 1362622
Published and Filed
Authorization
14
13-0694
Authorization to amend Board Order of June 6, 2013, regarding Contract 13-111-11 Furnish and Deliver Boat Maintenance, Repairs, Parts, and Secured Dockage estimated cost $304,700.00, Accounts 101-16000-612790, 612330 and 623990 Requisition 1357894, Agenda Item No. 23, File No. 13-0621
Approved
15
13-0712
Authorization to amend an agreement for Contract 12-RFP-26 Pharmacy
Benefits Management Services with Envision Pharmaceutical Services, Inc. for a three and one half year period from January 1, 2014 to June 30, 2017
Approved
16
13-0715
Authorization to amend Board Order of February 21, 2013, regarding
Contract 12-RFP-09 Purchase, Installation and Configuration of Cellular Telephones, Accessories and Wireless Communications Services with AT &T
Mobility National Accounts LLC, Inc., Agenda Item No. 8, File No. 13-0132
Approved
17
13-0748
Authorization to amend Board Order of March 21, 2013, regarding Contract 12-RFP-32 (Re-Bid) Point to Point Communication Services, Agenda Item No. 53, File No. 13-0273
Approved
18
13-0755
Authorization to forfeit Contract 13-006- 11 Group A to T & N Chicago, Inc., to
Furnish and Deliver Janitorial Supplies to Various Locations for a One (1) Year Period, in an amount not to exceed $26,515.41, Accounts 101-20000-623110, 623170, 623660
Approved
2013 Official Proceedings- Page 151 of 294
Board of Commissioners Regular Board Meeting Minutes July 11, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 4
19 13-0758 Authorization to Declare Forfeiture of Contract 05-147-2M, HVAC
Improvements at SWRP, Path Construction Company, Inc.
Deleted by the Executive Director
Authority to Advertise
20 13-0692 Authority to advertise Contract 13-029- 11 Furnish and Deliver Safety Equipment to Various Locations for a One (1) Year Period, estimated cost $58,000.00, Account 101-20000-623700
Approved
21
13-0693
Authority to advertise Contract 13-032- 11 Furnish and Deliver Coveralls, Rainwear & Boots to Various Locations for a One (1) Year Period, estimated
cost $47,700.00, Account 101-20000-623700
Approved
22
13-0713
Authority to advertise Contract 13-610- 11 Furnish and Deliver Boiler Repair Parts and Recertified Safety Relief Valves to Various Locations , estimated
cost $330,000.00, Accounts 101-67000/68000/69000-612240/612650/612680/623070/623090, Requisitions 1362322, 1361986, 1360068, 1360294, 1360070
Approved
23
13-0723
Authority to advertise Contract 12-932-21 Furnish, Deliver and Install Sludge Heat Exchangers at the Stickney Water Reclamation Plant , estimated cost $1,400,000.00, Account 201-50000-645750, Requisition 1360613
Approved
24
13-0737
Authority to advertise Contract 06-158-3S Des Plaines River Intercepting
Sewer Rehabilitation, Stickney Service Area, estimated cost $10,900,000.00, Account 401-50000-645700, Requisition 1362017
Approved
25
13-0743
Authority to advertise Contract 13-406- 11 Provide Helicopter Service for a Twenty-Four (24) Month Period, estimated cost $27,200.00, Account 101-15000-612330, Requisition 1362615
Approved
26
13-0756
Authority to advertise Contract 13-045- 11 Publish Invitations for Contracts
and Publish Legal Notices for Original Entrance and Promotional Civil Service Examinations and Other Legal Notices for a One (1) Year Period, estimated cost $58,000.00, Account 101-20000-612360
Approved
2013 Official Proceedings- Page 152 of 294
Board of Commissioners Regular Board Meeting Minutes July 11, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 5
27 13-0764 Authority to advertise Contract 13-653- 11 Underground Infrastructure
Cleaning at Various Locations, estimated cost $1,080,000.00, Account 101-66000-612600, Requisition 1358228
Approved
28 13-0765 Authority to advertise Contract 13-676- 11 Pest, Rodent and Animal Control
at Various Service Areas, estimated cost $195,200.00, Accounts 101-15000/66000/67000/68000/69000-612370/612390/612420, Requisitions 1356601, 1356602, 1356590, 1356594, 1356904, 1358222, 1357601, 1358218
Approved
67 13-0767 Authority to advertise Contract 13-364- 11 for public tender of bids a 39-year
lease of approximately 0.693 acres of District real estate located southeast of the intersection of McCormick Boulevard and Devon Avenue in Chicago , Illinois, and known as part of North Shore Channel Parcel 8.06. The
minimum initial annual rental bid shall be established at $83,000.00.
Attachments:
Survey.Parcel 8.06 (2).pdf
Deleted by the Executive Director
Issue Purchase Order
29 13-0687 Issue purchase order to Marshall-Bond Pumps, Inc., to Furnish and Deliver Dorr-Oliver Grinder Parts to the Stickney Water Reclamation Plant , in an
amount not to exceed $50,000.00, Account 101-69000-623270, Requisition 1350845
Approved
30
13-0688
Issue purchase order for Contract 13- 110-11, Furnish and Deliver Phosphorous Removal Monitoring Equipment, to Hach Company, in an
amount not to exceed $205,728.72, Account 201-50000-634650, Requisition 1357364
Approved
31
13-0689
Issue purchase order for Contract 13-604-21, Furnish, Deliver and Install Security Cameras at the Lockport Powerhouse, to Intelligent Solutions, Inc., in an amount not to exceed $69,873.00, Account 201-50000-645720, Requisition 1357596
Approved
32
13-0703
Issue purchase order for Contract 13-926- 11, Furnish and Deliver Acoustic
Enclosure Panels for the Pump and Blower House at the Stickney Water Reclamation Plant, to O'Neill Engineered Systems, Inc., in an amount not to
exceed $66,700.00, Account 101-69000-623170, Requisition 1358244
Approved
2013 Official Proceedings- Page 153 of 294
Board of Commissioners Regular Board Meeting Minutes July 11, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 6
33 13-0717 Issue purchase order to SAS Institute Inc. to Furnish and Deliver Renewal of
Existing SAS Software and SAS Software Extensions Licenses for a One-Year Period, in an amount not to exceed $30,190.00, Account 101-27000-612820, Requisition 1362327
Approved
34 13-0718 Issue purchase order for Contract 13-108- 11, Furnish and Deliver Automatic
Samplers, to Gasvoda @ Associates, Inc., in an amount not to exceed $34,700.00, Account 101-16000-623570, Requisition 1358229
Approved
35 13-0722 Issue purchase order and enter into an agreement with Siemens Industry,
Inc., to Furnish and Deliver On-Site Advanced Maintenance Training for Variable Frequency Drives, in an amount not to exceed $21,200.00, Account 101-67000-601100, Requisition 1356554
Approved
36 13-0757 Issue purchase orders and enter into an agreement with Siemens Industry,
Inc., to Test, Certify and Perform Preventative Maintenance and Repair Services on Cerberus-Pyrotronic MXL Network Command Centers and Fire
Alarm Systems at the Calumet and Stickney Water Reclamation Plants , in an
amount not to exceed $240,922.00, Accounts 101-68000,69000-612780, 623070, Requisitions 1350289 and 1361744
Approved
37 13-0759 Issue purchase order for Contract 13-107- 11, Furnish and Deliver Repairs,
Service and Parts for American Sigma/Hach Auto Samplers, Flowmeters and
Sampling Accessories, to Hach Company, in an amount not to exceed $34,932.50, Account 101-16000-612970, Requisition 1358225
Approved
Award Contract
38 13-0684 Authority to award Contract 13-023-11, Furnish and Deliver Laboratory
Chemicals to Various Locations for a One (1) Year Period, to Midland
Scientific, Inc., in an amount not to exceed $57,981.26, Account 101-20000-623570
Attachments:
Approved
13-023-11.pdf
2013 Official Proceedings- Page 154 of 294
Board of Commissioners Regular Board Meeting Minutes July 11, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 7
39 13-0733 Authority to award Contract 13-040-11 Furnish and Deliver Computer Supplies to Various Locations for a One (1) Year Period, Group A to Atlas
Stationers, Inc. in an amount not to exceed $2,045.59, and Groups B and C to Bebon Office Machines in an amount not to exceed $50,265.00, Account 101-20000-623810
Attachments:
Approved
Contract 13-040-11 Item Descriptions - Group A.pdf Contract 13-040-11 Item Descriptions - Group B.pdf Contract 13-040-11 Item Descriptions - Group C.pdf
40 13-0766 Authority to award Contract 13-006-11 Furnish and Deliver Janitorial
Supplies to Various Locations for a One (1) Year Period, Group A to Alpine
Cleaning Equipment Inc., in an amount not to exceed $49,870.29, Accounts 101-20000-623110, 623170, 623660
Attachments:
Approved
Contract 13-006-11 Item Descriptions - Group A.pdf
41 13-0772 Authority to award Contract 13-017-11, Furnish and Deliver Electrical
Supplies and Wire to Various Locations for a One (1) Year Period, Group A, to Evergreen Supply Company, in a total amount not to exceed $77,078.34, and Group B to Helsel-Jepperson Electrical, Inc. in an amount not to exceed $51,690.00, Account 101-20000-623070
Attachments:
Approved
Contract 13-017-11 Group A Item Descriptions.pdf Contract 13-017-11 Group B Item Descriptions.pdf
Increase Purchase Order/Change Order
42 13-0716 Authority to increase purchase order and amend the agreement with AT &T
Global Services, Inc. for Contract 07-RFP-22 Local Telephone Service and
Long Distance Calling Service,in an amount of $42,509.21 from an amount of $896,334.58 to an amount not to exceed $938,843.79, Account 101-27000-612210, Purchase Order 3049206.
Attachments:
Approved
CO Log.pdf
2013 Official Proceedings- Page 155 of 294
Board of Commissioners Regular Board Meeting Minutes July 11, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 8
43 13-0730 Authority to increase purchase order to AT &T Global Services, Inc., to Furnish and Deliver service for thirty-six (36) point-to- point T1 lines and
service for three (3) Gigaman lines for a period of sixty (60) months in an amount of $79,210.18, from an amount of $2,289,228.00, to an amount not to exceed $2,368,438.18, Account 101-27000-612210, Purchase Order 3048028
Attachments: CO LOG.pdf
44
13-0738
Approved
Authority to decrease Contract 10-046-3 P Battery D - Aeration Tank No. 8,
O’Brien Water Reclamation Plant, to IHC Construction Companies, LLC in an amount of $22,937.94, from an amount of $6,560,773.63, to an amount not to exceed $6,537,835.69, Account 401-50000-645650, Purchase Order 5001366
Attachments: CO 10-046-3P.PDF
Approved
45
13-0746
Authority to increase purchase order and amend the agreement with CohnReznick, for appraisal services for real estate in an amount of $30,000.00 from an amount of $129,000.00, to an amount not to exceed $159,000.00, Account 101-30000- 601170, Purchase Order 3075791
Attachments: 07-11-13_CohnReznick PO 3075791.pdf
46
13-0747
Approved
Authority to increase purchase order and amend the agreement with AT &T
Mobility National Accounts LLC, for Contract 08-RFP-11 Purchase, Installation, and Configuration of Cellular Telephones , Accessories and Wireless Communications Services,in an amount of $76,656.24, from an amount of $678,827.80, to an amount not to exceed $755,484.04, Accounts 101-27000-612210, 623850 Purchase Order 3054860
Attachments:
Approved
CO Log.pdf
47 13-0749 Authority to increase purchase order and amend agreement with Dykema
Gossett PLLC for legal services, in connection with the execution of the
Thornton Composite Reservoir, Project 77-235-2F, in an amount of $40,000.00 from an amount of $676,238.93 to an amount not to exceed $716,238.93, Account 401-50000- 601170, Purchase Order 3054937
Attachments:
Approved
07-11-13_DG PLLC.pdf
2013 Official Proceedings- Page 156 of 294
Board of Commissioners Regular Board Meeting Minutes July 11, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 9
48 13-0763 Authority to increase Contract 12-657- 11, Television Inspection and Recording of Sewers and Manholes at Various Locations , to Sheridan
Plumbing & Sewer, Inc., in an amount of $300,000.00, from an amount of $339,179.98, to an amount not to exceed $639,179.98, Account 101-66000-612600, Purchase Orders 5001347 and 5001349
Attachments:
Approved
12-657-11.pdf
49 13-0769 Authority to decrease Contract 08-171-3 P Westside Imhoff Battery A and
Skimming Tank Demolition, Stickney Water Reclamation Plant to
Sollitt/Sachi/Alworth JV, in an amount of $37.00, from an amount of $41,577,080.74, to an amount not to exceed $41,577,043.74, Account 401-50000-645650, Purchase Order 5001182
Attachments:
Approved
CO 08-171-3P.PDF
Budget & Employment Committee
Authorization
50 13-0771 Authority to transfer 2013 departmental appropriations in the amount of $83,400.00 in the Corporate Fund
Attachments:
Approved
Engineering Committee
Authorization
07.11.13 Board Transfer BF5.pdf
51 13-0739 Authority to approve and execute a license agreement from Commonwealth
Edison Company for Contract 06-158-3S, Des Plaines River Intercepting
Sewer Rehabilitation, SSA in the Village of Maywood, consideration is a one-time fee of $8,500.00, Account 401-50000-667340
Approved
52 13-0740 Authority to approve and execute an access agreement from Bridgeport
Village Homeowners Association for Contract 73-162-DH Tunnel and
Reservoir Plan, Mainstream Tunnel System, Groundwater Monitoring System
in the City of Chicago
Approved
2013 Official Proceedings- Page 157 of 294
Board of Commissioners Regular Board Meeting Minutes July 11, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 10
Judiciary Committee
Authorization
53 13-0695 Authority to settle the Workers' Compensation Claim of Frederick Smolinski vs. MWRDGC, Claim No. 0200002887, Illinois Workers' Compensation
Commission (IWCC), in the sum of $220,000.00. Account 901-30000-601090
Approved
54 13-0696 Authority to settle the Workers’ Compensation Claims of Darryl Carr vs .
MWRDGC, Case Nos. 10 WC 12366 and 10 WC 12368, Illinois Workers’
Compensation Commission (IWCC), in the sum of $21,060.18. Account 901-30000-601090
Approved
55 13-0697 Authority to settle the Workers’ Compensation Claim of Thomas Trend vs .
MWRDGC, Case No. 12 WC 04339, Illinois Workers’ Compensation Commission (IWCC), in the sum of $37,473.59. Account 901-30000-601090
Approved
56 13-0731 Authorization to increase settlement amount approved on April 4, 2013 to
settle the claim of International Union of Operating Engineers, Local 150
against Vulcan Construction Materials , LLP from $700,000.00 to an amount not to exceed $747,000.00, Account 401-50000-645620
Attachments:
Vulcan CO 4.4.13.pdf
Deleted by the Executive Director
Maintenance & Operations Committee
Reports
57 13-0724 Report on change orders authorized and approved by the Director of Maintenance and Operations during the months of March, April and May 2013.
Attachments:
Change orders for Mar. - May., 2013.pdf
Published and Filed
Pension, Human Resources & Civil Service Committee
2013 Official Proceedings- Page 158 of 294
Board of Commissioners Regular Board Meeting Minutes July 11, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 11
Report
58 13-0714 Report on the 2012 Comprehensive Annual Financial Report of the
Metropolitan Water Reclamation District Retirement Fund
Published and Filed
Real Estate Development Committee
Authorization
59 13-0705 Authority to amend board order of June 20, 2013, authorizing a 3-month
permit to Arcadis U.S., Inc. to use an approximately 3,000 sq. ft. area of District real estate located in Willow Springs, Illinois, and known as Main
Channel Parcel 31.01, as a construction staging area for the maintenance
and repair of Buckeye Partners’ 14” petroleum pipeline to change the
permittee from Arcadis U.S., Inc. to Buckeye Partners, L.P.
Attachments:
07-11-13_Arcadis .pdf
Deleted by the Executive Director
60 13-0707 Authority to commence statutory procedures to lease approximately 4.51
acres of District real estate located at 3219 Oakton Street in Skokie, Illinois; North Shore Channel Parcels 6.01, 6.06 and 6.07 and to waive the North
Shore Channel Resolution
Attachments:
Approved
07-11-13_MONARCH.pdf
61 13-0708 Authorization to amend Board Orders of May 2, 2013 authorizing the
issuance of a 5-year permit to the Lockport Township Fire Protection District to use the boat ramp at the Old Cargill Site on Main Channel Parcel 15.05
and to store the boat at the Lockport Powerhouse parking lot to reflect the
additional use of constructing and maintaining a floating dock along the west wall of the Lockport Powerhouse in Lockport, Will County, Illinois, and waive
the environmental insurance requirements
Attachments:
Approved
07-11-13_LTFPD.pdf
2013 Official Proceedings- Page 159 of 294
Board of Commissioners Regular Board Meeting Minutes July 11, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 12
62 13-0709 Authority to issue a one (1) month Confined Space Entry Permit to the North Palos Fire Protection District to conduct training activities at the District’s
Palos Hills Pumping Station at 10700 S. 76th Avenue in Worth, Cook County, Illinois. Consideration shall be a nominal fee of $10.00
Attachments: 07-11-13-NPFPD.pdf
Approved
63
13-0710
Authority to issue a 45-day permit to the Village of Oak Lawn to perform two
soil borings on District Cal-Sag Channel Parcels 8.04 and 8.05 in Palos
Heights, Illinois. Consideration shall be $10.00
Attachments: 07-11-13_VOL.pdf
64
13-0711
Approved
Authority to amend the lease agreement dated November 18, 2010, between
the District and the Village of Stickney on approximately 63.7 acres of District real estate located east of Ridgeland Avenue and south of 39th Street in Stickney, Illinois, Main Channel Parcels 38.01, 38.02, 38.04, 38.05, 38.06 and 38.08 to allow festivals to be held on the premises. Consideration shall be a nominal fee of $10.00
Attachments: 07-11-13_VOS.pdf
Approved
65
13-0725
Authority to issue a 2-month permit to McGinty Bros., Inc. to trim trees on a 9,600 sq. ft. area of the District’s Main Channel Parcel 31.03 located in
Willow Springs, Illinois. Consideration shall be a document preparation fee
of $2,500.00
Attachments:
Approved
07-11-13_McGinty.pdf
66 13-0726 Authority to amend lease agreement dated April 1, 1993, between the District
and the Forest Preserve District of DuPage County on 233.66 acres of District Main Channel Parcels 24.04, 25.03, and 26.07 in Lemont, DuPage
County, Illinois to add Main Channel Parcels 27.03 and 27.04 comprising
approximately 32.6 acres of District real estate located west of County Line
Road, as extended, and north of the Des Plaines River in unincorporated
DuPage County for a total new leasehold area of 266.26 +/- acres and to
extend the lease term for an additional 19 years. Consideration shall be a nominal fee $10.00
Attachments:
Approved
07-11-13_DuPage.pdf
2013 Official Proceedings- Page 160 of 294
Board of Commissioners Regular Board Meeting Minutes July 11, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 13
Stormwater Management Committee
Authorization
68 13-0741 Authority to enter into an intergovernmental agreement with the City of Northlake concerning Project ADCR-7B from the Detailed Watershed Plan
for the Lower Des Plaines River Watershed
Attachments:
Authority to enter IGA with Northlake.pdf
69
13-0742
Approved
Authority to enter into an Amended Feasibility Cost Sharing Agreement with
the United States Army Corps of Engineers and other Sponsors for the Upper Des Plaines River and Tributaries Phase 2 Study and to make payment to the United States Army Corps of Engineers in an amount of $150,000.00, Account 501-50000-612490
Attachments: Enter Agreement USACE Letter.pdf
70
13-0773
Approved
Authorization to negotiate an intergovernmental agreement with the City of
Chicago Department of Water Management and Chicago Public Schools to install green infrastructure at Dirksen Elementary School, Morrill Math and Elementary School, and Grissom Elementary School in the City of Chicago (Deferred from the Board Meeting of June 20, 2013)
Attachments: Dirksen Elementary (IGA).pdf Morrill Elementary (IGA).pdf Grissom Elementary (IGA).pdf
Deleted by the Executive Director
A motion was made by Frank Avila, seconded by Kari K. Steele, authorizing the
Executive Director to delete this item. The motion carried by the following roll
call vote:
Aye: 8 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
Absent: 1 -
Cynthia M. Santos
Miscellaneous and New Business
Resolution
2013 Official Proceedings- Page 161 of 294
Board of Commissioners Regular Board Meeting Minutes July 11, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 14
71 13-0698 RESOLUTION sponsored by the Board of Commissioners congratulating the
Chicago Blackhawks on winning the 2013 Stanley Cup Championship (As
Revised)
A motion was made by Frank Avila, seconded by Mariyana T. Spyropoulos, that
this Resolution be Adopted. The motion carried by acclamation. Chorus of
ayes - No nays
72
13-0768
RESOLUTION sponsored by the Board of Commissioners honoring Captain
J. Jacob and Pollution Control Technicians Robert Chmela and Dave Zintak
for rescuing a stranger who had fallen into the Chicago River
A motion was made by Mariyana T. Spyropoulos, seconded by Barbara J.
McGowan, that this Resolution be Adopted. The motion carried by
acclamation. Chorus of ayes - No nays
Additional Agenda Items
73 13-0774 Issue purchase order to Willis of Illinois, Inc. for Furnishing Property Insurance Coverage for District Properties in an amount not to exceed
$2,018,000.00, Account 101-25000-612290, Requisition 1361466
Approved
Approval of the Consent Agenda with the exception of Items: 19, 56, 59, 67, 70, 71,
and 72
A motion was made by Frank Avila, seconded by Barbara J. McGowan, to
Approve the Consent Agenda. The motion carried by the following roll call
vote:
Aye: 8 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
Absent: 1 -
Cynthia M. Santos
Meeting Summary
2013 Official Proceedings- Page 162 of 294
Board of Commissioners Regular Board Meeting Minutes July 11, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 15
Speakers
Brandon Faber, Senior Director, Communications and Community Relations, Chicago
Blackhawks, accepted the resolution congratulating the Chicago Blackhawks on
winning the 2013 Stanley Cup Championship (Re: Miscellaneous and New Business
Item #71) Captain J. Jacob and Pollution Control Technicians Robert Chmela and Dave Zintak
accepted the resolution honoring them for rescuing a stranger who had fallen into the
Chicago River (Re: Miscellaneous and New Business Item #72) George Blakemore, concerned citizen, voiced concerns on various items (Re:
Procurement Items #8, #10, #13 and #73) Jackson Blue, concerned citizen, inquired about an inverter that was installed at the Calumet Water Reclamation Plant
Summary of Requests
David St. Pierre 1. Barbara J. McGowan requested that Appendix D information be included on future
report on advertisement of request for proposal board letters (Re: Procurement Items #8, #9, #10 and #13)
2. Mariyana T. Spyropoulos requested a list of properties appraised by this company (Re: Procurement Item #45)
Study Session None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for August 8, 2013, please
prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: July 26, 2013 Date all agenda items are due to the Executive Director: 1:00 p.m., July 31, 2013
Adjournment
A motion was made by Barbara J. McGowan, seconded by Frank Avila, that
when the Board adjourns, it adjourns to meet again on Thursday, August 8, 2013 at 10:00 a.m., and also move that today's meeting be adjourned. The
motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
2013 Official Proceedings- Page 163 of 294
Board of Commissioners Regular Board Meeting Minutes July 11, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 16
Aye: 8 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Debra Shore,
Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
Absent: 1 -
Cynthia M. Santos
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda
items duly adopted by the Board of Commissioners of the Metropolitan Water
Reclamation District of Greater Chicago this July 11, 2013, are hereby approved.
APPROVED: /s/ Kathleen Therese Meany President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
July 11, 2013
2013 Official Proceedings- Page 164 of 294
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, August 8, 2013
10:00 AM
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
2013 Official Proceedings- Page 165 of 294
Board of Commissioners Regular Board Meeting Minutes August 8, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 1
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at 10:00 a.m.
Roll Call Present: 9 -
Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; and Kathleen Therese Meany
Approval of Previous Board Meeting Minutes
A motion was made by Mariyana T. Spyropoulos, seconded by Barbara J.
McGowan, that the minutes from the last meeting be approved without having
to read them into the record. The motion carried by acclamation. Chorus of
ayes - No nays
Recess and Reconvene as Committee of the Whole
A motion was made by Debra Shore, seconded by Mariyana T. Spyropoulos, to
recess and reconvene as a committee of the whole. The motion carried by
acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 11:25 a.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
Finance Committee
Report
1 13-0806 Report on Cash Disbursements for the Month of June 2013, in the amount of $53,784,184.88
Attachments:
June 2013 Cash Disbursements Summary
Published and Filed
Procurement Committee
Report
2 13-0778 Report of bid opening of Tuesday, July 16, 2013
Published and Filed
2013 Official Proceedings- Page 166 of 294
Board of Commissioners Regular Board Meeting Minutes August 8, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 2
3 13-0779 Report of bid opening of Tuesday, July 9, 2013
Published and Filed
4
13-0796
Report on advertisement of Request for Proposal 13-RFP-13 to obtain Court Reporting Services for a three year period, estimated cost $400,000.00, Accounts 101-25000, 30000, 40000, 50000-612250, Requisitions 1362912, 1362913, 1362614 and 1362915
Published and Filed
5
13-0811
Report on rejection of bids for Contract 11-839-21, Replacement of an
Inverter System at the Pump and Blower House at the Calumet Water Reclamation Plant, estimated cost $112,400.00
Published and Filed
6
13-0820
Report of bid opening of Tuesday, July 23, 2013
Published and Filed
7
13-0852
Report of bid opening of Tuesday, July 30, 2013
Published and Filed
8
13-0854
Report on rejection of bids for Contract 13-932-21, Painting Services in the Stickney Service Area, to CL Coatings, LLC, estimated cost $1,636,000.00
Published and Filed
Authorization
9
13-0795
Authorization to amend Board Order of July 11, 2013, regarding Issue
Purchase Order for Contract 13-604-21, Furnish, Deliver and Install Security
Cameras at the Lockport Powerhouse, to Intelligent Solutions, Inc., in an
amount not to exceed $69,873.00, Account 201-50000-645720, Requisition 1357596, Agenda Item No. 31, File No. 13-0689
Approved
10
13-0810
Authorization for payment to DuPage River/ Salt Creek Workgroup for 2013/2014 membership dues in an amount not to exceed $64,720.00, Account 101-15000-612280.
Approved
2013 Official Proceedings- Page 167 of 294
Board of Commissioners Regular Board Meeting Minutes August 8, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 3
11 13-0829 Authorization to amend Board Order of June 6, 2013, for Authority to
advertise Contract 13-609-11 Furnishing and Delivering Mechanical Repair Parts to Various Service Areas, estimated cost $169,000.00, Accounts 101-67000/68000-623270, Requisitions 1359770, 1359778, 1359788, 1359790, 1359793, Agenda Item No. 68, File No. 13-0623
Approved
12
13-0841
Authorization to amend Board Order of May 2, 2013, regarding Authority to
Advertise Contract 13-805-21, Furnish and Deliver Two 13.2 kV Circuit Breakers to Calumet Water Reclamation Plant , estimated cost $82,000.00, Account 201-50000-645650, Requisition 1351274, Agenda Item No. 8, File
No. 13-0419
Approved
13
13-0855
Authorization to amend Board Order of January 3, 2013, for Report on
Advertisement of Request for Proposal 13-RFP-01, Consulting Services for Implementation of SAP Supplier Relationship Management (SRM) and
Procurement for Public Sector (PPS) Implementation, estimated cost $600,000.00, Account 201-50000- 601170, Requisition 1354046, Agenda Item No. 5, File No. 12-1791
Approved
14
13-0856
Authorization to amend Board Order of June 20, 2013, regarding Authority to
award Contract 07-030-3D, North Branch of Chicago River and North Shore
Channel Restoration, at the North Service Area, to Lakes & Rivers
Contracting, Inc., in an amount not to exceed $3,100,876.00, Account 401-50000-645720, Requisition 1296548, Agenda Item No. 39, File No. 13-0679
Approved
Authority to Advertise
15 13-0817 Authority to advertise Contract 13-716-21 Furnish and Deliver Utility Vehicles
to the Egan and O’Brien Water Reclamation Plants , estimated cost $45,000.00, Account 201-50000-634860, Requisition 1361746
Approved
16
13-0822
Authority to advertise Contract 13-674- 11 Fence and Gate Repairs in the Stickney and Calumet Service Areas, estimated cost $87,500.00, Accounts 101-68000/69000-612420, Requisitions 1360897, 1360875
Approved
17
13-0823
Authority to advertise Contract 13-655- 11 Manhole and Infrastructure Repairs at Various Service Areas, estimated cost $670,000.00, Account 101-66000-612600, Requisition 1356592 ( As Revised)
Approved
2013 Official Proceedings- Page 168 of 294
Board of Commissioners Regular Board Meeting Minutes August 8, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 4
18 13-0826 Authority to advertise Contract 13-603- 11 Furnishing and Delivering Roadway
Rock Salt to Various Service Areas, estimated cost $258,501.00, Accounts
101-67000/68000/69000-623130, Requisitions 1361737, 1360647, 1361758, 1361436 and 1360643.
Approved
19
13-0830
Authority to advertise Contract 13-680- 11 Roof Repair at Various Service Areas, estimated cost $319,500.00, Accounts 101-67000/68000/69000-612680, Requisitions 1362041, 1355885, 1360598, 1358576, 1359215, 1360597
Approved
20
13-0831
Authority to advertise Contract 13-970- 11 Janitorial Services at the Lockport Powerhouse and Various Locations in the Stickney Service Area , estimated
cost $720,000.00, Accounts 101-66000/69000-612490, Requisitions 1362021 and 1362028
Approved
21
13-0836
Authority to advertise Contract 10-880-3 H TARP Control Structure
Rehabilitation, North Service Area, Stickney Service Area, and Calumet Service Area, estimated cost $13,750,000.00, Account 401-50000-645750, Requisition 1364055
Approved
22
13-0837
Authority to advertise Contract 04-015-2V Storeroom Building Expansion, Terrence O’Brien Water Reclamation Plant, estimated cost $2,150,000.00, Account 201-50000-645680, Requisition 1363450
Approved
23
13-0839
Authority to advertise Contract 13-030- 11 Furnish and Deliver Miscellaneous Lubricants to Various Locations for a One (1) Year Period, estimated cost $300,000.00, Account 101-20000-623860
Approved
24
13-0842
Authority to advertise Contract 13-009- 11 Furnish and Deliver Cloths, Paper Towels, & Toilet Tissue to Various Locations for a One (1) Year Period, estimated cost $117,500.00, Account 101-20000-623660
Approved
25
13-0847
Authority to advertise Contract 13-672- 11 Furnishing and Delivering Tires for Heavy Equipment to Various Locations, estimated cost $101,750.00, Account 101-66000-623250, Requisition 1349260
Approved
2013 Official Proceedings- Page 169 of 294
Board of Commissioners Regular Board Meeting Minutes August 8, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 5
26 13-0849 Authority to advertise Contract 13-715-21 Furnish and Deliver Shop Equipment to the Kirie and Egan Water Reclamation Plants , estimated cost $79,000.00, Accounts 201-50000-634650/634990, Requisition 1363205
Approved
27
13-0851
Authority to advertise Contract 13-963- 11 Pavement Repairs in the Stickney Service Area, estimated cost $475,600.00, Accounts 101-66000/69000-612420, Requisitions 1349271 and 1360870
Approved
Issue Purchase Order
28 13-0799 Issue purchase order for Contract 13-805-22, Furnish and Deliver Two 13.2 KV Circuit Breakers to the Calumet Water Reclamation Plant , to Helsel-Jepperson Electrical, Inc., in an amount not to exceed $74,399.99, Account 201-50000-645650, Requisition 1351274
Approved
29 13-0801 Issue purchase order and enter into an agreement with EMD Millipore
Corporation, for Preventive Maintenance, Emergency Repair and Technical Support of Millipore Water Purification Systems at Various Laboratory
Locations, in an amount not to exceed $56,916.76, Account 101-16000-612970, Requisition 1362320
Approved
30 13-0803
Issue purchase order and enter into an agreement for Contract 13-RFP-09 Workplace Violence Awareness Training with Moraine Valley Community College in an amount not to exceed $54,995.00, Account 101-25000-601170, Requisition 1360614
31
13-0814
Approved
Issue purchase order to DLT Solutions , LLC to Furnish and Deliver Renewal
of the Autodesk Subscription and Advanced Support Program for AutoCAD
Software for a one-year period under General Services Administration (GSA) Joint Purchasing Contract GS-35F-4543G, in an amount not to exceed $136,189.46, Account 101-27000-612820, Requisition 1363432
Approved
32
13-0815
Issue purchase order and enter into an agreement with Advanced Boiler Control Services, Inc., to Set the Combustion for Four Babcox & Wilcox
Boilers at the Calumet Water Reclamation Plant , in an amount not to exceed $49,900.00, Account 101-68000-612680, Requisition 1358941
Approved
2013 Official Proceedings- Page 170 of 294
Board of Commissioners Regular Board Meeting Minutes August 8, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 6
33 13-0818 Issue purchase orders and enter into an agreement with Pitney Bowes, Inc., to Furnish, Deliver and Install a Connect+ 3000 Mail Machine, a DI600 Folding/Inserting System, and a DP40S Envelope and Media Printer under the National Joint Powers Alliance (NJPA) Cooperative Purchasing Contract Number 043012-PIT, in an amount not to exceed $60, 111.47, Accounts 101-15000-612330, 612800, 623520, 634800, 634990, Requisitions 1362003 and 1362619
Approved
34
13-0844
Issue purchase order and enter into an agreement with Johnson Controls, Inc, to Provide Parts and Services for the HVAC and Mechanical Systems at the Calumet Water Reclamation Plant, in an amount not to exceed $30,000.00, Accounts 101-68000-612680, 623270, Requisition 1359751
Approved
35
13-0846
Issue a purchase order and enter into an agreement with SEECO
Consultants, Inc., for professional engineering services on Contract 12-800-3C Geotechnical Analysis and Sub-Surface Investigation for Construction Projects, in an amount not to exceed $810,000.00, Accounts 101-50000-612380, 201-50000-612380, 401-50000-612380, and 501-50000-612380, Requisition 1350461
Approved
36
13-0861
Issue purchase order and enter into an agreement with American Appraisal Associates, Inc. for Asset Appraisal Services in an amount not to exceed $95,800.00, Account 101-25000-601170, Requisition 1364080
Approved
Award Contract
37 13-0780 Authority to award Contract 11-817-21, Furnish, Deliver and Install a Steam
Line at the Calumet Water Reclamation Plant , to Independent Mechanical Industries, Inc., in an amount not to exceed $865,560.00, Account 201-50000-645750, Requisition 1350312
Attachments:
Approved
APP D 11-817-21.pdf
38 13-0838 Authority to award Contract 13-025-11, Furnish and Deliver Plumbing Pipe,
Fittings and Valves to Various Locations for a One (1) Year Period, Groups
A, B & C, to Johnson Pipe & Supply Company, Inc., in a total amount not to
exceed $228,592.20, Account 101-20000-623090
Attachments:
Approved
Contract 13-025-11- Group A Item Descriptions.pdf Contract 13-025-11 - Group B Item Descriptions.pdf Contract 13-025-11 - Group C Item Descriptions.pdf
2013 Official Proceedings- Page 171 of 294
Board of Commissioners Regular Board Meeting Minutes August 8, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 7
39 13-0848 Authority to award Contract 13-051-11 Furnish and Deliver Miscellaneous Hand Tools to Various Locations for a One (1) Year Period, Groups A & B to
Fairmont Supply Company in an amount not to exceed $53,139.56, Account 101-20000-623680
Attachments:
Approved
Contract 13-051-11 Group A Item Descriptions.pdf Contract 13-051-11 Group B Item Descriptions.pdf
40 13-0859 Authority to award Contract 13-612-12 (Re-Bid), Services of Street
Sweepers at Various Locations, Groups A, B, and C, to Waste Management of Illinois, Inc., in an amount not to exceed $259,950.00, Accounts 101-66000, 68000, 69000-612420, Requisitions 1349255, 1355504, and 1350872
Approved
41 13-0860 Authority to award Contract 11-241-3P, Disinfection Facilities, Calumet
Water Reclamation Plant, to IHC/KED, a Joint Venture, in an amount of $30,920,000.00, plus a five (5) percent allowance for change orders in an
amount of $1,546,000.00, for a total amount not to exceed $32,466,000.00, Account 401-50000-645650, Requisition 1358920
Attachments:
Approved
11-241-3P CIP Project Description.pdf APP D 11-241-3P.pdf
Increase Purchase Order/Change Order
42 13-0813 Authority to decrease purchase order and amend the agreement with Oracle
America, Inc. for the purchase of new and replacement computer hardware, software, and maintenance for the District’s SAP enterprise servers , the
Laboratory Information Management System, and the disaster recovery
servers for a period of three years in an amount of $538,583.62, from an
amount of $1,579,919.71, to an amount not to exceed $1,041,336.09, Accounts 101-27000-601170, 612810, 612820, 623810 and 634810, Purchase Order 3066321
A motion was made by Mariyana T. Spyropoulos, seconded by Barbara J.
McGowan, that this Agenda Item be Approved. The motion carried by the
following roll call vote:
Aye: 8 - Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
Abstain: 1 -
Michael A. Alvarez
2013 Official Proceedings- Page 172 of 294
Board of Commissioners Regular Board Meeting Minutes August 8, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 8
43 13-0824 Authority to increase purchase order and amend the agreement with ABB , Inc., to Provide Parts, Maintenance Services, and Software to the Stickney
and North Side Water Reclamation Plant Area for Distributed Control Systems, in an amount of $53,000.00, from an amount of $963,760.61, to an amount not to exceed $1,016,760.61, Accounts 101-69000-612650/623070, Purchase Order 3062235
Attachments: 3062234 and 3062235 061913.pdf
44
13-0825
Approved
Authority to increase purchase order and amend the agreement with
Siemens Industry, Inc., to Provide Parts and Services to Maintain the Siemens HVAC Equipment at the OSS Complex at the Stickney Water Reclamation Plant and the Monitoring and Research Laboratory at the Calumet Water Reclamation Plant, in an amount of $75,000.00, from an amount of $442,446.94, to an amount not to exceed $517,446.94, Accounts 101-68000/69000-612680, Purchase Order 3067267
Attachments: 3067266 and 3067267 071013.pdf
45
13-0832
Approved
Authority to increase Contract 91-177-DE Distributed Control System for
Westside Pumping Station & Racine Avenue Pumping Station, SSA, to Divane Brothers Electric Company in an amount of $39,185.00, from an amount of $9,751,375.00, to an amount not to exceed $9,790,560.00, Account 401-50000-645650, Purchase Order 5001316
Attachments:
Approved
CO 91-177-DE.PDF
46 13-0833 Authority to increase Contract 09-365-5F Heritage Park Flood Control
Facility, to F.H. Paschen/Lake County Grading, A Joint Venture in an amount of $77,654.16, from an amount of $29,381,753.45, to an amount not to
exceed $29,459,407.61, Account 501-50000-645620, Purchase Order 5001339
Attachments:
Approved
CO 09-365-5F.PDF
2013 Official Proceedings- Page 173 of 294
Board of Commissioners Regular Board Meeting Minutes August 8, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 9
47 13-0834 Authority to increase Contract 06-024-3 M Effluent and Potable Water Piping Upgrades at North Side Water Reclamation Plant (renamed as Terrence J.
O’Brien Water Reclamation Plant), to FH Paschen, SN Nielsen & Associates in an amount of $279,892.00, from an amount of $4,217,398.00, to an amount not to exceed $4,497,290.00, Account 401-50000-645750, Purchase Order 5001374
Attachments: CO 06-024-3M.PDF
48
13-0835
Approved
Authority to decrease Contract 04-201-4 F Tollway Dam, Grout Curtain and
Quarry Plugs, Thornton Composite Reservoir, Calumet Service Area, to F.H. Paschen, S.N. Nielsen and Associates LLC and Cabo Construction Corporation, Joint Venture in an amount of $1,270.00, from an amount of $71,851,378.50, to an amount not to exceed $71,850,108.50, Account 401-50000-645620, Purchase Order 5001105
Attachments: CO 04-201-4F.pdf
Approved
49
13-0840
Authority to increase Contract 11-810-11, Boiler Maintenance and Repairs in
the Calumet Service Area, to Independent Mechanical Industries, Inc., in an
amount of $40,000.00, from an amount of $548,591.01, to an amount not to
exceed $588,591.01, Account 101-68000-612680, Purchase Order 5001244
Attachments:
Approved
11-810-11 072413.pdf
50 13-0845 Authority to increase purchase order and amend agreement with the law firm
of Tabet, Divito & Rothstein, LLC to represent the District in an appeal of Metropolitan Water Reclamation District of Greater Chicago v . Terra Foundation, et al., Case No. 13-0307, in an amount of $250,000.00, from an
amount of $300,000.00, to an amount not to exceed $550,000.00, Account 101-30000-601170, Purchase Order 3076305
A motion was made by Mariyana T. Spyropoulos, seconded by Barbara J.
McGowan, that this Agenda Item be Approved. The motion carried by the
following roll call vote:
Aye: 8 - Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
Abstain: 1 -
Michael A. Alvarez
2013 Official Proceedings- Page 174 of 294
Board of Commissioners Regular Board Meeting Minutes August 8, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 10
51 13-0858 Authority to increase purchase order with Venture Technology Groups , Inc.,
to Furnish and Deliver Parts for EIM Valve Actuators and Controls to Various
Service Areas, in an amount of $18,000.00, from an amount of $87,000.00, to an amount not to exceed $105,000.00, Account 101-68000-623270, Purchase Order 3075526
Approved
52 13-0862 Authority to increase purchase order and amend the agreement with Perkin
Elmer Heath Sciences, Inc., for Preventive Maintenance, Repair and
Consumable Supplies for Various Perkin Elmer Instruments at Various
Locations in an amount of $26,245.44, from an amount of $138,386.75, to
an amount not to exceed $164,632.19, Account 101-16000-612970, Purchase Order 3073446
Attachments:
Approved
8-8-13 Perkin Change Order.PDF
Budget & Employment Committee
Authorization
53 13-0805 Authority to transfer 2013 departmental appropriations in the amount of $61,500.00 in the Corporate Fund
Attachments:
Approved
Engineering Committee
Authorization
08.08.13 Board Transfer BF5.pdf
54 13-0807 Authority to make payment of $6,000,000.00 to the U.S. Army Corps of
Engineers for the non-federal sponsor’s share of the costs associated with
the Chicagoland Underflow Plan McCook Reservoir, Project 73-161-2H, and
McCook Reservoir Expanded Stage 2 Incremental Costs to Army Corps, Project 09-180-4F, Account 401-50000-645630 (As Revised)
Attachments:
Approved
Judiciary Committee
Authorization
13-0807 McCook-Thornton Reservoir Funding
2013 Official Proceedings- Page 175 of 294
Board of Commissioners Regular Board Meeting Minutes August 8, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 11
55 13-0776 Authority to settle the Workers' Compensation Claim of Anthony Blejski vs. MWRDGC, Case No. 13 WC 2634, Illinois Workers' Compensation
Commission (IWCC), in the sum of $25,111.50. Account 901-30000-601090
Approved
Maintenance & Operations Committee
Authorization
56 13-0802 Authorization to revise the scope of work under Article 7 of the General Conditions to be performed by Corrpro Companies, Inc., under Contract 11-933-11, Maintenance Services for Cathodic Protection Systems in the Stickney Service Area
Approved
Real Estate Development Committee
Authorization
57 13-0797 Authority to commence statutory procedures to lease 0.715± acres of improved District real estate located near 7800 West 59th Street in Summit, Illinois; Main Channel Parcel 34.09
Attachments:
08-08-13_Owens Corning.pdf
58
13-0843
Approved
Authority to ratify the Executive Director’s issuance of a one (1) day Confined
Space Entry Permit to the Pleasantview Fire Protection District (“PFPD”) to
conduct Rope Rescue Training on August 8, 2013 at the Hodgkins (“River
Road”) Facility in Hodgkins, Illinois. Consideration shall be a nominal fee of $10.00
Approved
Stormwater Management Committee
Authorization
2013 Official Proceedings- Page 176 of 294
Board of Commissioners Regular Board Meeting Minutes August 8, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 12
59 13-0808 Authorization to negotiate an intergovernmental agreement with the City of Chicago Department of Water Management and Chicago Public Schools to
install green infrastructure at Horatio N. May Elementary Community Academy, Schmid Elementary School, Morrill Math and Elementary School, and Grissom Elementary School in the City of Chicago
Attachments: GI at CPS Schools Exhibit.pdf
Approved
60
13-0809
Authority to enter into an agreement with the Wheeling Park District for modifications to athletic field fencing associated with Contract 09-365-5F, Heritage Park Flood Control Facility.
Approved
Miscellaneous and New Business
Memorial Resolution
61 13-0804 MEMORIAL RESOLUTION sponsored by the Board of Commissioners
extending sympathy and condolences to the family of Vera Lee Crayton
Adopted
Additional Agenda Items
62 13-0819 Authority to increase purchase order and amend the agreement with the law firm Hinshaw & Culbertson LLP for legal services related to disciplinary
proceedings involving District employees and related litigation, in an amount of $50,000.00, from an amount of $85,000.00, to an amount not to exceed $135,000.00, Account 101-30000- 601170, Purchase Order 3072886
Attachments: 8-8-2013 board ltr attachment.pdf
63
13-0863
Approved
Issue purchase order for Contract 13-430-21, Furnish and Deliver One New
Refrigeration Van and Two New Vans with Camper Style High -Tops, Groups
A and B, to BCR Automotive Group, LLC/Roesch Ford, in an amount not to
exceed $129,250.00, Account 201-50000-634860, Requisition 1361174
Approved
2013 Official Proceedings- Page 177 of 294
Board of Commissioners Regular Board Meeting Minutes August 8, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 13
64 13-0864 Authority to increase Contract 12-611-11, Repair and Alterations to Various Water Reclamation Facilities in the Stickney Service Area and Other
Installations, to Independent Mechanical Industries, Inc., in an amount of $1,484,770.00, from an amount of $6,360,858.79, to an amount not to exceed $7,845,628.79, Accounts 101-67000/68000/69000-612600/612650, Purchase Orders 5001352, 5001353, 5001354
Attachments: History.pdf
65
13-0867
Approved
Authority to award Contract 11-054-3P, Disinfection Facilities, Terrence J.
O’Brien Water Reclamation Plant, to Walsh Construction Company II, LLC, in an amount not to exceed $59,899,650.00, plus a five (5) percent allowance for change orders in an amount of $2,994,982.50, for a total amount not to exceed $62,894,632.50, Account 401-50000-645650, Requisition 1358932
Attachments: APP D 11-054-3P.pdf
66
13-0821
Approved
Issue purchase order and enter into an agreement with Hach Company, to
Furnish, Deliver and Install a QuikChem Flow Injection Analysis System , in
an amount not to exceed $94,134.00, Account 201-50000-634990, Requisition 1363409
Approved
Approval of the Consent Agenda with the exception of Items: 42 and 50
A motion was made by Barbara J. McGowan, seconded by Mariyana T.
Spyropoulos, to Approve the Consent Agenda. The motion carried by the
following roll call vote:
Aye: 9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
Meeting Summary
Speakers Harriet Festing, Director, Center for Neighborhood Technology , commended the District on its efforts to curb flooding and offered to provide assistance George Blakemore, concerned citizen, voiced concerns regarding Affirmitive Action
issues
2013 Official Proceedings- Page 178 of 294
Board of Commissioners Regular Board Meeting Minutes August 8, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 14
Summary of Requests
David St. Pierre 1. Mariyana T. Spyropoulos requested an electronic copy of the comprehensive
study on the evaluation of properties (Re: Procurement Item #36)
2. Debra Shore requested that contract schedules be included in the Authority to Award Contract transmittal letters (Re: Procurement Item #41)
3. Mariyana T. Spyropoulos asked why the scope of work for the project did not
include a Cathodic Protection System (Re: Maintenance & Operations Item #56)
Study Session None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for August 29, 2013 please
prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: August 16, 2013. Date all agenda items are due to the Executive Director: 1:00 p.m., August 21, 2013.
Adjournment
A motion was made by Debra Shore, seconded by Mariyana T. Spyropoulos,
that when the Board adjourns, it adjourns to meet again on Thursday, August 29, 2013 at 10:00 a.m., and also move that today's meeting be adjourned. The
motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye: 8 - Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
Absent: 1 -
Michael A. Alvarez
2013 Official Proceedings- Page 179 of 294
Board of Commissioners Regular Board Meeting Minutes August 8, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 15
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda
items duly adopted by the Board of Commissioners of the Metropolitan Water
Reclamation District of Greater Chicago this August 8, 2013, are hereby approved.
APPROVED: /s/ Kathleen Therese Meany President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
August 8, 2013
2013 Official Proceedings- Page 180 of 294
Thursday, August 29, 2013
10:00 AM
Metropolitan Water Reclamation District of
Greater Chicago
100 East Erie Street
Chicago, IL 60611
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS:
1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda.
2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda.
3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
Regular Board Meeting Minutes
2013 Official Proceedings- Page 181 of 294
August 29, 2013Board of Commissioners Regular Board Meeting Minutes
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at
10:00 a.m.
Roll Call
Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos;
Debra Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D.
Thompson; and Kathleen Therese Meany
Present: 9 -
Approval of Previous Board Meeting Minutes
A motion was made by Debra Shore, seconded by Barbara J. McGowan, that
the minutes from the last meeting be approved without having to read them
into the record. The motion carried by acclamation. Chorus of ayes - No nays
Recess and Reconvene as Committee of the Whole
A motion was made by Cynthia M. Santos, seconded by Debra Shore, to recess
and reconvene as a committee of the whole. The motion carried by
acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 10:50 a.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
Finance Committee
Report
1 13-0875 Report on Cash Disbursements for the Month of July 2013, in the amount of
$35,437,577.93
13-0875 July 2013 Cash Disbursements SummaryAttachments:
Published and Filed
2 13-0907 Report on investments purchased during May 2013
Inv Purch 2013-05 att.pdfAttachments:
Published and Filed
3 13-0908 Report on the investment interest income during May 2013
Inv Int Inc 2013-05 att.pdfAttachments:
Published and Filed
Page 1Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 182 of 294
August 29, 2013Board of Commissioners Regular Board Meeting Minutes
4 13-0909 Report on investments purchased during June 2013
Inv Purch 2013-06 att.pdfAttachments:
Published and Filed
5 13-0910 Report on the investment interest income during June 2013
Inv Int Inc 2013-06 att.pdfAttachments:
Published and Filed
6 13-0929 Report on investment inventory statistics at June 30, 2013
Inv Stat 2013 Q2 Inv.pdf
Inv Stat 2013 Q2 Fin Mkt.pdfAttachments:
Published and Filed
Procurement Committee
Report
7 13-0872 Report of bid opening of Tuesday, August 6, 2013
Published and Filed
8 13-0873 Report of bid opening of Tuesday, August 13, 2013
Published and Filed
9 13-0891 Report on advertisement of Request for Proposal 13-RFP-20 Procurement of
Natural Gas Services, estimated cost $5,400,000.00, Accounts 101-66000,
67000, 68000, 69000-612160
Published and Filed
10 13-0902 Report on rejection of bids for Contract 11-961-21, Facility Roof
Replacements and Associated Tuckpointing at the Stickney Water
Reclamation Plant and the Lawndale Avenue Solids Management Area,
estimated cost $2,790,600.00
Published and Filed
11 13-0925 Report on rejection of bids for Contract 13-055-11, Furnish and Deliver Pipe
Covering and Insulation to Various Locations, for a One (1) Year Period, to
Ace Hose and Rubber Company, estimated cost $29,000.00
Published and Filed
Page 2Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 183 of 294
August 29, 2013Board of Commissioners Regular Board Meeting Minutes
Authorization
12 13-0893 Authorization to amend Board Order of August 8, 2013, regarding Authority
to award Contract 11-054-3P, Disinfection Facilities, Terrence J. O’Brien
Water Reclamation Plant, estimated cost $62,894,632.50, Account
401-50000-645650, Requisition 1358932, Agenda Item No. 65, File No.
13-0867
Mariyana T. Spyropoulos lifted her earlier deferral
Barbara J. McGowan voted Abstain
Mariyana T. Spyropoulos voted Abstain
Approved
13 13-0895 Authorization to amend Board Order of April 18, 2013, regarding Authority to
advertise Contract 11-054-3P Disinfection Facilities, Terrence J. O’Brien
Water Reclamation Plant, estimated cost $75,875,450.00, Account
401-50000-645650, Requisition 1358932, Agenda Item No. 11, File No.
13-0394
Mariyana T. Spyropoulos lifted her earlier deferral
Barbara J. McGowan voted Abstain
Mariyana T. Spyropoulos voted Abstain
Approved
14 13-0913 Authorization to amend Board Order of December 20, 2012, regarding Issue
purchase order and enter into an agreement with Argonne National
Laboratory, to Furnish and Deliver Microbial Source Monitoring via
Metagenomics, in an amount not to exceed $1,931,000.00, Account
201-52000-601170, Requisition 1353135, Agenda Item No. 27, File No.
12-1740
Approved
15 13-0916 Authorization for payment to Water Environment Federation for registration
fees for eight
Commissioners and eighty-two employees in various departments to attend
the annual Water Environment Federation Technical Exhibition and
Conference WEFTEC 2013, in an amount not to exceed $54,135.00,
Accounts 101-11000, 15000, 16000, 27000, 30000, 40000, 50000, 66000,
67000, 69000-601100
Approved
Page 3Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 184 of 294
August 29, 2013Board of Commissioners Regular Board Meeting Minutes
16 13-0931 Authorization to accept the initial annual rental bid and to enter into a 39-year
lease for Contract 13-360-11 with the Roseland Little League Baseball
Organization on approximately 2.66 acres of improved real estate located at
12483 South Michigan Avenue in Chicago, Illinois, to operate and maintain
little league baseball fields, in the amount of $2,500.00 (As Revised)
08-29-13_ROSELAND CONTRACT 130-360-11.pdfAttachments:
Approved
Authority to Advertise
17 13-0876 Authority to advertise Contract 14-304-11 Annual Maintenance, Repairing,
Recharging, and Hydrostatic Pressure Testing of Portable Fire Extinguishers
for a 36-Month Period, estimated cost $108,000.00, Account
101-25000-612780, Requisition 1364078
Approved
18 13-0882 Authority to advertise Contract 13-365-11 for public tenders of bids a 39-year
lease of 0.715± acres of improved District real estate located near 7800
West 59th Street in Summit, Illinois; Main Channel Parcel 34.09. The
minimum initial annual rental bid shall be established at $8,600.00.
08-29-13_OWENS CORNING.pdfAttachments:
Approved
19 13-0884 Authority to advertise for the public tender of bids a 3-year lease on
approximately 3 acres of District real estate located at 4100 West 41st Street
in Forest View, Illinois; Main Channel Parcel 38.11. The minimum initial
rental bid shall be established at $75,000.00.
08-29-13_W.E. O'NEIL.pdfAttachments:
Approved
20 13-0905 Authority to advertise Contract 13-907-11 Furnish and Deliver a Portable,
Diesel-Powered Generator to the Stickney Water Reclamation Plant,
estimated cost $50,000.00, Account 101-69000-634600, Requisition
1362914
Approved
21 13-0906 Authority to advertise Contract 13-926-21, Furnish & Deliver Heavy
Equipment to the Stickney and Calumet Water Reclamation Plants,
estimated cost $1,030,000.00, Account 201-50000-634860, Requisitions
1353098, 1355507, 1355508.
Approved
Page 4Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 185 of 294
August 29, 2013Board of Commissioners Regular Board Meeting Minutes
22 13-0923 Authority to advertise Contract 13-804-21 Furnish and Deliver Cathodic
Protection System Parts to the Calumet Water Reclamation Plant, estimated
cost $130,040.00, Account 201-50000-634650, Requisition 1364065
Approved
Issue Purchase Order
23 13-0900 Issue a purchase order and enter into an agreement with MWH Americas,
Inc. for professional engineering services for Contract 13-248-5F, Final
Design for Streambank Stabilization on Melvina Ditch, in an amount not to
exceed $500,344.64, Account 501-50000-601420, Requisition 1365002
USACE Permit MWH.pdfAttachments:
Approved
24 13-0911 Issue purchase order and enter into a joint funding agreement with the
United States Department of the Interior - U.S. Geological Survey for the
maintenance and operation of nine streamflow gaging stations and one rain
gage within Cook County, Illinois in an amount not to exceed $93,250.00,
Accounts 501-50000-612490 and 201-50000-601170, Requisition 1364709
Approved
25 13-0914 Issue purchase order and enter into an agreement with Hach Company, for a
Preventive Maintenance Plan at various locations, in an amount not to
exceed $29,708.17, Account 101-16000-612970, Requisition 1364086
Approved
26 13-0924 Issue purchase order and enter into an agreement with Henry Pratt
Company, LLC, for Parts and Technical Services for Pratt Valves at the
Stickney Water Reclamation Plant, in an amount not to exceed $19,800.00,
Accounts 101-69000-612650, 623090 Requisition 1351607
Approved
27 13-0926 Issue a purchase order and enter into an agreement with Greeley and
Hansen LLC for professional engineering services for Contract 13-811-5C,
Flood Control Measures within the Combined Sewer Area-Alternatives Group
B, in an amount not to exceed $250,000.00, Account 501-50000-601410,
Requisition 1365325
Approved
28 13-0928 Issue a purchase order and enter into an agreement with CH2M Hill, Inc. for
professional engineering services for Contract 13-810-1C, Flood Control
Measures within the Combined Sewer Area-Alternatives Group A, in an
amount not to exceed $250,000.00, Account 101-50000-601410, Requisition
1365324
Approved
Page 5Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 186 of 294
August 29, 2013Board of Commissioners Regular Board Meeting Minutes
Award Contract
29 13-0927 Authority to award Contract 13-617-11, Inspection and Repair of Cranes and
Hoists at Various Locations, Groups 1 and 2, to Sievert Electric Service and
Sales Co., in an amount not to exceed $416,190.00, Accounts 101-67000,
68000, 69000-612240, 612650, 612760, Requisitions 1347222, 1355539,
1356574, 1353528, 1356230, 1355537, 1356571, 1356206, and 1347219
Approved
30 13-0930 Authority to award Contract 13-049-11, Furnish and Deliver Work Gloves to
Various Locations, for a One (1) Year Period, Group A to Advance Safety
Equipment Co., in an amount not to exceed $8,322.00, Groups B & D to
LabSource, Inc., in an amount not to exceed $12,797.44, and Group C to
Saf-T-Gard International, Inc., in an amount not to exceed $21,472.00,
Account 101-20000-623700
13-049-11 items.pdfAttachments:
Approved
Increase Purchase Order/Change Order
31 13-0896 Authority to decrease Contract 91-177-AE Computer and Instrumentation
Control Room at Stickney Water Reclamation Plant, to Divane Brothers
Electric Company in an amount of $24,488.00, from an amount of
$41,365,131.26, to an amount not to exceed $41,340,643.26, Account
401-50000-645650, Purchase Order 5000594
CO 91-177-AE.PDFAttachments:
Approved
32 13-0897 Authority to increase Contract 06-023-3P Stop Logs and Diversion Pumps at
Wilmette Pump Station and Evanston Pump Station Rehabilitation, North
Service Area, to F.H. Paschen/S.N. Nielsen in an amount of $162,050.00,
from an amount of $17,701,544.19, to an amount not to exceed
$17,863,594.19, Accounts 101-50000-612620, 401-50000-645620 and
645720, Purchase Order 5001266
CO 06-023-3P.PDFAttachments:
Approved
Page 6Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 187 of 294
August 29, 2013Board of Commissioners Regular Board Meeting Minutes
33 13-0898 Authority to increase Contract 09-176-3P Sludge Thickening Facilities,
Stickney Water Reclamation Plant, to McHugh Construction in an amount of
$100,619.00, from an amount of $165,453,952.83, to an amount not to
exceed $165,554,571.83, Account 401-50000-645650, Purchase Order
5001115
CO 09-176-3P.PDFAttachments:
Approved
34 13-0901 Authority to increase purchase order and amend the agreement with the
University of Illinois at Urbana-Champaign, for professional engineering
services for Agreement 07-164-3C, TARP Modeling - Phase II of the
Mainstream and Des Plaines TARP Systems, in an amount not to exceed
$151,946.00, from an amount of $1,989,833.00, to an amount not to exceed
$2,141,779.00, Account 401-50000-601410, Purchase Order 3067358
Approved
35 13-0915 Authority to decrease purchase order for Contract 11-109-11 Furnish and
Deliver Repairs, Service and Parts for American Sigma/Hach Auto Samplers,
Flowmeters, and Sampling Accessories to Hach Company in an amount of
$5,765.71, from an amount of $50,628.09, to an amount not to exceed
$44,862.38, Account 101-16000-612970 and 623570, Purchase Order
3068457
8-29-13 CO 11-109-11.PDFAttachments:
Approved
36 13-0917 Authority to increase Contract 09-365-5F Heritage Park Flood Control
Facility, to F.H. Paschen/Lake County Grading, A Joint Venture in an amount
of $307,320.69, from an amount of $29,459,407.61, to an amount not to
exceed $29,766,728.30, Account 501-50000-645620, Purchase Order
5001339
CO 09-365-5F.pdfAttachments:
Approved
37 13-0918 Authority to decrease purchase order and amend agreement with
Hewlett-Packard Company for Maintenance Services for Computer Software
and Hardware in an amount of $178,870.93, from an amount of
$1,908,788.25, to an amount not to exceed $1,729,917.32, Accounts
101-27000-612810, 612820, Purchase Order 3062338
P.O. 3062338 Change Order Log.PDFAttachments:
Approved
Page 7Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 188 of 294
August 29, 2013Board of Commissioners Regular Board Meeting Minutes
38 13-0919 Authority to increase Contract 11-761-21, Building Restoration at the North
Side and Calumet Water Reclamation Plants, to Restore Masonry, LLC, in
an amount of $33,478.00, from an amount of $1,098,407.00, to an amount
not to exceed $1,131,885.00, Account 201-50000-645750, Purchase Order
5001385
11-761-21 081213.pdfAttachments:
Approved
39 13-0921 Authority to decrease Contract 11-847-11 Truck Hauling of Liquid Sludge
from the Lemont Water Reclamation Plant to Various Locations, to Si-Tech
Industries, Inc., in an amount of $39,796.95 from an amount of $290,807.71,
to an amount not to exceed $251,010.76, Account 101-68000-612520,
Purchase Order 5001252
11-847-11 073013.pdfAttachments:
Approved
40 13-0922 Authority to increase purchase order and amend the agreement with Quarles
& Brady LLP (Quarles) to represent the District's interest in the ComEd
appeal of the delivery rate proceeding before the Illinois Commerce
Commission (ICC) as a member of the REACT Coalition, and participate in
settlement discussions to remedy the estimation method used by ComEd in
their Embedded Cost of Service Study (ECOSS) and to participate in
discussions of the ComEd Efficiency Program, in an amount of $140,000.00,
from an amount of $26,000.00 to an amount not to exceed $166,000.00,
Accounts 101-67000/68000/69000-612150,101-66000-601170 Purchase
Order 3076742
Approved
41 13-0933 Authority to increase purchase order to CDW Government, LLC, to Furnish
and Deliver Microsoft Software and Software Maintenance for a three-year
period in an amount of $11,475.04, from an amount of $1,545,245.19, to an
amount not to exceed $1,556,720.23, Account 101-27000-623800, Purchase
Order 3075051
P.O. 3075051 Change Order Log.PDFAttachments:
Approved
Page 8Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 189 of 294
August 29, 2013Board of Commissioners Regular Board Meeting Minutes
42 13-0936 Authority to increase Contract 09-419-12, Elevator Maintenance and Repair
Service at the Main Office Building Complex for a Three-Year Period, with
Parkway Elevators, Inc., for an additional ninety-day period, in an amount of
$14,120.00, from an amount of $143,849.39, to an amount not to exceed
$157,969.39, Account 101-15000-612370 and 612390, Purchase Order
5001112
Increase & Extend Contract 09-419-12 PO 5001112 Change Order Log.pdfAttachments:
Approved
Budget & Employment Committee
Authorization
43 13-0874 Authority to transfer 2013 departmental appropriations in the amount of
$28,000.00 in the Corporate Fund
08.29.13 Board Transfer BF5.pdfAttachments:
Approved
Engineering Committee
Report
44 13-0877 Report on change orders authorized and approved by the Director of
Engineering during the months of June and July 2013
CO June-July.pdf
CO Status.pdfAttachments:
Published and Filed
Judiciary Committee
Authorization
45 13-0870 Authority to settle MWRD v. T&J Meatpacking, Inc., Case No. 11 M1 176250,
for 2007 User Charge liability in the total amount of $30,000.00
Approved
46 13-0871 Authority to settle the Workers’ Compensation Claims of James Miller vs .
MWRDGC, Case Nos. 11 WC 4258 and 12 WC 0440, Illinois Workers’
Compensation Commission (IWCC), in the sum of $235,000.00. Account
901-30000-601090
Approved
Page 9Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 190 of 294
August 29, 2013Board of Commissioners Regular Board Meeting Minutes
47 13-0887 Authority to settle the Workers’ Compensation Claim of Henry Koney vs.
MWRDGC, Case No. 11 WC 33913, Illinois Workers’ Compensation
Commission (IWCC), in the sum of $29,918.54. Account 901-30000-601090
Approved
Maintenance & Operations Committee
Authorization
48 13-0869 Report on National Association of Clean Water Agencies (NACWA) Peak
Performance Awards for 2012 (As Revised)
NACWA Award Summary 2013.pdfAttachments:
Approved
Pension, Human Resources & Civil Service Committee
Authorization
49 13-0888 Request for authorization to continue District participation in the “Power
Lunch” Program of Working in the Schools
Approved
Real Estate Development Committee
Authorization
50 13-0881 Authority to commence statutory procedures to lease approximately 11.9
acres of District real estate located at 18500 West 9th Street in Lockport,
Will County, Illinois; Main Channel Parcels 15.02 and 15.04
08-29-13_DUCERE LLC.pdfAttachments:
Approved
51 13-0883 Authority to issue a (4) four year permit to Rubinos & Mesia Engineers, Inc.
and Alfred Benesch & Company to access the District’s 95th Street
Pumping Station site located southeast of Baltimore Avenue and 95th Street
in Chicago to perform annual inspections of the Chicago Skyway bridge
structure. Consideration shall be an annual fee of $2,500.00.
08-29-13_RME.pdfAttachments:
Approved
Page 10Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 191 of 294
August 29, 2013Board of Commissioners Regular Board Meeting Minutes
52 13-0903 Authority to waive the District’s standard easement agreement language in
connection with the grant of a 50-year ecosystem restoration project along
the west bank of the North Branch of the Chicago River to the Chicago Park
District (As Revised)
Attachment waive standard easement agrmnt lang. 50-yr. ecosystem rest. prj 8.29.13.pdfAttachments:
Approved
53 13-0904 Authority to purchase real estate commonly known as 19 Stephen Street in
Lemont, Illinois, comprising 0.09 acres relating to the construction of the Wet
Weather Reservoir and the Wet Weather Treatment Facility at the Lemont
Water Reclamation Plant and authority for payment to Timothy Jonasson,
the owner of said real estate in an amount not to exceed $260,000.00,
Account 401-50000-656010, Capital Improvement Bond Fund
19 STEPHEN ST. ATTACH. 8.29.13.pdfAttachments:
Deferred by Mariyana T. Spyropoulos
54 13-0920 Authorization to declare as surplus and not required for corporate purposes
and to sell to the Forest Preserve District of Will County approximately
326.40 acres of District real estate located in Will County, Illinois, known as
Main Channel Parcel Numbers 19.05, 19.06, 19.07, 20.05, 20.06, 20.07,
20.09, 21.04, 21.05 and 21.08.. Consideration is $2,531,237.00
Attachment declare surplus 8.29.13.pdfAttachments:
Approved
55 13-0932 Authority to issue a two-month permit to Eagle Painting and Maintenance
Company, Inc., a contractor of the Illinois Department of Transportation, to
use the District’s Canal Bank Road to access the Harlem Avenue bridge over
the north side of the Main Channel located in Forest View, Illinois, to clean
and paint the bridge structure and to use a 150’ x 50’ portion of Main
Channel Parcel 37.03, as an equipment staging area. Consideration shall be
a fee of $2,500.00
Eagle attach. 8.29.13.pdfAttachments:
Approved
56 13-0934 Authority to issue a two-month permit to ERA Valdiva (“ERA”), a contractor of
the Illinois Department of Transportation, to use the District’s access road,
and a staging area on District land underneath the Illinois Route 83 bridge on
the north side of the Main Channel. Consideration shall be a fee of
$2,500.00
ERA attach 8.29.13.pdfAttachments:
Deleted by the Executive Director
Page 11Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 192 of 294
August 29, 2013Board of Commissioners Regular Board Meeting Minutes
57 13-0935 Authorization to amend Board Order of April 4, 2013, from issuance of a
five-month permit to the Roseland Little League Baseball Organization, to a
seven-month permit on approximately 2.66 acres of District real estate
located at 12483 South Michigan Avenue in Chicago, to continue to maintain
and operate little league baseball fields, and a waiver of the minimum fee of
$2,500.00, to reflect a nominal permit fee of $10.00
ROSELAND attach. 8.29.13.pdfAttachments:
Approved
Stormwater Management Committee
Authorization
58 13-0879 Authority to enter into an intergovernmental agreement with the Village of
Elmwood Park concerning Project GCTR-1 from the Detailed Watershed
Plan for the Lower Des Plaines River Watershed, with payment to the Village
of Elmwood Park not to exceed $5,170,087.00
Elmwood Park IGA Exhibit.pdfAttachments:
Approved
59 13-0880 Authorization to negotiate and enter into intergovernmental agreements with
the Village of Chicago Ridge and the Village of Oak Lawn for Contract
13-248-5F, Project MEDT-1, Streambank Stabilization on Melvina Ditch
Approved
60 13-0912 Authority to negotiate and enter into intergovernmental agreements with the
City of Chicago for the design and construction of a Flood Control Project for
Albany Park, with payment to the City of Chicago not to exceed
$25,920,000.00 (As Revised)
Approved
Miscellaneous and New Business
Additional Agenda Items
61 13-0886 Authority to enter into an intergovernmental agreement with the Illinois
Department of Natural Resources to participate in the Chi-Cal Rivers Fund,
with a contribution to the Illinois Department of Natural Resources in the
amount of $500,000.00
Approved
Page 12Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 193 of 294
August 29, 2013Board of Commissioners Regular Board Meeting Minutes
Approval of the Consent Agenda with the exception of Items: 53 and 56
Barbara J. McGowan voted Abstain on Item #12
Mariyana T. Spyropoulos voted Abstain on Item #12
Barbara J. McGowan voted Abstain on Item #13
Mariyana T. Spyropoulos voted Abstain on Item #13
A motion was made by Mariyana T. Spyropoulos, seconded by Frank Avila, to
Approve the Consent Agenda. The motion carried by the following roll call
vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos,
Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D.
Thompson, Kathleen Therese Meany
9 -
Meeting Summary
Speakers
George Blakemore, concerned citizen, voiced concerns
Summary of Requests
Mary Ann Boyle
1. Frank Avila requested a review of the Pension Board's rate of return (Re: Finance
Items #2, #3, #4, #5 and #6)
David St. Pierre
2. Mariyana T. Spyropoulos requested a copy of the appraisal (Re: Real Estate Item
#53)
3. Debra Shore requested information on the communication outreach conducted in
the surrounding community (Re: Stormwater Management Item #58)
4. Barbara J. McGowan cautioned that this type of work may also be needed in other
communities through out the city of Chicago (Re: Stormwater Management Item #60)
Study Session
A Study Session is scheduled for the Committee on Stormwater Management on
Wednesday, September 11, 2013 at 10 a.m. at 100 East Erie, Chicago, Illinois. The
purpose of the Study Session is to discuss the Watershed Management Ordinance .
Announcements
None
Page 13Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 194 of 294
August 29, 2013Board of Commissioners Regular Board Meeting Minutes
Board Letter Submission Dates
The next regular board meeting is scheduled for September 19, 2013, please
prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials
Management for signature and preparation: September 6, 2013
Date all agenda items are due to the Executive Director: 1:00 p.m., September
11, 2013.
Adjournment
A motion was made by Debra Shore, seconded by Mariyana Spyropoulos, that
when the Board adjourns, it adjourns to meet again on Thursday, September
19, 2013 at 10:00 a.m., and also move that today's meeting be adjourned. The
motion carried by the following roll call vote:
/s/ Jacqueline Torres, Clerk
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos,
Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D.
Thompson, Kathleen Therese Meany
9 -
APPROVAL:
In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda
items duly adopted by the Board of Commissioners of the Metropolitan Water
Reclamation District of Greater Chicago this August 29, 2013, are hereby approved.
APPROVED:
/s/ Kathleen Therese Meany
President Board of Commissioners of the
Metropolitan Water Reclamation District of Greater Chicago
August 29, 2013
Page 14Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 195 of 294
Thursday, September 19, 2013
10:00 AM
Metropolitan Water Reclamation District of
Greater Chicago
100 East Erie Street
Chicago, IL 60611
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS:
1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda.
2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda.
3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
Regular Board Meeting Minutes
2013 Official Proceedings- Page 196 of 294
September 19, 2013Board of Commissioners Regular Board Meeting Minutes
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at 10:00
a.m.
Roll Call
Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra Shore; Mariyana T.
Spyropoulos; Kari K. Steele; Patrick D. Thompson; and Kathleen Therese MeanyPresent: 8 -
Michael A. AlvarezAbsent: 1 -
Approval of Previous Board Meeting Minutes
A motion was made by Mariyana T. Spyropoulos, seconded by Debra Shore, that
the minutes from the last meeting be approved without having to read them into
the record. The motion carried by acclamation. Chorus of ayes - No nays
Recess and Reconvene as Committee of the Whole
A motion was made by Cynthia M. Santos, seconded by Debra Shore, to recess
and reconvene as a committee of the whole. The motion carried by acclamation.
Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 11:20 a.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
Procurement Committee
Report
13-09701 Report on advertisement of Request for Proposal 13-RFP-22 District
Affirmative Action Ordinance Disparity Study, estimated cost $315,000.00,
Account 101-30000-601170. Requisition 1366367
Published and Filed
13-09862 Report of bid opening of Tuesday, August 27, 2013
Published and Filed
13-10133 Report of bid opening of Tuesday, September 10, 2013
Published and Filed
Authorization
Page 1Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 197 of 294
September 19, 2013Board of Commissioners Regular Board Meeting Minutes
13-09954 Authorization to forfeit Contract 13-006-11 Group A, to Alpine Cleaning
Equipment Inc., to Furnish and Deliver Janitorial Supplies to Various Locations
for a One (1) Year Period, in an amount not to exceed $49,870.29, Accounts
101-20000-623110, 623170, 623660
Approved
13-10095 Authorization to amend Board Order of August 29, 2013, regarding
authorization to accept the initial annual rental bid and to enter into a 39-year
lease for Contract 13-360-11 with the Roseland Little League Baseball
Organization on approximately 2.66 acres of improved real estate located at
12483 South Michigan Avenue in Chicago, Illinois, to operate and maintain little
league baseball fields, in the amount of $2,500.00, Agenda Item No. 16, File
No. 13-0931
Approved
Authority to Advertise
13-09756 Authority to advertise Contract 14-027-11, Furnish and Deliver Glass and
Plastic Labware to Various Locations for a One (1) Year Period, estimated cost
$155,000.00, Account 101-20000-623570
Approved
13-09797 Authority to advertise Contract 13-720-21 Building Restoration at the O’Brien
Water Reclamation Plant, estimated cost $620,000.00, Account
201-50000-645780, Requisition 1361176
Approved
13-09828 Authority to advertise Contract 14-041-11 Furnish and Deliver Data Storage
Cartridges to Various Locations for a One (1) Year Period, estimated cost
$38,000.00, Account 101-20000-623810
Approved
13-09889 Authority to advertise Contract 14-641-11 Furnishing and Delivering Liquid
Carbon Dioxide to the Stickney Water Reclamation Plant, estimated cost
$1,310,000.00, Account 101-69000-623560, Requisition 1361984
Approved
13-099210 Authority to advertise Contract 14-003-11 Furnish and Deliver Laboratory
Disposable Gloves and Flexible Tubing to Various Locations for a One (1) Year
Period, estimated cost $67,000.00, Account 101-20000-623570
Approved
Page 2Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 198 of 294
September 19, 2013Board of Commissioners Regular Board Meeting Minutes
13-099711 Authority to advertise Contract 13-654-11 Repair and Provide Replacement
Parts for Limitorque Valve Actuators at Various Service Areas, estimated cost
$276,000.00, Accounts
101-66000/67000/68000/69000-612600/623070/623270, Requisitions
1358191, 1356569, 1357365, 1354065
Deleted by the Executive Director
13-099812 Authority to advertise Contract 14-691-11 Truck Hauling of Processed Solids
for LASMA and CALSMA, estimated cost $5,615,000.00, Account
101-66000-612520, Requisition 1363439
Approved
13-099913 Authority to advertise Contract 14-685-51 Furnishing, Delivering and
Administration of Rain Barrels, estimated cost $495,000.00, Account
501-50000-623990, Requisition 1358618
Approved
Issue Purchase Order
13-097814 Issue purchase order and enter into an agreement with the University of Illinois
at Urbana-Champaign, for a Three-Dimensional Hydrodynamic and Water
Quality Model for the Chicago Area Waterway System, in an amount not to
exceed $861,822.00, Account 201-52000-601170, Requisition 1356183
Barbara J. McGowan lifted her earlier deferral
Approved
13-098115 Issue purchase order for Contract 13-045-11 to Sun-Times Media Productions,
LLC, to Publish Invitations to Bid for Contracts and Publish Legal Notices for
Original Entrance and Promotional Civil Service Examinations and Other Legal
Notices for a (1) Year Period, in an amount not to exceed $48,000.00, Account
101-20000-612360, Requisition 1366398
Approved
13-098316 Issue purchase order for Contract 13-111-11, Furnish and Deliver Boat
Maintenance, Repairs, Parts, and Secured Dockage, to Marine Services Corp.,
in an amount not to exceed $169,800.00, Accounts 101-16000-612790,
612330, and 623990, Requisition 1357894
Approved
13-099017 Issue purchase order and amend an existing agreement with SAP Public
Services Inc., for SAP Software Maintenance, in an amount not to exceed
$477,131.80, Account 101-27000-612820, Requisition 1364060
Approved
Page 3Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 199 of 294
September 19, 2013Board of Commissioners Regular Board Meeting Minutes
13-100018 Issue purchase orders and enter into an agreement with Hach Company, to
Provide HACH Field Service Partnerships, Reagents, Cleaning Solutions, and
Consumables for Ammonia Analyzers at the Egan, Hanover Park, and Stickney
Water Reclamation Plants, in an amount not to exceed $92,514.27, Accounts
101-67000, 69000-612650, 623070, Requisitions 1360312, 1360638, and
1361154
Approved
13-100419 Issue purchase orders to J.D. Wilson Associates, Inc., to Furnish and Deliver
Vaughn Pumps and Pump Parts to Various Locations, in an amount not to
exceed $201,000.00, Accounts 101-67000, 68000-623270, 634650
Approved
13-101220 Issue purchase order and enter into an agreement with Chapman & Cutler LLP
for Professional Services Rendered in Connection with the State Revolving
Loan Fund Project Bonds from September 23, 2013 through September 23,
2014, in an amount not to exceed $210,000.00, Account 401-50000-601170,
Requisition 1366386
Approved
Award Contract
13-098021 Authority to award Contract 06-357-3S, Upper Des Plaines Intercepting Sewer
20B Rehabilitation, North Service Area, to Kenny Construction Company, in an
amount not to exceed $6,064,080.00, plus a five (5) percent allowance for
change orders in an amount of $303,204.00, for a total amount not to exceed
$6,367,284.00, Account 401-50000-645700, Requisition 1358245
APPENDIX D.pdf
Capital Improvement Project Contract Description.pdf
Attachments:
Approved
13-098522 Authority to award Contract 13-032-11, Furnish and Deliver Coveralls,
Rainwear and Boots to Various Locations, for a One (1) Year Period, Group A
to Fisher Scientific Company, LLC in an amount not to exceed $15,035.00,
Groups B & C to Safety Supply Illinois in an amount not to exceed $25,731.22,
Account 101-20000-623700
13-032-11 att.pdfAttachments:
Approved
Page 4Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 200 of 294
September 19, 2013Board of Commissioners Regular Board Meeting Minutes
13-098723 Authority to award Contract 10-716-3P, Wet Weather Treatment Facility and
Reservoir at the Lemont Water Reclamation Plant, to Joseph J. Henderson &
Son, Inc., in an amount not to exceed $29,097,000.00, plus a five (5) percent
allowance for change orders in an amount of $1,454,850.00, for a total amount
not to exceed $30,551,850.00, Account 401-50000-645620, Requisition
1354032
APPENDIX D.pdf
Capital Improvement Project Contract Description.pdf
Attachments:
Approved
Increase Purchase Order/Change Order
13-097724 Authority to decrease purchase order and amend the agreement with Buck
Consultants, LLC for Contract 10-RFP-03 to provide Multi-Year Benefits
Consulting Services for a three-year period, effective July 1, 2010, in the
amount of $38,805.61, from an amount not to exceed $245,000.00, to an
amount not to exceed $206,194.39, Account 101-25000-601170, Purchase
Order 3064611
attachment 10-RFP-03.pdfAttachments:
Approved
13-098925 Authority to increase Contract 10-614-11, Elevator Maintenance at Various
Service Areas, Groups A and C, to Mid-American Elevator Company, Inc., in an
amount of $40,500.00 from an amount of $404,608.94 to an amount not to
exceed $445,108.94, Accounts 101-67000/69000-612600/612680, Purchase
Orders 5001143 and 5001144
10-614-11 080613.pdfAttachments:
Approved
13-099126 Authority to increase purchase order and exercise an option to extend
agreement for Contract 11-RFP-15, Duplication of Legal Materials, Trial
Records, and Other Reprographic Services for a one-year period, with Ricoh
USA, Inc., in an amount of $54,000.00, from an amount of $80,000.00, to an
amount not to exceed $134,000.00, Account 101-30000-612090, Purchase
Order 3070440
Approved
Page 5Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 201 of 294
September 19, 2013Board of Commissioners Regular Board Meeting Minutes
13-099327 Authority to increase Contract 04-201-4F Tollway Dam, Grout Curtain and
Quarry Plugs, Thornton Composite Reservoir, Calumet Service Area, to F.H.
Paschen, S.N. Nielsen and Associates LLC and Cabo Construction
Corporation, Joint Venture in an amount of $104,830.00, from an amount of
$71,850,108.50, to an amount not to exceed $71,954,938.50, Account
401-50000-645620, Purchase Order 5001105
CO 04-201-4F.pdfAttachments:
Deleted by the Executive Director
13-099628 Authority to increase purchase order and amend the agreement with Superior
Industrial Equipment, L.L.C., for Services to Repair Mechanical Seals of
Sludge Pumps at the Stickney Water Reclamation Plant and to Repair
Mechanical Seals of Digester Sludge Recirculation Pumps at the Calumet
Water Reclamation Plant, in an amount of $54,000.00, from an amount of
$114,002.02, to an amount not to exceed $168,002.02, Accounts 101-68000,
69000-612650, Purchase Orders 3066351 and 3068349
Superior Industrial Equip. 3066351 & 3068349 082913.pdfAttachments:
Deleted by the Executive Director
13-100229 Authority to increase purchase order to Lai, Ltd., to Provide Parts for MSA Gas
Detection Systems to Various Locations, in an amount of $20,000.00, from an
amount of $230,789.00, to an amount not to exceed $250,789.00, Accounts
101-67000, 68000, 69000-623070, 623090, 623270, 623780, Purchase Order
3073923
3073688, 3073691, 3073923 081413.pdfAttachments:
Approved
13-101130 Authority to decrease purchase order with Chapman & Cutler LLP for
Professional Services Rendered in Connection with the State Revolving Loan
Fund Project Bonds from June 1, 2008, through May 31, 2013, in an amount of
$66,134.00, from an amount of 325,000.00 to an amount not to exceed
$258,866.00. Account 401-50000-601170, Purchase order 3051444
Approved
Engineering Committee
Report
13-097231 Report on change orders authorized and approved by the Director of
Engineering during the month of August 2013
CO August.pdf
CO Status.pdf
Attachments:
Published and Filed
Page 6Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 202 of 294
September 19, 2013Board of Commissioners Regular Board Meeting Minutes
Authorization
13-097332 Authority to negotiate intergovernmental agreements with the Thorn Creek
Basin Sanitary District and conditionally the City of Chicago Heights and the
Village of Ford Heights to convey and treat excess process wastewater flow
from Solvay, Inc., Chicago Heights
Approved
Industrial Waste & Water Pollution Committee
Authorization
13-096933 Authorization to amend Board Order of August 29, 2013, regarding Authority to
enter into an intergovernmental agreement with the Illinois Department of
Natural Resources to participate in the Chi-Cal Rivers Fund, with a contribution
to the Illinois Department of Natural Resources in the amount of $500,000.00,
Agenda Item No. 61, File No. 13-0886
Approved
Judiciary Committee
Report
13-100534 Report on the Settlement of Workers’ Compensation Claims and
Miscellaneous Claims under $10,000.00
Settlements 9.19.13.pdfAttachments:
Published and Filed
Authorization
13-094335 Authority to settle the Workers’ Compensation Claims of Lawrence Deschamps
vs. MWRDGC, Claim Nos. 0200004917 and 0200005206, Illinois Workers’
Compensation Commission (IWCC), in the sum of $77,295.00. Account
901-30000-601090
Approved
13-094436 Authority to settle the Workers’ Compensation Claim of Paula Anciulis vs .
MWRDGC, Case No. 08 WC 2634, Illinois Workers’ Compensation
Commission (IWCC), in the sum of $23,627.68. Account 901-30000-601090
Approved
13-094537 Authority to settle the Workers’ Compensation Claim of James Rivera vs.
MWRDGC, Case No. 10 WC 36414, Illinois Workers’ Compensation
Commission (IWCC), in the sum of $42,043.54. Account 901-30000-601090
Approved
Page 7Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 203 of 294
September 19, 2013Board of Commissioners Regular Board Meeting Minutes
13-096638 Authority to settle the Workers’ Compensation Claim of Matthew Dillon vs.
MWRDGC, Case No. 12 WC 37911, Illinois Workers’ Compensation
Commission (IWCC), in the sum of $29,214.55. Account 901-30000-601090
Approved
Pension, Human Resources & Civil Service Committee
Report
13-094639 Report on 2010 Census Data and External Labor Force Rates
2010 Census attachment.pdfAttachments:
Published and Filed
Real Estate Development Committee
Authorization
13-094240 Authority to purchase real estate commonly known as 19 Stephen Street in
Lemont, Illinois, comprising 0.09 acres relating to the construction of the Wet
Weather Reservoir and the Wet Weather Treatment Facility at the Lemont
Water Reclamation Plant and authority for payment to Timothy Jonasson, the
owner of said real estate in an amount not to exceed $260,000.00, Account
401-50000-656010, Capital Improvement Bond Fund (Deferred from the
August 29, 2013 Board Meeting)
19 STEPHEN ST. ATTACH. def. 8.29.13 to 9.19.13.pdfAttachments:
Approved
13-097641 Authority to commence statutory procedures to lease approximately 1.84 acres
of District real estate located east of the Main Channel, in Joliet, Will County,
Illinois. Main Channel Parcels 9.03 and 9.04.
Attach. commence stst. proc. 9.19.13.pdfAttachments:
Approved
13-099442 Authority to issue a two-month permit to Trees R Us to traverse and use Main
Channel Atlas Parcel 35.02 to access the southern boundary of the Chicago
Portage National Heritage Forest Preserve land. Consideration shall be a fee
$2,500.00
09-19-13_TREES R US.pdfAttachments:
Approved
Miscellaneous and New Business
Page 8Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 204 of 294
September 19, 2013Board of Commissioners Regular Board Meeting Minutes
Resolution
13-086843 RESOLUTION sponsored by the Board of Commissioners recognizing the 27th
Annual Entrepreneurial Woman’s Conference
A motion was made by Cynthia M. Santos, seconded by Mariyana T.
Spyropoulos, that this Resolution be Adopted. The motion carried by
acclamation. Chorus of ayes - No nays
Additional Agenda Items
13-104744 Authority to implement Phase II of the Stormwater Management Program by
assisting various local municipalities, townships, and agencies with Stormwater
Management Projects
Projects Under Design - List for SWPhII BL.pdf
Projects Under Design - Exhibit for SWPhII BL.pdf
Conceptual Projects - List for SWMPhII BL.pdf
Conceptual Projects - Exhibit for SWMPhII BL.pdf
Attachments:
Approved
Approval of the Consent Agenda with the exception of Items:11, 27, 28 and 43
A motion was made by Frank Avila, seconded by Mariyana T. Spyropoulos, to
Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye: Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T.
Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
8 -
Absent: Michael A. Alvarez1 -
Meeting Summary
Speakers
Hedy Ratner, Former President and Current Consultant, Emilia Dimencio, Current
President, Womens Business Development Center, accepted the resolution,
recognizing the 27th Annual Entrepreneurial Women's Conference (Re: Miscellaneous
and New Business Item #43)
John Ellis, Metropolitan Planning Council, suggested that more marketing be done on
the District's Rain Barrel Program (Re: Procurement Item #13) Also suggested the
District communicate its infrastructure projects by placing signage in the communities
(Re: Stormwater Management Item #44)
George Blakemore, concern citizen, voiced concerns (Re: Pension, Human Resources
& Civil Service Item #39) and (Re: Stormwater Management Item #44)
Page 9Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 205 of 294
September 19, 2013Board of Commissioners Regular Board Meeting Minutes
Summary of Requests
David St. Pierre
1. Mariyana T. Spyropoulos requested a report on number of lessees using District's
biosolids (Re: Procurement Item #12)
2. Frank Avila requested a report on the purchasers of the District 's rain barrels. Debra
Shore inquired on the strategy used to market the rain barrels. Barbara J. McGowan
suggested a promotional parade for rain barrels and to also use captured water for
watering plants in the city. Mariyana T. Spyropoulos suggested a strategy to co-market
with the City of Chicago (Re: Procurement Item #13)
3. Mariyana T. Spyropoulos requested a copy of the study (Re: Procurement Item #14)
4. Kari K. Steele requested a field study to look into the Calumet plant odor problem and
also provide a map where odor control is being applied. Mariyana T. Spyropoulos
requested a copy of the map be shared with the Board of Commissioners (Re:
Engineering Item #32)
Catherine O'Connor
5. Frank Avila requested a copy of the third chart (Re: Stormwater Management Item
#44)
Study Session
None
Announcements
Keith Smith, Director of Information Technology will be retiring as of September 30,
2013
Board Letter Submission Dates
The next regular board meeting is scheduled for October 3, 2013, please prepare
and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials
Management for signature and preparation: September 20, 2013.
Date all agenda items are due to the Executive Director: 1:00 p.m., September 25,
2013.
Adjournment
A motion was made by Cynthia M. Santos, seconded by Barbara J. McGowan,
that when the Board adjourns, it adjourns to meet again on Thursday, October 3,
2013 at 10:00 a.m., and also move that today's meeting be adjourned. The motion
carried by the following roll call vote:
/s/ Jacqueline Torres, Clerk
Aye: Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T.
Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
8 -
Absent: Michael A. Alvarez1 -
Page 10Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 206 of 294
September 19, 2013Board of Commissioners Regular Board Meeting Minutes
APPROVAL:
In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly
adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of
Greater Chicago this September 19, 2013, are hereby approved.
APPROVED:
/s/ Kathleen Therese Meany
President Board of Commissioners of the
Metropolitan Water Reclamation District of Greater Chicago
September 19, 2013
Page 11Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 207 of 294
Thursday, October 3, 2013
10:00 AM
Metropolitan Water Reclamation District of
Greater Chicago
100 East Erie Street
Chicago, IL 60611
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS:
1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda.
2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda.
3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
Regular Board Meeting Minutes
2013 Official Proceedings- Page 208 of 294
October 3, 2013Board of Commissioners Regular Board Meeting Minutes
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at
10:00 a.m.
Roll Call
Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Debra Shore;
Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; and
Kathleen Therese Meany
Present: 8 -
Cynthia M. SantosAbsent: 1 -
Approval of Previous Board Meeting Minutes
A motion was made by Mariyana T. Spyropoulos, seconded by Debra Shore,
that the minutes from the last meeting be approved without having to read
them into the record. The motion carried by acclamation. Chorus of ayes - No
nays
Recess and Reconvene as Committee of the Whole
A motion was made by Debra Shore, seconded by Patrick Thompson, to recess
and reconvene as a committee of the whole. The motion carried by
acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 12:10 p.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
Finance Committee
Report
1 13-1105 Report on Cash Disbursements for the Month of August 2013, in the amount
of $36,197,032.72
13-1105 August 2013 Cash Disbursements SummaryAttachments:
Published and Filed
Procurement Committee
Report
2 13-1109 Report of bid opening of Tuesday, September 17, 2013
Published and Filed
Page 1Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 209 of 294
October 3, 2013Board of Commissioners Regular Board Meeting Minutes
3 13-1114 Report of bid opening of Tuesday, September 24, 2013
Published and Filed
4 13-1125 Report on rejection of bids for Contract 13-609-11, Furnishing and Delivering
Mechanical Repair Parts to Various Service Areas, estimated cost
$169,000.00
Published and Filed
5 13-1130 Report on advertisement of Request for Proposal 14-RFP-01 Provide Food
Services at the Main Office Building and at the Stickney Water Reclamation
Plant and Vending Machines at Various Locations for a Thirty-Six (36) Month
Period, estimated cost $126,000.00, Account 101-15000-612490,
Requisition 1364733
Published and Filed
Authorization
6 13-1110 Authorization for payment to the Water and Wastewater Leadership Center
for tuition fees for six (6) senior managers to attend an 11-day Residential
Leadership Development program in an amount not to exceed $76,500.00,
Account 101-25000-601170
Approved
7 13-1113 Authorization to accept initial annual rental bid for Contract 13-362-11
Proposal to Lease for 39-years 9.19+/- acres of District real estate located at
5700 West 41st Street in Forest View, Illinois; Main Channel Parcels 38.12
and 38.13 from Canal Storage, LLC in the amount of $180,000.00
10-03-13_Canal Storage 1336211.pdfAttachments:
Approved
8 13-1115 Authorization to amend Board Order of August 8, 2013, regarding Issue
purchase order and enter into an agreement with SEECO Consultants, Inc.,
for professional engineering services on Contract 12-800-3C Geotechnical
Analysis and Sub-Surface Investigation for Construction Projects, in an
amount not to exceed $810,000.00, Accounts 101-50000-612380,
201-50000-612380, 401-50000-612380, and 501-50000-612380, Requisition
1350461, Agenda Item No. 35, File No. 13-0846
Approved
9 13-1127 Authorization for payment to National Association of Clean Water Agencies
(NACWA) for 2014 membership dues in an amount not to exceed
$60,000.00, Account 101-15000-612280
Approved
Page 2Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 210 of 294
October 3, 2013Board of Commissioners Regular Board Meeting Minutes
Authority to Advertise
10 13-1107 Authority to advertise Contract 13-654-11 Provide Refurbished and Factory
Replacement Parts for Limitorque Valve Actuators at Various Service Areas,
estimated cost $276,000.00, Accounts
101-66000/67000/68000/69000-612600/623070/623270, Requisitions
1358191, 1356569, 1357365, 1354065
Approved
Issue Purchase Order
11 13-1117 Issue a purchase order and enter into agreement with CH2M Hill Engineers,
Inc., for professional engineering services for Contract 10-716-3P Wet
Weather Treatment Facility and Reservoir, Lemont Water Reclamation Plant,
in the amount not to exceed $1,826,460.00, Account 401-50000-601440,
Requisition 1361438
Approved
12 13-1128 Issue purchase order and enter into an agreement with Motorola Solutions,
Inc., for Starcom21 Radio Network Access, in an amount not to exceed
$19,950.00, Account 101-15000-612840, Requisition 1352415
A motion was made by Frank Avila, seconded by Patrick D. Thompson, that this
Agenda Item be Approved. The motion carried by the following roll call vote:
Aye: Frank Avila, Barbara J. McGowan, Debra Shore, Mariyana T.
Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese
Meany
7 -
Abstain: Michael A. Alvarez1 -
Absent: Cynthia M. Santos1 -
13 13-1136 Issue purchase order and enter into an agreement with LoadSpring
Solutions, Inc., for hosting and support of Primavera construction scheduling
software, in an amount not to exceed $55,860.00, Account
101-27000-612820, Requisition 1366860
Approved
Award Contract
14 13-1108 Authority to award Contract 13-675-12 (Re-Bid), Janitorial Services at the
Calumet and Egan Water Reclamation Plants, Groups A and B, to Perfect
Cleaning Service Corporation, in an amount not to exceed $166,246.00,
Accounts 101-67000, 68000-612490, Requisitions 1351588 and 1351238
Approved
Page 3Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 211 of 294
October 3, 2013Board of Commissioners Regular Board Meeting Minutes
15 13-1111 Authority to award Contract 13-030-11, Furnish and Deliver Lubricants to
Various Locations for a One (1) Year Period, Items 1and 2 to Atlas and
Associates, Inc., in an amount not to exceed $9,274.00, Items 3, 12, 14, 16
and 17 to Mid-Town Petroleum Acquisition LLC, in an amount not to exceed
$40,192.69, Items 4, 6, 7, 13 and 18 to Valdes, LLC, in an amount not to
exceed $23,658.77, and Items 5, 8, 9, 10, 11 and 15 to Feece Oil Company,
in an amount not to exceed $109,950.65, Account 101-20000-623860
att 13-030-11.pdfAttachments:
Approved
16 13-1122 Authority to award Contract 13-029-11, Furnish and Deliver Safety
Equipment to Various Locations for a One (1) Year Period, to Progressive
Industries, Inc., in a total amount not to exceed $53,830.38, Account
101-20000-623700
att 13-029-11.pdfAttachments:
Approved
17 13-1135 Authority to award Contract 13-653-11, Underground Infrastructure Cleaning
at Various Service Areas, to Sheridan Plumbing and Sewer, Inc., for an
amount not to exceed $1,131,472.00, Account 101-66000-612600,
Requisition 1358228
APP D 13-653-11.pdfAttachments:
Approved
Increase Purchase Order/Change Order
18 13-1112 Authority to increase purchase order and amend the agreement with
Beveridge & Diamond, P.C. to represent the District in the case of the United
States of America and State of Illinois v. Metropolitan Water Reclamation
District of Greater Chicago; Civil Action No. 1:11-cv-08859 in an amount of
$300,000.00, from an amount of $2,100,000.00, to an amount not to exceed
$2,400,000.00, Account 101-30000-601170, Purchase Order 3045395
PO 3045395 B&D 10.3.13.pdfAttachments:
Mariyana T. Spyropoulos lifted her earlier deferral
Approved
Page 4Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 212 of 294
October 3, 2013Board of Commissioners Regular Board Meeting Minutes
19 13-1116 Authority to decrease purchase order and amend agreement with Flood
Testing Laboratories, Inc., for testing and inspecting concrete and other
construction materials for various construction projects, in an amount of
$100,000.00, from an amount of $810,000.00, to an amount not to exceed
$710,000.00, Accounts 101-50000-612240 and 201-50000-612240,
Purchase Order 3069074
CO Flood Testing.pdfAttachments:
Deleted by the Executive Director
20 13-1118 Authority to increase Contract 09-176-3P Sludge Thickening Facilities,
Stickney Water Reclamation Plant, to McHugh Construction in an amount of
$387,510.05, from an amount of $165,554,571.83, to an amount not to
exceed $165,942,081.88, Account 401-50000-645650, Purchase Order
5001115
CO 09-176-3P.PDFAttachments:
Approved
21 13-1119 Authority to increase purchase order and amend the agreement with
Beveridge & Diamond, P.C. to represent the District in the case of Natural
Resources Defense Council, Inc. et al. v. Metropolitan Water Reclamation
District of Greater Chicago, Case No. 11-CV-2937, in an amount of
$300,000.00, from an amount of $1,300,000.00, to an amount not to exceed
$1,600,000.00, Account 101-30000-601170, Purchase Order 3069593
Beveridge att..PDFAttachments:
Mariyana T. Spyropoulos lifted her earlier deferral
Approved
22 13-1121 Authority to decrease purchase order and amend the agreement with
Satyam Technologies, Inc., for Contract 07-RFP-10 professional SAP
services in an amount of $123,475.20, from an amount of $4,395,663.00, to
an amount not to exceed $4,272,187.80, Account 101-27000-601170,
Purchase Order 3049860.
PO 3049860 Change Order Log.PDFAttachments:
Approved
Page 5Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 213 of 294
October 3, 2013Board of Commissioners Regular Board Meeting Minutes
23 13-1123 Authority to increase purchase order and exercise an option to extend
agreement for one year, for Contract 12-RFP-01 Perform Federal Legislative
Consulting Services, with Carmen Group, Inc., in an amount not to exceed
$417,600.00, Account 101-15000-601170, Purchase Order 3071591
Attachment 12-RFP-01.pdfAttachments:
Mariyana T. Spyropoulos lifted her earlier deferral
Approved
24 13-1124 Authority to increase purchase order and exercise an option to extend
agreement for one year, for Contract 12-RFP-02 State Legislative Liaison
Consulting Services, with Kevin J. Fitzpatrick, in an amount not to exceed
$102,000.00, Account 101-15000-601170, Purchase Order 3071068
Attachment 12-RFP-02.pdfAttachments:
Approved
25 13-1134 Authority to increase purchase order and amend the agreement with Todd V .
Royer, PhD for professional services in connection with Natural Resource
Defense Council, Inc. et al. v. Metropolitan Water Reclamation District of
Greater Chicago, Case No. 11 C 2937, in an amount not to exceed
$180,000.00, from an amount of $9,500.00, to an amount not to exceed
$189,500.00, Account No. 101-30000-601170, Purchase Order 3078228.
Mariyana T. Spyropoulos lifted her earlier deferral
Approved
26 13-1138 Authority to increase purchase orders and exercise an option to extend the
agreements for one year, for Contract 12-RFP-03 State Legislative
Consulting Services with Charles R. Vaughn, in an amount not to exceed
$21,000.00, Ado Leo Rugai, Attorney and Counselor at Law, in an amount
not to exceed $21,000.00, and Miguel A. Santiago Consulting, Inc., in an
amount not to exceed $19,999.98, Account 101-15000-601170, Purchase
Orders 3071597, 3071598, and 3071643
12-RFP-03 PO 3071597.pdf
12-RFP-03 PO 3071598.pdf
12-RFP-03 PO 3071643.pdf
Attachments:
Approved
Page 6Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 214 of 294
October 3, 2013Board of Commissioners Regular Board Meeting Minutes
27 13-1132 Authority to increase purchase order and amend the agreement with
Superior Industrial Equipment, L.L.C., for Services to Repair Mechanical
Seals of Sludge Pumps at the Stickney Water Reclamation Plant and to
Repair Mechanical Seals of Digester Sludge Recirculation Pumps at the
Calumet Water Reclamation Plant, in an amount of $54,000.00, from an
amount of $114,002.02, to an amount not to exceed $168,002.02, Accounts
101-69000-612650, Purchase Orders 3066351 and 3068349
Superior Industrial Equip. 3066351 & 3068349 082913.pdfAttachments:
Approved
28 13-1140 Authority to increase Contract 11-626-11, Security Services at the Lockport
Powerhouse, to Universal Security, Corp., in an amount of $34,025.26, from
an amount of $269,204.98, to an amount not to exceed $303,230.24,
Account 101-66000-612490, Purchase Order 5001235
DOC001.PDFAttachments:
Approved
Judiciary Committee
Authorization
29 13-1079 Authority to settle the Workers’ Compensation Claim of Andrew O’Neill vs.
MWRDGC, Claim No. 0200005067, Illinois Workers’ Compensation
Commission (IWCC), in the sum of $25,111.50. Account 901-30000-601090
Approved
Real Estate Development Committee
Authorization
30 13-1102 Authority to commence statutory procedures to lease approximately 5.8+/-
acres of District real estate located south of Oakton Street and east of the
CTA railroad tracks in Skokie, Illinois and known as North Shore Channel
Parcels 5.01, 5.02 and 5.03
10-03-13_Strategic.pdfAttachments:
Approved
Miscellaneous and New Business
Resolution
Page 7Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 215 of 294
October 3, 2013Board of Commissioners Regular Board Meeting Minutes
31 13-1101 RESOLUTION sponsored by the Board of Commissioners recognizing
National Save for Retirement Week
Adopted
Approval of the Consent Agenda with the exception of Items: 12, 19, and 32
A motion was made by Mariyana T. Spyropoulos, seconded by Frank Avila, to
Approve the Consent Agenda. The motion carried by the following roll call
vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Debra Shore,
Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
8 -
Absent: Cynthia M. Santos1 -
Ordinance
32 O13-002 Ordinance O13-002 An Ordinance to Adopt the Watershed Management
Ordinance with an effective date of May 1, 2014 (As Revised)
Final WMO Ordinance
Adopt WMO Ordinance Bd Ltr (STORM)Attachments:
A motion was made by Debra Shore, seconded by Mariyana T. Spyropoulos,
that this Ordinance be Adopted. The motion carried by the following roll call
vote:
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Debra Shore,
Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
8 -
Absent: Cynthia M. Santos1 -
Meeting Summary
Speakers
George Blakemore, concerned citizen, voiced concerns on various items (Re:
Finance Item #5, Procurement Item #6, #23, and Real Estate Item #30)
Page 8Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 216 of 294
October 3, 2013Board of Commissioners Regular Board Meeting Minutes
Summary of Requests
David St. Pierre
1 Frank Avila requested a list of managers that have attended the program in the
past (Re: Procurement Item #6)
2 Frank Avila requested a report on the training (Re: Miscellaneous and New
Business Item #32)
3 Debra Shore requested a memo regarding the U.S. Supreme Court’s decision
regarding the watershed management ordinance
4 Barbara J. McGowan requested dates and times of the District’s participation in the
Water Environment Federation’s Annual Technical Exhibition and Conference
(WEFTEC)
Study Session
None
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for October 17, 2013, please
prepare and submit Board items before the following absolute cutoff dates.
Date agenda items are due to the Director of Procurement and Materials
Management for signature and preparation: October 4, 2013
Date all agenda items are due to the Executive Director: 1:00 p.m., October 9,
2013
Adjournment
A motion was made by Mariyana T. Spyropoulos, seconded by Debra Shore,
that when the Board adjourns, it adjourns to meet again on Thursday, October
17, 2013 at 10:00 a.m., and also move that today's meeting be adjourned. The
motion carried by the following roll call vote:
/s/ Jacqueline Torres, Clerk
Aye: Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Debra Shore,
Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
8 -
Absent: Cynthia M. Santos1 -
Page 9Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 217 of 294
October 3, 2013Board of Commissioners Regular Board Meeting Minutes
APPROVAL:
In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda
items duly adopted by the Board of Commissioners of the Metropolitan Water
Reclamation District of Greater Chicago this October 3, 2013, are hereby approved.
APPROVED:
/s/ Kathleen Therese Meany
President Board of Commissioners of the
Metropolitan Water Reclamation District of Greater Chicago
October 3, 2013
Page 10Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 218 of 294
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, October 17, 2013
10:00 AM
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
2013 Official Proceedings- Page 219 of 294
Board of Commissioners Regular Board Meeting Minutes October 17, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 1
Call Meeting to Order
Roll Call
President Kathleen Therese Meany presiding, called the meeting to order at 10:00
a.m.
Present: 9 - Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; and
Kathleen Therese Meany
Approval of Previous Board Meeting Minutes
A motion was made by Debra Shore, seconded by Patrick D. Thompson, that the
minutes from the last meeting be approved without having to read them into the
record. The motion carried by acclamation. Chorus of ayes - No nays
Recess and Reconvene as Committee of the Whole
A motion was made by Cynthia M. Santos, seconded by Barbara J. McGowan, to
recess and reconvene as a committee of the whole. The motion carried by
acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners Finance Committee
Report
At 11:25 President Kathleen Therese Meany reconvened the regular board
meeting to order
1 13-1154 Report on the investment interest income during July 2013
Attachments: Inv Int Inc 2013-07 att.pdf
Published and Filed
2 13-1155 Report on investments purchased during August 2013
Attachments: Inv Purch 2013-08 att.pdf
Published and Filed
3 13-1156 Report on the investment interest income during August 2013
Attachments: Inv Int Inc 2013-08 att.pdf
Published and Filed
2013 Official Proceedings- Page 220 of 294
Board of Commissioners Regular Board Meeting Minutes October 17, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 2
4 13-1158 Report on investments purchased during July 2013
Attachments: Inv Purch 2013-07 att.pdf
Published and Filed
Procurement Committee
Report
5 13-1157 Report on advertisement of Request for Proposal 14-RFP-05 Website Design
and Development, estimated cost $400,000.00, Account 201-50000- 601170, Requisition 1367611
Published and Filed
6
13-1275
Report of bid opening of Tuesday, October 1, 2013
Published and Filed
7
13-1280
Report of bid opening of Tuesday, October 8, 2013
Published and Filed
8
13-1299
Report on advertisement of Request for Proposal 13-RFP-24 Combined PPO/HMO Plan Administrator, for a three-year period, effective July 1, 2014 to
June 30, 2017, Account 101-25000-601250
Published and Filed
9
13-1300
Report on advertisement of Request for Proposal 13-RFP-25 Dual-Choice Dental Plan Administrator, for a three-year period, effective July 1, 2014 to
June 30, 2017, Account 101-25000-601250
Published and Filed
10
13-1301
Report on advertisement of Request for Proposal 13-RFP-26 Vision Plan Administrator, for a three-year period, effective July 1, 2014 to June 30, 2017,
Account 101-25000-601250
Published and Filed
11
13-1302
Report on advertisement of Request for Proposal 13-RFP-27 Deferred Compensation Plan Administrative Services , for a five-year period, effective
July 1, 2014 to June 30, 2019
Published and Filed
12
13-1317
Report on advertisement of Request for Proposal 14-RFP-04 Consulting Services for Office 365 Migration, estimated cost $180,000.00, Account
201-50000-601170, Requisition 1367615
Published and Filed
2013 Official Proceedings- Page 221 of 294
Board of Commissioners Regular Board Meeting Minutes October 17, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 3
13 13-1318 Report on advertisement of Request for Proposal 13-RFP-23 Consulting Services for SAP Application Systems Evaluation , estimated cost $200,000,
Account 201-50000-601170, Requisition 1367616
Deleted by the Executive Director
14
13-1320
Report on rejection of bids for Contract 13-985- 11, Railroad Car Repair, Maintenance and Rebuilding at the Stickney Water Reclamation Plant ,
estimated cost $210,000.00
Published and Filed
Authorization
15 13-1312 Authorization to amend Board Order of August 8, 2013, for Authority to
advertise Contract 13-680-11 Roof Repair at Various Service Areas, estimated cost $319,500.00, Accounts 101-67000/68000/69000-612680, Requisitions
1362041, 1355885, 1360598, 1358576, 1359215, 1360597, Agenda Item No. 19, File No. 13-0830
Deleted by the Executive Director
Authority to Advertise
16 13-1139 Authority to advertise Contract 13-366- 11 for public tender of bids a 39-year lease on approximately 1.84 acres of District real estate located along the east
side of the Main Channel between Munroe Street and South Street in Joliet, Illinois, Main Channel Parcels 9.03 and 9.04. The minimum initial annual rental bid shall be established at $5,000.00.
Attachments: attach. Auth to Advertise 10.17.13 MAIN CHANNEL PARCELS 9.03 9,04.pdf
17
13-1272
Approved
Authority to advertise Contract 13-367- 11 for public tender of bids a 39-year
lease on 49.38 acres of District real estate located south of the Main Channel and known as the Lemont Heritage Quarry in Lemont, Illinois; Main Channel Parcels 24.03 & 24.06. The minimum initial annual rental bid shall be established at $55,000.00
Attachments: 10-17-13_LHQ.pdf
18
13-1273
Approved
Authority to advertise Contract 13-368- 11 for public tender of bids a 10-year
lease on approximately 6,123 square feet of District real estate located along the east bank of the North Branch of the Chicago River adjacent to 4030 North Rockwell Street in Chicago, Illinois. The minimum initial annual rental bid shall be established at $8,500.00.
Attachments: 10-17-13_Albany.pdf
Approved
2013 Official Proceedings- Page 222 of 294
Board of Commissioners Regular Board Meeting Minutes October 17, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 4
19 13-1276 Authority to advertise Contract 14-021- 11 Furnish and Deliver Unleaded Gasoline to Various Locations for a One (1) Year Period, estimated cost
$474,000.00, Accounts 101-20000, 66000-623820 Requisitions 1363414, 1363415 and 1366539
Approved
20
13-1278
Authority to advertise Contract 14-442- 11 Furnishing On-Site Maintenance Services for Personal Computers, Laptops, Thin Client Units, Flat Panel
Monitors, Printers, Scanners and Peripherals, estimated cost $22,500.00, Account 101-27000-612810, Requisition 1364725
Approved
21
13-1307
Authority to advertise Contract 14-689- 11 Test and Repair Underground Storage Tanks at Various Locations, estimated cost $168,117.00, Accounts
101-67000/68000/69000-612240/612490/623070/623270, Requisitions 1363448, 1364353, 1363718, 1363459, 1363469
Approved
22
13-1308
Authority to advertise Contract 14-677- 11 Door Repair and Replacement at Various Locations, estimated cost $441,000.00, Accounts
101-67000/68000/69000-612680/623130, Requisitions 1358549, 1357357, 1357901
Deleted by the Executive Director
23
13-1314
Authority to advertise Contract 14-673- 11 Heavy Equipment Repairs and Rental at Various Locations, estimated cost $972,000.00, Accounts
101-66000/68000-612760/612330, Requisitions 1360890 and 1360641
Deleted by the Executive Director
24
13-1315
Authority to advertise Contract 14-102- 11 Furnish and Deliver Maintenance, Inspection and Repair of Lysimeters and Monitoring Wells , estimated cost
$45,000.00, Account 101-16000-612490, Requisition 1367624
Approved
Issue Purchase Order
25 13-1279 Issue purchase order and enter into an agreement for Contract 13-RFP-16 Auditing Services for Blue Cross Blue Shield Medical and Prescription Drug
Claims, with Medical and Business Associates, Inc. in an amount not to exceed $25,000.00, Account 101-40000-601170, Requisition 1362921
Approved
2013 Official Proceedings- Page 223 of 294
Board of Commissioners Regular Board Meeting Minutes October 17, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 5
26 13-1282 Issue purchase order for Contract 13-681- 11, Furnish and Deliver Window
Washing Services to Various Service Areas , Groups A, B, C, and E to Apex
Building Maintenance, Inc., in an amount not to exceed $62,332.50, and Group
D to American National Skyline, Inc., in an amount not to exceed $2,196.00 Accounts 101-66000, 67000, 69000-612490, Requisitions 1361456, 1361462, 1361446, 1361454, and 1361461
Approved
27 13-1296 Issue a purchase order and enter into an agreement with Christopher B. Burke
Engineering, Ltd., for professional engineering services for Contract 13-809-5C, Implementation of the Watershed Management Ordinance - Phase
B, in an amount not to exceed $1,248,097.04, Account 501-50000-601410, Requisition 1367627
Approved
28 13-1297 Issue a purchase order to the University of Wisconsin at Madison, pursuant to the Terms of Master Agreement 11-RFP-03, to provide a two-day seminar on Direct Digital Controls (DDC), for HVAC systems, in a total amount not to
exceed $17,800.00, Accounts 101-50000- 601100. Requisition 1367612.
29
13-1303
Approved
Issue purchase order and enter into an agreement with Ingersoll Rand
Company, for Parts and Diagnostic Services for NIRVANA Compressor System Services at the Stickney Water Reclamation Plant , in an amount not to exceed $35,000.00, Accounts 101-69000-612650, 623270, Requisition 1351225
Approved
30
13-1309
Issue purchase order and enter into an agreement with Veolia Water Solutions & Technologies North America, Incorporated, to design, furnish and deliver an
ANITA Mox Moving Bed Biofilm Reactor System and to provide start -up services for Contract 13-409-3P, Nitrogen Removal in Centrate, Egan Water Reclamation Plant, in an amount not to exceed $4,282,550.00, Account 401-50000-645650 and 601420, Requisition 1366091
Approved
31
13-1310
Issue purchase order to Myers Briggs & Company, Inc., for Furnishing Fiduciary Liability Insurance for the Deferred Compensation Plan and Trust , in
an amount not to exceed $10,110.00, Account 101-25000-612290, Requisition 1367204 and authorization for payment to Myers Briggs & Company, Inc., for Furnishing Fiduciary Liability Insurance for the Retiree Health Care Trust (OPEB), in an amount not to exceed $11,330.00, Account P802-11000-798200
Approved
2013 Official Proceedings- Page 224 of 294
Board of Commissioners Regular Board Meeting Minutes October 17, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 6
32 13-1311 Issue purchase order to Myers Briggs & Company, Inc. for Furnishing Excess Marine Liability Insurance Coverage for District Marine Vessels in an amount
not to exceed $16,519.00, Account 101-25000-612290, Requisition 1367205
Approved
Award Contract
33 13-1270 Authority to award Contract 08-041-3P, Rehabilitation of Final Settling Tank Nos. 11, 12 13 and 14 in Batteries, A, B and C, Terrence J. O’Brien Water
Reclamation Plant, to Joseph J. Henderson & Son, Inc., in an amount not to exceed $2,682,000.00, plus a five (5) percent allowance for change orders in an amount of $134,100.00, for a total not to exceed $2,816,100.00, Account 401-50000-645700, Requisition 1360635 ( As Revised)
Attachments: APP D 08-041-3P.pdf
Approved
34 13-1289 Authority to award Contract 13-009-11, Furnish and Deliver Cloths, Paper
Towels and Toilet Tissue to Various Locations for a One (1) Year Period, Group
A, to The Standard Companies, in an amount not to exceed $5,775.00, and
Groups B and C, to Inlander Brothers Inc., in an amount not to exceed $99,186.50, Account 101-20000-623660
Attachments:
13-009-11 attachments.pdf
Approved
Increase Purchase Order/Change Order
35 13-1285 Authority to decrease Contract 11-633-11 Furnish and Deliver Polymer to the
Stickney and Egan Water Reclamation Plants , to Polydyne, Inc., in an amount of $250,000.00 from an amount of $17,882,297.08 to an amount not to exceed $17,632,297.08, Accounts 101-67000/69000-623560, Purchase Orders 3069860, 3069863
Attachments:
11-633-11 091913.pdf
Approved
36 13-1286 Authority to increase purchase order and exercise an option to extend
agreement for Contract 10-RFP-22 (RE-BID) Appraisal Services for Real Estate Services for a one year period with CohnReznick, Inc., in an amount of $70,000.00, from an amount of $159,000.00, to an amount not to exceed $229,000.00, Account 101-30000- 601170, Purchase Order 3075791
Attachments:
10-17-13_CohnReznick, Inc. 10-RFP-22 RB.pdf
Approved
2013 Official Proceedings- Page 225 of 294
Board of Commissioners Regular Board Meeting Minutes October 17, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 7
37 13-1287 Authority to increase purchase order and exercise an option to extend
agreement for Contract 10-RFP-22 (RE-BID) Appraisal Services for Real Estate Services for a one year period with Woodland Valuation Services , LLC
d/b/a Appraisal Associates in an amount of $50,000.00, from an amount of $88,550.00, to an amount not to exceed $138,550.00, Account 101-30000-601170, Purchase Order 3070623
Attachments: 10-17-13_Appraisal Associates.pdf
38
13-1292
Approved
Authority to increase Contract 04-131-2 D Rehabilitation of the A/B and C/D
Service Tunnels - Phase One at the Stickney Water Reclamation Plant , to FH Paschen, SN Nielsen and Associates, LLC in an amount not to exceed $19,791.65, from an amount of $13,615,000.00, to an amount not to exceed $13,634,791.65, Account 401-50000-645750, Purchase Order 5001396
Approved
39
13-1294
Authority to decrease purchase order and amend the agreement with Bureau Veritas North America, Inc., for professional engineering services for
equipment inspection and testing services for various construction projects in an amount of $533,896.89, from an amount of $850,441.36, to an amount not to exceed $316,544.47, Accounts 201-50000-612240 and 401-50000-612240, Purchase Order 3058519
Attachments: CO11-892-3C.PDF
40
13-1304
Approved
Authority to increase Contract 13-847- 11, Truck Hauling of Liquid Sludge from
the Lemont Water Reclamation Plant to Various Locations , to Si-Tech Industries, Inc., in an amount of $16,600.00 from an amount of $262,680.00 to an amount not to exceed $279,280.00, Account 101-68000-612520, Purchase Order 5001399
Approved
41
13-1313
Authority to increase purchase order for Contract 12-632- 11, Furnish and Deliver Sodium Hypochlorite to Various Locations , to K. A. Steel Chemicals,
Inc., in an amount of $13,000.00, from an amount of $1,138,410.96, to an amount not to exceed $1,151,410.96, Accounts 101-67000/68000/69000-623560, Purchase Order 3073282
Attachments: 12-632-11 092613.pdf
Approved
2013 Official Proceedings- Page 226 of 294
Board of Commissioners Regular Board Meeting Minutes October 17, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 8
42 13-1316 Authority to increase Contract 11-613-11, Scavenger Services at Various Service Areas, Group B, to Land and Lakes Company, in an amount of
$30,000.00, from an amount of $519,227.25, to an amount not to exceed $549,227.25, Account 101-68000-612520, Purchase Order 5001237
Attachments: 11-613-11 092613.pdf
A motion was made by Cynthia M. Santos, seconded by Barbara J. McGowan,
that this Agenda Item be Approved. The motion carried by the following roll call
vote:
Aye:
Abstain:
8 - Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
1 - Michael A. Alvarez
Budget & Employment Committee
Report
43 13-1284 Report on Budgetary Revenues and Expenditures Through Second Quarter June 30, 2013
Attachments:
2013 2nd Quarter Summary attachment.pdf
Published and Filed
Authorization
44 13-1295 Authority to transfer 2013 departmental appropriations in the amount of $40,000.00 in the Corporate Fund
Attachments: 10.17.13 Board Transfer BF5.pdf
Approved
Engineering Committee
Report
45 13-1290 Report on change orders authorized and approved by the Director of
Engineering during the month of September 2013
Attachments:
CO September.pdf
CO Status.pdf
Published and Filed
Real Estate Development Committee
2013 Official Proceedings- Page 227 of 294
Board of Commissioners Regular Board Meeting Minutes October 17, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 9
Authorization
46 13-1152 Authority to issue a 45-day permit to the Worth Lions Club for use of approximately one acre of District real estate located within Cal-Sag Channel
Parcel 9.03, east of Harlem Avenue and south of 116th Street in Worth , Illinois and leased to the Village of Worth for its annual Christmas tree sale and fundraising event from November 16, 2013, through December 31, 2013. Consideration shall be a nominal fee of $10.00
Attachments: 10-17-13_WLC.pdf
47
13-1271
Approved
Authority to issue a 2-year permit extension to West Shore Pipe Line Company
to continue to maintain, operate, repair and remove three monitoring wells and one recovery well on District Cal-Sag Channel Parcel 11.03 near the intersection of IL Route 83 and 127th Street in Alsip, Illinois. Consideration shall be an annual fee of $2,500.00
Attachments: 10-17-13_West Shore PLC.pdf
Approved
48
13-1274
Authority to issue a 1-year permit extension to Christy Webber Landscapes for continued use of District property located at the Cal-Sag Channel and
Ridgeland Avenue in Palos Heights, Illinois and known as the Ridgeland Avenue Drying Facilities. Consideration shall be $65,500.00
Attachments: 10-17-13_CWL.pdf
Approved
49
13-1288
Authority to commence statutory procedures to lease approximately 11.66
acres of District real estate located at 3301 S. California Avenue, Chicago, Illinois and known as Main Channel Parcel 42.03
Attachments: 10-17-13_AOC.pdf
50
13-1291
Approved
Authority to issue a 6-month permit extension to Illinois Mining Corporation to
continue to mine, remove, and purchase channel excavation rock from approximately 41.22 acres of District real estate located south of the Cal-Sag Channel between Cicero and Kostner Avenues in Crestwood , Illinois, and known as Cal-Sag Channel Atlas Parcel 12.05. Consideration shall be $0.25 per ton of rock removed from the permit premises paid after Illinois Mining Corporation has used a credit of up to $360,000.00 for the removal of approximately 12,000 cubic yards of broken concrete located on the premises.
Attachments: 10-17-13_IMC 6MP.pdf
Approved
2013 Official Proceedings- Page 228 of 294
Board of Commissioners Regular Board Meeting Minutes October 17, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 10
51 13-1293 Authority to issue a one-year permit to West Shore Pipeline Company to use an approximately 252,350 sq. ft. area along a 10.4 mile stretch of District real
estate located between Lemont Township and Forest View , Illinois, for several construction staging areas for the maintenance and repair of its 10” petroleum
pipeline. Consideration shall be $39,690.00
Attachments: 10-17-13_WSPC 1YP.pdf
Approved
State Legislation & Rules Committee
Authorization
52 13-1151 Recommendations for the State of Illinois 2013 Legislative Program (As Revised)
Approved
Miscellaneous and New Business
Motion
53 13-1277 MOTION to approve dates for the Regular Board Meetings of the Metropolitan Water Reclamation District of Greater Chicago to be held in the year 2014
A motion was made by Frank Avila, seconded by Debra Shore, that this Motion be Adopted. The motion carried by the following roll call vote:
Aye:
Absent:
8 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
1 - Cynthia M. Santos
Resolution
54 13-0968 RESOLUTION sponsored by the Board of Commissioners recognizing the
Cosmopolitan Chamber of Commerce’s 45th Annual “Evening With Friends”
Awards Gala
A motion was made by Barbara J. McGowan, seconded by Mariyana T.
Spyropoulos, that this Resolution be Adopted. The motion carried by
acclamation. Chorus of ayes - No nays
Ordinance
2013 Official Proceedings- Page 229 of 294
Board of Commissioners Regular Board Meeting Minutes October 17, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 11
55 O13-003 Ordinance O13-003 An Ordinance authorizing a supplemental appropriation of $2,680,581 for the Bond Redemption and Interest Fund, increasing the total appropriation to $192,984,390 from $190,303,809 for the budget year 2013.
Attachments:
Ordinance BTL 2013-10-17 Supplemental Appropriation.pdf
Supp Approp Ordinance No O13-003.pdf
A motion was made by Debra Shore, seconded by Mariyana T. Spyropoulos, that
this Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: 9 -
Additional Agenda Items
Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
56 13-1321 Authority to award Contract 13-655-11, Manhole and Infrastructure Repairs at Various Service Areas, to Pan-Oceanic Engineering Co., Inc., in an amount not to exceed $598,225.00, Account 101-66000-612600, Requisition 1356592
Attachments:
APP D 13-655-11.pdf
Approved
Approval of the Consent Agenda with the exception of Items: 13, 15, 22, 23, 42, 53, 54 and 55
A motion was made by Cynthia M. Santos, seconded by Debra Shore, to Approve
the Consent Agenda. The motion carried by the following roll call vote:
Aye: Meeting Summary
Speakers
9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
Bruce Washington, Board of Directors, Cosmopolitan Chamber of Commerce, accepted
resolution recognizing the 45 th Annual "Evening with Friends" Awards Gala (Re:
Miscellaneous and New Business Item #54)
2013 Official Proceedings- Page 230 of 294
Board of Commissioners Regular Board Meeting Minutes October 17, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 12
Summary of Requests
David St. Pierre 1. Frank Avila, Debra Shore and Kari K. Steele requested a Study Session to be
scheduled within two weeks (Re: Procurement Item #5)
2. Frank Avila and Debra Shore requested a report on the cost comparison and
anticipated savings (Re: Procurement Item #12)
3. Mariyana T. Spyropoulos requested updates on the technical manual as it is
developed (Re: Procurement Item #27)
4. Frank Avila requested a memo on anticipated savings (Re: Procurement Item #30)
5. Patrick D. Thompson requested a report on the number of construction jobs that will
be created with this contract (Re: Procurement Item #33)
6. Debra Shore requested the District explore ways for bidders to fill out bid forms
on-line and be alerted when something is missing (Re: Additional Item #56)
Study Session
Nicholas O'Connor will survey the board for a mutual date to schedule a Study Session
to discuss the Website design and development (Re: Procurement Item #5)
Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for November 7, 2013 please
prepare and submit Board items before the following absolute cutoff dates.
Adjournment
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: October 25, 2013. Date all agenda items are due to the Executive Director: 1:00 p.m., October 30, 2013.
A motion was made by Mariyana T. Spyropoulos, seconded by Barbara J.
McGowan, that when the Board adjourns, it adjourns to meet again on Thursday,
November 7, 2013 at 10:00 a.m., and also move that today's meeting be
adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
Aye:
9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
2013 Official Proceedings- Page 231 of 294
Board of Commissioners Regular Board Meeting Minutes October 17, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 13
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly
adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of
Greater Chicago this October 17, 2013, are hereby approved.
APPROVED: /s/ Kathleen Therese Meany President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
October 17, 2013
2013 Official Proceedings- Page 232 of 294
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, November 7, 2013
10:00 AM
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
2013 Official Proceedings- Page 233 of 294
Board of Commissioners Regular Board Meeting Minutes November 7, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 1
Call Meeting to Order Roll Call
President Kathleen Therese Meany presiding, called the meeting to order at 10:00
a.m.
Present: 9 - Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; and Kathleen Therese Meany
Approval of Previous Board Meeting Minutes
A motion was made by Mariyana T. Spyropoulos, seconded by Cynthia M.
Santos, that the minutes from the last meeting be approved without having to
read them into the record. The motion carried by acclamation. Chorus of ayes -
No nays
Recess and Reconvene as Committee of the Whole
A motion was made by Cynthia M. Santos, seconded by Mariyana T. Spyropoulos,
to recess and reconvene as a committee of the whole. The motion carried by
acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners Finance Committee
Report
At 11:35 a.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
1 13-1338 Report on Cash Disbursements for the Month of September 2013, in the amount of $44,023,580.07
Attachments: September 2013 Cash Disbursements Summary
Published and Filed
Procurement Committee Report
2 13-1335 Report of bid opening of Tuesday, October 15, 2013
Published and Filed
3
13-1336
Report of bid opening of Tuesday, October 22, 2013
Published and Filed
2013 Official Proceedings- Page 234 of 294
Board of Commissioners Regular Board Meeting Minutes November 7, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 2
4 13-1346 Report on advertisement of Request for Proposal 13-RFP-29 Examination Consulting Services, estimated cost $150,000.00, Account 101-25000- 601170, Requisition 1368292
Published and Filed
5
13-1381
Report on advertisement of Request for Proposal 13-RFP-30 to obtain Temporary Services for the Finance Department for a one year period , estimated cost $75,000.00, Accounts 101- 40000-612490, Requisition 1368720 (As Revised)
Published and Filed
6
13-1356
Report on rejection of bids for Contract 10-885-AF, Streambank Stabilization of I&M Canal Tributary D, estimated cost $394,575.00
Published and Filed
Authorization
7 13-1343 Authorization to amend Board Order of August 29, 2013, authorizing the acceptance of the initial annual rental bid and to enter into a 39-year lease for Contract 13-360-12 with the Roseland Little League Baseball Organization on approximately 2.66 acres of improved real estate located at 12483 South Michigan Avenue in Chicago, Illinois, to operate and maintain little league baseball fields for an initial annual rent of $2,500.00.
Deferred by Mariyana T. Spyropoulos
8
13-1344
Authorization to accept initial annual rental bid for Contract 13-363- 11 Proposal to Lease for 39-years 10,086 square feet of District real estate located along the east bank of the North Branch of the Chicago River adjacent to 4130 North Rockwell Street in Chicago, Illinois from Heltzer Real Estate, LLC in the amount of $13,000.00
Attachments: Map.Heltzer 11.7.13.pdf
A motion was made by Frank Avila, seconded by Barbara J. McGowan, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye:
Abstain:
8 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Kathleen Therese Meany
1 - Patrick D. Thompson
9 13-1352 Authorization to accept initial annual rental bid for Contract 13-365- 11 Proposal to Lease for 39-years 0.715+/- acres of District real estate located near 7800 west 59th Street in Summit Illinois; Main Channel Parcel 34.09 from Owens Corning Roofing & Asphalt, LLC in the amount of $9,000.00.
Attachments: Map.Owens Corning Parcel 34.09.pdf
Approved
2013 Official Proceedings- Page 235 of 294
Board of Commissioners Regular Board Meeting Minutes November 7, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 3
10 13-1358 Authorization to amend Board Order of October 17, 2013, regarding Authority to award Contract 08-041-3P, Rehabilitation of Final Settling Tank Nos. 11, 12, 13, and 14 in Batteries A, B, and C, Terrence J. O’Brien Water Reclamation Plant, to Joseph J. Henderson & Son, Inc., in an amount not to exceed $2,682,000.00, plus a five (5) percent allowance for change orders in an amount of $134,100.00, for a total amount not to exceed $2,816,100.00, Account 401-50000-645700, Requisition 1360635, Agenda Item No. 33, File No. 13-1270
Approved
11
13-1369
Authorization to amend Board Order of August 29, 2013, regarding Issue a purchase order and enter into an agreement with MWH Americas , Inc. for professional engineering services for Contract 13-248-5F, Final Design for Streambank Stabilization on Melvina Ditch, in an amount not to exceed $500,344.64, Account 501-50000-601420, Requisition 1365002, Agenda Item No.23, File No. 13-0900
Approved
12
13-1372
Authorization for payment to Illinois Association of Wastewater Agencies (IAWA) for 2013/2014 membership dues in an amount not to exceed $14,120.00, Account 101-15000-612280
Approved
13
13-1376
Authorization to extend the duration of the qualified list for 10-RFP-21 Professional Underwriting Services for District Bond Sales for a two year period, Account 401-50000-767300.
Attachments: qualified firms att.pdf
Debra Shore voted Nay on Item #13
Approved
Authority to Advertise
14 13-1357 Authority to advertise Contract 14-022- 11 Furnish and Deliver Diesel Fuel to Various Locations for a One (1) Year Period, estimated cost $496,000.00, Accounts 101-16000, 66000, 67000, 68000, 69000-623820, Requisitions 1367628, 1367586, 1367585, 1366852, 1366540, and 1365693
Approved
15 13-1365 Authority to advertise Contract 13-112-11 Furnish and Deliver Water Quality
Meters and Accessories, estimated cost $168,435.00, Account 201-50000-634990, Requisition 1366035
Approved
2013 Official Proceedings- Page 236 of 294
Board of Commissioners Regular Board Meeting Minutes November 7, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 4
16 13-1374 Authority to advertise Contract 14-673- 11 Heavy Equipment Repairs at Various Locations, estimated cost $972,000.00, Accounts 101-66000/68000-612760/612330, Requisitions 1360890 and 1360641
Approved
17
13-1377
Authority to advertise Contract 14-613- 11 Scavenger Services at Various Service Areas, estimated cost $3,631,560.00, Accounts 101/501-66000/67000/68000/69000/50000-612520, Requisitions 1363719, 1363464, 1364984, 1364995, 1364705, 1364698, 1364731
Approved
Issue Purchase Order
18 13-1339 Issue purchase order and enter into an agreement with DLT Solutions , LLC, for Constructware Consulting Services under GSA Joint Purchasing Contract GS-35F-4543G in an amount not to exceed $29,996.00, Account 101-27000-601170, Requisition 1366071
Approved
19 13-1340 Issue purchase order to The National Fire Protection Association to Furnish
and Deliver National Fire Codes On-Line Subscription License, in an amount not to exceed $33,000.00, Account 101-27000-612280, Requisition 1368926
Approved
20 13-1345 Issue a purchase order to the University of Wisconsin at Madison, pursuant to the Terms of Master Agreement 11-RFP-03, to provide a two-day seminar on Implementing a Reliability-Centered Maintenance Program and other Maintenance Best Practices, in a total amount not to exceed $17,800.00, Account 101-69000-601100, Requisition 1367956
Approved
21 13-1347 Issue purchase order to Myers Briggs & Company, Inc. for Furnishing Excess Auto Liability Insurance Coverage for Automobiles , Trucks, Trailers, and Non-owned Automobiles in an amount not to exceed $85,471.00, Account 101-25000-612290, Requisition 1367206
Approved
22 13-1354 Issue purchase order and enter into an agreement with Canon Solutions
America, Inc. for the leasing of multifunctional photocopier devices in an amount not to exceed $157,182.00, Account 101-27000-612330, Requisition 1368953
Approved
2013 Official Proceedings- Page 237 of 294
Board of Commissioners Regular Board Meeting Minutes November 7, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 5
23 13-1355 Issue purchase order and amend an existing agreement with Readsoft, Inc. for Software Maintenance and Support Renewal, in an amount not to exceed $82,611.00, Account 101-27000-612820, Requisition 1363224
Approved
24 13-1359 Issue purchase order for Contract 13-926-21, Furnish and Deliver Heavy
Equipment to the Stickney and Calumet Water Reclamation Plants , Item 1 to Walter Payton Power Equipment, LLC, in an amount not to exceed $486,435.00, Item 2 to Spyderman Mini Crane, LLC, in an amount not to exceed $93,800.00, and Item 3 to Manitex International, Inc., in an amount not to exceed $387,000.00, Account 201-50000-634860, Requisitions 1353098, 1355507, and 1355508
Deleted by the Executive Director
25 13-1360 Issue purchase orders for Contract 13-603- 11, Furnishing and Delivering
Roadway Rock Salt to Various Service Areas, Item 1 to Morton Salt, Inc., in an amount not to exceed $91,773.00, and Item 2 to North American Salt Company, in an amount not to exceed $115,590.50, Accounts 101-67000, 68000, 69000-623130, Requisitions 1361737, 1360647, 1361436, 1360643, and 1361758
Approved
26 13-1361 Issue purchase order for Contract 13-672- 11, Furnishing and Delivering Tires
for Heavy Equipment to Various Locations , to Chicago Tire, Inc., in an amount not to exceed $74,728.00, Account 101-66000-623250, Requisition 1349260
Approved
27 13-1364 Issue purchase order and enter into an agreement for Contract 13-RFP-18 Executive Coaching Services for a Three-Year Period with Talent Assessment and Development, LLC beginning December 1, 2013 and continuing through November 30, 2016, Account 101-25000- 601170, Requisition 1362906
Approved
28 13-1366 Issue purchase order to and enter into an agreement with Teledyne Instruments, Inc., for a Technical Support Agreement, Parts and Supplies for Teledyne Equipment, in an amount not to exceed $30,417.33, Accounts 101-16000-612970 and 623570, Requisition 1367605
Approved
29 13-1375 Issue purchase order and enter into an agreement for Contract 13-RFP-14
Document and Litigation Case Management System, with Legal Files Software, Inc. for a three year period, with an option to extend for an additional 2 year period, in an amount not to exceed $91,976.00, Account 201-50000- 601170, Requisition 1362886
Approved
2013 Official Proceedings- Page 238 of 294
Board of Commissioners Regular Board Meeting Minutes November 7, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 6
30 13-1385 Issue purchase order and enter into an agreement for Contract 13-RFP-13 Court Reporting Services, with Veritext Corp. in an amount not to exceed $400,000.00, Accounts 101-25000, 30000, 40000-612250 and 401, 501-50000-612250, Requisitions 1362912, 1362913, 1362614, and 1362915.
Approved
Award Contract
31 13-1378 Authority to award Contract 13-006-12, Group A (Re-Bid), to Cicero Manufacturing & Supply Company, Inc., to Furnish and Deliver Janitorial Supplies to Various Locations for a One (1) Year Period, in an amount not to exceed $42,310.76, Accounts 101-20000- 623110, 623170, 623660
Attachments: 13-006-12 A - ATTACHMENT.pdf
32
13-1379
Approved
Authority to award Contract 13-614-11, Elevator Maintenance at Various Service Areas, Groups A & B to South West Industries, d/b/a Anderson Elevator Company, in an amount not to exceed $335,362.00, and Groups C, D, and E, to Parkway Elevators, Inc., in an amount not to exceed $548,850.00, Accounts 101-15000, 67000, 68000, 69000-612370, 612390, 612600, 612680, Requisitions 1348497, 1350463, 1351589, 1358531, 1358915, 1358548, 1349634, and 1351702
Approved
33
13-1380
Authority to award Contract 12-706-21, Restoration of Preliminary Tank Drives at the O’Brien Water Reclamation Plant, to Independent Mechanical Industries, Inc., in an amount not to exceed $214,650.00, Accounts 201-50000-645650, 645750, Requisition 1343670
Approved
34
13-1382
Authority to award Contract 11-839-22 (Re-Bid), Replacement of an Inverter System at the Pump and Blower House at the Calumet Water Reclamation Plant, to Electrical Systems, Inc., in an amount not to exceed $86,000.00, Account 201-50000-645650, Requisition 1350859
Approved
Increase Purchase Order/Change Order
35 13-1342 Authority to decrease purchase order with Colette Holt & Associates for legal services to review and update the MWRD Affirmative Action Ordinance , Appendix D, in an amount of $25,946.96, from an amount of $75,000.00 to an amount not to exceed $49,053.04. Account 101-30000- 601170, Purchase Order 3074286
Approved
2013 Official Proceedings- Page 239 of 294
Board of Commissioners Regular Board Meeting Minutes November 7, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 7
36 13-1363 Authority to increase purchase order with Baker Tilly Virchow Krause , LLP, for Contract 09-RFP-19, for Professional Auditing Services for the fiscal year ending December 31, 2013, in an amount of $255,500.00, from an amount of $705,600.00, to an amount not to exceed $961,100.00, Account 101-40000-601170 and P802-11000-798200, Purchase Order 3064315
Attachments: Change Order Report
37
13-1368
Approved
Authority to increase Contract 04-201-4 F Tollway Dam, Grout Curtain and Quarry Plugs, Thornton Composite Reservoir, Calumet Service Area, to F.H. Paschen, S.N. Nielsen and Associates LLC and Cabo Construction Corporation, Joint Venture in an amount of $49,906.74, from an amount of $71,850,108.50, to an amount not to exceed $71,900,015.24, Account 401-50000-645620, Purchase Order 5001105
Attachments: CO 04-201-4F.pdf
Approved
38
13-1370
Authority to decrease Contract 09-365-5F Heritage Park Flood Control Facility, to F.H. Paschen/Lake County Grading, A Joint Venture in an amount of $244,382.21, from an amount of $29,767,965.23, to an amount not to exceed $29,523,583.02, Account 501-50000-645620, Purchase Order 5001339
Attachments: CO 09-365-5F.pdf
39
13-1383
Approved
Authority to increase Contract 12-408- 11, Janitorial Services for the Main Office Building Complex for a Thirty-Six (36) Month Period, to RJB Properties, Inc., in an amount of $45,000.00, from an amount of $1,648,463.06, to an amount not to exceed $1,693,463.06, Accounts 101-15000-612370 and 612390, Purchase Order 5001363
Attachments: BTL Attachment Contract 12-408-11.pdf
40
13-1387
Approved
Authority to increase Contract 12-416- 11 Providing Operating Engineering Services to the Main Office Building Complex for a Three -Year Period, to Anchor Mechanical, Inc., in an amount not to exceed $140,000.00, from an amount of $2,685,221.34, to an amount not to exceed $2,825,221.34, Accounts 101-15000-612370 and 612390, Purchase Order 5001369
Attachments: BTL Attachment Contract 12-416-11.pdf
Approved
Budget & Employment Committee
2013 Official Proceedings- Page 240 of 294
Board of Commissioners Regular Board Meeting Minutes November 7, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 8
Authorization
41 13-1341 Authority to transfer 2013 departmental appropriations in the amount of $9,500.00 in the Corporate Fund
Attachments: 11.07.13 Board Transfer BF5.pdf
Approved
Judiciary Committee Authorization
42 13-1337 Authority to settle the Workers’ Compensation Claim of Kenneth Mahl vs . MWRDGC, Case No. 13 WC 02444, Illinois Workers’ Compensation Commission (IWCC), in the sum of $10,436.70. Account 901-30000-601090
Approved
43 13-1367 Authority to settle the Workers’ Compensation Claim of Gregory Jones vs .
MWRDGC, Claim No. 0200004816, Illinois Workers’ Compensation Commission (IWCC), in the sum of $57,165.92. Account 901-30000-601090 (As Revised)
Approved
Real Estate Development Committee Authorization
44 13-1332 Authority to issue a 4-month permit extension to Dunnet Bay Construction on an approximately 3.0 acre portion of Main Channel Parcel 39.01 located south of the Main Channel and east of Central Avenue for a construction staging area and access along 41st Street, between Central Avenue and Cicero Avenue , in Forest View, Illinois. Consideration shall be $7,533.00
Attachments: 11-07-13_DBC.pdf
Approved
45 13-1333 Authority to issue a five (5)-year permit to B.P. Pipelines ( North America), Inc.
for access to and use of a boat ramp located on the north side of the Main Channel adjacent to the Metropolitan Water Reclamation District of Greater Chicago’s (“District”) Lawndale Avenue Solids Management Area (“LASMA”) site for emergency purposes. Consideration shall be an annual fee of $2,500.00
Attachments: BP PIPELINES ATTACHMENT 11.7.13.pdf
Approved
2013 Official Proceedings- Page 241 of 294
Board of Commissioners Regular Board Meeting Minutes November 7, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 9
46 13-1353 Authority to issue a two (2)-month permit to CH2M Hill, Inc. for access to the area surrounding the Majewski Reservoir, to perform a wetland and waterway survey, utility location and soil boring work on behalf of the Shell Oil Company in connection with the construction of the I-90 Elgin- O’Hare Western Access Project. Consideration shall be $2,500.00.
Attachments: ATTACH CH2M HILL 11.7.13.pdf
Approved Approval of the Consent Agenda with the exception of Items: 7, 8, 24 and 47
Debra Shore voted Nay on item #13
Aye:
Absent:
A motion was made by Frank Avila, seconded by Patrick D. Thompson, to Approve the Consent Agenda. The motion carried by the following roll call vote:
8 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
1 - Cynthia M. Santos
Miscellaneous and New Business Resolution
47 13-0974 RESOLUTION sponsored by the Board of Commissioners recognizing the Suburban Minority Contractors Association’s Millennium Builders Awards
Meeting Summary Speakers
A motion was made by Barbara J. McGowan, seconded by Mariyana T.
Spyropoulos, that this Resolution be Adopted. The motion carried by
acclamation. Chorus of ayes - No nays Rev. Larry S. Bullock, President of the Suburban Minority Contractors Association ,
accepted the resolution recognizing the Suburban Minority Contractors Association’s
Millennium Builders Award (Re: Miscellaneous and New Business Item #47) George Blakemore, concerned citizen, voiced concerns on various items (Re:
Procurement Item #8, #9) Jackson Blue, community resident, voiced concerns regarding contract 13-676- 11 1. How does the pest control/poison affect the area? 2. What type of pest are we looking to control? Patrick McGowan, with W.E. O’Neal Construction Company, addressed the board with
respect to the appraisal value of a proposed lease/permit (Re: Miscellaneous and New
Business)
2013 Official Proceedings- Page 242 of 294
Board of Commissioners Regular Board Meeting Minutes November 7, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 10
Summary of Requests
David St. Pierre 1. Mariyana T. Spyropoulos and Barbara J. McGowan requested that in future, board transmittal letters include an executive summary from the appraisal report (Re:
Procurement #8)
2. Mariyana T. Spyropoulos requested a report on the use of salt and its effects on the
environment (Re: Procurement Item #25)
3. Frank Avila requested a list of projects that will be paid from bond proceeds (Re:
Procurement #13)
Study Session
None Announcements
None
Board Letter Submission Dates
The next regular board meeting is scheduled for November 21, 2013, please
prepare and submit Board items before the following absolute cutoff dates.
Adjournment
Aye:
Absent:
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: November 8, 2013. Date all agenda items are due to the Executive Director: 1:00 p.m., November 13, 2013.
A motion was made by Mariyana T. Spyropoulos, seconded by Debra Shore, that
when the Board adjourns, it adjourns to meet again on Thursday, November 21, 2013 at 10:00 a.m., and also move that today's meeting be adjourned. The motion
carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
7 - Frank Avila, Barbara J. McGowan, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
2 - Michael A. Alvarez, Cynthia M. Santos
2013 Official Proceedings- Page 243 of 294
Board of Commissioners Regular Board Meeting Minutes November 7, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 11
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly
adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of
Greater Chicago this November 7, 2013, are hereby approved. APPROVED: /s/ Kathleen Therese Meany President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
November 7, 2013
2013 Official Proceedings- Page 244 of 294
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, November 21, 2013
10:00 AM
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
2013 Official Proceedings- Page 245 of 294
Board of Commissioners Regular Board Meeting Minutes November 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 1
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at 10:00
a.m.
Rollcall
Present: 9 - Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; and
Kathleen Therese Meany
Approval of Previous Board Meeting Minutes
A motion was made by Debra Shore, seconded by Frank Avila, that the minutes
from the last meeting be approved without having to read them into the record.
The motion carried by acclamation. Chorus of ayes - No nays
A motion was made by Frank Avila, seconded by Debra Shore, that the minutes
from the special meeting be approved without having to read them into the
record. The motion carried by acclamation. Chorus of ayes - No nays
Recess and Reconvene as Committee of the Whole
A motion was made by Mariyana T. Spyropoulos, seconded by Frank Avila, to
recess and reconvene as a committee of the whole. The motion carried by
acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners
At 12:00 p.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
Procurement Committee
Report
1 13-1398 Report on advertisement of Request for Proposal 14-RFP-07 Financial Advisory Services Related to the District Financing Program for a three-year
period, estimated cost $160,000.00, Account 101- 11000-601170, Requisition 1369669
Published and Filed
2
13-1399
Report on advertisement of Request for Proposal 14-RFP-08 Bond Counsel and Underwriter’s Counsel Related to the District Financing Program for a
three-year period, estimated cost $195,000.00, Account 101- 11000-601170, Requisition 1369670
Published and Filed
3
13-1405
Report of bid opening of Tuesday, October 29, 2013
Published and Filed
2013 Official Proceedings- Page 246 of 294
Board of Commissioners Regular Board Meeting Minutes November 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 2
4 13-1442 Report on rejection of proposals for 13-RFP-08, Economic Advisor for Renewable Energy Projects, estimated cost $90,000.00
Published and Filed
5 13-1450 Procurement and Materials Management Department - 2012 Annual Report
Attachments: P&MM 2012 Annual Report.pdf
Published and Filed
Authorization
6 13-1418 Authorization to amend Board Order of November 7, 2013, regarding Report of Bid Opening of Tuesday, October 15, 2013, Agenda Item No. 2, File No. 13-1335
Approved
7 13-1433 Authorization to exercise an option to extend and amend agreement with
MidAmerican Energy Company for Contract 11-RFP-17 Supply of Electricity, for up to an additional two years, 2015 and 2016, subject to the District obtaining an acceptable price, at the current or lower contracted price, for an
amount not to exceed $0.03676 per kWh RTC, Accounts 101-15000/67000/68000/69000-612150
Approved
8 13-1435 Authorization to enter into an agreement with a successful Proposer(s) for the
Request for Proposal (RFP) 12-RFP-14 Supply of Electricity, Accounts 101-15000/67000/68000/69000-612150
Approved
9 13-1396 Authorization to amend Board Order of August 29, 2013, authorizing the
acceptance of the initial annual rental bid and to enter into a 39-year lease for Contract 13-360-12 with the Roseland Little League Baseball Organization on
approximately 2.66 acres of improved real estate located at 12483 South
Michigan Avenue in Chicago, Illinois, to operate and maintain little league
baseball fields for an initial annual rent of $2,500.00 (Deferred from the
November 7, 2013 Board Meeting)
Deleted by the Executive Director
A motion was made by Mariyana T. Spyropoulos, seconded by Barbara J.
McGowan, authorizing the Executive Director to delete this item. The motion
carried by the following roll call vote:
Aye:
9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
2013 Official Proceedings- Page 247 of 294
Board of Commissioners Regular Board Meeting Minutes November 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 3
Authority to Advertise
10 13-1404 Authority to advertise Contract 14-002- 11 Furnish and Deliver Cylinder Gases
and Bulk Liquid Argon to Various Locations for a One (1) Year Period, estimated cost $41,000.00, Account 101-20000-623840
Approved
11
13-1406
Authority to advertise Contract 14-012- 11 Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, estimated
cost $39,000.00, Account 101-20000-623190
Approved
12
13-1410
Authority to advertise Contract 14-627- 11 Repairs to Air Compressors and Air Dryers at the Calumet and O’Brien Water Reclamation Plants , estimated cost
$135,000.00, Accounts 101-67000/68000-612650, Requisitions 1358232 and 1359794
Approved
13
13-1427
Authority to advertise Contract 14-692- 11 Utilization and Transportation of Air Dried Biosolids From LASMA and CALSMA, estimated cost $5,860,000.00,
Account 101-66000-612520, Requisition 1364699
Approved
14
13-1429
Authority to advertise Contract 14-904- 11 Furnish, Deliver and Exchange PLC and VFD Parts to the Stickney Water Reclamation Plant , estimated cost
$90,000.00, Account 101-69000-623070, Requisition 1364702
Approved
15
13-1430
Authority to advertise Contract 14-602- 11 Furnishing and Delivering Chain, Sprockets and Appurtenances to Various Service Areas , estimated cost
$716,300.00, Account 101-67000/69000-623030/623270, Requisitions 1367964, 1367572
Approved
Issue Purchase Order
16 13-1436 Issue purchase order to System Solutions, Inc., to Furnish and Deliver VMware Support and Subscription, in an amount not to exceed $21,613.00, Account
101-27000-612820, Requisition 1363458
Approved
2013 Official Proceedings- Page 248 of 294
Board of Commissioners Regular Board Meeting Minutes November 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 4
17 13-1437 Issue purchase order and enter into an agreement with the Water Environment Federation (WEF), to Provide Services for a Third-Party Verification Audit for the District’s Environmental Management System (EMS) for Biosolids, in an
amount not to exceed $103,783.00, Account 101-66000- 601170, Requisition 1365314
Approved
18 13-1438 Issue purchase orders to Boerger LLC, to Furnish and Deliver Boerger Pump
Parts to the Stickney Water Reclamation Plant , in a total amount not to exceed $90,000.00, Account 101-69000-623270
Approved
19 13-1445
Issue a purchase order to the Illinois Institute of Technology , pursuant to the
terms and conditions of Master Agreement 11 -RFP-03, to provide two, four and
a half-day seminars on Basic and Advanced Protective Relay Maintenance , in a total amount not to exceed $44,828.00, Account 101-69000- 601100, Requisition 1369626
Approved
20 13-1446 Issue purchase order for Contract 13-804-21, Furnish and Deliver Cathodic
Protection System Parts to the Calumet Water Reclamation Plant , to Cathodic
Protection Management, Inc., in an amount not to exceed $ 114,032.00, Account 201-50000-634650, Requisition 1364065
Approved
21 13-1447 Issue purchase order and enter into an agreement for Contract 13-RFP-12
Deferred Compensation Investment Consulting and Administrator Selection
Services with Segal Rogerscasey for a three-year period in an amount not to
exceed $152,500.00, Account 101-25000- 601170, Requisition 1361465
Approved
Increase Purchase Order/Change Order
22 13-1403 Authority to increase purchase order and amend the agreement with LeasePlan
USA, Inc., for Contract 11-RFP-19, Fleet Vehicle Management Services, in an
amount of $180,000.00 from an amount of $1,071,132.00, to an amount not to
exceed $1,251,132.00, Accounts 101-15000-612080, 612860, Purchase Order 3070364
Attachments:
BTL attachment PO 3070364.pdf
Approved
2013 Official Proceedings- Page 249 of 294
Board of Commissioners Regular Board Meeting Minutes November 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 5
23 13-1413 Authority to increase Contract 09-176-3 P Sludge Thickening Facilities, Stickney Water Reclamation Plant, to McHugh Construction in an amount of
$5,929.48, from an amount of $165,942,081.88, to an amount not to exceed $165,948,011.36, Account 401-50000-645650, Purchase Order 5001115
Attachments: CO 09-176-3P.pdf
24
13-1414
Approved
Authority to increase Contract 04-203-4F Final Reservoir Preparation,
Thornton Composite Reservoir, Calumet Service Area, to Walsh/II in One, Joint Venture in an amount of $15,531.10, from an amount of $50,903,264.54, to an amount not to exceed $50,918,795.64, Account 401-50000-645600, Purchase Order 5001224
Attachments: CO 04-203-4F.pdf
25
13-1415
Approved
Authority to decrease purchase order and amend the agreement with Donahue
and Associates, Inc., for professional services in connection with the vulnerability and risk assessment study for MWRDGC pumping stations in an amount of $118,437.32, from an amount of $1,537,649.00, to an amount not to exceed $1,419,211.68, Account 401-50000-601410, Purchase Order 3064523
Approved
26
13-1423
Authority to increase Contract 12-646-51 Small Streams Maintenance in Cook County, Illinois, Group A, to J & L Contractors, Inc., in an amount of
$200,000.00 from an amount of $1,947,873.00 to an amount not to exceed $2,147,873.00, Account 501-50000-612620 , Purchase Order 5001372
Attachments: 12-646-51 103113.pdf
Approved
27
13-1424
Authority to decrease Contract 12-646-51 Small Streams Maintenance in Cook County, Illinois, Group B, to Thornton Equipment Services, Inc., in an amount
of $200,000.00 from an amount of $2,137,991.00 to an amount not to exceed $1,937,991.00, Account 501-50000-612620, Purchase Order 5001373
Attachments: 12-646-51 103113.pdf
Approved
Budget & Employment Committee
Authorization
2013 Official Proceedings- Page 250 of 294
Board of Commissioners Regular Board Meeting Minutes November 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 6
28 13-1425 Authority to transfer 2013 departmental appropriations in the amount of $1,265,300.00 in the Corporate Fund
Attachments:
11.21.13 Board Transfer BF5.pdf
Approved
Engineering Committee
Report
29 13-1411 Report on change orders authorized and approved by the Director of
Engineering during the month of October 2013
Attachments:
CO October.pdf
Published and Filed
Authorization
30 13-1412 Authority to make payment of $6,375,000.00 to the U.S. Army Corps of Engineers for the non-federal sponsor’s share of the costs associated with the
Chicagoland Underflow Plan McCook Reservoir, Project 73-161-2H, Account 401-50000-645630
Approved
Industrial Waste & Water Pollution Committee
Report
31 13-1441 Report on Public Notification of Significant Industrial Users Having Exemplary
Compliance Records and Industrial Users Significantly Violating Pretreatment Standards or Other Requirements
Attachments:
11-21-13_SVL Exemplary - Attachment 1.pdf
11-21-13 SVL A2.pdf
Published and Filed
Authorization
32 13-1434 Authority to negotiate and execute an amendment to an intergovernmental agreement between the Fox River Water Reclamation District and the
Metropolitan Water Reclamation District of Greater Chicago to address
requirements pursuant to the United States Environmental Protection Agency’s
pretreatment program audit
Attachments:
11-21-13_FRWRD.pdf
Approved
2013 Official Proceedings- Page 251 of 294
Board of Commissioners Regular Board Meeting Minutes November 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 7
Judiciary Committee
Authorization
33 13-1393 Authority to Settle MWRD v. Noon Hour Food Products, Inc., Case No. 13 L 003228, 2009-2011 User Charge Liability, by Payment in additional Amount of $20,000.00
Approved
34 13-1394 Authority to settle In Re: Congress Development Company d/b/a Congress
Landfill (Appeal of Denial of Request for Renewal of Discharge Authorization
No. 23995-4.5)
Approved
35 13-1395 Authority to settle the Workers’ Compensation Claim of Scott Bresnahan vs .
MWRDGC, Claim No. 0200005316, Illinois Workers’ Compensation Commission (IWCC), in the sum of $22,438.91. Account 901-30000-601090
Approved
Maintenance & Operations Committee
Reports
36 13-1448 Report on WEFTEC 2013 Operations Challenge
Published and Filed
Real Estate Development Committee
Authorization
37 13-1400 Authority to issue a 6-month permit to South Suburban Mayors & Managers Association on approximately 73 acres of District real estate located at 138th
and Halsted Streets in Riverdale, Illinois to perform Phase I and Phase II environmental assessments. Consideration shall be $2,500.00
Attachments: Map.Riverdale Site.pdf
Approved
38
13-1401
Authority to commence statutory procedures to lease approximately 5 acres of real estate located along 41st Street, south of the Main Channel and east of
Central Avenue in Forest View; Main Channel Parcel 39.04
Attachments: Map.Parcel 39.04.pdf
Approved
2013 Official Proceedings- Page 252 of 294
Board of Commissioners Regular Board Meeting Minutes November 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 8
39 13-1408 Authority to issue a 3-year permit extension to Ford Motor Company for the
continued use of District land c/k/a “Stony Island Drying Beds” for the temporary storage of new vehicles manufactured at the Ford Motor Company
Assembly Plant located at 12600 S. Torrence Avenue in Chicago. Consideration shall be a monthly permit fee of $70,400.00; said monthly fee subject to upward adjustments in accordance with the terms and conditions stated herein
Attachments: 11-21-13 Real Estate-Ford permit extension.pdf
40
13-1416
Approved
Authority to execute a Termination of Deed , Easement Agreement and
Declaration of Restrictive Covenants with respect to Air Lot B at 101 E. Erie Street in Chicago, IL
Michael A. Alvarez voted abstain
Deferred by Mariyana T. Spyropoulos
41
13-1417
Authority to commence statutory procedures to lease approximately 8 acres of District real estate located at 6400 West 41st Street in Forest View, Illinois, and
known as Main Channel Parcel 38.14
Attachments: 11-21-13 Real Estate-Heartland map.pdf
Approved
42
13-1419
Authority to issue a six-month permit extension to Monarch Asphalt Company
for the continued use of approximately 4.51 acres of District real estate located at 3219 Oakton street, Skokie, Illinois; North Shore Channel Parcels 6.06, 6.07 & 6.11. Consideration shall be $108,050.58.
Attachments: 11-21-13 Real Estate-Monarch permit ext map.pdf
43
13-1420
Approved
Authority to issue an eighteen (18)-month permit to the City of Chicago on
approximately 4.35 acres of District real estate located at 31st Street and Sacramento Avenue, in Chicago, Illinois and known as Main Channel Parcels 42.01 and 42.15 for municipal purposes and to perform environmental testing. Consideration shall be $103,500.00.
Attachments: Attachment 18-mo permit COC 11.21.13 bd.ltr..pdf
Approved
2013 Official Proceedings- Page 253 of 294
Board of Commissioners Regular Board Meeting Minutes November 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 9
44 13-1421 Authority to issue a 5-day permit to EnviroBusiness, Inc., d/b/a EBI Consulting on a 20’ x 40’ area of District real estate located at 3908 South Laramie
Avenue in Stickney, Illinois to perform a Phase II environmental site
investigation, Consideration shall be $2,500.00
Attachments: Map.3908 S. Laramie, Stickney, IL.pdf
45
13-1422
Approved
Authority to amend Lease Agreement dated April 4, 2013, between the District
and A. Block Marketing, Inc. on 22.903 acres of real estate located at 15660 Canal Bank Road in Lemont, Illinois and known as Main Channel Parcel 23.03 to allow for the sale, storage and distribution of additional bulk materials. Consideration shall be a document preparation fee of $2,500.00
Attachments: Map.Parcel 23.03.pdf
46
13-1428
Approved
Authority to issue a 4-year permit extension to Ashland, Inc. to continue to
access, monitor, repair, and remove monitoring wells on District land located between the Chicago Sanitary and Ship Canal and the DesPlaines River (LASMA) located in Willow Springs, Illinois. Consideration shall be an annual fee of $2,500.00.
Attachments: Attach 4-yr. permit Ashland 11.21.13 bd meeting.pdf
Approved
Miscellaneous and New Business
Memorial Resolution
47 13-1407 MEMORIAL RESOLUTION sponsored by the Board of Commissioners
extending sympathy and condolences to the family of Nicole Krystal Williams
Adopted
Additional Agenda Items
48 13-1451 Authority to increase purchase order under the City of Chicago Joint Purchasing Contract 26235, to BCR, LLC Automotive Group, D.B.A. Roesch
Ford, to Furnish and Deliver seven Ford Interceptor Police Sports Utility
Vehicles, in an amount of $42,917.00, from an amount of $180,544.00, to an
amount not to exceed $223,461.00, Account 201-50000-634860, Purchase
Order 3076940.
Approved
Approval of the Consent Agenda with the exception of Items: 9 and 40
A motion was made by Frank Avila, seconded by Barbara J. McGowan, to Approve the Consent Agenda. The motion carried by the following roll call vote:
2013 Official Proceedings- Page 254 of 294
Board of Commissioners Regular Board Meeting Minutes November 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 10
Aye:
Meeting Summary Speakers
9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
David St. Pierre, Executive Director, congratulated Ed Staudacher, John Conry, Josh
Filler, Matt Jurjovec, Miguel Vallejo, Rich Stubing and Jim McNamara who brought back
third place trophies in the WEFTEC 2013 Operations Challenge (Re: Maintenance and
Operation Item #36)
George Blakemore, concerned citizen, voiced concerns (Re: Real Estate Items #40
and #43)
Summary of Requests
David St. Pierre 1. Debra Shore requested that more information be included in the Board transmittal Letter (Re: Procurement Item #1 and #2)
2. Frank Avila requested a list of agencies that use advisors (Re: Procurement Item #4)
3. Mariyana T. Spyropoulos requested a report on the savings over the past 3 years
and a copy of the consultant's recommendations (Re: Procurement Item #7)
4. Frank Avila requested a report on the cost savings for the past 3 years (Re:
Procurement Item #8)
5. Patrick D. Thompson requested that the estimated savings be provided (Re:
Procurement Item #19)
6. Debra Shore suggested that the District review quarterly (Re: Procurement Item #34)
7. Mariyana T. Spyropoulos requested that the Board be updated as progress is made
with the City of Chicago (Re: Real Estate Item #43)
8. Frank Avila requested the number of District staff on this site (Re: Real Estate Item #43)
9. Mariyana T. Spyropoulos requested information on the Petcoke site ( Re:
Miscellaneous and New Business)
Thomas Granato 10. Kari K. Steel requested a report that lists the individual violations ( Re: Procurement Item #31)
11. Debra Shore requested a report of the findings and how much was spent on
overtime and equipment (Re: Procurement Item #31)
2013 Official Proceedings- Page 255 of 294
Board of Commissioners Regular Board Meeting Minutes November 21, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 11
Study Session
A Study Session is schedule for the Committee on Finance for Monday , November 25, 2013 at 10:00 a.m. at 100 E. Erie, Chicago, Illinois. The purpose of the Study Session
is to discuss OPEB Trust investment Balance and Policy Review.
Announcements
The Annual Meeting will be held on Tuesday , December 3, 2013 at 10:00 a.m., 100 East Erie, Chicago, Illinois.
Board Letter Submission Dates
The next regular board meeting is scheduled for December 5, 2013, please
prepare and submit Board items before the following absolute cutoff dates.
Adjournment
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: November 21, 2013. Date all agenda items are due to the Executive Director: 1:00 p.m., Tuesday,
November 26, 2013.
A motion was made by Mariyana T. Spyropoulos, seconded by Frank Avila that
when the Board adjourns, it adjourns to meet again on Thursday, December 5, 2013 at 10:00 a.m., and also move that today's meeting be adjourned. The motion
carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly
adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of
Greater Chicago this November 21, 2013, are hereby approved.
APPROVED: /s/ Kathleen Therese Meany President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
November 21, 2013
2013 Official Proceedings- Page 256 of 294
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, December 5, 2013
10:00 AM
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
2013 Official Proceedings- Page 257 of 294
Board of Commissioners Regular Board Meeting Minutes December 5, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 1
Call Meeting to Order Roll Call
President Kathleen Therese Meany presiding, called the meeting to order at 10:10
a.m.
Present: 9 - Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; and Kathleen Therese Meany
Approval of Previous Board Meeting Minutes
A motion was made by Cynthia M. Santos, seconded by Frank Avila, that the
minutes from the last meeting be approved without having to read them into the
record. The motion carried by acclamation. Chorus of ayes - No nays
Recess and Reconvene as Committee of the Whole
A motion was made by Cynthia M. Santos, seconded by Frank Avila, to recess
and reconvene as a committee of the whole. The motion carried by acclamation.
Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners Finance Committee
Authorization
At 11:30 a.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
1 13-1486 Authority to add Project 11-405-3M, Coarse Screens and RSP Slide Gates Replacement, Egan Water Reclamation Plant, to the Engineering Department Capital Improvement Program and the Capital Improvements Bond Fund, estimated cost of the project is $3,000,000.00
Approved
Procurement Committee Report
2 13-1459 Report of bid opening of Tuesday, November 12, 2013
Published and Filed
3
13-1460
Report of bid opening of Tuesday, November 19, 2013
Published and Filed
2013 Official Proceedings- Page 258 of 294
Board of Commissioners Regular Board Meeting Minutes December 5, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 2
4 13-1466 Report on advertisement of Request for Proposal 14-RFP- 11 Pre-Employment Background Checks and Related Services, estimated cost $70,000.00, Account 101-25000-601170, Requisition 1370456
Published and Filed
5
13-1467
Report on advertisement of Request for Proposal 14-RFP-12 Analysis of Physically Demanding Job Classifications and Development of Related Job Analyses for Pre-Employment, Post-Offer and Return-to-Work Testing of Physically Demanding Job Classifications, estimated cost $65,000.00, Account 101-25000-612260, Requisition 1370457
Published and Filed
6
13-1506
Report on rejection of bid for Contract 13-055-12, Furnish and Deliver Pipe Covering and Insulation to Various Locations , for a One (1) Year Period, estimated cost $29,000.00
Published and Filed
Authorization
7 13-1504 Authorization to increase cost estimate for Contract 13-932-21 Painting Services in the Stickney Service Area, from $1,636,000.00 to $1,836,000.00, Accounts 201-50000-645700/645750, Requisition 1369295
Approved
8 13-1513 Authorization to enter into an agreement with Adobe Systems Incorporated for
Adobe Volume Licensing for Software and Software Maintenance for a three-year period
Aye:
Abstain:
A motion was made by Frank Avila, seconded by Michael A. Alvarez, that this Agenda Item be Approved. The motion carried by the following roll call vote:
8 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
1 - Debra Shore Authority to Advertise
9 13-1474 Authority to advertise Contract 14-839- 11 Services to Manually Clean the TARP Bar Screens at the Calumet Water Reclamation Plant , estimated cost $900,000.00, Accounts 101-68000-612600, Requisition 1366377
Approved
10 13-1475 Authority to advertise Contract 14-821-21 Furnish, Deliver and Install Rotating
Assemblies at the 95th and 125th Street Pumping Stations, estimated cost $1,500,000.00, Account 201-50000-623270, Requisition 1368336
Approved
2013 Official Proceedings- Page 259 of 294
Board of Commissioners Regular Board Meeting Minutes December 5, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 3
11 13-1495 Authority to advertise Contract 14-625- 11 Diving Services at Various Locations , estimated cost $140,000.00, Account 101-66000-612490, Requisition 1366868
Approved
12
13-1496
Authority to advertise Contract 14-621- 11 Diagnostic Vibration Monitoring of Rotating Machinery at Various Locations , estimated cost $90,000.00, Account 101-69000-612240, Requisition 1356611
Approved
13
13-1497
Authority to advertise Contract 14-708-21 Furnish and Deliver a Sodium Carbonate Mixing, Storage and Delivery System to the Egan Water Reclamation Plant, estimated cost $600,000.00, Account 201-50000-645650, Requisition 1370520
Approved
14
13-1498
Authority to advertise Contract 14-709- 11 Furnishing and Delivering Calcium Nitrate to the Kirie Water Reclamation Plant, estimated cost $110,000.00, Account 101-66000-623560, Requisition 1367571
Approved
15
13-1499
Authority to advertise Contract 14-611-11 Repairs and Alterations to Various Water Reclamation Facilities in the Stickney Service Area and Other Installations, estimated cost $8,766,000.00, Accounts 101-67000/68000/69000-612600/612650, Requisitions 1365671, 1365687 and 1370502
Approved
16
13-1507
Authority to advertise Contract 14-690- 11 Beneficial Reuse of Biosolids from LASMA, CALSMA and the Egan Water Reclamation Plant, estimated cost $23,385,000.00, Account 101-66000-612520, Requisition 1367189
Approved
Issue Purchase Order
17 13-1465 Issue purchase order and enter into an agreement with Governmentjobs.com, Inc., D.B.A. NEOGOV, for Annual Maintenance and Support of the AMS 5 Enterprise Software (Sigma 5), in an amount not to exceed $13,430.00, Account 101-27000-612820, Requisition 1370438
Approved
18 13-1473 Issue purchase order and enter into an agreement with Laboratory Synergy
L.L.C., to Furnish and Deliver Maintenance, Parts and Supplies for Schott Titration Systems at Various Locations, in an amount not to exceed $42,000.00, Account 101-16000-612970, Requisition 1369989
Approved
2013 Official Proceedings- Page 260 of 294
Board of Commissioners Regular Board Meeting Minutes December 5, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 4
25 13-1509 Issue purchase order and enter into an agreement for Contract 13-RFP-15 A Risk Management Information System for a three-year period, with an option to extend for an additional two years, with Origami Risk L.L.C., estimated cost $271,900.00, Accounts 201-25000- 601170, 101-27000-612820, Requisition 1362622 (As Revised)
Approved
19 13-1478 Issue purchase order and enter into an agreement with Sirius Automation Inc ., for Preventive Maintenance, Emergency Service and Technical Support of Automatic Weighing Stations at Various Locations , in an amount not to exceed $147,465.00, Account 101-16000-612970, Requisition 1368261
Approved
20
13-1480
Issue purchase order and enter into an agreement with Environmental Resource Associates, Inc., to Furnish and Deliver Proficiency Testing Standards, in an amount not to exceed $20,900.00, Account 101-16000-623570, Requisition 1369657
Approved
21
13-1481
Issue purchase order and enter into an agreement with Skalar, Inc., for Preventive Maintenance and Full-Service Repairs of Skalar San++ and Skalar BOD Robotic Analyzer Systems at Various Locations , in an amount not to exceed $57,105.00, Account 101-16000-612970, Requisition 1369655
Approved
22
13-1488
Issue purchase order to Mesirow Insurance Services, Inc. for Furnishing Excess Workers’ Compensation Coverage and Excess Casualty Insurance Coverage for the District in an amount not to exceed $1,244,281.00, Account 101-25000-612290, Requisition 1370485
Approved
23
13-1502
Issue purchase order to CDW Government LLC., to Furnish and Deliver FireEye Web Security Appliance and Maintenance , in an amount not to exceed $64,726.66, Accounts 101-27000-612810,612820,634820 Requisition 1369682.
Deleted by the Executive Director
24
13-1505
Issue purchase order to Lexington Lion Chicago GP LLC , for maintenance and operation of the common areas of the 101/ 111 East Erie Street Buildings for the year 2014, in an amount not to exceed $97,000.00, Account 101-15000-612390, Requisition 1370416
A motion was made by Debra Shore, seconded by Frank Avila, that this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye:
Abstain:
8 - Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
1 - Michael A. Alvarez
2013 Official Proceedings- Page 261 of 294
Board of Commissioners Regular Board Meeting Minutes December 5, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 5
26 13-1514 Issue purchase order to SHI International Corporation to Furnish and Deliver Adobe Acrobat Pro Licenses and Software Maintenance under State of Illinois Statewide Master Contract CMS4744070, in an amount not to exceed $43,533.00, Accounts 101-27000-612820,623800, Requisition 1368954
Aye:
Abstain:
A motion was made by Cynthia M. Santos, seconded by Frank Avila, that this Agenda Item be Approved. The motion carried by the following roll call vote:
8 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
1 - Debra Shore
27 13-1515 Issue purchase orders to HACH Company, to Furnish and Deliver Reagents, Chemicals, Cleaning Solutions, Lab Items, Parts and Consumables to the Egan, Kirie, O’Brien, Hanover Park and Stickney Water Reclamation Plants , in a total amount not to exceed $72,800.00, Accounts 101-67000, 69000-623070, 623560, 623570
Approved
Award Contract
28 13-1468 Authority to award Contract 13-814-11, Furnish, Deliver, and Install an Electric, 5-Ton Hoist at the Calumet Union Ditch Pumping Station , to Material Systems, Inc., in an amount not to exceed $38,318.35, Account 101-68000-612600, Requisition 1356593
Approved
29
13-1469
Authority to award Contract 10-880-3H, TARP Control Structure Rehabilitation, North Service Area, Stickney Service Area, and Calumet Service Area, to IHC Construction Companies, L.L.C., in an amount not to exceed $14,410,000.00, plus a five (5) percent allowance for change orders in an amount of $720,500.00, for a total amount not to exceed $15,130,500.00, Account 401-50000-645750, Requisition 1364055
Attachments: APP D 10-880-3H.pdf
30
13-1471
Approved
Authority to award Contract 11-961-22, Facility Roof Replacements and Associated Tuckpointing at the Stickney Water Reclamation Plant and the Lawndale Avenue Solids Management Area, to L. Marshall, Inc., in an amount not to exceed $2,878,000.00, Account 201-50000-645780, Requisition 1345033
Attachments: APP D.pdf
Approved
2013 Official Proceedings- Page 262 of 294
Board of Commissioners Regular Board Meeting Minutes December 5, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 6
31 13-1472 Authority to award Contract 14-027-11, Furnish and Deliver Glass and Plastic Labware to Various Locations for a One (1) Year Period, Groups A and B to Fisher Scientific Company LLC, in an amount not to exceed $46,961.44, and Group C to Crown Packaging International, Inc., in an amount not to exceed $97,075.22, Account 101-20000-623570
Attachments: 14-027-11.pdf
Approved
32 13-1483 Authority to award Contract 14-041-11, Furnish and Deliver Data Storage
Cartridges to Various Locations, for a One (1) Year Period, to Backupworks.com, Inc., in an amount not to exceed $35,082.00, Account 101-20000-623810
Attachments: 14041.pdf
Approved
Increase Purchase Order/Change Order
33 13-1484 Authority to increase purchase order to DLT Solutions , LLC, to Furnish and Deliver Additional AutoDesk Constructware Licenses under General Services Administration (GSA) Joint Purchasing Contract GS-35F-4543G in an amount of $12,063.72, from an amount of $167,383.56, to an amount not to exceed $179,447.28, Account 101-27000-623800, Purchase Order 3076933
Approved
34
13-1487
Authority to decrease Contract 07-854-3M Emergency Elevator Improvements at Kirie WRP and Hanover Park WRP, to KONE, Inc. in an amount of $3,741.74, from an amount of $3,877, 911.30, to an amount not to exceed $3,874,169.56, Accounts 101-50000-612680, 401-50000-645680, and 645780, Purchase Order 5000787
Attachments: CO 07-854-3M.pdf
35
13-1489
Approved
Authority to decrease Contract 06-218-3M Blower Nos. 9 & 10 and Air Main Installation at the Calumet Water Reclamation Plant , to Meccon Industrial, Inc., in an amount of $205,930.00, from an amount of $16,204,885.00, to an amount not to exceed $15,998,955.00, Accounts 101-50000-612650, 401-50000-645650, and 645750, Purchase Order 5001024
Attachments: CO 06-218-3M.pdf
Approved
2013 Official Proceedings- Page 263 of 294
Board of Commissioners Regular Board Meeting Minutes December 5, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 7
36 13-1490 Authority to decrease Contract 07-168-3 P Scum Concentration, Centrifuge Building, Preliminary & Imhoff Tanks, Elevator Improvements, Diffuser Plates and Trailer Replacement, Stickney Service Area, LASMA, to IHC Construction Companies, LLC in an amount of $1,376,355.84, from an amount of $23,352,214.82, to an amount not to exceed $21,975,858.98, Accounts 401-50000-645750 and 645780, Purchase Order 5001198
Attachments: CO 07-168-3P.pdf
37
13-1491
Approved
Authority to decrease Contract 01-198-AD Demolition of Sludge Disposal Building, Rehabilitation of P&B House & Course Screen Building at the Stickney Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount of $106,625.00, from an amount of $31,314,653.89, to an amount not to exceed $31,208,028.89, Accounts 101-50000-612680, 401-50000-645680, and 645780, Purchase Order 5000961
Attachments: CO 01-198-AD.pdf
38
13-1492
Approved
Authority to decrease Contract 01-103-2S (REBID) 39th Street Conduit Rehabilitation Phase 1 - Bypass Tunnel, Stickney Service Area, to Kenny/Shea, A Joint Venture in an amount of $1,357,128.11, from an amount of $148,060,291.53, to an amount not to exceed $146,703,163.42, Account 401-50000-645600, Purchase Order 5000962
Attachments: CO 01-103-2S.pdf
39
13-1493
Approved
Authority to decrease Contract 96-251-2 P Sludge Thickening Facilities, Calumet Water Reclamation Plant, to F.H. Paschen/S.N. Nielsen/IHC Construction Joint Venture in an amount of $201,844.50, from an amount of $8,659,054.19, to an amount not to exceed $8,457,209.69, Accounts 401-50000-645650 and 645750, Purchase Order 5001108
Attachments: CO 96-251-2P.pdf
40
13-1494
Approved
Authority to decrease purchase order and amend the agreement with MWH Americas, Inc., for construction engineering services in an amount of $1,890,536.95, from an amount of $4,500.000.00, to an amount not to exceed $2,609,463.05, Account 401-50000-601440, Purchase Order 3027765
Approved
2013 Official Proceedings- Page 264 of 294
Board of Commissioners Regular Board Meeting Minutes December 5, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 8
41 13-1500 Authority to decrease Contract 10-051-3D North Shore Channel Restoration Near Main Street, to Lakes & Rivers Contracting, Inc., Terrell Materials Corporation, Joint Venture in an amount of $342,500.00, from an amount of $2,967,500.00, to an amount not to exceed $2,625,000.00, Account 401-50000-645720, Purchase Order 5001309
Approved
42
13-1508
Authority to increase purchase orders and to exercise the option to extend the agreements for an additional twelve (12) month period for Contract 11-RFP-14 Legal Services for Workers’ Compensation Defense to Dennis Noble & Associates, P.C. in an amount of $125,000.00, from an amount of $120,000.00 to an amount not to exceed $245,000.00; to Scopelitis, Garvin, Light, Hanson, & Feary, P. C. in an amount of $62,500.00, from an amount of $60,000.00 to an amount not to exceed $122,500.00; and to Neuson Law, P.C in an amount of $62,500.00, from an amount of $120,000.00 to an amount not to exceed $182,500.00, Account 101-25000- 601170, Purchase Orders 3070865, 3070864, 3070866
Approved
43
13-1510
Authority to decrease Contract 12-692- 11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, to Synagro Central LLC, in an amount of $220,000.00, from an amount of $1,669,861.00, to an amount not to exceed $1,449,861.00, Account 101-66000-612520, Purchase Orders 5001334 and 5001335
Attachments: 12-692-11 20131114.pdf
44
13-1512
Approved
Authority to decrease purchase order for Contract 11-107-11 Furnish and Deliver Boat Maintenance, Repairs, Parts and Secured Dockage, to Marine Services Corporation in an amount of $49,212.57, from an amount of $173,275.28, to an amount not to exceed $124,062.71, Accounts 101-16000-612330, 612790, 623990 Purchase Order 3070178
Attachments: 11-7-13 Change Order 11-107-11 -PO#3070178.pdf
Approved
Budget & Employment Committee
Authorization
45 13-1518 Authority to transfer 2013 departmental appropriations in the amount of
$2,193,500.00 in the Corporate Fund
Attachments: 12.05.13 Board Transfer BF5.pdf
Approved
2013 Official Proceedings- Page 265 of 294
Board of Commissioners Regular Board Meeting Minutes December 5, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 9
Judiciary Committee Report
46 13-1477 Report on the Settlement of Workers’ Compensation Claims and Miscellaneous Claims under $10,000.00
Attachments: Settlements 12.5.13.pdf
Published and Filed
Public Information & Education Authorization
47 13-1461 Authorization to negotiate and enter into an Intergovernmental Agreement with the Illinois State Archives for District representatives to scan historic glass plate negatives
Approved
Real Estate Development Committee Authorization
48 13-1462 Authority to execute a Termination of Deed , Easement Agreement and Declaration of Restrictive Covenants with respect to Air Lot B at 101 E. Erie Street in Chicago, IL (Deferred from the November 21, 2013 Board Meeting)
Aye:
Abstain:
A motion was made by Frank Avila, seconded by Patrick D. Thompson, that this Agenda Item be Approved. The motion carried by the following roll call vote:
8 - Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
1 - Michael A. Alvarez
49 13-1464 Authority to amend that certain permit agreement dated May 16, 2013 and issued to NeighborSpace, on approximately 212 linear feet of District real estate along the east bank of the north branch of the Chicago River south of Berteau Avenue in Chicago, Illinois, to include a contiguous 1.5 acre parcel of District real estate along the east bank of the north branch of the Chicago River between Montrose and Berteau Avenues for continued riverbank management and restoration. Consideration shall be a nominal fee of $10.00.
Attachments: Map.NeighborSpace Permits 223 and 338.pdf
Approved Stormwater Management Committee
2013 Official Proceedings- Page 266 of 294
Board of Commissioners Regular Board Meeting Minutes December 5, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 10
Authorization
50 13-1485 Authorization to negotiate and enter into intergovernmental agreements with the Village of Northfield and the Village of Northbrook for Contract 11 -052-5F, Middle Fork and West Fork of the North Branch of the Chicago River Streambank Stabilization Projects, MF-06, MF-07, WF-03
Approved Approval of the Consent Agenda with the exception of Items: 8, 23, 24, 26, 48, 51
and 52
A motion was made by Debra Shore, seconded by Cynthia M. Santos, to Approve
the Consent Agenda. The motion carried by the following roll call vote:
Aye: 9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
Miscellaneous and New Business Memorial Resolution
51 13-1463 MEMORIAL RESOLUTION sponsored by the Board of Commissioners extending sympathy and condolences to the family of Stanley Leong ( As Revised)
A motion was made by Cynthia M. Santos, seconded by Mariyana T.
Spyropoulos, that this Memorial Resolution be Adopted. The motion carried by
acclamation. Chorus of ayes - No nays
Ordinance - User charge
52 UC13-003 An Ordinance to Amend the User Charge Ordinance of the Metropolitan Water Reclamation District of Greater Chicago
Attachments: 12-5-13 Draft DEC2013-AmendUCO.pdf
12-5-13 Auth to Amend MWRD UCO.pdf
A motion was made by Frank Avila, seconded by Barbara J. McGowan, that this User Charge Ordinance be Adopted. The motion carried by the following roll call
vote:
Aye:
Absent:
8 - Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T.
Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
1 - Michael A. Alvarez
Meeting Summary
2013 Official Proceedings- Page 267 of 294
Board of Commissioners Regular Board Meeting Minutes December 5, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 11
Speakers
Maggie Leong, wife of Stanley Leong, accepted the memorial resolution extending
sympathy and condolences to the family of Stanley Leong (Re: Miscellaneous and New
Business Item #51)
George Blakemore, concerned citizen, voiced concerns (Re: Procurement Item #22, #29
and #42) and (Re: Miscellaneous and New Business Item #52)
Mr. Alan Jirik, Ingredion Inc., Ms. Karen Prena, Gelita, USA and Mr. James Kahle,
Laicon, Inc., all on the Blue Ribbon Panel commended the District for a job well done on
the new User Charge rates ( Re: Miscellanois and New Business Item #52)
Summary of Requests
David St. Pierre 1. Frank Avila requested a list on how many community meetings were held during the year (Re: Procurement Item #16)
2. Debra Shore, reiterated that more information be included in the Board Transmittal Letters to provide discription of work, timetable of work schedule (Re: Procurement Item #29)
3. Debra Shore, requested if a document can be published summarizing the effort that
went into the new User Charge rate calculations (Re: Miscellaneous and New Business
Item #52)
Study Session
None Announcements
Public Hearing to consider the purposed 2014 Budget, December 11, 2013 at 10:00
a.m. Special Meeting to Adopt the 2014 Budget, December 12, 2013 at. 10:00 a.m.
Board Letter Submission Dates
The next regular board meeting is scheduled for December 19, 2013, please
prepare and submit Board items before the following absolute cutoff dates.
Adjournment
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: December 6, 2013. Date all agenda items are due to the Executive Director: 1:00 p.m., December 11, 2013.
A motion was made by Mariyana T. Spyropoulos, seconded by Debra Shore, that
when the Board adjourns, it adjourns to meet again on Thursday, December 19, 2013 at 10:00 a.m., and also move that today's meeting be adjourned. The motion carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
2013 Official Proceedings- Page 268 of 294
Board of Commissioners Regular Board Meeting Minutes December 5, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 12
Aye: 9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly
adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of
Greater Chicago this December 5, 2013, are hereby approved. APPROVED: /s/ Kathleen Therese Meany President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
December 5, 2013
2013 Official Proceedings- Page 269 of 294
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street Chicago, IL 60611
Regular Board Meeting Minutes
Thursday, December 19, 2013
10:00 AM
Board Room
Board of Commissioners
Commissioner Michael A. Alvarez, Commissioner Frank Avila, Vice-President Barbara
J. McGowan, Commissioner Cynthia M. Santos, Commissioner Debra Shore, Chairman
of Finance Mariyana T. Spyropoulos, Commissioner Kari K. Steele, Commissioner
Patrick D.Thompson, President Kathleen Therese Meany
THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS: 1. Board Members who vote "Nay, Present, or Abstain" or have a question on any
item may request the item be removed from the Consent Agenda. 2. Citizens in the audience who address the Board on any item may request the item
be removed from the Consent Agenda. 3. Items removed from the Consent Agenda are considered separately.
4. One roll call vote is taken to cover all Consent Agenda Items.
2013 Official Proceedings- Page 270 of 294
Board of Commissioners Regular Board Meeting Minutes December 19, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 1
Call Meeting to Order
Roll Call
President Kathleen Therese Meany presiding, called the meeting to order at 10:00
a.m.
Present: 9 - Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; and
Kathleen Therese Meany
Approval of Previous Board Meeting Minutes
A motion was made by Mariyana T. Spyropoulos, seconded by Barbara J.
McGowan, that the minutes from the last meeting be approved without having to
read them into the record. The motion carried by acclamation. Chorus of ayes -
No nays
A motion was made by Frank Avila, seconded by Debra Shore, that the minutes
from the Annual Meeting of December 3, 2013, be approved without having to
read them into the record. The motion carried by acclamation. Chorus of ayes -
No nays
A motion was made by Frank Avila, seconded by Mariyana T. Spyropoulos , that
the minutes from the Special Meeting of December 12, 2013, be approved without
having to read them into the record. The motion carried by acclamation. Chorus
of ayes - No nays
Recess and Reconvene as Committee of the Whole
A motion was made by Mariyana T. Spyropoulos, seconded by Frank Avila, to
recess and reconvene as a committee of the whole. The motion carried by
acclamation. Chorus of Ayes - No Nays
Recess and Reconvene as Board of Commissioners Finance Committee
Report
At 11:50 a.m. President Kathleen Therese Meany reconvened the regular board
meeting to order
1 13-1535 Report on Cash Disbursements for the Month of October 2013, in the amount of $32,996,700.17
Attachments:
October 2013 Cash Disbursements Summary
Published and Filed
2 13-1577 Report on the investment interest income during September 2013
Attachments: Inv Int Inc 2013-09 att.pdf
Published and Filed
2013 Official Proceedings- Page 271 of 294
Board of Commissioners Regular Board Meeting Minutes December 19, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 2
3 13-1578 Report on the investment interest income during October 2013
Attachments: Inv Int Inc 2013-10 att.pdf
Published and Filed
4 13-1579 Report on investments purchased during October 2013
Attachments: Inv Purch 2013-10 att.pdf
Published and Filed
5 13-1580 Report on investment inventory statistics at September 30, 2013
Attachments: Inv Stat 2013 Q3 Inv.pdf
Inv Stat 2013 Q3 Fin Mkt.pdf
Published and Filed
6 13-1581 Report on payment of principal and interest for outstanding District bonds due
on December 1, 2013
Attachments:
DS 2013-12 att.pdf
Published and Filed
7 13-1582 Report on investments purchased during September 2013
Attachments: Inv Purch 2013-09 att.pdf
Published and Filed
Authorization
8 13-1583 Revised Investment Policy Statement for the Metropolitan Water Reclamation District Retiree Health Care Trust dated as of December 19, 2013 (As Revised)
Attachments:
Summary of Changes IPS 2013 att.pdf
INVESTMENT POLICY 2013 suggested changes 2 (2)
Approved
Procurement Committee
Report
9 13-1537 Report of bid opening of Tuesday, December 3, 2013
Published and Filed
2013 Official Proceedings- Page 272 of 294
Board of Commissioners Regular Board Meeting Minutes December 19, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 3
10 13-1567 Report on advertisement of Request for Proposal 14-RFP-09 Energy Curtailment Services
Published and Filed
11
13-1571
Report on advertisement of Request for Proposal 14-RFP-10 Pre-Employment/Return-to-Work Physical Examinations and/or Drug/Alcohol
Testing Services, estimated cost $90,000.00, Account 101-25000-612260, Requisition 1370486
Published and Filed
12
13-1587
Report of bid opening of Tuesday, November 5, 2013
Published and Filed
Authorization
13 13-1524 Authorization to amend Board Order of November 7, 2013, regarding "Report on advertisement of Request for Proposal 13-RFP-29 Examination Consulting
Services estimated cost $150,000.00, Account 101-25000- 601170, Requisition 1368292" Agenda Item No. 4, File No. 13-1346
Approved
14
13-1554
Authorization to amend Board Order of December 6, 2012, regarding Authority
to issue a purchase order and enter into an agreement with Quarles & Brady, LLP (Quarles) to represent the District’s interest in the ComEd appeal of the delivery rate proceeding before the Illinois Commerce Commission (ICC) as a member of the REACT Coalition, and participate in settlement discussions to remedy the estimation method used by ComEd in their Embedded Cost of Service Study (ECOSS) and to participate in discussions of the ComEd Efficiency Program, in an amount not to exceed $26,000.00, Accounts 101-67000/68000/69000-612150, Requisition 1351616, Agenda Item No. 23, File No. 12-1620.
Approved
15
13-1559
Authorization to amend Board Order of August 29, 2013, regarding Authority to
increase purchase order and amend the agreement with Quarles & Brady LLP (Quarles) to represent the District's interest in the ComEd appeal of the
delivery rate proceeding before the Illinois Commerce Commission (ICC) as a member of the REACT Coalition, and participate in settlement discussions to remedy the estimation method used by ComEd in their Embedded Cost of Service Study (ECOSS) and to participate in discussions of the ComEd Efficiency Program, in an amount of $140,000.00, from an amount of $26,000.00 to an amount not to exceed $166,000.00, Accounts 101-67000/68000/69000-612150,101-66000- 601170 Purchase Order 3076742, Agenda Item No. 40, File No. 13-0922.
Approved
2013 Official Proceedings- Page 273 of 294
Board of Commissioners Regular Board Meeting Minutes December 19, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 4
16 13-1589 Authorization to amend Board Order of December 5, 2013, regarding Authority
to award Contract 11-961-22, Facility Roof Replacements and Associated Tuckpointing at the Stickney Water Reclamation Plant and the Lawndale
Avenue Solids Management Area, to L. Marshall, Inc., in an amount not to
exceed $2,878,000.00, Account 201-50000-645780, Requisition 1345033., Agenda Item No. 30, File No. 13-1471
Approved
Authority to Advertise
17 13-1525 Authority to advertise Contract 14-101- 11 Furnish and Deliver Contract Laboratory Technicians for various locations , estimated cost $90,000.00,
Account 101-16000-612490, Requisition 1366494
Approved
18
13-1531
Authority to advertise Contract 13-611-21 Furnish and Deliver Trash Collection Boats to the Stickney Water Reclamation Plant , estimated cost $250,000.00,
Account 201-50000-634790, Requisition 1369634
Approved
19
13-1538
Authority to advertise Contract 14-914- 11 Furnishing and Delivering Mechanical Parts to Various Service Areas , estimated cost $282,795.00,
Accounts 101-67000/68000/69000-623270, Requisitions 1359770, 1359788, 1359790, 1359793, 1360887, 1367568
Approved
20
13-1570
Authority to advertise Contract 14-100- 11 Furnish and Deliver Radiochemical Analyses of Water and Wastewater Samples , estimated cost $66,960.00,
Account 101-16000-612490, Requisition 1361727
Approved
Issue Purchase Order
21 13-1523 Issue purchase order and enter into an agreement with CommVault Systems , Inc. for maintenance renewal and software for CommVault 's Backup Software
and Premier Maintenance Package, in an amount not to exceed $154,095.01, Accounts 101-27000-612820,623800, Requisition 1363453
Approved
2013 Official Proceedings- Page 274 of 294
Board of Commissioners Regular Board Meeting Minutes December 19, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 5
22 13-1526 Issue purchase order to P. D. Morrison Enterprises, Inc., to Furnish and Deliver Miscellaneous Non-Stock Office Supplies to Various Locations under the State
of Illinois Joint Purchasing Contract Number PSD4017241, in an amount not to exceed $88,650.00, Accounts 101, 501- 11000, 15000, 16000, 20000, 25000, 27000, 30000, 40000, 50000, 66000, 67000, 68000, 69000-623520, Requisitions 1352387, 1352404, 1352438, 1352827, 1352840, 1352845, 1353092, 1353097, 1353120, 1353126, 1353131, 1353506, and 1353973
Attachments: Requisitions by Department - Office Supplies - Morrison.pdf
23
13-1529
Approved
Issue purchase order for Contract 13-926-21, Furnish and Deliver Heavy
Equipment to the Stickney and Calumet Water Reclamation Plants , Item 1 to Walter Payton Power Equipment, LLC, in an amount not to exceed $486,435.00, Item 2 to Spyderman Mini Crane, LLC, in an amount not to exceed $93,800.00, and Item 3 to Manitex International, Inc., in an amount not to exceed $387,000.00, Account 201-50000-634860, Requisitions 1353098, 1355507, and 1355508
Approved
24
13-1530
Issue purchase order for Contract 13-610-12, Furnish and Deliver Boiler Repair Parts and Recertified Safety Relief Valves to Various Locations , to Independent
Mechanical Industries, Inc., in an amount not to exceed $310,000.00, Accounts 101-67000/68000/69000-612240/612650/612680/623070/623090, Requisitions 1362322, 1361986, 1360068, 1360294 and 1360070
Approved
25
13-1534
Issue purchase order for Contract 14-685-51, Furnishing, Delivering, and Administration of Rain Barrels, to Upcycle Products, Inc., in an amount not to
exceed $435,000.00, Account 501-50000-623990, Requisition 1358618
Approved
26
13-1550
Issue purchase order and enter into an agreement with the West Central Municipal Conference for administrative assistance related to coordination of
Watershed Planning Councils in Cook County , in an amount not to exceed $30,000.00, Account 501-50000-612490, Requisition 1371194
Approved
27
13-1551
Issue Purchase Orders to Graybar Electric Company, Inc., to Furnish and Deliver Electrical Catalog Products, under the U.S. Communities Cooperative
Purchasing Contract #MA-IS-1340234, in an amount not to exceed $96,500.00, Accounts 101-15000, 27000, 66000, 67000, 68000, 69000-623070, 623850, Requisitions 1358192, 1358200, 1358215, 1357938, 1357939, and 1357922
Attachments: Requisitions By Department - Electrical Catalog Products - Graybar Electric Co..pdf
Approved
2013 Official Proceedings- Page 275 of 294
Board of Commissioners Regular Board Meeting Minutes December 19, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 6
28 13-1552 Issue purchase orders to W.W. Grainger, Inc. to Furnish and Deliver Maintenance, Repair and Operating Catalog Products, under the National Joint
Powers Alliance (NJPA) Cooperative Purchasing Contract #102109-WWG, in an amount not to exceed $310,800.00, Accounts 101-15000, 16000, 20000, 27000, 66000, 67000, 68000, 69000-623070, 623090, 623110, 623130, 623190, 623270, 623570, 623660, 623680, 623700, 623850, and 623990, Requisitions 1325264,1325272, 1325553, 1325309, 1325597, 1325593, 1325271, and 1325020
Attachments: Requisitions By Department - Operating Catalog Products - W.W. Grainger, Inc..pdf
29
13-1553
Approved
Issue purchase order and enter into an agreement with the Southwest
Conference of Mayors for administrative assistance related to coordination of Watershed Planning Councils in Cook County , in an amount not to exceed $30,000.00, Account 501-50000-612490, Requisition 1371195
Approved
30
13-1555
Issue purchase order and enter into an agreement with the South Suburban Mayors and Managers Association for administrative assistance related to
coordination of Watershed Planning Councils in Cook County , in an amount not to exceed $30,000.00, Account 501-50000-612490, Requisition 1371197
Approved
31
13-1556
Issue purchase order and enter into an agreement with the Northwest Municipal Conference, for administrative assistance related to coordination of
Watershed Planning Councils in Cook County , in an amount not to exceed $30,000.00, Account 501-50000-612490, Requisition 1371196
Approved
32
13-1573
Issue purchase order and enter into an agreement for Contract 13-RFP-10, Scale Software at Six Biosolids Management Areas , with Creative Information
Systems, Inc., in an amount not to exceed $42,960.00, Account 101-66000-634820, Requisition 1362598
Approved
33
13-1584
Issue purchase order for Contract 13-937- 11, Furnishing and Delivering Rebuilt Motors to the Stickney Water Reclamation Plant , to Koontz-Wagner
Maintenance Services, LLC, in an amount not to exceed $101,688.00, Account 101-69000-612650, Requisition 1361444
Approved
2013 Official Proceedings- Page 276 of 294
Board of Commissioners Regular Board Meeting Minutes December 19, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 7
34 13-1586 Issue purchase order for Contract 13- 112-11, Furnish and Deliver Water Quality Meters and Accessories, to Measurement Specialties, Inc., in an
amount not to exceed $122,624.00, Account 201-50000-634990, Requisition 1366035
Approved
Award Contract
35 13-1557 Authority to award Contract 14-021-11, Furnish and Deliver Unleaded Gasoline
to Various Locations for a One (1) Year Period, Item 1, to Petroleum Traders
Corporation, in an amount not to exceed $374,000.00, Item 2, to G. Cooper Oil Company, Inc., in an amount not to exceed $100,000.00, Accounts 101-20000, 66000-623820
Attachments:
Contract 14-021-11 Item Descriptions - Group A.pdf
Contract 14-021-11 Item Descriptions - Group B.pdf
Approved
36 13-1558 Authority to award Contract 14-003-11, Furnish and Deliver Laboratory
Disposable Gloves and Flexible Tubing to Various Locations for a One (1) Year Period, Group A to Bushnell Incorporated, in an amount not to exceed $9,538.00, and Group B to Safety Supply Illinois, in an amount not to exceed $51,408.20, Account 101-20000-623570
Attachments:
Contract 14-003-11 Item Descriptions - Group A.pdf
Contract 14-003-11 Item Descriptions - Group B.pdf
Approved
37 13-1569 Authority to award Contract 14-022-11, Furnish and Deliver Diesel Fuel to
Various Locations, for a One (1) Year Period, to Avalon Petroleum Company in
an amount not to exceed $496,000.00, Accounts 101-16000, 66000, 67000, 68000, 69000-623820, Requisitions 1365693, 1366540, 1366852, 1367585, 1367586 and 1367628
Approved
Increase Purchase Order/Change Order
38 13-1541 Authority to decrease Contract 11-690-11 Beneficial Reuse of Biosolids From
LASMA, CALSMA, and the Egan Water Reclamation Plant, Group A, to
Stewart Spreading, Inc., in an amount of $1,800,000.00, from an amount of $14,682,340.64 to an amount not to exceed $12,882,340.64, Account 101-66000-612520, Purchase Order 5001262
Attachments:
11-690-11 Change Order Log as of 11-14-2013.pdf
Approved
2013 Official Proceedings- Page 277 of 294
Board of Commissioners Regular Board Meeting Minutes December 19, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 8
39 13-1548 Authority to increase purchase order and extend the agreement with Granicus, Inc., for Software Maintenance and Support for the Integrated Workflow and
Agenda Management System for a three-year period, in an amount of $55,983.06, from an amount of $36,792.05, to an amount not to exceed $92,775.11, Account 101-27000-612820, Purchase Order 3071168
Attachments: Change Order Log
40
13-1563
Approved
Authority to increase purchase order and amend agreement with the law firm of
Tabet, Divito & Rothstein, LLC to represent the District in an appeal filed with the Illinois Appellate Court entitled Metropolitan Water Reclamation District of Greater Chicago v. Terra Foundation, et al., Case No. 13-0307, in an amount of $150,000.00, from an amount of $550,000.00, to an amount not to exceed $700,000.00, Account 101-30000- 601170, Purchase Order 3076305
Attachments: 12-19-13 Bd Ltr report attachment.pdf
A motion was made by Frank Avila, seconded by Mariyana T. Spyropoulos, that
this Agenda Item be Approved. The motion carried by the following roll call vote:
Aye:
Abstain:
8 - Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen Therese Meany
1 - Michael A. Alvarez
41 13-1566 Authority to decrease purchase order and amend the agreement with ABB , Inc., to Provide Parts, Maintenance Services, and Software to the Stickney and
North Side Water Reclamation Plant Area for Distributed Control Systems , in an amount of $263,240.86, from an amount of $1,016,760.61, to an amount not to exceed $753,519.75, Accounts 101-67000/69000-612650/623070, Purchase Order 3062234
Attachments: 3062234 and 3062235 120313.pdf
Approved
42
13-1590
Authority to decrease Contract 12-691- 11, Truck Hauling of Processed Solids
for LASMA and CALSMA to Gosia Cartage, Ltd., in an amount of $375,000.00, from an amount of $3,479,051.28, to an amount not to exceed $3,104,051.28, Account 101-66000-612520, Purchase Order 5001327
Attachments: 12-691-11 Change Order Log, as of 11-14-2013.pdf
Approved
Engineering Committee
Report
2013 Official Proceedings- Page 278 of 294
Board of Commissioners Regular Board Meeting Minutes December 19, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 9
43 13-1549 Report on change orders authorized and approved by the Director of Engineering during the month of November 2013
Attachments:
CO November.pdf
CO Status.pdf
Published and Filed
Judiciary Committee
Authorization
44 13-1561 Authority to settle in the amount of $1,425,000.00 the eminent domain lawsuit entitled The Metropolitan Water Reclamation District v . Frank J. Giordano, et al., Case No. 09 L 051742 in the Circuit Court of Cook County to acquire
permanent and temporary surface and subterranean easements comprising 6.4± acres for the Thornton Composite Reservoir , Contract 77-235-2F located at 17201 State Street in South Holland, Illinois, Account 501-50000-656010
Approved
Real Estate Development Committee
Authorization
45 13-1572 Consent to assignment of lease from Transportation Leasing of Indiana , Inc. to Swift Transportation Company of Arizona of 13.74 acres of District real estate
located at 2801 South Leavitt Street in Chicago, Illinois, Main Channel Parcel 43.03.
Attachments: ASSIGNMENT OF LEASE ATTACH. 12.19.13.pdf
Deleted by the Executive Director
46
13-1605
Authority to issue a 30-day permit to the Lemont Fire Protection District to
access and use District property located at 9 Stephen Street in Lemont, Illinois for fire training exercises. Consideration shall be a nominal fee of $10.00
Attachments: Map 9 Stephen Street Lemont IL.pdf
Approved
State Legislation & Rules Committee
Authorization
47 13-1576 Recommendations for the State of Illinois 2014 Legislative Program
Approved
2013 Official Proceedings- Page 279 of 294
Board of Commissioners Regular Board Meeting Minutes December 19, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 10
48 13-1596 Authority to Amend the Adopted 2014 Budget
Attachments: BF-21 Attachment.pdf
A motion was made by Mariyana T. Spyropoulos, seconded by Cynthia M.
Santos, that this Agenda Item be Approved. The motion carried by the following
roll call vote:
Aye:
9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
Miscellaneous and New Business
Motion
49 13-1560 MOTION to appoint retiree to Retirement Board of Metropolitan Water Reclamation District of Greater Chicago Pension Fund
A motion was made by Kathleen Therese Meany, seconded by Mariyana T.
Spyropoulos, that this Motion be Adopted. The motion carried by the following
roll call vote:
Aye:
9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
50 13-1597 MOTION No. 1 to amend the 2014 budget of the Metropolitan Water Reclamation District of Greater Chicago as adopted December 12, 2013, consistent with motions adopted this date
A motion was made by Kari K. Steele, seconded by Mariyana T. Spyropoulos, that
this Motion be Adopted. The motion carried by the following roll call vote:
Aye:
9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
51 13-1598 MOTION No. 2 to adopt the annual appropriation ordinance
A motion was made by Kari K. Steele, seconded by Mariyana T. Spyropoulos, that
this Motion be Adopted. The motion carried by the following roll call vote:
Aye:
9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
52 13-1599 MOTION No. 3 to adopt an ordinance for the levy of taxes for 2014 to provide
revenues for the Retirement Fund and Corporate Fund
A motion was made by Kari K. Steele, seconded by Debra Shore, that this Motion
be Adopted. The motion carried by the following roll call vote:
Aye:
9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
2013 Official Proceedings- Page 280 of 294
Board of Commissioners Regular Board Meeting Minutes December 19, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 11
53 13-1600 MOTION No. 4 to adopt an ordinance for the levy of taxes for 2014 to provide
revenues for the Construction Fund
A motion was made by Kari K. Steele, seconded by Debra Shore, that this Motion
be Adopted. The motion carried by the following roll call vote:
Aye:
9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
54 13-1601 MOTION No. 5 to adopt an ordinance for the levy of taxes for 2014 to pay the
interest on outstanding bonds and to discharge the principal thereof
A motion was made by Kari K. Steele, seconded by Debra Shore, that this Motion
be Adopted. The motion carried by the following roll call vote:
Aye:
9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
55 13-1602 MOTION No. 6 to adopt an ordinance for the levy of taxes for 2014 to provide
revenues for the Reserve Claim Fund
A motion was made by Kari K. Steele, seconded by Cynthia M. Santos, that this Motion be Adopted. The motion carried by the following roll call vote:
Aye:
9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
56 13-1603 MOTION No. 7 to adopt an ordinance for the levy of taxes for 2014 to provide
revenues for the Stormwater Management Fund
A motion was made by Kari K. Steele, seconded by Frank Avila, that this Motion
be Adopted. The motion carried by the following roll call vote:
Aye:
9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
57 13-1604 MOTION No. 8 to reconsider the vote on the 2014 budget as amended ( As Revised)
A motion was made by Kari K. Steele, seconded by Frank Avila, that this Motion
be Adopted. The motion failed. The motion carried by the following roll call vote:
Nay: 9 - Additional Agenda Items
Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
58 13-1611 MEMORIAL RESOLUTION sponsored by the Board of Commissioners
honoring Nelson Mandela
A motion was made by Barbara J. McGowan, seconded by Mariyana T.
Spyropoulos, that this Memorial Resolution be Adopted. The motion carried by
acclamation. Chorus of ayes - No nays
2013 Official Proceedings- Page 281 of 294
Board of Commissioners Regular Board Meeting Minutes December 19, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 12
59 13-1612 Authorization to amend Board Order of December 5, 2013, regarding Authority
to award Contract 10-880-3H, TARP Control Structure Rehabilitation, North Service Area, Stickney Service Area, and Calumet Service Area, to IHC
Construction Companies, L.L.C., in an amount not to exceed $14,410,000.00, plus a five (5) percent allowance for change orders in an amount of $720,000.00, for a total amount not to exceed $15,130,500.00, Account 401-50000-645750, Requisition 1364055, Agenda Item No. 29, File No. 13-1469
Approved
Approval of the Consent Agenda with the exception of Items: 40, 45, 48 through 57 and 58
A motion was made by Frank Avila, seconded by Debra Shore, to Approve the Consent Agenda. The motion carried by the following roll call vote:
Aye:
Meeting Summary
Speakers
9 - Michael A. Alvarez, Frank Avila, Barbara J. McGowan, Cynthia M. Santos, Debra
Shore, Mariyana T. Spyropoulos, Kari K. Steele, Patrick D. Thompson, Kathleen
Therese Meany
Edmund Okoli with the United African Counsel , accepted the memorial resolution
recognizing the passing of Nelson Mandela and honoring his lifelong commitment to
equality (Re: Miscellaneous and New Business Item #58)
George Blakemore, concern citizen, voiced concerns (Re: Procurement item #18 and Item #25) (Re: Miscellaneous & New Business Item #58)
Summary of Requests
David St. Pierre 1. Patrick D. Thompson requested a quaterly Budget v.s. Actual report on revenues and
expenditures and notification when an abatement will be issued to the tax payers (Re:
State Legislation & Rules Item #47)
2. Mariyana T. Spyropoulos requested that renewed efforts be made through Public
Relations working together with local communities and municipalities, informing the
communities about the City of Chicago's rebate program and to create demand for the
use of rain barrels (Re: Procurement Item #25)
Study Session
None
Announcements
None
2013 Official Proceedings- Page 282 of 294
Board of Commissioners Regular Board Meeting Minutes December 19, 2013
Metropolitan Water Reclamation District of Greater Chicago Page 13
Board Letter Submission Dates
The next regular board meeting is scheduled for January 9, 2014 please prepare
and submit Board items before the following absolute cutoff dates.
Adjournment
Date agenda items are due to the Director of Procurement and Materials Management for signature and preparation: December 27, 2013. Date all agenda items are due to the Executive Director: 1:00 p.m., (TUESDAY)
December 31, 2013.
A motion was made by Mariyana T. Spyropoulos, seconded by Frank Avila, that
when the Board adjourns, it adjourns to meet again on Thursday, January 9, 2014
at 10:00 a.m., and also move that today's meeting be adjourned. The motion
carried by the following roll call vote: /s/ Jacqueline Torres, Clerk
APPROVAL: In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly
adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of
Greater Chicago this December 19, 2013, are hereby approved.
APPROVED: /s/ Kathleen Therese Meany President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago
December 19, 2013
2013 Official Proceedings- Page 283 of 294
100 East Erie Street
Chicago, IL 60611Metropolitan Water Reclamation
District of Greater ChicagoMeeting Minutes
Annual MeetingCommissioner Michael A. Alvarez, Commissioner Frank Avila,
Vice-President Barbara J. McGowan, Commissioner Cynthia
M. Santos, Commissioner Debra Shore, Chairman of Finance
Mariyana T. Spyropoulos, Commissioner Kari K. Steele,
Commissioner Patrick D.Thompson, President Kathleen
Therese Meany
10:00 AM Board RoomTuesday, December 3, 2013
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at 10:00
a.m.
Recess and Reconvene as Board of Commissioners
Due to lack of quorum, the Annual Meeting was recessed and reconvened on
Thursday, December 5, 2013, at 10:00 a.m. in the Board Room, 100 East Erie,
Chicago, Illinois.
Roll Call
Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra Shore; Mariyana T.
Spyropoulos; Kari K. Steele; Patrick D. Thompson; and Kathleen Therese MeanyPresent: 8 -
Michael A. AlvarezAbsent: 1 -
Clerk to Read Call of the Meeting
1 13-1351 To the Honorable President and
Members of the Board of Commissioners
Of the Metropolitan Water Reclamation District of Greater Chicago
The Annual Meeting of the Board of Commissioners of the Metropolitan Water
Reclamation District of Greater Chicago will be held on Tuesday, December 3,
2013 at 10:00 a.m. Due to lack of quorum, the meeting was recessed to
December 5, 2013, 10:00 a.m., in the Board Room, 100 East Erie Street,
Chicago, Illinois.
/s/ Jacqueline Torres
Clerk
A motion was made by Mariyana T. Spyropoulos, seconded by Frank Avila, that
this Report be Published and Filed. The motion carried by acclamation. Chorus
of ayes - No nays
Page 1Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 284 of 294
December 3, 2013Annual Meeting Meeting Minutes
2 13-1519 President's Annual Message 2013
Presidents MessageAttachments:
A motion was made by Cynthia M. Santos, seconded by Mariyana T.
Spyropoulos, that this Report be Adopted. The motion carried by acclamation.
Chorus of ayes - No nays
Aye: Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra Shore; Mariyana T.
Spyropoulos; Kari K. Steele; Patrick D. Thompson; Kathleen Therese Meany
8 -
Absent: Michael A. Alvarez1 -
Open Discussion
None
Adjournment
A motion was made by Mariyana T. Spyropoulos, seconded by Patrick D.
Thompson, that this Annual Meeting be Adjourned. The motion carried by
acclamation. Chorus of ayes - No nays
Kathleen Therese Meany adjourned the meeting at 10:05 a.m.
/s/ Jacqueline Torres
Clerk
APPROVAL:
In accordance with the provisions of 70ILCS 2605/4, each of the foregoing
agenda items duly adopted by the Board of Commissioners of the Metropolitan
Water Reclamation District of Greater Chicago this December 5, 2013, are hereby
approved.
APPROVED:
/s/ Kathleen Therese Meany
President Board of Commissioners of the
Metropolitan Water Reclamation District of Greater Chicago
December 5, 2013
Page 2Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 285 of 294
100 East Erie Street
Chicago, IL 60611Metropolitan Water Reclamation
District of Greater ChicagoMeeting Minutes
Public HearingCommissioner Michael A. Alvarez, Commissioner Frank Avila,
Vice-President Barbara J. McGowan, Commissioner Cynthia
M. Santos, Commissioner Debra Shore, Chairman of Finance
Mariyana T. Spyropoulos, Commissioner Kari K. Steele,
Commissioner Patrick D.Thompson, President Kathleen
Therese Meany
10:00 AM Board RoomWednesday, December 11, 2013
CONSIDER THE PROPOSED 2014 BUDGET
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at 10:00
a.m.
Roll Call
Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Patrick D. Thompson; and Kathleen Therese
Meany
Present: 8 -
Kari K. SteeleAbsent: 1 -
Clerk to Read Call of the Meeting
13-1349 Pursuant to 70 ILCS 2605/5.6 of the “Metropolitan Water Reclamation
District Act”, public notice is hereby given that a Public Hearing will be
held at 10:00 a.m. on Wednesday, December 11, 2013 in the Board
Room, 100 East Erie Street, Chicago, Illinois, to consider the proposed
Budget and proposed tax levy of the Metropolitan Water Reclamation
District of Greater Chicago for the fiscal year ending December 31,
2014.
The Tentative Budget is available for review on the District’s website,
www.mwrd.org <http://www.mwrd.org> and also on file and available for
inspection in the Office of the Clerk of the District, Room 243,100 East
Erie Street, Chicago, Illinois.
/s/ Jacqueline Torres
Clerk of the Metropolitan Water Reclamation
District of Greater Chicago
A motion was made by Mariyana T. Spyropoulos, seconded by Frank Avila, that
this Report be Published and Filed. The motion carried by acclamation. Chorus
of ayes - No nays
Page 1Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 286 of 294
December 11, 2013Public Hearing Meeting Minutes
Open Discussion
Sarah J. Wetmore,Vice President of the Civic Federation presented comments and
recommendations to the Board of Commissioners on the proposed 2014 MWRD
budget.
A13-005
The Civic FederationAttachments:
Adjournment
A motion was made by Frank Avila, seconded by Barbara J. McGowan, that this
Public Hearing be Adjourned. The motion carried by acclamation. Chorus of
ayes-No nays
/s/ Jacqueline Torres, Clerk
APPROVAL:
In accordance with the provisions of 70ILCS 2605/4, each of the foregoing
agenda items duly adopted by the Board of Commissioners of the Metropolitan
Water Reclamation District of Greater Chicago this December 11, 2013, are
hereby approved.
APPROVED:
/s/ Kathleen Therese Meany
President Board of Commissioners of the
Metropolitan Water Reclamation District of Greater Chicago
December 11, 2013
Page 2Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 287 of 294
100 East Erie Street
Chicago, IL 60611Metropolitan Water Reclamation
District of Greater ChicagoMeeting Minutes
Special MeetingCommissioner Michael A. Alvarez, Commissioner Frank Avila,
Vice-President Barbara J. McGowan, Commissioner Cynthia
M. Santos, Commissioner Debra Shore, Chairman of Finance
Mariyana T. Spyropoulos, Commissioner Kari K. Steele,
Commissioner Patrick D.Thompson, President Kathleen
Therese Meany
1:00 PM Board RoomThursday, November 7, 2013
DEPARTMENTAL BUDGET PRESENTATIONS
Call Meeting to Order
Keri K. Steele, Chairman of the Committee on Budget presiding, called the
meeting to order at 1:00 p.m.
Roll Call
Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; and
Kathleen Therese Meany
Present: 9 -
Clerk to Read Call of the Meeting
Page 1Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 288 of 294
November 7, 2013Special Meeting Meeting Minutes
13-13481 To the Honorable President and
Members of the Board of Commissioners
of the Metropolitan Water Reclamation
District of Greater Chicago
Ladies and Gentlemen:
At the direction of President Kathleen Therese Meany and presiding Kari K .
Steele, Chairman of the Committee on Budget and Employment, a Special
Meeting will be held on Thursday, November 7, 2013, at 1:00 p.m. in the Board
Room, 100 East Erie Street, Chicago, Illinois.
The purpose of this meeting is to present and accept the 2014 Executive
Director’s Budget Recommendations and related changes.
The Executive Director’s Budget Recommendations is available for review on
the District’s website, www.mwrd.org <http://www.mwrd.org>.
Attached for your information is the 2014 Budget Schedule.
/s/ Jacqueline Torres
Clerk
2014 Budget Schedule
2014 Departmental presentations
2014 ED Budget presentation
Attachments:
A motion was made by Barbara J. McGowan, seconded by Frank Avila, that this
Agenda item be Adopted. The motion carried by acclamation. Chorus of 9 ayes -
No nays
13-13892 Authority to Accept the Executive Director’s 2014 Budget Recommendations
and the Attached Changes
Consolidated BF-19 Package Attachment.pdfAttachments:
A motion was made by Cynthia M. Santos, seconded by Patrick D. Thompson,
that this Agenda item be Adopted. 6 ayes - No nays
Aye: Barbara J. McGowan; Cynthia M. Santos; Debra Shore; Kari K. Steele; Patrick D.
Thompson; Kathleen Therese Meany
6 -
Absent: Michael A. Alvarez; Frank Avila; Mariyana T. Spyropoulos3 -
Open Discussion
David St. Pierre, Executive Director, presented the 2014 Budget Recommendations and
each department made their respective presentations.
Page 2Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 289 of 294
November 7, 2013Special Meeting Meeting Minutes
Adjournment
A motion was made by Cynthia M. Santos, seconded by Debra Shore, that this
Special Meeting be Adjourned. The motion carried by acclamation. Chorus of
ayes - No nays
/s/ Jacqueline Torres, Clerk
APPROVAL:
In accordance with the provisions of 70ILCS 2605/4, each of the foregoing
agenda items duly adopted by the Board of Commissioners of the Metropolitan
Water Reclamation District of Greater Chicago this November 7, 2013, are hereby
approved.
APPROVED:
/s/ Kathleen Therese Meany
President Board of Commissioners of the
Metropolitan Water Reclamation District of Greater Chicago
November 7, 2013
Page 3Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 290 of 294
100 East Erie Street
Chicago, IL 60611Metropolitan Water Reclamation
District of Greater ChicagoMeeting Minutes
Special MeetingCommissioner Michael A. Alvarez, Commissioner Frank Avila,
Vice-President Barbara J. McGowan, Commissioner Cynthia
M. Santos, Commissioner Debra Shore, Chairman of Finance
Mariyana T. Spyropoulos, Commissioner Kari K. Steele,
Commissioner Patrick D.Thompson, President Kathleen
Therese Meany
10:00 AM Board RoomThursday, December 12, 2013
ADOPT THE 2014 BUDGET
Call Meeting to Order
President Kathleen Therese Meany presiding, called the meeting to order at 10:00
a.m.
Roll Call
Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; and
Kathleen Therese Meany
Present: 9 -
Clerk to Read Call of the Meeting
1 13-1350 At the direction of President Kathleen Therese Meany, a Special
Meeting will be held Thursday, December 12, 2013 at 10:00 a.m., in the
Board Room, 100 East Erie street, Chicago Illinois.
The purpose of the meeting is to adopt the 2014 Budget.
/s/ Jacqueline Torres
Clerk
A motion was made by Debra Shore, seconded by Frank Avila, that this Report be
Published and Filed. The motion carried by acclamation. Chorus of ayes - No
nays
2 13-1532 Authority to Amend the Tentative 2014 Budget (As Revised)
Consolidated Attachment for BF-20s.pdfAttachments:
A motion was made by Cynthia M. Santos, seconded by Kari K. Steele, that this
Agenda Item be Adopted. The motion carried by the following roll call vote:
Aye: Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra Shore; Mariyana T.
Spyropoulos; Kari K. Steele; Patrick D. Thompson; Kathleen Therese Meany
8 -
Absent: Michael A. Alvarez1 -
Page 1Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 291 of 294
December 12, 2013Special Meeting Meeting Minutes
3 13-1533 MOTION to consider the report of the Committee on Budget and Employment
regarding the budget of the Metropolitan Water Reclamation District of Greater
Chicago for the fiscal year 2014
A motion was made by Kari K. Steele, seconded by Cynthia M. Santos, that this
Motion be Adopted. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; Kathleen
Therese Meany
9 -
4 13-1536 MOTION to move that the budget be further revised to grant a general salary
increase to all TAM, HP, GS, PM, and EX employees
A motion was made by Kari K. Steele, seconded by Barbara J. McGowan, that this
Motion be Adopted. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; Kathleen
Therese Meany
9 -
5 13-1539 MOTION to consider the report of the Committee on Budget and Employment
regarding the budget for the fiscal year 2014 and the adoption of budget items
A motion was made by Kari K. Steele, seconded by Cynthia M. Santos, that this
Motion be Adopted. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; Kathleen
Therese Meany
9 -
6 13-1540 MOTION to increase the Reserve Claim Fund
A motion was made by Kari K. Steele, seconded by Mariyana T. Spyropoulos, that
this Motion be Adopted. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; Kathleen
Therese Meany
9 -
7 13-1542 MOTION to adopt the annual appropriation ordinance
A motion was made by Kari K. Steele, seconded by Cynthia M. Santos, that this
Motion be Adopted. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; Kathleen
Therese Meany
9 -
8 13-1543 MOTION to adopt an ordinance for the levy of taxes for 2014 to provide
revenues for the Retirement Fund and Corporate Fund
A motion was made by Kari K. Steele, seconded by Mariyana T. Spyropoulos, that
this Motion be Adopted. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; Kathleen
Therese Meany
9 -
Page 2Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 292 of 294
December 12, 2013Special Meeting Meeting Minutes
9 13-1544 MOTION to adopt an ordinance for the levy of taxes for 2014 to provide
revenues for the Construction Fund
A motion was made by Kari K. Steele, seconded by Mariyana T. Spyropoulos, that
this Motion be Adopted. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; Kathleen
Therese Meany
9 -
10 13-1545 MOTION to adopt an ordinance for the levy of taxes for 2014 to pay the
interest on outstanding bonds and to discharge the principal thereof
A motion was made by Kari K. Steele, seconded by Debra Shore, that this Motion
be Adopted. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; Kathleen
Therese Meany
9 -
11 13-1546 MOTION to adopt an ordinance for the levy of taxes for 2014 to provide
revenues for the Reserve Claim Fund
A motion was made by Kari K. Steele, seconded by Mariyana T. Spyropoulos, that
this Motion be Adopted. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; Kathleen
Therese Meany
9 -
12 13-1547 MOTION to adopt an ordinance for the levy of taxes for 2014 to provide
revenues for the Stormwater Management Fund
A motion was made by Kari K. Steele, seconded by Mariyana T. Spyropoulos, that
this Motion be Approved. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; Kathleen
Therese Meany
9 -
13 O13-004 Adopt Ordinance O13-004, of the Metropolitan Water Reclamation District of
Greater Chicago providing for a Tax Levy Reduction for Compliance with the
Property Tax Extension Limitation Law (PTELL), directing the Cook County
Clerk to reduce the 2013 Construction Fund Tax Levy by the necessary amount
required to comply with PTELL, effective January 1, 2013
Ordinance 2013 BTL
PTELL Reduction Ordinance
Attachments:
A motion was made by Kari K. Steele, seconded by Mariyana T. Spyropoulos, that
this Ordinance be Adopted. The motion carried by the following roll call vote:
Aye: Michael A. Alvarez; Frank Avila; Barbara J. McGowan; Cynthia M. Santos; Debra
Shore; Mariyana T. Spyropoulos; Kari K. Steele; Patrick D. Thompson; Kathleen
Therese Meany
9 -
Page 3Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 293 of 294
December 12, 2013Special Meeting Meeting Minutes
Adjournment
A motion was made by Michael A. Alvarez, seconded by Kari K. Steele, that this
Special Meeting be Adjourned. The motion carried by acclamation. Chorus of
ayes - No nays
/s/ Jacqueline Torres, Clerk
APPROVAL:
In accordance with the provisions of 70ILCS 2605/4, each of the foregoing
agenda items duly adopted by the Board of Commissioners of the Metropolitan
Water Reclamation District of Greater Chicago this December 12, 2013, are
hereby approved.
APPROVED:
/s/ Kathleen Therese Meany
President Board of Commissioners of the
Metropolitan Water Reclamation District of Greater Chicago
December 12, 2013
Page 4Metropolitan Water Reclamation District of Greater Chicago
2013 Official Proceedings- Page 294 of 294
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