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PRESENTED BY Cindy Hurley
District Testing CoordinatorTucson Unified School District
225-5418
Spring 2009 Elementary AIMS &
Terra Nova Pre-Test Training
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Agenda
Introductions
Part 1 – District Test Coordinator
Responsibilities
Part 2– Receiving Materials
Part 3 – Test Administration
Part 4 - Returning Materials
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Test Coordinator Packet
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Critical Dates for Spring 2009
A copy of the critical dates is in your testing packet
Dates for each test administration AIMS DPA Writing / Reading/Math Terra Nova AIMS Science - 4th grade Mathematics Field Test – grades 3 – 5
Make note of and plan for all critical dates
Due to our Spring Break---we have less time than ever to return and check-in materials. We all have to pull together on this!
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Critical Dates for Elementary Schools AIMS DPA, TerraNova, Science & Math
Field Test
AIMS DPA Materials Delivery Mar. 9-12 Materials Delivery to Sites Mar. 19 – 20 Short-Add Window Closes Mar. 23 4:00 pm AIMS DPA Writing Mar. 31 AIMS DPA Reading/Math Part 1 Apr. 1 * Terra Nova Grade 2 Apr. 1 AIMS DPA Reading/Math Part 2 Apr. 2 Terra Nova Grade 2 Apr. 2 AIMS DPA Reading/Math Part 3 Apr. 3 AIMS Science – 4th Grade Apr. 7 (no make-up) AIMS Math Field Test – Gr. 3-8 Mar. 30 – Apr.16 (no make-up) AIMS Check-In of Materials Apr. 15 – Apr. 21
* Please note, April 1, Wednesday , is a regular length school day
(A copy of this is in your test packet)
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Who Tests?
Terra Nova
• Students in grade 2
AIMS DPA
• Students in Grades 3 – 5
AIMS Science
• Students in Grade 4
AIMS Math Field Test
• Students in Grade 3 – 5Remember: All Students Test in grades 3 – 8 test on AIMS
They either take AIMS or AIMS-A
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Additional Students Who May Test
Non-enrolled students may participate in AIMS testing: Private schooled students Home schooled students
•Non-enrolled students many not participate in the field test
Part 3 - Test Administration
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District Test CoordinatorResponsibilities
Part 1 - Test Coordinator Responsibilities
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Test Coordinator Responsibilities
Part 1 - Test Coordinator Responsibilities
Train school test coordinators, test administrators, and test proctors
Order, coordinate, distribute, and collect all test materials for you school
Act as liaison between your school and the District Testing Coordinator
Assume responsibility for all testing at your site
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Provide Training
Part 1 - Test Coordinator Responsibilities
All test administrators and proctors throughout state are required to attend a pre-test training through their district/charter before each test administration
Any person administering AIMS or TerraNova tests is required to attend
Every adult in a test room must have received training in the correct test administration procedures
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Receiving Materials
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Material Delivery Window
March 9 – 12 AIMS DPA, AIMS Science, Mathematics
Field Test, and TerraNova delivered to testing warehouse
March 19 – 20Materials delivered to sites
Part 2 - Receiving Materials
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Receiving Materials
Each shipment that is received must be inventoriedPacking list is in box 1 Verify all materials have been received
Verify that the number of materials received is sufficient for the number of students testing
If additional materials are needed, they must be ordered immediately (see short-add deadlines).Email Cindy Hurley how many you need for each
content area
Part 2 - Receiving Materials
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Elementary School Test Materials Test Books
Grade 2 TerraNova – consumable scorable test book
Grade 3 AIMS DPA W/R/M consumable scorable
test book Math Field Test consumable scorable test book 1 nonscorable writing draft booklet
Part 2 - Receiving Materials
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Elementary School Test Materials Test Books
AIMS DPA and Field Test - Grades 4 - 5
• 2 test books Combination Writing, Reading, Mathematics Mathematics Field Test
• 1 scorable answer document Writing, Reading, Mathematics, Mathematics Field Test Students must bubble the Field Test form code on answer
document
Science - Grade 4
• 1 test book• 1 scorable answer document
Part 2 - Receiving Materials
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Test Coordinator Kit
Contents of Test Coordinator Kit Test Coordinator’s Manual Packing List box 1 Student Bar Code Labels, Instructions,
and Reference List
Part 2 - Receiving Materials
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Short-Add Window
Must order any test shortages by March 23, at 4:00 pm
for:
AIMS DPA Writing, Reading & Math Mathematics,
AIMS Science
There is no short-add for Mathematics Field Test
Critical Information
Part 2 - Receiving Materials
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Part 3 - Test Administration
Test Administration
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Test Administrators are required to:
• Attend training scheduled by the Site Test Coordinator
• Read and sign a security agreement
• Adhere to all test administration security procedures
• Follow test administration directions exactly as stated in the Test Administration Directions
• Read the test administration script aloud to the student exactly as stated in the Test Administration Directions
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Test Security
Part 3 - Test Administration
It is unethical and will be viewed as a violation of test security for any person to:
Examine content of any portion of test
Disclose or allow to be disclosed the content of any portion of test or any test item before, during, or after test administration
Influence students’ answers by offering assistance of any kind
Change or review students’ answer choices, including the writing rough draft and writing final copy
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Test Security
Part 3 - Test Administration
It is unethical and will be viewed as a violation of test security for any person to:
Photocopy, transcribe, or in any way duplicate any part of AIMS test books
Fail to return all test materials, including unused documents
Participate in, direct, aid, counsel, assist in, encourage, or fail to report any violations of these test administration security procedures
Allow students to have access to test questions, writing prompts or share information prior or during test administration
Use scratch paper
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Test Security
Part 3 - Test Administration
All adults involved in testing must read and sign the Security Agreement Spring 2009
Review security procedures in Test Administration Directions on
page 3
Security agreements must be retained at district or school for a minimum of 6 years
Return principal’s security agreement to District Test Coordinator
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Prior to Testing
Part 3 - Test Administration
Prepare the Testing Room
Cover or remove all visual aids Lighting and ventilation should be good Free from distractions and interruptions Arrange seating appropriate for testing
Refer to the Test Administration Directions p. 2-3 and Test Coordinator’s Manual p. 6 for further instructions
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TerraNova Grade 2
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TN Test Dates
• TerraNova given over two days - April 1 - April 2
• Make-up Window ends April 17
• Three sections to be administered Reading Language Arts Mathematics
Approximate TerraNova Times
It is permissible to change the order of the tests.26
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• Most students will have a precoded Student Information Sheet (SIF) – no demographics need to be filled in. This SIF must be placed behind the front cover of the test book when the tests are returned. Do not remove them.
• If there is no precoded SIF for a student, then student-identifying information will need to be filled in by school personnel. Follow the directions on pgs. 6-7 of the Test Directions to enter the information in by hand.
• If a student has used an accommodation, then boxes AA must be filled in on their answer document – see slides 28 & 29.
TerraNova Student Demographics
AA
BB (no longer valid)
X
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Note: This information can only be found in the Test Coordinator Manual – Pg. 12.
Filling in Sections AA and BB on TerraNova Answer Document
BBNo Longer Valid
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Mathematics Field Test
The field test is necessary to prepare for the redesigned Spring 2010 AIMS Mathematics test that will be aligned to the newly adopted Arizona Mathematics Standards
Administration will follow the same procedures as the AIMS DPA Math
Every student enrolled in a district school or who tests on AIMS will participate in the field test
NEW
Part 3 - Test Administration
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Mathematics Field Test
Grades 3 – 5
•18 items
•Estimated times 45 – 60 minutes
•Scheduling is flexible within test window
•Students should receive same accommodations as on AIMS DPA Mathematics
NEW
Part 3 - Test Administration
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Mathematics Field Test
•Teacher Directions for the field test will be included in the Test Administration Directions
•Test materials will be provided based on online ordering for AIMS DPA
•No make-up for Mathematics Field Test
NEW
Part 3 - Test Administration
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Timing for AIMS
AIMS tests are untimed.
These are estimated times necessary for the vast majority of students to complete the test
For students who are not finished in the allotted time, arrangements must be made to allow them to finish testing
NO AIMS testing session may carry over to the next school day
Part 3 - Test Administration
Spring 2009 - AIMS DPA Test Schedule
Testing Day Content Area Grade(s) Session(s) / Time
Day 1 Writing 3 - 8 1 session – 2 hours
Day 2 Reading Part 1
Mathematics Part 1
3 - 8
3 - 8
1 session – 45 - 60 min.
1 session – 45 min.
Day 3 Reading Part 2
Mathematics Part 2
3 - 8
3 - 8
1 session – 45 - 60 min.
1 session – 45 min.
Day 4 Reading Part 3
Mathematics Part 3
3 - 8
3 - 8
1 session – 45 - 60 min.
1 session – 45 min.
Day 5 Science Part 1
Science Part 2
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4
1 session – 45-60 min.
1 session – 45-60 min.
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AIMS Breaks
Stretch breaks:• Writing – between rough draft and final draft
Significant breaks:
• Reading / Mathematics – each day between administration of Reading test and administration of Math test
• Science – Grade between session 1 and 2
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Acceptable AIMS Resources
AIMS Writing Commercially published English dictionary Commercially published English thesaurus Several copies must of these must be
available in each testing room during the writing test
AIMS Writing/Reading/Math Translation dictionaries for ELL students
Part 3 - Test Administration
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Unacceptable Resources for AIMS
Items that may not be used for any portion of AIMS:
• Math manipulatives: charts, and aids, including but not limited to a ruler,
number line, compass, and an abacus
• Electronic devices including but not limited to: Computers, calculators, cell phones, digital watches,
personal digital assistants, and portable music players
• Scratch Paper
Part 3 - Test Administration
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Use of Unacceptable Resources
Test Administrators who observe students using unacceptable resources are to remove the item as soon as possible
Student must be allowed to continue testing
After investigating situation thoroughly, notify Cindy Hurley (225-5418)
You may be requested to fill out an incident report (see copy in test coordinator packet)
Part 3 - Test Administration
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Use of Scratch Paper
Can not use any scratch paper for any portion of the AIMS test. Students may write inside test books.
Can use scratch paper for TerraNova,
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If A Test Needs To Be Invalidated
• Only The Arizona Department of Education can make the determination to invalidate a test
• When a testing issue occurs notify Cindy Hurley (225-5418) as soon as possible and then she will get guidance from ADE
• The Arizona Department of Education recommends that the student’s parents or guardians receive written notification of the incident and its consequences
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Handling Materials
Keep answer documents intact
Use only pencil on answer documents
For AIMS Writing, only responses that are handwritten in pencil on the pages designated “Final Copy” will be scored
Be sure any large print and Braille have been transferred to a regular answer document
Part 3 - Test Administration
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Students Who Leave Room During Testing
Students are to remain into the testing room during the entire scheduled testing session
Students are allowed to go to the restroom
Only one student may leave at a time Students must turn in test materials
before they leave the room and give back when they return
Part 3 - Test Administration
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Students Who Leave School During Testing
Students who leave school before completing a particular test session are ineligible to continue the test for that session This includes students who leave because of
illness. High School students are not eligible to
participate in the make-up test for this content area
Answer document will be sent in for scoring even if student did not finish testing
ADE recommends documenting time student left and reason for leaving early
Part 3 - Test Administration
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Disruptive Students
Students who disrupt testing, refuse to participate, receive help from others, or otherwise engage in behavior not consistent with a acceptable classroom behavior should be subject to disciplinary procedures established by the school
Students should be allowed to continue testing in a different location so that other students may test undisturbed
Incident report must be completed and submitted to ADE for all possible cheating situations
Part 3 - Test Administration
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Monitoring Testing
Move about room unobtrusivelyMake sure students are progressing
through the testAllow students to work at their own paceSupervise room at all timesAnswer students questions that pertain only
to clarification of test directionsVerify students are marking answers in
proper locations
Part 3 - Test Administration
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As Students Finish Testing
Collect student test book and answer document – make sure student has written name in top corner
Check answer document to verify student has completed proper sections of test and have not used ink
Check inside test books to make sure no answer documents are tucked inside
Part 3 - Test Administration
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AIMS Bar Codes
Grade 3 1 set for AIMS DPA 1 set for Mathematics Field Test
Grade 4 1 set for Combined AIMS DPA/Field Test 1 set for AIMS Science
Grade 5 1 set for Combined AIMS DPA/Field Test
Use correct bar code for correct test
Use correct bar code for correct test
Part 3 - Test Administration
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AIMS Bar Codes
Part 3 - Test Administration
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AIMS Bar Codes
Master Label
Bar CodeLabel
Extra Bar Code
Part 3 - Test Administration
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Student Identification Information - AIMS
Per instructions in Test Administration Directions student identification located on the front covers of the test books and answer documents, MUST be completed by the student prior to testing Student name Teacher School District
Part 3 - Test Administration
Pre-coded student barcode labels are to be placed on the front of the student answer document in the designated area.
You must utilize only a CTB-generated label with a barcode. Do not write or mark in the designated barcode label space.
Placement of Pre-Coded Barcode Labels
Student MUST
complete
this section
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Student Bar Code Labels for AIMS
• If there is a bar code label USE it
• Bar code labels are provided for each test administration
• Place the label with the bar code on the front of the corresponding AIMS answer document.
• Only the Test Coordinator, Test Administrator, or Test Proctor should place bar code labels on answer documents
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Student Bar Code Labels for AIMS
If the student information on the label is incorrect, it needs to be changed through SAIS
Never write or try to make changes on the label
Part 3 - Test Administration
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Student Demographic Information for Students Without AIMS Labels
• For students without a bar code label, the grid on the top half of the back must be completed by school personnel
• The bottom half is not necessary in our district
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Private School or Home SchoolStudent Demographic Information
• Fill in the top half of the back side of the AIMS answer document and since there is no SAIS #, put in student’s phone number where the student ID field is
• Mark box 6 (not enrolled) on bottom half of the back side of the AIMS answer document
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Complete only for students without bar code labels
Top Half of Back of Answer Document
Part 3 - Test Administration56
Do not need to complete except for #6 (not enrolled) for a home schooled or private school student.
Part 3 - Test Administration
Bottom Half of Back of Answer Document
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Test Accommodations
All Test Administrators are to read the Testing Accommodations Guidelines for 2008 – 2009 (copy in your testing packet)
Universal accommodations are available for all students
Standard accommodations are available for Special Education students with an IEP, 504 students, and English Language Students Not all accommodations appropriate for instructions
are available for use during a standardized state assessment
Part 3 - Test Administration
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Part 4 - Returning Materials
Returning Materials
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Return of Materials
You need to make an appointment to schedule your return. Please call 225-5418 and be sure to tell the person that answers why you are calling
We can not accept any drop-ins…you must schedule
Because there is less time than ever before to return materials, you will need to organize return of materials as you go and immediately after the last test administered
CTB Pick-Up
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Return Date Windows
April 15 – 21 Due to our Spring Break, we have lost several days for
make-up as well as for checking-in materials Even though the test window does not close until April 17,
please schedule an early return if you finish before April 17 It will not be possible to check-in materials for every school
at 3:30, so some schools will need to come throughout the day
Please seek support early from your school to be released during the school day for return of materials
Testing this year requires more flexibility than ever this year Please call 225-5418 as soon as you can to set up an
appointment – be sure to tell whoever answers the phone that you are calling to set up a return of materials
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Inspecting Scorable Materials
Did student complete his/her name, teacher, school and district on front of test book and answer documents
Is student bar code in correct area? If no label, demographic information must be complete on back top half
Is the letter for the math field test form correctly coded on answer documents
Large Print or Braille - Are student responses transferred to a standard answer document
Part 3 - Test Administration
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Inspecting Scorable Materials
Accommodation information is complete for students receiving standard accommodations
Erasures are complete and clear on answer documents
Light marks and marks not made with a no. 2 pencil should be marked over with a no. 2 pencil
Part 3 - Test Administration
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Returning Materials to Testing Warehouse
• Separate test books and answer documents. Keep AIMS, TN, Field Test and Science in their own stacks
• Keep test books in separate labeled boxes from answer documents
• Test Books need to be grouped by content area
• Answer documents need to be grouped by content area and then by used and unused
• Used AIMS answer documents need to be sorted further by grade level – use a colored paper to separate
Part 4 - Returning Materials
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Need help? Have questions?
Email Cindy Hurley
or Call her @ 225-
5418
What do you mean I am missing a test book???
A big heartfelt thanks for all your hard work and effort to
Help get the best test results we can!!
AIMS
TerraNova
AIMS AIMS
AIMS
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