1•I1111111
1
Sikes Disposal PitsCrosby,Texas
Work Plan - Volume IVQuality Assurance Plan
Submitted to:
Texas Department
Water Resources
LOCKWOOD. ANDREWS &NEWNAM, INC.
In Association with:
ENVIRONMENTAL SCIENCE ANDENGINEERING, INC.
HARDING LAWSON ASSOCIATES
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983695
WORK PLAN FOR
SIKES SITE
VOLUME IV
QUALITY ASSURANCE PLAN
Prepared in Cooperation
with the
Texas Department of Water Resources
and the
U.S. Environmental Protection Agency
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This is Volume IV of a 4-volurne work p lan presented to the Texas Department
of Water Resources in partial fulfillment of contract requirements on the
Sikes -S i te Studies. . The four volumes are as fo l lows:
I. Project Act iv i ty and Sampl ing Plan
II. Project Safety Plan
III. Data Management and Chain-of-Custody Plan
IV. Quali ty Assurance Plan
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VOLUME IVTABLE OF CONTENTS
Section Page
1.0 PROJECT DESCRIPTION 1-1
2.0 PROJECT ORGANIZATION AND RESPONSIBILITIES 2-1
3.0 QA OBJECTIVES FOR MEASUREMENT DATA 3-1
3.1 PRECISION, ACCURACY, AND COMPLETENESS 3-13.2 ROUTINE LABORATORY AND ANALYST CERTIFICATION 3-3
3.2.1 ROUTINE LABORATORY CERTIFICATION 3-33.2.2 ANALYST CERTIFICATION 3-3
4.0 SAMPLING PROCEDURES 4-1
5.0 SAMPLE CUSTODY 5-1
5.1 FIELD-DOCUMENTATION 5-15.2 ANALYTICAL DOCUMENTATION 5-45.3 DOCUMENT CONTROL AND REVIEW 5-6
6.0 CALIBRATION CONTROLS AND FREQUENCY 6-1
6.1 GENERAL CALIBRATION PROCEDURES 6-16.2 GAS CHROMATOGRAPHY (GC) 6-26.3 GC/MASS SPECTROMETRY (GC/MS) 6-36.4 INDUCTIVELY COUPLED ARGON PLASMA SPECTROMETRY
(ICAPj 6-4
7.0 ANALYTICAL PROCEDURES . 7-1
8.0 DATA REDUCTION, VALIDATION, AflD REPORTING . 3-1
8.1 OUTLIERS 8-58.2 DATA VALIDATION 8-5
9.0 INTERNAL QC CHECKS ' 9-1
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VOLUME IVTABLE OF CONTENTS
[Continued, Page 2 of 2]
Section Paae
10.0
11.0
12.0
13.0
- 14.0
PERFORMANCE AND SYSTEM A U D I T S
P R E V E N T I V E M A I N T E N A N C E
11.1 GAS CHROMA TOGRAPHS11.2 GC/MS11.3 TOC A N A L Y Z E R S11.4 ICAP11.5 TOX A N A L Y Z E R11.6 SPECTROPHOTOMETERS11.7 A N A L Y T I C A L BALANCE
P R O C E D U R E S U S E D TO ACCESS DATA P R E C I S I O N , A C C U R A C Y ,AND COMPLETENESS
CORRECTIVE ACTION
13.1 P R O B L E M I D E N T I F I C A T I O N13.2 F O L L O W U P P R O C E D U R E S
QA REPORTS TO .MANAGEMENT
14.1 R E G U L A R R E P O R T I N G14.2 N O N R E G U L A R R E P O R T I N G
10-1
11-1
11-111-211-211-211-311-311-4
12-1
13-1
13-113-2
14-1
14-114-1
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VOLUME IVLIST OF FIGURES
Page
Organization Chart, French Limited/Sikes.Pit SiteInvestigations 2-2
5-1 Sample Labels 5-2
5-2 Field Chain-of-Custody Logsheet • 5-3
5-3 Flow Chart of Interactive Sample Analysis andRecording System (ISARS) 5-5
5-4 Project Filing System. 5-7
8-1 DATA Input Form 3-2
13-1 Quality Assurance Corrective Action Request andRouting Form 13-4
14-1 Quality Assurance Corrective Action Status Form 14-2
LIST OF TABLES
.Table . Page
3-1 Summary of Precision, Accuracy, and CompletenessObjectives of Standard EPA Methods 3-2
1.0 -PROJECT DESCRIPTION
The overall goals and objectives of these investigations are to
characterize the Sikes site with respect to the presence of hazardous
wastes, characterize the wastes onsite, determine the extent of waste
migration from the site, evaluate target receptors, and determine site
geology and hydrogeology.
The site, which is currently owned by Mrs. Sikes, is a 25-acre tract
near Crosby, Texas. Several unlined disposal pits are located on the site.
These pits were used until 1967 to dispose of industrial wastes from nearby
petrochemical industries. An undetermined number of drums containing
unknown wastes are also onsite.
. Flooding of the site by the nearby San Jacinto River has occurred in
the recent past. As a result, contaminated materials were released into
the immediate surrounding area. Federal, state, and local sampling teams
have determined that the waters and sediments in the pits are contaminated
with inorganic and organic waste materials. No known remedial actions have
been accomplished to date to mitigate contaminant migration from the site.
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2-1
2.0 PROJECT ORGANIZATION A.NO RESPONSIBILITIES
An o rgan iza t i on chart for the project is presented in F i g u r e 2-1. The
duties of the key i n d i v i d u a l s in r e l a t i o n s h i p to Q u a l i t y Assu rance ( Q A ) are
as fo l lows .
The Project QA Supervisor is designated by the QA Manager . The
supervisor provides specif ic QA support to project management and ensures
that primary technical operat ions are e f f i c i e n t l y coord ina ted for a
spec i f i c project. As a member of the project management team, the Project
QA Supervisor is responsible to the Project Director for the f o l l o w i n g :
1. Development of a specific Project QA P l a n which def ines the QA
objectives of the project d isc ip l ine area and integrates these
in to a u n i f i e d program;
2. Implementation of system and performance audi ts d u r i n g project
operat ion to assure that the def ined opera t ions are proper ly
performed;
3. In t roduct ion of performance e v a l u a t i o n samples i n t o the a n a l y t i c a l
f l o w scheme as needed;
4. Prompt n o t i f i c a t i o n of the Project Manager of any q u a l i t y cont ro l
( Q C ) de f i c i enc i e s ;
5. P rov i s ion of gu idance and coord ina t ion to r a p i d l y resolve any
QA/QC problems;
6. M a i n t e n a n c e of all project QA records and assemoly of project QA
data for inspect ion by project management ; and
2-2
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LOCKWOOD, ANDREWS,& NEWNAM
Jim Tremblay, Project Manager
ESE PROJECT MANAGER
0. Mizell
QUALITY ASSURANCE
ESE PROJECT DIRECTOR
R. G. Aldetler. Ph.D.
INDUSTRIAL HYGIENE/SAFETY
J. Mousa. Ph.D.
FIELD SAMPLING
R. Fotkemer
C. Haury
CHEMISTRY
K. Hatfield
DATA MANAGEMENT
T. Gillesoie
Figure 2-1ORGANIZATION CHART
FRENCH LIMITED/SIKES PIT SITE INVESTIGATIONS
2-3 oo
7. Provision for independent review to assure the quality of all
deliverables or outputs from the project team to Texas Department
of Water Resources (TDWR), including all progress reports,
technical memoranda, and interim and final report components.
The Project Manager is responsible for effective day-to-day management
of the total project staff as well as direct communication and liaison with
the client. His responsibility specific to QA is.to approve all QA/QC
procedures to be used in the conduct of the project, to provide additional
authority when required to support the Project QA Supervisor, and to
approve of any revisions to the Project QA Plan.
Discipline Managers are responsible for provision of accurate field or
laboratory data produced by analysts and sampling personnel under their
supervision. They are responsible to the Project QA Supervisor and Project
Manager to ensure that all QC procedures are followed and documentation is
provided.
It is the responsibility of analysts and field team members to perform
the required QC procedures and to document all observations in logbooks in
permanent ink. It is the responsibility of analysts to perform preliminary
QC check's to ensure that each batch of data being generated meets all
analytical criteria. Field team members or analysts must also bring any
unusual field or analytical observation or problem to the immediate
attention of his/her Team Leader and the Discipline Manager.
O3-1 E:
3.0 QA OBJECTIVES FOR MEASUREMENT DATA
3.1 PRECISION, ACCURACY, AND COMPLETENESS
Clearly defined objectives for precision, accuracy, and completeness
of the data are necessary to ensure the generation of reliable and
reproducible data of known quality. The maximum QA objectives for each
measurement parameter in terms of precision, accuracy, and completeness are
summarized in Table 3-1 and are based on EPA method acceptance criteria.
The precision of the method will be the percent deviation of the
replicate analyses and/or samples spiked at a known level. The accuracy of
the method will be the average percent recovery of the spikes at a known
concentration level. The percent recovery is calculated by subtracting the
background concentration from each found concentration and dividing by the
spiked concentration times 100 percent.
Where available, EPA precision and accuracy criteria will be used to
assess the acceptability of data as outlined in Table 3-1. In cases where
EPA precision and accuracy criteria are not available for certain methods,
historical ESE criteria will be used.
Data that do not meet the precision and accuracy criteria by the
proper analytical method will be identified by the Project QA Supervisor to
the Project Manager. At this point, any necessary corrective actions will
be initiated.
Table 3-1. Summary of Precision, Accuracy, and Completeness Objectives for Standard EPA Methods
Parameter
Total OryanicExtractables
Total Organic Carbon
Total Organic Hal ide
Phenol
Silver
Arsenic
Ueryl 1 JIIIM
Reference
EPA Method 413.2
EPA Method 739
EPA Method 415.1
Modified EPAMethod 415.1
Interim EPAMethod 450.1
Modified EPAMethod 450.1
EPA Method 420.1EPA Method 417
Federal RegisterMonday, Dec. 3,l'J/9
Federal RegisterMonday, Dec. 3,1979
Federal RegisterMonday, Dec. 3,
Test Condition
Distilled water spiked withn-hexadecane, Isooctane, andchlorobenzeneStandard soil spiked with n-hexadecane, isooctane, andchlorobenzene
Water spiked with oxidizableorganic compoundsSoil spiked with oxidizableorganic compounds
Water spiked with 2,4, 6-tri-chlorophenol
Soil spiked with 2,4,6-tri-chlorophenol
Water spiked with phenolSoil spiked with phenol
Water spiked with silverSoil spiked with silver
Water spiked with arsenicSoil spiked with arsenic
Water spiked with berylliumSoil spiked with beryllium
PrecisionStandardDeviation
(*)
V(
9.4
6.1
5
15
15
7.67.6
14.510
15.815
5.110
AccuracyAverageBias (%)
-10
-2
+8.2
-5
-15
-15
-1.6-1.6
-2.9-10
-1.4-15
-1.5-10
Com-pleteness(percent)
90
90
90
90
90
90
9090
9090
9090
90 ,'.90
000791
Table 3-1. Summary of Precision, Accuracy, and Completeness Objectives for Standard EPA Methods(Continued, Cage 2 of 6)
Parameter
Cadmium
Cliromi urn
Copper-
Mercury
Nickel
lead
Selenium
Ant imony
Reference
FederalMonday1979
FederalMonday1979
FederalMonday1979
FederalMonday1979
FederalMonday1979
FederalMonday1979
FederalMonday19/9
FederalMonday
Register, Dec. 3,
Register, Dec. 3,
Register, Dec. 3,
Register, Dec. 3,
Register, Oec. 3,
Register-, Dec. 3,
Register, Oec. 3,
Register, Dec. 3,
Test Condition
Water spiked with cadmiumSoil spiked with cadmium
Water spiked with chromiumSoil spiked with chromium
Water spiked with copperSoil spiked with copper
Water spiked with mercurySoil spiked with mercury
Water spiked with nickelSoil spiked with nickel
Water spiked with leadSoil spiked with lead
Water spiked with seleniumSoil spiked with selenium
Water spiked with antimonySoil spiked with antimony
PrecisionStandardDeviation
14.710
8.415
17.710
8.710
10.315
20.715
24.115
515
AccuracyAverageBias (%)
+ 1.6-10
-0.23-20
-3.4-10
-2.0-20
-5.7-15
-7.4-15
-H>,7-15
0.0-15
Com-pleteness(percent)
9090
9090
9090
9090
9090
9090
9090
9090
L.J1Ul
19/9
000792
Table 3-1. Summary of Precis ion, Accuracy, and Completeness Object ives for Standard EPA Methods(Continued, Page 3 of 6)
Parameter
Thai 1 ium
Z inc
Reference
Federal RegisterMonday, Dec. 3,19/9
Federal RegisterMonday, Dec. 3,
Test Condition
Water spiked with thalliumSoil spiked with thallium
Water spiked with zincSoil spiked with zinc
PrecisionStandardDeviation
(%)
14.515
2010
AccuracyAverageBias (%)
-2.9-15
+5.3-10
Com-pleteness(percent)
9090
9090
Pest ic ides/PCBs
BenzeneUrumodichlorome thaneiiroiiiofonii
1979
EPA Method 608
Interim EPA* Method,Revised October1980
EPA Method 624
Carbon tetrachlorideChlorobenzeneChloroethane2-Chloroi;thyl vinyl etherClil orof oniiClil oromethaneI) i hromochl oromethane1 ,2-Oiclilorohenzene1 ,3-(J ichlorohenzene1 ,4-Diclilorobenzene
EPA Method!November 1901
Water spiked with lindane, 5 -15aldrin, endrin, DDT,Arochlor 1254Soil spiked with lindane, 5 -15aldrin, endrin. DDT,Arochlor 1254
Water spiked with the 11.1 -10surrogate compounds: bromo-fluorobenzene, pentafluoro-benzene, and 1,4-difluoro-benzene
Soil spiked with the 19.0 -30surrogate compounds: bromo-fluorobenzene, pentafluoro-beozcne, and 1,4-difluoro-benzene
90
90
90
90
000793
Table 3-1. Summary of Precision, Accuracy, and Completeness Objectives for Standard tPA Methods(Continued, Page 4 of 6)
PrecisionStandardDeviation
Parameter Reference Test Condition
AccuracyAverageBias (%)
Com-pleteness(percent)
i (Continued)1,1-Oichloroethane1 ,2-Oichloroethane1 , l-Uicliloroethenetrans-1,2-Oichloroethene1 ,2-l)ichloropropanec i s-1,3-1) jcliloroproperietrans-1,3-Oichloropropenetthyl benzeneMe thy lent; chloride1,1,2,2-TetrachloroethaneTetrachloroethtMieToluene1,1,1-Trichloroethane1,1,2-lrich)oroelhaneTrichloroetheiieT r i ch1 oro f 1 uoroiiie thaneVinyl chlor ide
Acjd Lxtrac_tahles^-Cfiloro-3-mctriyTphenol2-Chlorophenol2 ,4-l)ichloro|)heriol2 ,4-nimuthylphenol2 , 4 - l ) i i i i l r o p h e n o l2-Methyl-4,6-dinitrophenol2-Nitrophenol4-Nitropheno)Pentachloro|)henolPhenol2,4,6-Trichlorophenol
EPA Method 625
EPA Methodt,November 19151
Water spiked with the 20.0 -25surrogate compounds: dg-phenol, peritaf luorophenol,and 2-fluorophenol
Soil spiked with the 23.1 -35surrogate compounds: d(>-phenol, pentafluorophenol,and 2-fluorophenol
90
90
L.)
Ol
000794
Tdhle 3-1. Summary of Precision, Accuracy, and Completeness Objectives for Standard EPA Methods(Continued, Page b of 6)
Parameter Reference
PrecisionStandardDeviation
Test Condition (%)
AccuracyAverageBias (%)
Com-pleteness(percent)
Uase/Neutral ExtractablesATenapfitheneAceiia|ihtliyleneAnthraceneUenzo(a)anthraceneBenzo(b) f luorantherieUenzo(k)fluorantheneBenzo(a)pyreneBenzo(ghi )peryleneBenzyl butyl phthalateBi s(2-chloroethyl)etherBis(2-cliloroethoxy)methaneBis(2-elhylhexyl)phthalateBis(2-ethylhexyl)phthalateBis(2-chloroiso|)ropyl )ether4-Broinophenyl pliunyl etherChlordane2-Chloronaphthalene4-Chlorophenyl phenyl etherI) i bL*nzo( a ,h) antliraceneDi-n-l)iitylphLluildte1 ,3-DichlurobenzeiiuI ,2-l)ichlorc)l)L'iizoiu!1 ,4-l).icliloroberiZL'iie3,3' -IHchlorohenzidineDiethyl phi h.ihil et) iiiu.'lhyl |iht hal.iU:2 .4-Diri i lrotoluene2 ,(>-!) in t trotolueneI) i-ri-uct.ylphl.ha Idle
EPA Method 625
EPA MethodtNovember 1981
Water spiked with thesurrogate compounds: d5-nitrobenzene, 2-fluoro-blphenyl, 1-fluoronaphtha-lene, and decafluorobiphenyl
Soil spiked with thesurrogate compounds: d5-nitrobenzene, 2-fluoro-biphenyl, 1-fluoronaphtha-lene, and decafluorobiphenyl
26.2 +63 90(for d5-nitrobenzene)
16.7 -20 90(for all others)
28.4 t35 90(for d5-nitrobenzene)
23.1 -35 90(for al1 others)
000795
I'ablu 3-1. Summary of Precision, Accuracy, and Completeness Objectives for Standard EPA Methods(Continued, Page 6 of 6)
PrecisionStandardDeviation
Parameter Reference Test Condition
AccuracyAverageBias (X)
Com-pleteness(percent)
Uase/Neutral Extractables (Continued)FluorantlteneIluorenellexachlorohcnzenellcxach I orohu tad i enellexacliloroethane1ndeno(1 ,2,3-cd)pyreneI sophoroneNaphthaleneNitrobenzeneN-Ni trosodi-n-propylamineIMienanlhrenePyreneI ,2,4-rriclilorobenzene
* Interim Method for the Sampling and Analysis of Priority Pollutants in Sediment and Fish Tissue, EPA, LMSL,Cincinnati, Ohio, 1977.
1 Extraction and Analysis of Priority Pollutants in Sediment and Soil, EPA, Athens, Georgia, November 1981.
Source: ESE, l'J83.
000796
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3-8 2
3.2 ROUTINE LABORATORY AND ANALYST CERTIFICATION
3.2.1 ROUTINE LABORATORY CERTIFICATION
The project analytical laboratory is certified for drinking water
analysis by the Florida Department of Health and Rehabi l i tat ive Services
according to the regulations set forth under the Florida Safe Drinking
Water Act (Chapter 403.863, F.S.). The laboratory is also certified by the
National Institute for Occupational Safety and Health (NIOSH) through their
NIOSH Proficiency Analyt ical Testing (PAT) Program.
The analytical laboratory participates in a round-robin testing
program run by the Florida Department of Environmental Regulation (DER) for
water and wastewater analysis for various inorganic and organic parameters.
3.2.2 ANALYST CERTIFICATION
Accurate and precise analyses can be conducted only by well-trained
analysts who can correctly operate instruments, thoroughly understand the
analytical methods they use, use good analytical technique, and understand
and practice necessary QC procedures. While the necessary training may
initially be obtained from courses, experience, or on-the-job training, it
is imperative that the analyst's capabilities be verified prior to
conducting analyses and reviewed periodically thereafter. A list of
qualified personnel for each analytical task w i l l be provided by the
approoriate group leaders to the Project QA Supervisor. At regular
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3-9
intervals, each group leader will review the capabilities of each analyst
and recoimend whether certification should be continued.
For any analytical method, analysts will be considered certified if
they have been involved in developing the precision and accuracy needed for
the analytical methods. The precison and accuracy of data generated by
analysts during the analysis of samples during the project will be audited
by the Analytical Team Leader and the Project QA Supervisor to ensure
compliance with precision and accuracy criteria.
New analysts performing project analyses will be considered
conditionally certified until the first set of accuracy and precision data
is generated. If these data meet the criteria of precision and accuracy
established for the analytical method, the analysts will be considered to
be certified. Any data which do not meet the criteria may be rejected and
corrective action taken.
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4.0 SAMPLING P R O C E D U R E SI '
The techniques and g u i d e l i n e s used to select the s a m p l i n g sites w i l l
I f o l l o w acceptable EPA procedures. The site selection protocol w i l l be
audited and approved by the Project QA Supervisor.
1
All procedures required for col lec t ing f ie ld samples , i n c l u d i n g the
use of appropr ia te s a m p l i n g procedures, prepared containers , preservat ion
techniques , chain-of-custody procedures,"-and documenta t ion pract ices , w i l l
f o l l o w acceptable EPA procedures. Preparation of an approved f i e l d
I s a m p l i n g p l a n and a sample site b r i e f ing package is required pr ior to
l e a v i n g on a f i e l d trip.
I
Prior to f ina l approval of the Work P l a n , the Project QA Superv i so r
w i l l perform a system audi t of the S a m p l i n g and A n a l y s i s P l a n , i n c l u d i n g
methods appendices for compliance with the study object ives. D u r i n g the
f i e l d effort, the Project QA Supervisor w i l l moni tor sample c o l l e c t i o n ,
| • check f i e l d notebooks and logsheets, and report any incons i s tenc ies and /o r
o m i s s i o n s to the F i e l d Team Leader.
I
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5.0 SAMPLE CUSTODY
The primary objec t ive of sample custody for th i s project is to create
an accurate writ ten ver i f ied record, which can be used to trace the
possession and h a n d l i n g of the samples from "the moment of c o l l e c t i o n
through data analyses and reporting. Adequate sample custody wi l l be
ach ieved by means of approved f ie ld and analy t ica l documenta t ion and
document control and review.
5.1 FIELD DOCUMENTATION
Sample col lec t ion for this project w i l l f o l l o w approved EPA
procedures. Sample labels (Figure 5-1) are prepared by the computerized
ESE data management system prior to f i e ld s a m p l i n g t r ips . All samples
collected in the f i e ld a r e - c o m p l e t e l y documented by the F i e l d Team Leader
u s i n g the sample custody logsheet shown in F igure 5-2.
F i e l d notebooks and copies of all logsheets w i l l be turned in for
r ev i ew by the Assis tant Project Manager for F i e l d I n v e s t i g a t i o n s at the
c o n c l u s i o n of each f i e l d t r ip . The F ie ld - 'Team Leader is respons ib le for
r e v i e w i n g and s i g n i n g al l f i e l d notes for completeness prior to l e a v i n g the
f i e l d . The Project QA Supervisor audi ts and counters igns al l f i e l d notes.
The F i e l d Team L e a d e r ' s log w i l l c o n t a i n a l l o f the i n f o r m a t i o n needed
to docurne.it when , where , and how the s a m p l i n g program was conducted .
5-2E.S.E, »79313400NORANDrt
SAMP* STAID.30100 SU-2
FRACT* CSAMPLESSAMP.DATE HRFGL- PRENTICE
30100 SU-2
10/10/7?
FLD.GPNQRA4
M
NORA4105-1PFS
E.S.E. >79313400MORANDA
SAMP* STAID.30100 SU-2
FRACT» CFSAMPLERSAMP.DATE HRFCL= PRENTICE
3-0100 SU-2
10/10/79
FLU.GPNORA4
MORA4105-1PFS
E.S.E. *79313400NORANDA
SAMP* STAID.30100 SU-2
FRACT- SSAMPLERSAMP.DATE HRFGL» PRENTICE
30100 SU-2
10/10/79
FLD.GP,MORA4
NORA4105-lfFS
E.S.E. *79313400- 10/10/79NQRANDA
SAMP* - STAID. FLD.GP30100 SU-2 HQRA4
FRACT= NSAMPLERSAMP.DATE HR MFGL» PRENTICE
30100 SU-2 NORA4103-1PFS
Figure 5-1SAMPLE LABELS
I At S i l l Ml ' f t 6 IM I K l U C .cmi.il c I N u r i i l H : •.•-r<yvi» s
I Gl U » H I 1,11 I I SI ItS A M . 1 » P f
> I A . i' ill I t
• Kin i re Mien rrr. t" i E X A M PN A M f : Q A A P P R A I f A L
Cl O( B A t ' l ' . ICA l L I ' C A I I O N UllhlN PHOJfCI A R I A < « « i :S l d F I I HAP • 110 OUT ( l A U : 7 / 2 W 8 J
S A H l ' . l Y I ' l S A M P . I V P f S A M P . I V P fS I A . ? M 20803
S « M P . I V H
INS C IJ ! f N ' C N f
11.11 ll.-l lAU II HI l,Alf IIMI OAU IIMf!
« ...,' S •)
y, • .
M A . ' ?f,e , ' MA . * ?cKh r ? A . * 0 ? r t t » ' ' IA.S 2 0 B C Br ti s c r s . r N r r w s
OAU IIMI I:AH IIMI t»'t MMI UAII IIMI
l1 I. n
2 ') hVI
s i A . f zinc ?.,HH z j e i z zoa isc n i t u •. c N ; r N s
UAH t in DAU IIK< ot ic \ \ t \ OAU linti ,
111 :?'/9
'J1
OIISI H V A 1 IONS e i S A H P L I R I H C C H A R i :
S A M i i t o (IT: c l ( i i v l f ) B Y : UAU/ I IM I :O R G A N I C Al IOK : C«G AKI / A 1 1 OK' :
HI 1 1 MIDI SHI II ll>: K f C M V C b till O A l f / I I M f :( i H G A N i ^ A i ION: O R G A N I / A I ION:
HI 1 INUL'ISHI U 1: > : H M I I V t f l FOR I ADIIR A I (IN Y I' Y : OAI f / l l ' < f :O M G A N I {* 1 ION: nRG A N I 7 A I ION :
C II S
U A T I K \ f fF CPh SUU.O.PRI) MC/l
CONO UMMO/CH
c IA.b ittfl *>
C H S
OAU IIMI
UAIIR IfMP CPh SUD.O.PRH MC/lrONii uMHo/cn
?'»MC M S
DAU IIMlUAII R IfMP CPH SUII. 0. PUB MC/LCONO UMHO/CH
HI I I K I U 01 M l l I ' M I Nl :
Figure 5-2FIELD CHAIN OF CUSTODY LOGSHEET
CM
I
000802
GC
At a minimum, the Field Team Leader's log will contain:
1. Sampling instructions;
2. Site name and location;
3. Names of field team members assisting in the Campling effort;
4. Sample numbers;
5. Collection dates and times;
6. Descriptions of sample fractions and preservation;
7. Date, time, and method of sample shipment;
8. Sketches and descriptions of all sample points; and
9. All field team sampling notes and calculations.
5.2 ANALYTICAL DOCUMENTATION
Sample analyses for, this project will be performed in the certified
analytical laboratory. Sample custody procedures for sample analysis will
follow the approved EPA procedures.
The computerized laboratory data management system is an integral part
of the sample custody procedure for all sample analyses performed at. the.
analytical laboratory. Figure 5-3 summarizes the role of the data
management system for ensuring sample analysis integrity.
The Project QA Supervisor will frequently monitor samole log-in; check
pertinent logsheets, tracking- forms, and data input- computer forms; and
report any sample custody inconsistencies to the Project Manager.
5-5
o
Field TripPreparation
Sample Log-In
Information onAnalysis Neededto be Performed
TAssign Analysis
Input AnalysisResults
IncersampleQuality Control
ACTIVITIES
Define parameters for. analysis.Assign temporary station codes.Define sample fractions.Produce sample labels and logsheets.
Set permanent station codes.Specify samples which vere actually collected,Store collection time and date.Store holding time notifications.Activate samples in system.
Comprehensive list of all parametersrequested for analysis and a list ofsamples available for each parameter
Reserve "batch" of sample numbers foran analysis.Set status for the sample-parametercombination to "in the lab".
Generate calibration curve.Perform quality control checksCalculate sample results.Store final data.
Check for data inconsistencies
ReportingFinal Data
Produce a data report listing concentrations,.status, and optionally the batch controlnumber.
Figure 5-3FLOW CHART OF INTERACTIVE SAMPLE ANALYSIS
AND RECORDING SYSTEM (ISARS)
5'6 £DC
5.3 DOCUMENT CONTROL AND REVIEW .3
The tern document control includes the maintenance of project fi les.
All project files will be maintained by the Project Manager and Ass is tan t
Project Managers. All project documents will be kept in project f i les.
Project personnel may keep their own files; however, all official and
original documents will be placed in the official project fi le according to
the fil ing system shown in Figure 5-4.
The Project QA Supervisor will review the project file periodically to
ensure that it is complete and that the chain of custody is documented
completely from the moment of collection through analysis and final
disposit ion of samples.
The Project QA Supervisor will independently maintain a QA file for
this project. At the end of the project, the QA project fi le will be
turned over to the Project Manager. The fol lowing documents will be placed
in the QA project file:
1. QA records maintained throughout the invest igat ion;
2. Documentation of QA system and performance audits;
3. Documentation of all unusual findings or observat ions;
4. Documentation of all QA corrective actions;
5. All official QA correspondence received or issued relat ing to
the invest igat ion, including records of teleonone c a l l s ;
5. One copy of all QA del iverable review sheets; and
7. Any other QA documents related to the project or fol lowuo
act iv i t ies related to the investigation.
5-7X
1.0 PROPOSAL
2.0
1.11.21.31.41.51.6
RFPRFP APPENDICESPROPOSALAPPENDICES TO PROPOSALSPROPOSAL APPROACHNEGOTIATIONS
PROJECT ADMINISTRATION2.12.22.32.42.52.62.7
CONTRACTPROJECT INITIATION DATASUBPROJECT BUDGETSESE PURCHASE ORDERSESE INVOICESPROJECT PROJECTIONSCOMPUTER PRINTOUTS
2.7.1 JAN 83 COST REPORTS2.7.2 FEB 83 COST REPORTS2.7.3 MAR 83 COST REPORTS2.7.4 APR 83 COST REPORTS2.7.5 MAY 83 COST REPORTS2.7.6 JUN 83 COST REPORTS2.7.7 JUL 83 COST REPORTS2.7.8 AUG 83 COST REPORTS2.7.9 SEP 83 COST REPORTS
3.0 CORRESPONDENCE
3.13.23.3 .3.43.5
TO LAN/HLATO ESESTATE LETTERSOTHERSMONTHLY STATUS
3.5.1 JAN 833.5.2 FEB 833.5.3 MAR 833.5.4 APR 833.5.5 MAY 333.5.5 JUN 333 .5 .7 JUL 833.5.3 AUG 333.5.9 SE? 83
REPORTS-
STATUSSTATUSSTATUSSTATUSSTATUSSTATUSSTATUSSTATUSSTATUS
4.0. IN-HOUSE MEMOS
'4.1 MEMOS4.2 TELEPHONE CALLS
5.0 GRANTS AND REGULATIONS
5.1 TDWR GRANTAPPLICATION
5.2 TEXAS WATER QUALITYREGULATIONS
5.3 FEDERAL WATER QUALITYREGULATIONS•
5.4 CERCLA NOTES
6.0 FIELD AND ANALYTICAL DATA
6.1 MICROFICHE6.2 WELL INVENTORY DATA-
LAN6.3 FIELD TRI? NOTEBOOKS6.4 WELL LOGS—HLA6.5 CHEMISTRY DATA6.6 DATA I N T E R P R E T A T I O N
7.0 ESE REPORTS
7.1 SAMPLING AND ANALYSISPLANS
7.2 DATA MANAGEMENT =LANS7.3 QUALITY ASSURANCE
PLANS7.4 SAFETY PLANS7.5 DRAFT REPORT7.5 FINAL REPORT
8.0 MAPS AND PHOTOGRAPHS
8.1 MAPS8.2 PHOTOGRAPHS
Figure 5-4. PROJECT FILING SYSTEM
5-1 §
6.0 CALIBRATION CONTROLS AND FREQUENCY
Calibration controls will be required for analytical operations of
this project. Each instrument will be calibrated in a manner consistent
with EPA calibration protocols where specified for the individual methods.
Calibration will be documented in the instrument logbook and/or parameter
notebook. The Project QA Supervisor will verify the calibration curves,
identify any problems with the calibration procedure, and initiate the
proper corrective action, as needed.
6.1 GENERAL CALIBRATION PROCEDURES
For all methods, a minimum of three calibration standards at different
concentration levels for each parameter of interest will be prepared by
adding volumes of one or more stock standards to a volumetric flask and
diluting to volume with the appropriate solvent. The stock standard
solutions are prepared by dissolving precise amounts of standard materials
of known purity in an appropriate solvent. Standard EPA reference
materials will be used as the primary standard whenever possible. The
concentrations of the calibration standards will correspond to the expected
concentration range of the analyte in the samples and will bracket the
sample concentration range.
A calibration curve will be prepared from the results of tabulated
peak heights or area responses against the concentration. Alternately, if
the ratio of response to amount injected (response factor) is a constant
oo
CO
6-2 8
over the working range [<10-percent relative standard deviat ion (RSD) ] , the
average response factor can be used in place of a calibration curve.
Analytical balances are calibrated on a routine basis with a set of
certified weights. Records of analytical balance calibration are kept in
the balance logbook.
6.2 GAS CHROMATOGRAPHY (GC)
A fresh calibration curve will be prepared daily. If a response
factor is used, its value will be established and verified on a daily
basis. For GC analyses, the working calibration curve or response factor.
will be verified each working day by running one check calibration standard
periodically during a run, but no less than once every 15 samples. If the
response or response factor for any analyte of the check calibration
standard varies from the expected value by more than +20 percent, the test
must be repeated using a fresh calibration standard. Continued variation
by more than +_20 percent requires that a new calibration curve be prepared
or a new response factor determined.
Calibration of GC gas flow rates will be conducted periodically during
the course of the analytical runs, but at a minimum must be checked when
the instruments are initially set up for a specific analysis. Gas flow
rates are measured using a soap bubble flowmeter.
6-3
6.3 GC/MASS SPECTROMETRY (GC/MS)
The calibrati-on procedure for GC/MS determinations is s imi lar to the
general cal ibration procedure, except that relative response factors (RF)
for the individual compounds will always be used where:
RF . Vc •
where: A = Integrated area taken from the extracted ion current
profile,
Q =» Quantity of material,
c » Compound, and
s = Standard.
A minimum of three compound levels, covering a significant portion of
the linear range of the instrumental determination, will be employed to
determine the instrument sensitivity, i.e., response per unit quantity of
compound. The resultant slope from the least squares of the cal ibrat ion
data will be employed to calculate the relative response factor as:
R = ( s l o p e ) / ( A s / Q s )
A 1- point calibration will be employed daily for all subsequent work
to maintain the instrument response within 30 percent of the original
ca l ib ra t ion.
ooe
6-4
Daily GC/MS instrument control will be practiced to ensure that the
instrument is calibrated and in proper working -condition. The GC/MS will
be tuned daily with perfluorotributyl amine (these outputs are contained in
the instrument tuning log), and it- performance will be monitored with a
reference compound such as decafluorotriphenylpnosphine and/or with a
composite mixture of compounds representative of the samples being
analyzed. An instrument tuning log is maintained to flag any deterioration
of instrument performance.
The specific compounds will be monitored to confirm that their
fragmentation patterns remain consistent, and to ensure uniform sensitivity
specific ions representing the mass range to be scanned will be selected
from these compounds and quantitated by integrating the peak area of their
respective extracted ion current profiles. The applicable internal
standards will be added to this mixture and will serve as the standard for
quantification.
Each fraction to be analyzed on the GC/MS will be spiked with internal
standards at a concentration consistent with the particular fraction. For
most extracts, the concentration is expected to range from 50 to
100 nanograms.
5.4 INDUCTIVELY COUPLED ARGON PLASMA SPECTROMETRY (ICAP)
A fresh 2-point standardization will be performed daily at a minimum
on the spectrometer to correct for fluctuations. The standardization will
6-5 —
DC
be verified each working day by running one check reference standard
periodically during the run, but no less than once every 20 samples. If
the check reference calibration standard concentration varies from the
expected value by more than +5 percent, a fresh standardization must be
initiated and verified.
rl
7-1
7.0 ANALYTICAL PROCEDURES
The analytical procedures used for this project are presented in
Table 3-1. Within the flow of the project scheme, the Project QA
Supervisor will monitor sample log-in, proper dispensing of samples, and
batching the samples into analytical runs to ensure that the proper
analytical methods are being used.
Any diff icult ies encountered in adhering .to the approved analytical
procedures will be reported by the appropriate Subproject Manager to the
Project QA Supervisor and the proper' corrective action implemented.
JO
8-1 O
8.0 DATA REDUCTION, VALIDATION, AND REPORTING
Data transfer and reduction are essential functions in summarizing
information to support conclusions. It is essential that these processes
are performed accurately and, in the case of data reduction, accepted
statistical techniques are used.
At a minimum, example calculations must be included with the
summarized data to facil i tate review. The entry of input data and
calculations should be checked and the signature/initials of the data
technician and reviewer(s) accompany all data transfers with and without
reduction.
An example data sheet (Figure 8-1) for this project will involve
reporting standard curves, QC data, and sample data. All data must be
final approved by the Project QA Supervisor before releasing the data to
the client.
Sample response data information will be sent to the Laboratory Data
Assistant for computer entry. The Laboratory Data Ass is tant will enter the
information from the batch form into the computer, which will calculate:
1. Quadratic regression line for standards,
2. Coefficient of variat ion for replicates,
3. Spiked recoveries,
4. Reference sample concentrations, and
5. Sample concentrations.
3-2BATCH t 10014 ANALYST NAME- BARBARA WEEKS
CO
ANALYSIS DATE SETUP DATE" 01/27/83ANALYSIS TYPE • 1 0-CURVE+EXTRACT 1-CURVE*«ATER 2-MANUAL WATER 3"MANUAL EXTRACTPROJECT NTJKSE2. 8ZMZWJO STARTS WITH SAKPLE * 20900
1. 72000 CYANIDE ( H C / L ) NO SPOCE DILUTION E3TECTAVERAGE RECOVERY- 100.00 » OR - 15.00 PRECISION CRITERIA- 13.200: * OR - DET.UMT.
CALIBRATION DATA
QUALITY CONTROL
#SP!XES REQUIRED- 1 ^REPLICATES REQUIRED-
SPIKE QCSPITE COCZTAIL CONCEHTRAT10SS
72000. _SAMPLE t SAMPLE PORTION SPIKE PORTION
SAMPLE SAMPLE PORTION SPIKE PORTION
QC SAMPLE RESPONSES
72000QC SAMPLE* 4 TYPE CYANIDE (MG/L)
1.
REFERENCE SAMPLE # DILUTION RESPONSE
If A BATCH # AND CONCENTRATION ARE PRINTED IN THE ENTRY SPACETHEN THE VALUE HAS ALREADY Btifl RtbiSVED FOR YSZ 3ATC3 # INDICATED
72000CYANIDE (MC/U
1. 20900
Figure 8-1DATA INPUT FORM
8-3
The following quadratic equation will be used to calculate final data in
the laboratory for analysis requiring a calibration curve:
Concentration = Intercept + M * Response + M2 * Response**2
The following equations will be used to calculate a quadratic
regression:
Denominator = N*(AB2*AB4-AB3**2)+2*AB*AB2*AB3-AB2**3-(AB**2)*AB4
Intercept = (CQ*(AB2*AB4-AB3**2)+COAB*(AB2*AB3-AB*AB4}+
AB2CO*(AB*AB3-AB2**2))/Denominator
M = (N*(AB4*COAB-AB3*AB2CO)-AB*AB4*CO+AB2*(AB*AB2CO+AB3*CO-
AB2*COAB))/Denominator
M2 = (N*(AB2*AB2CO-AB3*COAB)+AB*(AB2*COAB+AB3*CO-AB*AB2CO)-
(AB2**2)*CO)/Denomi nator
Correlat ionCoefficient = (M*(N*COAB-AB*CO)+M2*(N*AB2CO-AB2*CO))/(N*C02-CO**2)
where:
M - Coefficient,
-M2 a Coefficient,
AB = Sum(absorbances),
AB2 = Sum(absorb. **2),
3-4ooC
AB3 = Sum(absorb. **3),
ABA = Sum(absorb. **4),
CO = Sum(concentration),
C02 = Sum(conc. **2),
COAB = Sum(conc. *absorb.),
AB2CO = Sum(absorb. **2 * cone.), and
N s Number of standards.
Precision and accuracy criteria for acceptance of data will be derived
from EPA precision and accuracy data for standard EPA methods and from the
data presented in Table 3-1. The QC criteria will be stored in the
' computer data management files for each STORE! number and different method
used for a STORET number.
After the computer calculates the QC checks, the Laboratory Data
| Assistant will route the completed batch information to the Chemistry
Discipline Manager and Project QA Supervisor for final approval.
IThe completed batch forms will be stored in files arranged numerically
' by batch number. Strip charts, copies of parameter notebooks, -and QC
i charts will be stored for each parameter in a project notebook.
When the data are complete for an experiment, the computer will
organize the information in the field group. The conclusions for the final
report will depend on the information from the data.
8.1 OUTLIERS
O u t l i e r s in the f i e l d laboratory and m a i n labora tory generated data
w i l l be determined u s i n g the D i x o n Cr i t e r i a as described in the
EPA-qAMS-005 document and in "Processing Data for O u t l i e r s , " by W . J . D i x o n ,
Biomet r ics , V o l . 9, No. 1, 1953.
8.2 DATA V A L I D A T I O N
The Project QA Supervisor w i l l randomly select 10 percent of the data
generated in the f ield and m a i n laboratory for v a l i d a t i o n pr ior to
repor t ing the data. The v a l i d a t i o n process w i l l i n v o l v e t r ac ing a data
p o i n t back through the c a l c u l a t i o n s , chromatograms and/or str ip charts,
laboratory notebooks, extract ion. logs, sample checkin , and f i e l d s a m p l i n g
logs. The. f i n d i n g of suspect data in the samples selected w i l l necessitate
a more thorough e v a l u a t i o n of the data by the QA Supervisor to ensure that
o n l y v a l i d data are reported.
9-1
9.0 INTERNAL QC CHECKS
Responsibility for internal QC checks rests with the Analyt ical Team
leader at the analytical laboratory. 'The Project QA Supervisor will
monitor the performance of the analysts 'and-the Analytical Team Leader for
implementation of proper QC checks and to final approve all data.
For analysis conducted in the analytical laboratory, the fol lowing QC
checks will apply:
1. At least three standards for standard curve,
I 2. Correlation coefficient for curve is greater than 0.995,
3. Percent recovery for spikes is within criteria,
* 4. Samples are within range of standards,
S. At least 10 percent of the samples are replicates, and
I 6. At least 5 percent of the samples are spiked.
For data generated in the analytical laboratory, the acceptance
1 criteria for precision and accuracy are determined as fo l lows:
* =• V ± 3p
i where:l
TT a Average percent recovery from spiked sample data during the
run,
7T' = Average percent recovery for the particular anaiyte as obtained
from Table 3-1, and
p = Standard deviation (expressed as percent) for the part icular
anaiyte as obtained from Table 3-1.
oc
oc
oc10-1 O
10.0 PERFORMANCE AND SYSTEM AUDITS
Two types of audit procedures will be used by QA to assess and
document performance of project staff—system audits and performance
audits. Thase are performed at frequent intervals under the direction of
the Project QA Supervisor. These audits form one of the bases for
corrective action requirements and constitute a permanent record of the
conformance of measurement systems to QA requirements.
System audits are inspections of training status, records, QC data,
calibrations, and conformance to standard operating procedures (SOPs)
without the analysis of check samples. System audits will be performed
periodically on laboratory, and office operations or on field operations.
The development and approval of the Work Plan constitutes the initial
system audit for this study.
The systems audit protocol is summarized as follows:
1. Field Operations—The Project QA Supervisor will check:
a. Field notebooks, logsheets, and tracking forms, and report
any inconsistencies and/or omissions;
b. Field sampling plans; and
c. Sample site briefing package.
2. Laboratory Operations — The Project QA Supervisor will check:
a. Parameter and/or laboratory notebooks;
b. Instrument logbooks;
c. Sample log-in, dispensing, and label ing for analys is; and
10-2oricc
d. Final approval of data from each sample lot.
In addition, the Project QA Supervisor will monitor all
experiments to assure complete adherence to the approved
analytical methods as detailed in Table 3-1.
3. Final Reports—The Project QA Supervisor will review all final
reports and deliverables to the client.
Performance audits will include evaluation and analysis of two types
of check samples. A performance evaluation sample from EPA will be
analyzed periodically along with the regular samples.
In addition, ESE routinely participates in performance test sample
programs administered by:
1. EPA, Environmental Monitoring Support Laboratory (EMSL)-Cincinnat i
(d);
2. EPA, EMSL-Research Triangle Park (RTP) ;
3. EPA, Region IV;
4. Florida Department of Environmental Regulat ion ( D E R ) ;
5. Florida Department of Health and Rehabi l i tat ive Serv ices;
6. Alabama Department of Health;
7. U.S. Army Corps of Engineers, South At lant ic D i v i s i on ; and
3. American Industrial Hygiene Assoc ia t ion (AIHA) (ESE is an AIHA-
accredited laboratory).
The results of these inter!aboratory studies will be periodically
evaluated by the Project QA Supervisor during the project as part of the
performance audits.
Peer review of all deliverable reports and data supporting this
project will be performed by the Discipl ine Managers, Project Manager,
Assistant Project Manager(s), Project QA Supervisor, and by selected
members of the Technical Review Committee. Proper protocol for peer review
within each discipline or technology area specifies review and/or approval
of a draft deliverable or portions of a deliverable by the Discip l ine
Manager. The Project QA Supervisor, with or without review, approves each
document, based on an audit of the discipline review. If the document is
not approved, -it is returned to the author for revisions, and then
resubmitted. After Project QA Supervisor approval, the document is reviewed
or audited by the Assistant Project Managers and the Project Manager.
After approval, the document may be released.
Clri
11-1
11.0 PREVENTIVE MAINTENANCE
To minimize the occurrence of instrument failure and other system
malfunction, a preventive maintenance program will be implemented. The
mpjor analytical instruments used in this study will be spectrophotometers,
total organic carbon (TOG) analyzers, total organic halogen (TOX)
analyzers, GC, GC/MS, and ICAP. In addition, analytical balances will c-e
employed to provide accurate standard weights. The preventive maintenance
performed for each is as follows.
11.1 GAS CHROMATOGRAPHS
GC septa w i l l be replaced on a weekly basis or more frequently as
needed when symptoms of septum deter iora t ion are noted. Frequent
in jec t ions w i l l require replacement on a d a i l y basis . Carr ier and detector
gases w i l l be changed, when the supp ly of gas in the cy l inders f a l ' l s below
100 pounds per square inch ( p s i ) , to prevent contaminants from reach ing the
detector or columns. M o l e c u l a r sieves and oxygen traps used in the gas
l i n e s w i l l be replaced on a regular basis. GC detectors w i l l be
p e r i o d i c a l l y removed and c leaned to remove a c c u m u l a t i o n s , w h i c h can affect
ins t rument performance. Instrument c a l i b r a t i o n curves w i l l be mon i to red
and compared to h is tor ica l performance cr i ter ia . . E x c e s s i v e n o i s e , low
response, and poor p rec i s ion are indica tors of a di r ty detector and may
cause more frequent detector c l e a n i n g . Spare co lumns , pack ing m a t e r i a l s ,
i n s t r u m e n t c a b l e s , and PC boards w i l l be a v a i l a b l e in case of b r eakage or
m a l f u n c t i o n t o m i n i m i z e ins t rument down t ime .
11-2
11.2 GC/MS
All routine preventive maintenance performed for gas chromatographs
also will be performed for the GC/MS equipment. In addition, the ionizing
source will be periodically dismantled, thoroughly cleaned, and reassembled
to prevent serious sensitivity problems. Calibration with selected mass
standards will be performed on a daily basis to ensure that instrument
performance has not deteriorated. The failure to achieve calibration will
require source cleaning procedures to be implemented. Spare parts and
equipment will be available for the system components most likely to
experience failure. Routine maintenance by the manufacturers'
representatives will also be performed on an annual basis.
11.3 TOC ANALYZERS
The sensitivity of the TOC analyzer will be monitored to assure
compliance with historical performance. Combustion tubes will be replaced
on a regular basis, the frequency depending on the extent of instrument
use. Spare parts will be available for the inlet ports, combustion tubes,
packings, and IR source.
11.4 ICAP
Routine maintenance on the Jerri l l-Ash ICAP system by the
manufacturer 's representatives is performed on -an annual bas is . ' In
addit ion, a quarterly serv ice contract is maintained on the minicomputer.
11-3
Periodically, the analyst will dismantle, clean, and reassemble the
torch and nebulizer to prevent serious sensitivity problems. Calibration
with selected standards will be performed daily to ensure that the
instrument performance has not deteriorated. The failure to achieve
standardization could require cleaning, including changing the tubing of
the sample delivery system. Spare parts are available for the system
components most likely to experience failure.
11.5 TOX. ANALYZER
Proper maintenance of the adsorption module and the microcoulometric
analyzer is essential. Reservoirs, switching valves and plumbing, granular
activated carbon (GAC) columns, and column housings will be cleaned
routinely and/or replaced as needed. The inlet tubes and POX sparger
may need cleaning on a weekly basis if usage is frequent. Spare parts such
as 0-rings, tubing, septa, and GAC columns will be available for the system
components most likely to experience failure.
11.6 SPECTROPHOTOMETERS
The sensitivity of the spectrophotometers will be monitored to ensure
compliance with historical performance. The sampling system and air
filters will be checked regularly and cleaned and/or replaced as needed.
Spare parts and equipment will be available for the system components most
l i k e l y to experience failure.
<Nooo
11-4
11.7 A N A L Y T I C A L BALANCE
A n a l y t i c a l ba lances w i l l be cleaned and c a l i b r a t e d on a yearly bas i s
by m a n u f a c t u r e r s ' representatives. M o n t h l y , the accuracy of a n a l y t i c a l
balances w i l l be compared to standard weights.
12-1
12.0 PROCEDURES USED TO ASSESS DATA PRECISION, ACCURACY, AND COMPLETENESS
Data accuracy and precision will be assessed for each measurement
system and each sample lot using a known EPA reference sample analyzed
periodically and/or samples spiked at a known level. The percent recovery
(R) will be calculated as:
100*(Spike Sample Cone. ) (Sample+Spike Vo l . )R = _ -(Sample .Vol .) (Sample Cone.) _
(Spike Conc . ) (Sp i ke Vo lume)
The following equation is an example of how this would be calculated:
1 ml of spike with concentration of 100 ppb10 ml of sample with concentration of 10 ppbspiked sample concentration of 20 ppb
. „». ( " " ' 1 0 ' • 100. • 120 percent
The recovery of the sample will then be compared to the method
accuracy and precision acceptance criteria, as determined from the data in
Table 3-1. If the recovery does not fall within the control l imits for
method performance:
Upper Control Limit (UCL) = R + 3S
Lower Control Limit (LCL) = R - 3S
Where S is the standard deviation of the percent recovery
n n ?I R/ - ( 2 R.) /
__lfi_
12-2 jso
then the results reported in all samples processed as part of the same set
must be qualified and the analytical method and data carefully evaluated.
Sample analyses may need to be repeated.
The Project QA Supervisor will final approve and validate all data
before submitting the final data to the client.
GOr)
13-1 22
13.0 CORRECTIVE ACTION
R a p i d , e f fec t ive , and thorough means of imp lenient ing the correct ion of
QA problems and for noncomply ing items, as well as f o l l o w u p reports, are
essential to the implementa t ion of a m e a n i n g f u l QA program. The two major
types of corrective actions, immediate and long-term, both require
appropriate documentation. Problems requir ing immediate r e so lu t ion such as
ins t rument m a l f u n c t i o n or unexpected f ie ld condi t ions are documented f u l l y
in f i e l d data books or instrument logs and are covered under normal
operat ing procedures for all d i s c ip l ines .
Corrective action may also be req-uired to correct noncomply ing items
or systematic errors. Management must apply a systematic corrective act ion
to e l iminate such long-term problems. The Project QA Supervisor w i l l
assist the Project Manager in imp lemen t ing the process of s c h e d u l i n g ,
pe r fo rming , documenting, and ensur ing the effectiveness of the ac t ion . Such
ac t ion may consist of personnel r e t r a i n i n g or removal from a project ,
r e a n a l y s i s of ques t ionable data, instrument replacement, or improved
s a m p l i n g procedures. The Project QA Superv isor , af ter c o n s u l t a t i o n w i th
the Project Manager and Project Director , has "stop work" au tho r i t y for
project ac t iv i t i e s wh ich -a r e judged out of control and can require
r e s a m p l i n g or a n a l y s i s to br ing data items into c o m p l i a n c e .
12.1 P R O B L E M I D E N T I F I C A T I O N
U p o n n o t i f i c a t i o n of a problem or when a po ten t i a l p rob lem is
i d e n t i f i e d th rough any a u d i t i n g procedure, the Project QA Supe rv i so r then
00
13-2 ' X
n o t i f i e s the Project Manager and Project Director . Together, the Project
Manager and QA Supervisor perform a br ief , but . thorough, i nves t iga t ion of
the reported problem immediately to determine if a corrective ac t i on
request is required and should be f i l e d .
R e v i e w of the F i e l d Trip P l a n , for example, may iden t i fy a po t en t i a l
problem to which an immediate so lu t ion may be a p p l i e d , thereby a l l e v i a t i n g
the necessity for a formal corrective action request.
Corrective actions may be ini t ia ted for each measurement system
( i n d i v i d u a l d i s c i p l i n e s ) by the D i s c i p l i n e Managers. The Project QA
Supervisor, a l o n g with the Project Manager, w i l l be responsible for
app rov ing the corrective action in the same fash ion as if it had been
in i t i a t ed as a project QA function.
13.2 FOLLOWUP PROCEDURES
Adequate fo l lowup procedures are provided for ei ther type of
corrective action since these actions are not considered complete u n t i l the
problem has been effect ively and permanently solved.
A corrective action request form is used to document all long-term
corrective actions taken. The form may be i n i t i a t e d by any i n d i v i d u a l who
observes a p rob lem on a speci f ic n o n c o m p l y i n g item; each form is l i m i t e d to
a s i n g l e problem. If more than one problem is i n v o l v e d , each prob lem
s h o u l d be documented on a separate corrective act ion request form. Cop ie s
13-3
of the form are given to the Discipline Manager and the QA Supervisor. The
Project Manager, Project QA Supervisor, and Discipline Manager discuss tne
problem jointly to:
1. Determine that specific corrective action is needed to elimi-
nate the problem and assign responsibility for investigating,
implementing, and documenting the situation;
2. Determine when the system became out of control;
3. Set a time schedule for determining the required action;
4. Assign responsibility and time schedule to implement the
required action;
5. Establish desired effectiveness of the corrective action and
implement the correction; and
6. Verify and document that the corrective action has eliminated
the problem.
The Project QA Supervisor has the authority to require measurements
that are compromised to be discontinued or limited until corrective action
is complete and data quality is no longer questionable. The QA Supervisor
also may order the re-analysis of samples or measurements occurring since
the documented evidence that the system was in control. Figure 13-1 shows
the project corrective action form.
For this project, project-specific corrective actions will be
documented to the Project Manager. The Project QA Supervisor will assist
13-4 _rO00
QUALITY ASSURANCE CORRECTIVE ACTION RZQUTSTAMD ROUT INC FORM
1. Identif ication of a Proble
N«tUt« Of V f f i t t t m m -
CA* .
2. Determination of Required Action:
R«ipoo<ibi l icy Aaiigncd "*•
t" >•'""•
Ou* D«ce:.
3. laplementicion of Required Action:
Responsibility Aj«ign«d "••
A. Aouriag Ef fcctivenes* of Action:
Responsibili ty Ajsigned tn-
Procedure to Ajiure
Due Date:
Due Date:
Figure 13-1QUALITY ASSURANCE CORRECTIVE ACTION
REQUEST AND ROUTING FORM
oc13-5 O
the Project Manager to define responsibilities for scheduling, performing,
documenting, and ensuring the effectiveness of-the required actions.
Ultimate disposition of any corrective action will be by formal
notification to the project management staff and will become a part of the
permanent project records file.
QA may issue a corrective action for circumstances other than audit
nonconformances. If, in the opinion of the QA staff, for example, members
of the project team other than the individual disciplines (i.e., project
management) have been negligent and/or nonresponsive to information need
requests, a need for corrective action may result. As in the case of audit
nonconformance, the corrective action is not complete until.a satisfactory
resolution is achieved.
S3
14.0 QA REPORTS TO MANAGEMENT
This Project QA Plan provides a documentable mechanism for the
assurance of quality work products. This section provides for periodic
reporting to management at all levels on the performance of measurement
systems and data quality. The Project QA Supervisor will be responsible
for this reporting activity.
14.1 REGULAR REPORTING
The Project QA Supervisor will report the QA activities of each month.
This reporting will normally consist of a regular assessment of measurement
data accuracy, precision, and completeness as well as the formal status of
any performance and system audits conducted during the intervening period.
Significant problems identified and their solution status wi.ll be
reported, and the project QA Corrective Action Status Form (Figure 14-1)
will be updated.
14.2 NONREGULAR REPORTING
Potential problems which arise between regular project meetings may be
identified to management on a nonregular basis. Notation of the problem
will be in a memorandum, and investigation of the problem wil l commence
immediately. This action is in addition to any formal actions taken and
reported under regular reporting.
aa of (Date):
CJJ Brief Deacription
OriginatorInitial*and Date
Pe termination and ImplementationInitials Due Date Initial* Due Date [to Date "Poke" Date
Effectiveness
Figure 14-1QUALITY ASSURANCE CORRECTIVE ACTION
STATUS FORM
000834
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