& ACT PlanTRAINING
MATERIALS
2010 F
AL
L
Evaluation ServicesRaymond Bell,
Administrator-in-Charge
Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 1
Evaluation Services Staff
Raymond Bell Tammy Cantrell Karlene Collier June Johnson
Telephone Numbers: 469-5386 or 469-5385 or 469-5387
Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 2
2010 Fall FCAT Re-take
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 3
LEVELS OF RESPONSIBILITY
District Test CoordinatorRaymond Bell, Evaluation Services 469-
5386
School test Coordinator Test Administrator Test Proctors Test Volunteers (2nd set of Eyes)
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 4
SESSION 1
Proctorsand
Volunteers
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 5
TEST SECURITY
Breaches of security are criminal offenses
Florida Test Security Statute 1008.4 Appendix B contains the Test Security
Statute and Rule Review Security Statute & Rule Report Security Breaches to District
Coordinator Review Prohibited Activities
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 6
Test Security Policies and Procedures
Prohibited Activities
Examples of prohibited activities: Reading the passages or test items Revealing the passages or test items Copying the passages or test items Explaining or reading passages or test items for
students Changing or otherwise interfering with student
responses to test items Copying or reading student responses Causing achievement of schools to be inaccurately
measured or reported Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 7
REPORTING SECURITY BREACHES
Proctor/Volunteer reports to Test Administrator Test Administrator reports to School
Coordinator School Coordinator reports to Site
Administrator and District Assessment Coordinator
REPORTING SHOULD BE DONE IMMEDIATELY
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 8
Fall 2010 FCAT Retake Reading and Math Administration Schedule
Test Administration ScheduleDate Test Testing Time
September 30 Distribute FCAT Materials
October 11 Reading UntimedOctober 12 Mathematics Untimed
October 13-15 Reading and MathematicsMake-Up Testing
Untimed
Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
October 15th return all materials to Evaluation Servicesno later than 2:00 P.M
Slide 9
PROCTORS Proctors are school district employees Non-school personnel are permitted to
serve as volunteers (2nd set of eyes)• Both proctors and volunteers MUST be
trained, made aware of security rules, and sign the FCAT Administration and Security Agreement – Signed document will be kept on file at the school RMS Manual – Page: 89
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 10
PROCTORS ROLE Remain alert Circulate quietly about the room Be a careful observer Primary role is to assist the Test
Administrator and report any suspected problems in the room immediately
• CANNOT do anything that would compromise the integrity of the testing process
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 11
DIFFERENCE BETWEEN PROCTOR AND VOLUNTEER
Proctor Volunteer (2nd Set of Eyes)School District employee May or may not be a School District
employee
May collect & distribute test materials CANNOT collect or distribute test materials
May hand grid student answer folders CANNOT grid student folders
May check identification of students entering the testing room
CANNOT check identification of students entering the room
May answer questions about test directions May answer questions about test directions
May serve as a monitor during testing and breaks
May serve as a monitor during testing and breaks
CANNOT volunteer in testing rooms with
family members
CANNOT volunteer in testing rooms with family members
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 12
PROCTOR/VOLUNTEER (continued)
1-30 Students Test Administrator*
31-60 Students Test Administrator and 1 Proctors
61-90 Students Test Administrator and 2 Proctors
If proctor is assisting with accommodations for 504/ESE students thenspecific information about the accommodation(s) should be provided
Materials to be provided to Proctors and Volunteers:
Daily Test Schedule
Prohibited actions during testing
Personnel Needed Based on Student Participation:
*Best practice is to assign a minimum of 2 people to all test groups
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 13
SESSION 2
TEST ADMINISTRATORS
and
SCHOOL COORDINATORS
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 14
What’s New for the Fall 2010
FCAT Retake
Pre-populated Administration Record/Security Checklist will be e-mailed to school assessment coordinators by Evaluation Services.
Mathematics Reference Sheet is no longer a perforated page in the front of the Mathematics Retake Test and Answer Book.
Packaged as a stand-alone page and shipped with test materials.
Students should be given reference sheets on the day of the test.
Race/Ethnicity For each race category, grid Y for yes and N for no; a
student may belong to more than one category. Grid Y for yes and N for no beside Hispanic/Latino in the
ethnicity section.Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 15
Reminders for the 2010 FCAT
Students may not have any electronic or recording devices at their desks, clipped to their belts, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them. If a student is found to be in possession of ANY
electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy.
Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. Please carefully read the Test Security Policies and
Procedures to ensure that you are following the correct procedures.
District assessment coordinators must require that school administrators, school assessment coordinators, test administrators, and proctors sign an FCAT Administration and Security Agreement.
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 16
Reminders for the 2010 FCAT (continued)
Test Administration Manual Due to changes in policy and administration processes, you are
responsible for reading all information in the test administration manual
Provide itinerant teachers with manuals in time to prepare adequately for the test
FCAT Administration and Security Agreement All school administrators, school assessment coordinators, test
administrators, and proctors must sign and return an agreement Large Print, Braille, and One-Item-Per-Page (OIPP)
Contractor staff transcribes large print and braille documents School/District personnel transcribe OIPP
Student PreID Labels Four categories must be correct on the labels: Student Name,
Student ID Number, District Number, and School Number One set of PreID labels for Reading Retake and another set for
Mathematics Retake No subject designations on labels Be sure to affix the student label to the subject test that the
student is scheduled to takeFall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 17
Reminders for the 2010 FCAT (continued)
Large Print, Braille, and One-Item-Per-Page Students using large print materials must record
their responses in the large print test and answer book. Test administrators should record verbal or signed
responses in the large print documents provided for these students.
Students using braille materials must record their responses on braille paper. Test administrators should record verbal or signed
responses in the regular print test and answer book provided for these students.
Students using one-item-per-page materials must record their responses in the one-item-per-page test and answer book. Test administrators should record verbal or signed
responses in the regular print test and answer book provided for these students.
Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Slide 18
Reminders for the 2010 FCAT (continued)
Forms located at www.PearsonAccess.com/fl under the Support tab Comment Forms
Ensure that the online comment forms are reviewed before testing and completed after testing. Test Administrator School Coordinator District Coordinator
Security Log Materials Return List Administration Record/Security Checklist (blank) Missing Materials Test Irregularities and Security Breaches Braille Script
Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Slide 19
Students to be Tested
Reading and Mathematics RETAKE Grades 11–Adult students who have NOT
passed the Grade 10 FCAT in Reading and/or Mathematics
Retained Grade 10 students with ANY Grade 10 FCAT Reading and/or Mathematics score on file--Requires review by District Coordinator
Certificate of Completion students Students in the Second or Third year of the
Three-Year Graduation Program Students confined to custodial or residential
institutionsFall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Slide 20
Students NOT Allowed to Participate in Retake
Home Education Program students--NOTE: Home Education Program Grade 10 students who are retained, may take the Grade 10 Retake in order to show annual progress for promotional purposes only
Students enrolled in private schools through the McKay or Corporate Tax Credit Scholarship Programs
Students who have received a GED diploma
Students enrolled in grade levels below Grade 10
Slide 21 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Rules for Preidentified Student Answer Documents (Fall Retake)
Verify that the student listed on each label will be tested and that certain information on the label is correct—you MUST use the Preid Roster for this information because the complete SSN is NOT printed on the label
Use the pre-id label if ALL of the following information is correct (even if other information is incorrect)
Student’s last name Student’s identification number District number School number
Grid any missing information in the appropriate sections of the grid sheet
There will be separate labels for Reading and Math
Slide 22 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Student Grid Sheet
Student Information (must be completed by the student)
Student PreID Label Area
Student Demographic Information
School Use OnlyDNS and UNDO
bubbles
Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 23
Placement of Student Labels (Fall Retake)
Slide 24
IN ORDER FOR A DOCUMENT TO BE PROPERLY SCANNED, carefully place the label in the lower left corner of the student grid sheet in the box that reads Place STUDENT LABEL here.
Do not remove labels once they have been affixed. Do not place a label over another label
Grid any missing information on the student grid sheet (Incorrect information CANNOT be corrected this way) Except Grade Level Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Sample DO NOT SCORE (DNS) & UNDO Bubbles
Slide 25
There is one DNS bubble and one UNDO bubble for each Fall Retake Test and Answer Book.
Fill in the DNS Bubble on a USED document if:
The document is defective Required information on the label is incorrect A label has been placed over another label The student is caught cheating or is disruptive during testing
Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Test Invalidation Policies and Procedures
Slide 26
District Assessment Coordinator should be consulted and will advise schools of the appropriate action if invalidation is being considered.
The DNS Bubble MAY be gridded if:
Consideration: Was the student provided adequate time to respond to the test questions?
Yes — submit the document for scoring No — invalidate the document and return it with the TO BE SCORED
materials
The student becomes ill before finishing the test OR is not allowed a full school day to finish the test
Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Purpose of test invalidation is to identify when the validity of test results has been compromised.
Return a student’s invalidated test with the DNS bubble gridded WITH all other TO BE SCORED (red-labeled) materials.
Test Invalidation Policies and Procedures (continued)
Slide 27
This will ensure that the student’s record is on the electronic file, but the student will not receive a score.
Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Test Invalidation Policies and Procedures (continued)
It is not necessary to invalidate UNUSED documents as long as they are packaged with the NOT TO BE SCORED materials
A student was given an accommodation not allowed on the FCAT
A student was given an accommodation not on the student’s IEP, Section 504 plan, or ELL plan
A student was not given an allowable accommodation listed on the student’s IEP, Section 504 plan, or ELL plan
An error occurs in test administration or procedures that could compromise the validity of the test results (e.g., students had access to an unauthorized visual aid that gave an unfair advantage)
Slide 28 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Test Invalidation Policies and Procedures (continued)
A test MUST be invalidated if any of the following circumstances occur:
A student has an electronic device during testing.
A student is cheating during testing.A student is disruptive during testing.
Situations involving possession of electronic devices, possible cheating, or disruptive behavior should be investigated and discussed with the school assessment coordinator and site administrator and the District Testing Coordinator before a final invalidation decision is made.
Slide 29 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Security Log Personnel (test administrator, proctors) assigned to monitor a testing room for ANY
length of time must complete this log when entering and exiting the room.
Slide 30 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Security Numbers Security Number consists of a nine-digit number followed by a check digit.
District Assessment Coordinator will e-mail a copy of the Administration Record/Security Checklist pre-populated with the range of security numbers for all secure test and answer books assigned to each school.
Slide 31 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Required Administration Information
Schools are required to maintain the following information: Students assigned to your room Attendance information Test Group Code (unique four-digit group code) Unique security number of the test and answer
book assigned to each student Signatures of test administrator and school
assessment coordinator Dates for when documents are returned
Schools may use the pre-populated or blank Administration Record/Security Checklist OR a form of their own
Slide 32 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Sample of a Pre-populatedAdministration Record/Security Checklist
Slide 33 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Sample of a BlankAdministration Record/Security Checklist
Blank version of the form (located in Appendix C of the manual)
Slide 34 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Test Group Codes
Slide 35
Test Group Code will be a 4 digit number beginning with 2000
The spreadsheet is available for download from the Evaluation Services HomePage:
eval.escambia.k12.fl.us Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Testing Location Considerations
Use classrooms whenever possible
Avoid testing in the cafeteria, gymnasium, auditorium, or library whenever possible
Make sure that students are not facing each other if seated at tables
Make sure that students are not in seating that allows them to easily view other students’ answers
Make sure there is sufficient space (at least three feet) between students
Slide 36 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Prepare the Room for TestingTest Administrator
Test should be administered in a room that is free of distractions and has Comfortable seating Good lighting Sufficient workspace Adequate ventilation
Make sure that: students are seated at least three feet apart to
prevent cheating students are not facing each other when seated at
tables students are not in seating (stadium or staggered)
that allows them to easily view other students’ answers
Check for and remove unauthorized visual aids posted in classrooms or affixed to student desks.
Post a sign that reads TESTING – Please Do Not Disturb (provided in Appendix C of the manual).
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 37
Responsibilities During TestingTest Administrator
Distribute test materials Read Scripts
Read the appropriate administration script(s) VERBATIM to students
Keep Time Retake tests are untimed; however, testing for
a single Retake may not exceed the length of a school day (except for students who have an extended time accommodation that allows them to test over more than one day)
Maintain test security at all times and report violations or concerns to the school assessment coordinator immediately
Supervise Test Administration
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 38
Important Script InformationTest Administrator
How to break the tab on the test and answer book: Hold the test and answer book in one hand With the other hand, gently hold the top of the pull tab Pull OUT and DOWN Do not try to remove any remaining pieces of the tab
Reminders for students prior to testing: If a student changes an answer, be sure he/she erases
completely If a student draws a line or an X through an answer,
the line must NOT extend into a bubble or the stray mark could be scanned as the answer
If a student marks in two or more bubbles, the response will be recorded as a WRONG answer
If a student circles an answer instead of gridding the bubble, the answer will NOT be scored
Students must complete fill-in boxes and grid the corresponding bubbles for gridded-response items
Slide 39 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Responsibilities During TestingTest Administrator
Do not use cell or classroom phones, grade papers, or work on the computer during testing.
Move around the room and ensure that students: clear their desks of all materials except the appropriate
test materials use only No. 2 pencils do not have books, notes, scratch paper, or electronic
devices of any kind during testing, except FCAT calculators for Mathematics, even if they do not use them
do not talk or make any disturbance work independently mark their answers in the appropriate area
Slide40 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Responsibilities During Testing (continued)Test Administrator
Do NOT:
talk with students about any test itemhelp students answer any test item read through books return books to students after they have been
collecteddiscuss test items or answers with students even
after all test materials have been returned and testing has ended
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 41
Steps for Returning Test Materials to the School Coordinator
Slide 42
TEST ADMINISTRATORS should: Verify that they have collected all required administration
information Verify that their Security Log has been completed correctly Remove stray reference sheets from the Mathematics test and
answer books and return them to the school assessment coordinator
Check student grid sheets to ensure the following: No stray marks are in the preidentified/security number
area No stray marks or writing appear outside designated areas Upper LEFT corner has been completed by each student DNS and UNDO bubbles are accurate
Group TO BE SCORED materials using the cover sheets in Appendix C of the test administration manual and then organize the materials.
Return materials to the school assessment coordinator. Complete the online Test Administrator Comment Form at
www.PearsonAccess.com/fl (click Support tab).
Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Steps for Returning Retake Materials to the School Coordinator (continued)
Slide 43
Using the cover sheet, group materials by document and type
Organize your materials as follows: Absent Students Cover Sheet and Answer Documents TO BE SCORED Cover Sheet and Answer Documents Test Administration Manual Completed Test Administration Security Log Completed Administration Record/Security Checklist Record of Security Numbers NOT TO BE SCORED Cover Sheet and Documents
Return materials to the school coordinator
Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Prepare Test Materials for Return to District Assessment Coordinator
School Assessment Coordinator
Verify the return of all secure materials from test administrators. Check for and remove any stray reference sheets from the
Mathematics test and answer books. Reference sheets left in books interfere with the scanning process.
Make copies of and file the following: records of required administration information collected by test
administrators all Security Logs
Separate TO BE SCORED test materials by document type. Fall Reading Sunshine State Standards RETAKE Test and Answer
Books Fall Mathematics Sunshine State Standards RETAKE Test and Answer
Books Separate NOT TO BE SCORED test materials.
Includes unused test and answer books, and non-preidentified and preidentified defective documents
MISPACKAGED MATERIALS WILL DELAY REPORTING OF STUDENT RESULTS!
MISPACKAGED MATERIALS WILL DELAY REPORTING OF STUDENT RESULTS!
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 44
Prepare Test Materials for Return to District Assessment Coordinator School Assessment Coordinator
Complete a separate Retake Document Count Form for each document type Verify that you have included all documents from make-up
sessions before you complete each form Do not combine documents for more than one document type Do not copy blank document count forms. If you need
additional forms, contact your district assessment coordinator Place each completed Retake Document Count Form on top of the
first stack of corresponding TO BE SCORED answer documents Ensure that the count listed on the form is accurate
Complete and secure Paper Bands Do not use staples, paper clips, or tape to seal the bands.
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 45
Sample RetakeDocument CountForm
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 46
Sample Paper Band
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 47
Return Label Reference Chart
MATERIALS INCLUDEDLABEL COLOR
TO BE SCORED Test and Answer BooksTO BE SCORED Test and Answer Books REDRED
NOT TO BE SCORED MaterialsNOT TO BE SCORED Materials YELLOWYELLOW
Large Print, Braille, and One-Item-Per-Page Large Print, Braille, and One-Item-Per-Page Materials (TO BE SCORED, NOT TO BE SCORED, Materials (TO BE SCORED, NOT TO BE SCORED, and UNUSED test documents and braille notes)and UNUSED test documents and braille notes)
WHITEWHITE
• Non-secure Materials (manuals, unused paper bands, unused Retake Document Count Forms, unused braille paper, etc.)
District Coordinator Box __ of __
• Administration Materials Original Administration Record/Security Checklist,
Original Security Logs, Copy Test Group Codes Log, Copy of Missing materials, any document of required explanation
Security Envelope
Slide 48 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Package Test Materials (continued)
Package District Coordinator ONLY Boxes
Test administration manuals and all unused non-secure materials except the following:
Security Envelope and Contents Original Test Administration Record/Security Checklist Original Test Administration Security Log
Copy of Missing Materials, any document required of explanation
Copy of Test Group Code Log
Hand Deliver Security Envelope to Evaluation Services Staff FRIDAY, OCTOBER 15, BEFORE 2:00 PM
Slide 49 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Package Test Materials (continued)
Fill out BOTH copies of the Return Receipt
DO NOT PLACE in District Coordinators ONLY boxes:
Security Envelope
Return Receipts (both copies)
Hand deliver to Evaluation Services Staff
RETURN TO EVALUATION SERVICES
FRIDAY, OCTOBER 15
NO LATER THAN
2:00 p.m.Slide 50
Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Large Print (LP), Braille (BR), andOne-Item-Per-Page (OIPP)Instructions for Completing Student Grid Sheets
IMPORTANT DISTINCTION: For LP users, the student grid sheet on the front cover
of the large print answer document must be completed.
For BR and OIPP users, the student grid sheet of the regular print answer document must be completed and included in each student's return envelope.
Complete each student’s grid sheet in one of the following ways:
Affix the student’s verified PreID label in the lower left corner of the grid sheet in the box that reads PLACE STUDENT LABEL HERE.
If the student does not have a label, grid the student information with a No. 2 pencil. Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Slide 51
LP, BR, and OIPPRecord Student Responses Students using large print materials will record their responses
directly in the large print test and answer book. If a student provides verbal or signed responses, the test administrator
MUST record the student’s responses directly in the large print book. Do not use a regular print document.
Students who use braille materials will record their responses on braille paper. Contractor will transcribe the student’s responses from the braille
paper into the regular print test and answer book. If a student provides verbal or signed responses, the test administrator
MUST record the student’s responses in the regular print document. Students who use OIPP materials will record their responses in the
OIPP test and answer book. School/district staff MUST transcribe the student’s responses from the
OIPP book into the regular print test and answer book.
If a student is using multiple learning media (e.g., a student uses braille materials and records his or her responses in a large print test and answer book), make sure that ALL of the student’s responses are in ONE document type.
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 52
Returning LP, BR, and OIPP to theDistrict Assessment Coordinator School Assessment Coordinator Verify the return of all secure materials Make copies of and file the following:
the records of required administration information collected by test administrators
all Security Logs Open each Special Document Return Envelope and verify
that each envelope contains documents for one student only
Verify that each student grid sheet has been completed correctly or has a PreID label affixed
Verify DNS and UNDO bubbles For each student, complete a Retake Document Count Form
for each document type Verify the completed information on the outside of each
student envelope and seal the envelope Place all TO BE SCORED and NOT TO BE SCORED materials
into the boxes in which they arrivedSlide 53 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
LP, BR, and OIPPPackaging Diagram
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 54
Questions?
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 55
2010 PLAN
Slide 56 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Who Takes PLAN?
Administered to students in Grade 10 ONLY
If the test is administered to students in any other grades the school will be responsible for the cost – the state ONLY pays for students in Grade 10
Home Education students are NOT eligible to participate
Slide 57 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Planning Guide for PLAN
• Test materials will be delivered directly to your school from ACT Plan.
• Make office aware of delivery• Check for delivery• Place materials in secure location
Slide 58 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Boxes will include: Test Materials
Test Booklets Answer folders Instructions for Completing Your Answer Folder Why Take PLAN? Sign Up Posters
Test Administration Support Materials Test Supervisor’s Manual - one per school Room Supervisor’s Manual – 1/20 students tested School Headers – two per school Preaddressed envelopes for returning answer folders Posters Pre-ID Labels
Planning Guide for PLAN (continued)
Fall 2010 FCAT Re-take & Plan Materials for Training School CoordinatorsSlide 59
Upon Receipt of Test Materials (PLAN)
Be sure to exercise vigilance concerning security of all test materials BEFORE, DURING, and AFTER testing
Create the testing plan for your site (which teachers administer, which rooms, etc)
Provide the appropriate number of tests to each room (based on sign up sheet)
Distribute the test materials Do NOT distribute test materials to any
other school (If you need additional materials contact Evaluation Services)
Slide 60 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
PLAN Parts
Two parts• Non-Academic test (Interest Inventory,
Student and Course Information) Non-test portion may be completed
prior to the academic portion (recommended)
• Academic tests• Academic tests MUST be administered
in a single session (break is allowed)
Slide 61 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
PLAN Schedule
If possible develop a schedule so testing is finished before the normal lunch break
Designed to be administered in ½ school day (approx. 3 ½ hours)
Time• Non-Academic test: 65 – 75 minutes
(may be split into 2 or 3 sessions)• Academic tests: 125 – 135 minutes
(must be tested in one day)Slide 62
Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
PLAN Test Materials Distribution
Pre-Test Materials may be distributed to teachers on October 25th (1 week prior to the test administration date)
Slide 63 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
PLAN Time Limits
Tests MUST be administered with the following order and time limits• Non-Academic test section 65 – 75
minutes• English 30 minutes• Mathematics 40 minutes• Break (optional) 5 to 10 minutes• Reading 20 minutes• Science 25 minutes• General Administration 15 minutes
Slide 64 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Timing of PLAN Academic Tests
Time limits should be carefully followed
A stopwatch should be used to keep time
Both the room supervisor and proctor should keep time to insure accuracy
Start/Stop times should be posted on the board
Slide 65 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
PLAN Administration
Academic portion to be administered onTuesday, November 2nd
Make-up testing WILL be conducted on Wednesday, November 3rd
Pre-ID labels are available, hand grid the answer document for new students
Slide 66 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
School Provided Materials on PLAN Test Day
School should provide the following:• Pencils• Supply of FCAT calculators (Math
Only)• Stopwatch / wall clock• Test supervisor and proctor in each
room
Slide 67 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Student Provided Materials on PLAN Test Day
Student will need the following:• Social Security Number/Student ID
(10 digit FL State ID)• Pencils
Slide 68 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
PLAN Final Room Check
Be sure to check the testing rooms to make sure maps, periodic tables, posters, charts, and bulletin board materials related to subjects of the tests are removed or covered
Slide 69 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
PLAN Accommodations for students with disabilities
ESE students with current IEP’s may require accommodations
Students receiving accommodations from a reader or extended time should be tested in a separate room
Slide 70 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
PLAN Accommodations for students with disabilities (continued)
Interpreter may assist with pre-test information and instructions (NOT test items)
Extended time Reader for items not measuring reading Assistance in recording responses
ALL of these should be consistent with accommodations provided to the
student each day in class and on the student’s IEP
Slide 71 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
PLAN Prohibited Calculators
Students CANNOT share calculators on test day
Only use calculators with the four basic functions plus square root function (FCAT calculators)
Slide 72 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Testing Irregularity
Report any irregularity that may affect student scores or interpretation of results
Contact Evaluation Services (469-5386) when questionable situations arise
Slide 73 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Student Attendance Roster
Each testing group should create a list of students that were tested
The student attendance roster will be kept at the school
NO copies need to be returned to Evaluation Services
The roster should contain the following information:• Student name• Date tested
Rosters are used to reconcile with student score reports when they are returned from ACT
Slide 74 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
PLAN Test Materials that Remain at School
Keep the following at your school:• Used test booklets (they will be returned
to the student when the scores are received)
• Posters• Planning Guides• Administration Manuals• Unused Test Booklets• Copy of School Header
Slide 75 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
PLAN School Header
School Header may be copied. Block B – see list provided for PLAN School
Code Block C - Test date – November 2, 2010 Block D – Bubble “grade 10” Block E – Contract Code – found on school packing slip Block G – total number of answer folders to be
scored (even if in multiple packages)
Make two copies of the School Header form – one for your records and one for Evaluation Services - Place in the:
District Coordinator Return Envelope and hand deliver to an Evaluation Services Staff member
Slide 76 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
PLAN School Test Codes
Slide 77
School School Cost Center Number
PLAN School Code
Escambia H.S. 0281 101371Northview H.S. 1231 100161Pensacola H.S. 0411 101375Pine Forest H.S. 0862 101381Tate H.S. 0521 100560Washington High
0951 101390
West Florida High
1251 101797 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
PLAN School Test Codes (continued)
Slide 78
School School Cost Center Number
PLAN School Code
Boys Base 0961 101941D.A.A.R.T 2036 972416AMI Kids 2019 101939Esc. Charter 2081 100596Judy Andrews 0866 102120Juvenile Justice 0916 101919PACE 2034 101940
Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
PLAN Scoring Envelope
Place answer sheets in the shipping envelopes provided
look for – “ACT Scoring Center” address
No more than 100 answer sheets in each envelope – Paper Banded
Each banded stack must be marked “PLAN 10th”
Be sure to include the original School Header ONLY in the first envelope
Complete the return address on the envelope using your school address “This is envelope no. ____ of ____”
DO NOT SHIP or MAILSlide 79
Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
Return Shipping
• DO NOT USE the Shipping label provided Return the label to Evaluation Services with your to be scored materials
DO NOT FOLLOW the Return Shipping Directions for the Florida Administration of the PLAN
Evaluation Services will return ship ALL Answer Documents to be scored
Slide 80 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
PLAN Test Materials that MUST be Returned
DO NOT send any materials to ACT Return the following to Evaluation Services:
Copy of School Header & Copy of Testing Irregularity Report (Inside District Coordinator Return Envelope)
Shipping Envelopes with Answer Folders Original School Header in envelope number one
Materials should be returned to Evaluation Services NO LATER
THAN 2:00 pm Friday, November 5, 2010
Slide 81 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
REMEMBER!!!Pick up your FCAT Test
Materials in the EVALUATION SERVICES’S WORKROOM -
Following this WorkshopALL PLAN MATERIALS WILL
BE SHIPPED DIRECTLY TO THE SCHOOL FROM THE
VENDOR
Slide 82 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators
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