Vinod Gupta School Of ManagementMBA – 2009-2011

User Manual

Supplier Management System

A Zoho Creator Application

MIS Project

- C4

Rohit Khandelwal(09BM8042)

Shailender Singh Negi(09BM8046)

Siddhartha Sharma(09BM8048)

Varun Wadhwani(09BM8060)

Vinod Gupta School of Management MBA – 2009-2011

Main Menu

This section of the manual deals with providing information about the Main Menu of the application. The dropdown menu of the Main Menu page shows all the functionality like Add Supplier, View All Suppliers, Place Order and View Report. These functionalities are explained in detail in the following sections.

1. Add SuppliersThis section of manual deals with providing information about Add Supplier functionality of the application. We can add all the information of a new supplier through this functionality. A new supplier Id is automatically assigned to each new supplier. The details of each new supplier like name, address, price etc are added to the supplier list in the database.

Supplier Management System1

Vinod Gupta School of Management MBA – 2009-2011

Quality of Material Supplied

In this we have to specify the quality of material supplied by the supplier which of three grades: High, Medium and Low grade. We have to choose the option from dropdown menu.

Delivery Time

In this we have to specify the delivery time of material supplied by the supplier. We can choose one out of four options in the dropdown menu given below.

Supplier Management System1

Vinod Gupta School of Management MBA – 2009-2011

Credit Offered

In this we have to specify the amount of days for which the credit is offered by the supplier after the delivery time of material supplied. We can choose one out of four options in the dropdown menu given below.

Items Available

In this we have to specify the different items of material available with the supplier. We can choose one of the options in the dropdown menu given below.

Supplier Management System1

Vinod Gupta School of Management MBA – 2009-2011

2. View All SuppliersThis section of manual deals with providing information about all the Suppliers of the company. It contains all the details of each supplier which we had entered in the Add Supplier function. We can edit information of any existing supplier through this functionality only if you have admin access. The edited details of each new supplier like name, address, price etc are added to the supplier list in the database.

3.3.3.3.

Place Order

This section of manual deals with providing information about Place Order functionality of the application. We can get the list of all those suppliers providing the required item by quoting the item and the max price, which we can offer for an item needed. We can also provide additional information of the item needed like quality of the required item, delivery time required and the credit period required.

Supplier Management System1

Vinod Gupta School of Management MBA – 2009-2011

The system will populate the list of all the suppliers meeting the required criteria. We can then place an order with the selected supplier only if we have admin access. The below screen shot shows how the screen would look to a non admin user.

Below is the screen shot showing the Supplier List view if we login as the admin for the application. We get an edit option which can be used to order to a supplier (by changing order status), and add quantity ordered. The Order ID will be automatically generated once the order status is changed to “Order – Pending”.

Changing the order status

Supplier Management System1

Vinod Gupta School of Management MBA – 2009-2011

Adding Order Quantity, an Order ID is automatically generated and the field is disabled.

Once the Order is placed the data for the order can be viewed (by all) and edited (only by admin) in the View Report Functionality.

4. View Report

Supplier Management System1

Vinod Gupta School of Management MBA – 2009-2011

This section of manual deals with providing information about View Report functionality of the application. We can get all a list of orders we have placed to the suppliers. We can know the status of the order along with the other details of the order as well as supplier.

5. Suppliers ListThis section of manual deals with providing information about Supplier List functionality of the application directly if information (quality, price, Delivery time, credit offered and items provided) of the supplier is available with the user. The information can be directly keyed into the careen and an order can be placed directly.

Supplier Management System1