Are you looking for ways to lower print costs?

Would you like comprehensive reports that enable you to control the use of printers and copy machines across your entire company?

Do you need to ensure the security of sensitive documents printed on your company’s network printers?

Would you like to increase productivity by reducing the time employees spend waiting in queues at printers?

YSoft SafeQ

InstantEdition

YSoft SafeQ Editions

www.fontware.com

YSoft SafeQ Instant Edition centralizes your company’s print environment, enabling you to monitor and control the cost of print and copy operations.

YSoft SafeQ collects data about all your company’s reprographic processes and produces comprehensive, customized reports tailored to your needs. With the knowledge provided by YSoft SafeQ, you can optimize printer usage, distribute the job load, and eliminate unnecessary printers—reducing equipment acquisition and maintenance costs.

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With the YSoft SafeQ Follow-Me feature, employees can send documents to print queues from their desks; then print the documents on any convenient network printer or multifunction printer—anywhere in the company. And because documents are not printed until the user authenticates at the printer, printed documents do not remain waiting there to be collected, helping ensure the security of sensitive information.

The YSoft SafeQ Instant solution has been chosen by companies like yours in more than 53 countries around the globe, making Y Soft a leader in print and copy system management.

Set quotas for printing and copying.

Motivate employees to reduce printing costs.

Increase security of confidential documents.

Redirect print jobs to the most cost-efficient printers.

Monitor printing and copying operations throughout your company.

Allocate print costs to departments, cost centers or employees.

www.fontware.com

YSoft SafeQ Editions

USE YOUR FAMILIAR SOFTWARE, PRINTERS AND MFPSYSoft SafeQ Instant Edition runs on your existing company network, and you can manage the entire print system from a single Internet Explorer or Mozilla Firefox interface.

YSoft SafeQ Instant Edition is easy to install and integrate with your current IT infrastructure. YSoft SafeQ supports Windows Server; Windows XP and Vista; and Windows 7 Professional, Enterprise, and Ultimate.

YSoft SafeQ integrates with your company’s Active Directory database and existing ID card system—eliminating the cost of implementing a new ID system and obtaining new ID cards.

Y Soft partners with the world’s leading manufacturers of printing equipment, so you can confidently use YSoft SafeQ Instant with more than 700 types of printers and copy machines from Konica Minolta, Xerox, HP, Ricoh, Sharp, Océ, OKI and others.

Obtain comprehensive reports about your company’s printing environment.

Monitor and manage print operations—all from a single web-based interface.

ACHIEVE SIGNIFICANT SAVINGSWith YSoft SafeQ Instant, your company will realize immediate savings by reducing unnecessary prints, as well as savings in paper, toner and other consumable costs. YSoft SafeQ lets you enforce duplex or B/W printing, so employees automatically use less paper and ink.

In order to perform any print or copy operation, employees must first use their company ID cards or PINs to authenticate, enabling you to track every print, copy and scan—from origin to output. You can identify, allocate and account print costs by department and by individual user. And to further control costs and reduce waste, you can set quotas that limit print and copy operations by user, cost center, or printer.

With YSoft SafeQ Instant, your company can anticipate savings of up to 40% of your previous print and copy operation costs.

PROTECT THE ENVIRONMENT Globally, the use of paper for printing and copying continues to grow. Any reduction of unnecessary waste in print and copy operations lowers the consumption of natural resources. With YSoft SafeQ Instant, your company can help protect our environment.

CONTROL YOUR ENTIRE PRINT AND COPY SYSTEMWith YSoft SafeQ Instant, you can centrally monitor and control printing and copying operations throughout your company—all from a single location.

MAXIMIZE SECURITY OF YOUR SENSITIVE DOCUMENTSYSoft SafeQ Instant requires users to identify themselves with ID cards or PINs before printing, copying or scanning documents—so every document is linked to its owner. And because documents are not printed until the user authenticates at the printer, confidential documents such as contracts or sensitive departmental memos are more likely to be viewed and collected only by their owner.

ELIMINATE EMPLOYEE QUEUES AT PRINTERSYSoft SafeQ Instant includes the Follow-me function that enables redirecting of printing tasks to any MFP or network printer in your company. After sending a document to print, the user can choose a printer based on which printer is closest, whether the job consists of only a few pages or is a large document, or which printer currently has the shortest print queue. In addition, employees can help control costs by selecting the least expensive printers for large print jobs, high-resolution prints, or B/W prints.

Increase employee productivity.

About Fontware LtdFormed in 1987, Fontware Ltd is a UK based company supplying innovative corporate printing solutions.Our world-class software & hardware products are used each day by thousands of customers in over 50 different countries.

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Fontware Ltd25 Barnes Wallis Road, Segensworth East, Fareham, Hampshire, PO15 5TT, UK.Telephone: +44 (0)1489 505075 Fax: +44 (0)8700 515816 - www.fontware.com - sales@fontware.com

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FOLLOW-METhe Follow-me feature helps to efficiently distribute the use of printers and MFPs throughout the company and reduces the time employees spend waiting in lines. Users send print jobs to YSoft SafeQ queues and can then print the jobs at any convenient printer—the print job “follows” the user to any printer.

Follow-me protects the security of confidential documents because documents are not printed until employees use their ID card to authenticate at the printer—so printed documents do not wait unattended at printers.

3D REPORTSYSoft SafeQ provides customized reports about all printing and copying operations, in easy-to-read, text-based or graphical 3D chart format. Reports provide detailed information about users, printers and costs. YSoft SafeQ reports give you the knowledge you need to take charge and control your printing environment.

WEB INTERFACEThe user-friendly YSoft SafeQ Web Interface enables you to easily monitor and manage all aspects of your company’s print environment. The familiar, web-based interface makes it easy to instantly navigate to the YSoft SafeQ feature you want to use.

FORCE B/W AND FORCE DUPLEX YSoft SafeQ Instant includes two features you can configure to help automate the reduction of printing costs: Force B/W enables you to enforce black-ink-only printing; Force Duplex enforces printing on both sides. While both functions offer users the option to override them, these two functions help individual employees and entire departments lower their printing and copying costs.

PRINT QUOTASWith YSoft SafeQ Instant quotas, you can curb costs by limiting print and copy operations. You can set quotas for individuals, departments, or printers that limit the amount and type of operations that can be performed for specified lengths of time (for example, monthly).

AUTOMATIC EMAIL NOTIFICATIONS YSoft SafeQ can automatically notify users via email when their quota limits are about to be reached. Email notifications provide users with information about their printing and copying services to date, heightening employees’ awareness of their printing and copying usage so they can help control costs.

FAST ROIYSoft SafeQ Instant was developed as a low-cost solution for small- and mid-sized companies who need to centralize and manage their printing and copying systems to reduce costs. YSoft SafeQ enables you to accurately pinpoint the cost of your company’s printing and copying operations so you can optimize every aspect of your print environment. You will begin to realize savings immediately after implementing YSoft SafeQ and recover your investment quickly, typically within a few months.

EASY INSTALLATIONYSoft SafeQ Instant utilizes the familiar and intuitive Microsoft Windows Installer (MSI) application, so installation is simple and fast. Features such as auto-detection of embedded terminals speed the process and help you quickly get the system up and running. And with YSoft SafeQ Instant, system configuration is largely pre-set, further reducing installation and implementation time.

YSoft SafeQ Instant Edition—features and advantages

YSoft SafeQ can provide savings of up to 40%.

YSoft SafeQ Instant Edition can be used with more then 700 types of printers and multifunction printers from major manufacturers worldwide.

STREAMLINED USER DATA IMPORTING/EXPORTINGYSoft SafeQ Instant is compatible with Active Directory and CSV files, so you can efficiently and accurately import and export user data. You can use MS Excel to edit database information such as adding/deleting users or cost centers, passwords, and email addresses.

REPLICATION OF ACTIVE DIRECTORY DATAYSoft SafeQ Instant can replicate the structure of user and cost center data as it exists in your current Active Directory—so it is not necessary to create a separate YSoft SafeQ database from scratch.

Achieve ROI quickly—typically within a few months.