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Disaster recovery and business continuity

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Disaster recovery and business continuity

Your expert guide to Subtitle

Page 1 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

In this e-guide:

Investing in technologies and processes that can safeguard an enterprise

and its operations in the face of downtime should be a must for any

business, as end-users can be remarkably unforgiving when unable to

access the services they need during work and at play.

Not only can a solid business continuity strategy protect organisations

from reputational damage and lost trade, but for those operating in

regulated industries it can also prevent firms being hit with downtime-

related enforcement action.

But even the most diligently prepared disaster recovery plan should be

subject to review from time-to-time to ensure it delivers the expected

results.

In this guide, we take a look at the steps enterprise can and should take

to ensure, should their infrastructure fail, they can continue to trade and

operate, and why it pays to regularly test the robustness of their disaster

recovery processes.

Caroline Donnelly, Datacentre Editor

Page 2 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Paul Kirvan, Guest Contributor

Disaster recovery risk assessment and business impact analysis (BIA) are

crucial steps in the development of a disaster recovery plan. But, before we

look at them in detail, we need to locate disaster recovery risk assessment

and business impact assessment in the overall planning process.

To do that, let us remind ourselves of the overall goals of disaster recovery

planning, which are to provide strategies and procedures that can help

return IT operations to an acceptable level of performance as quickly as

possible following a disruptive event. The speed at which IT assets can be

returned to normal or near-normal performance will impact how quickly the

organisation can return to business as usual or an acceptable interim state

of operations.

Having established our mission, and assuming we have management

approval and funding for a disaster recovery initiative, we can establish a

project plan.

A disaster recovery project has a fairly consistent structure, which makes it

easy to organise and conduct plan development activity.

Page 3 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Adapted with permission from the BCM Lifecycle developed by the Business Continuity Institute.

As you can see from The IT Disaster Recovery Lifecycle illustration, the IT

disaster recovery process has a standard process flow. In this, the BIA is

typically conducted before risk assessment. The BIA identifies the most

important business functions and the IT systems and assets that support

them. Next, the risk assessment examines the internal and external threats

and vulnerabilities that could negatively impact IT assets.

Page 4 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Following the BIA and risk assessment, the next steps are to define, build

and test detailed disaster recovery plans that can be invoked in case

s critical IT assets. Such plans

provide a step-by-step process for responding to a disruptive event with

steps designed to provide an easy-to-use and repeatable process for

recovering damaged IT assets to normal operation as quickly as possible.

Detailed response planning and the other key parts of disaster recovery

planning, such as plan maintenance, are, however, outside the scope of this

article so let us get back to looking at disaster recovery risk assessment and

business impact assessment in detail.

Disaster recovery risk assessment

In the IT disaster recovery world, we typically focus on one or more of the

following four risk scenarios, the loss of which would have a negative impact

Loss of access to premises Loss of data Loss of IT function Loss of skills

Risk assessments focus on the risks that can lead to these outcomes.

Peter Barnes, FBCI, managing director of London-based 2C Consulting said,

the impact on

Page 5 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

the business if delivery of critical applications and services were to be

denied as a result of a fire or server failure, for example, and to assess the

risks

A key aspect is to know what services run on which parts of the

infrastructure, said Andrew Hiles, FBCI, managing director of Oxfordshire-

based Kingswell International

company had grown by acquisi

One easy way to create a risk assessment is illustrated by this table.

Working with IT managers and members of your building facilities staff as

well as risk management staff if you have them, you can identify the events

that could potentially impact data centre operations.

Page 6 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Based on experience and available statistics, you can estimate the likelihood

of specific events occurring on a scale of 0 to 1 (0.0 = will never occur, and

1.0 = will always occur). You can do the same with the impact of the event,

using a 0 to 1 range (0.0 = no impact at all, and 1.0 = total loss of operations).

The final column lists the product of likelihood x impact, and this becomes

your risk factor. Those events with the highest risk factor are the ones your

disaster recovery plan should primarily aim to address.

Another way to capture and display risk information is with a risk matrix.

Entries in each part of the above table can be plotted on a four-quadrant

matrix, as shown here.

A risk matrix, adapted with permission

from "Principles and Practice of Business

Continuity: Tools and Techniques," by Jim

Burtles, copyright 2007 by Rothstein

Associates; ISBN 1-931332-39-8

Page 7 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

In terms of how we treat these risks, we can use the following

categorisation:

Prevent: High-probability/high-impact events (actively work to

mitigate these) Accept: Low-probability/low-impact events (maintain vigilance)

Contain: High-probability/low-impact events (minimize likelihood of occurrence)

Plan: Low-probability/high-impact events (plan steps to take if this occurs)

Types of risks to consider

In the previous section we described a basic disaster recovery risk

assessment. But, there are many types of risk, so what are some of the key

ones that should be addressed from a UK IT perspective?

Supply chain disruptions present a key risk, said Susan Young, MBCI, a risk

management professional with a London-

an IT standpoint, reliance on outsourced providers not only presents a pure

IT risk but also a supply chain risk. For example, in the Lloyd's insurance

market in London, all businesses depend on a firm called Xchanging to

provide premiums and claims processing. This is a huge dependency with

Hardware failure is another key danger to UK organisations. Kingswell

report on UK email downtime

Page 8 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

showed hardware failure (server and SAN), connectivity loss and database

corruption (in that order) as the main causes of downtime. A 2010 SunGard

report said the most common cause of UK invocations was hardware,

followed by power and

Water damage is a key risk to organisations in the UK, and sometimes the

area may be

when taps are left running in the toilets two floors above when everyone

The BIA

A BIA attempts to relate specific risks to their potential impact on things

such as business operations, financial performance, reputation, employees

and supply chains. The table below depicts the relationship between specific

risks and business factors.

Page 9 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Risks can affect the entire company or just small parts of it. Operational and

financial losses may be significant, and the impact of these events could

BIAs are built on a series of questions that should be posed to key members

of each operating unit in the company, including IT. Questions should

address the following issues, as a minimum:

Understanding how each business unit operates Identification of critical business unit processes that depend on IT Financial value of critical business processes (for example, revenues

generated per hour) Dependencies on internal organisations Dependencies on external organisations Data requirements Minimum time needed to recover data to its previous state of use System requirements Minimum time needed to return to normal or near-normal operations

following an incident Minimum number of staff needed to conduct business Minimum technology needed to conduct business

BIA outputs should present a clear picture of the actual impacts on the

business, both in terms of potential problems and probable costs. The

results of the BIA should help determine which areas require which levels of

Page 10 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

protection, the amount to which the business can tolerate disruptions and

the minimum IT service levels needed by the business.

to define the

the tolerances to an outage for critical applications or infrastructure

and reduce the risk of service loss, such that you can provide service to the

business in an acceptable timeframe.

Next article

Page 11 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Paul Kirvan, Guest Contributor

What are some steps companies can do to mitigate downtime resulting from

a lack of trained IT staff in the aftermath of a disaster? Obviously, one

answer is "Train additional IT staff members to perform IT tasks," but how

realistic is that? And what if those staffers are unable to respond following a

disaster as well?

Business continuity plans and disaster recovery training plans should

examine the staffing issue initially as part of the business impact analysis

(BIA) and risk assessment (RA) phases. These initiatives should identify

staffing issues that need to be addressed. From a budget perspective,

adding staff may not be an option. If that's the case, cross-training of

existing IT staff is highly recommended, as is rotating the alternate staff in

and out of production assignments, if possible, to ensure their skills are

current.

If your organization has only one data center and your budget cannot

underwrite a second data center, consider one of the many hosted data

center options currently available. These can be found under such headings

Page 12 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

as Software as a Service (SaaS), Infrastructure as a Service (IaaS) or Data

Center as a Service (DCaaS). You can subscribe to as much (or as little)

resources as your budget can handle. You'll also be contracting with trained

IT professionals, who should be able (with advance training, knowledge and

suitable documentation) to step in and support your production systems if

your existing staff is unavailable.

If your recovery time objectives (RTOs) are aggressive, it may be necessary

to arrange for data backup and recovery services, in addition to other

managed IT services, to ensure that interruptions to your production

systems will be minimal. Of course, if your organization has more than one

data center, and if the data centers are sufficiently distant from each other

(e.g., at least 20-30 miles), you could replicate data from one data center to

the other and mitigate the impact of a staffing loss by spreading your IT

staff across sites and ensuring there is plenty of cross-training of all

employees.

Next article

Page 13 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Alex Barrett, Guest Contributor

In the context of information technology, the change management plan --

and its kissing cousin configuration management -- are usually thought of as

subsets of IT service management, or ITSM. They require configuration data

about an organization's IT infrastructure and the services running on it.

They say the only constant is change, and nowhere is that more true than in

the data center. Despite all our practice dealing with change, doing so

gracefully and efficiently is still one of the most challenging aspects of IT

operations.

Change management helps IT operations professionals follow established

procedures for making changes to an environment -- or discover the

changes that cause a service to go awry, said Rob England, an IT consultant

and blogger known as The IT Skeptic based in Wellington, New Zealand.

According to England, these tools and processes can help IT departments

can answer two central questions: "How fast and how accurately can you

assess the impact [of a change] to your organization?" and "Does the cost

of downtime exceed the cost of adding more processes and tools?"

Page 14 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Indeed, no one does change management for the hell of it. IT organizations

follow established practices and procedures in the hopes of minimizing

outages and maximizing service levels (the metric by which many of them

are judged). But while we all want more uptime and the better outcomes that

change management promises, the number of organizations that have

effective processes in place is small.

The CMDB letdown

Part of the change management problem is the industry's own making. Not

so long ago, IT management vendors and practitioners got it in their heads

that the first step toward change and configuration management was to

implement an IT Infrastructure Library (ITIL)-inspired configuration

management database (CMDB).

At its core, a CMDB is a simply a database that stores so-called

configuration items (CIs). CIs describe and track individual assets, how they

are configured, and their relationships to one another. That data is often

used in support of other IT management tools such as a service desk and

incident management.

This sounds straightforward enough, but depending on whom you ask,

adoption of CMDBs has been somewhere between modest and downright

disappointing. While CMDBs are commonplace in the Fortune 1,000, the

Page 15 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

number of implementations trails off for smaller organizations, said Ronni

Colville, an IT operations management analyst at Gartner.

Among the problems that organizations have cited are high costs for

software and consulting, difficulty in populating the database, intergroup

politics, and inflated expectations about CMDB capabilities.

"A CMDB sounds like a good idea in theory. In practice, if you try and

implement every little nuance, it's like driving pins in your eyes," said Brian de

Haaff, Citrix Systems' senior product line director for GoToAssist, the

company's IT service management offering.

Indeed, in the early days of CMDBs, many organizations undertook initiatives

without properly analyzing the work involved or the business justification,

said Gartner's Colville. As a result, she said, "there were a lot of false

t doesn't solve world hunger. It's not making

dinner. What the heck?'"

England calls shops that need a CMDB "The 5% Club."

"There are 5% of organizations that are so complex that they need a CMDB

-- and have the resources to actually do it," he said. But for the remaining

95%, implementing such a project is rarely worth the cost, time or effort,

England said.

Page 16 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

"The main reason you would do a CMDB project is for impact assessment,"

England noted. "If people can answer questions about the impact of a

change fast enough, then you don't need to invest in a CMDB."

For that 5% of shops that have paid their dues implementing a CMDB,

however, it can be a beautiful thing.

In part two of this article, see how a large packaged foods corporation is

using CMDB to pinpoint problems to keep production flowing in its

warehouses.

Next article

Page 17 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Paul Kirvan, Guest Contributor

Once you have drawn up a detailed disaster recovery plan, the next stages

in the project are twofold: to prepare and deliver disaster recovery

awareness and training programmes so all employees are prepared to

respond as required by the plan in an emergency, and to to carry out

disaster recovery testing to ensure the plan works properly and that DR

teams know their roles and responsibilities.

ISO/IEC 27031:2010, Information technology Security techniquesGuidelines for information and communication technology readiness for business continuity

This is the global standard for IT disaster recovery as it applies to end users.

Another ISO standard, ISO/IEC 24762, addresses Information and

communications technology disaster recovery from a service provider

perspective. Both these standards can help you develop and implement ICT

disaster recovery programmes.

Page 18 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Disaster recovery awareness and training strategies

implemented to ensure that processes are in place to regularly promote ICT

DR awareness in general, as well as assess and enhance competency of all

relevant personnel key to the successful implementation of ICT DR

Perhaps the most important strategy in raising disaster recovery awareness

is to secure senior management support and funding for DR programmes.

Visible and frequently occurring endorsements from senior management will

help raise awareness of and increase participation in the programme.

The next key strategy is to engage your human resources (HR) organisation

in the process. They have the expertise to help you organise and conduct

awareness activities, such as department briefings and messages on

employee bulletin boards. You can also encourage HR to incorporate

briefings on DR as well as business continuity into new employee induction

programmes.

Another important strategy is to leverage the Internet. If your organisation

has an intranet, launch a DR page that describes what your programmes

does; answers FAQs; and provides links to forms and services, schedules,

and other relevant materials.

Page 19 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Be sure that any awareness activities are approved by management and HR,

as well as your own IT management. Your messages should be informative

activities.

Building an awareness and training plan

Here are additional activities for successful disaster recovery awareness

and training programmes:

Conduct an awareness and training needs analysis. Assess existing staff competencies regarding roles in DR plans. Establish an ongoing awareness and training programme. Establish record-keeping of staff training and awareness activities. Establish competency levels for IT staff and how they should be

maintained. Conduct staff performance assessments post-disaster and re-

evaluate training.

As part of these activities, you should develop and conduct training on:

Technical recovery activities Emergency response activities, for example, situation assessment

and evacuation Specialised recovery, such as recovering to hot sites or cold sites or

third-party managed DR services Return-to-normal activities

Page 20 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Restoration of business systems and processes

Since you will be working with a variety of vendors and specialised service

providers, examine their training programmes to see if they can be

leveraged into your internally developed training activities.

Disaster recovery testing strategies

The most important strategy in disaster recovery testing is simply to test,

test and test again. Your organisation depends on the availability of IT

operational but that they can survive an unplanned outage. Disaster

recovery testing will ensure that all your efforts to provide recovery and

resilience will indeed protect critical IT assets.

instances, the whole set of IRBC [ICT readiness for business continuity]

elements and processes, including ICT recovery, cannot be proven in one

that continually addresses the entire spectrum of operational and

administrative activities that an ICT organisation faces.

Based on the size and complexity of your IT infrastructure, disaster recovery

testing activities should address recovery of hardware, software, data and

databases, network services, data centre facilities, people (for example,

Page 21 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

relocation of staff to an alternate site), and the business. For each of these

factors, critical information will be identified in the business impact analysis,

or BIA.

Types of tests

ISO 27031 makes some key points with regard to disaster recovery testing:

should not expose the organisation to an unacceptable level of risk. The test

and exercise programme should define how the risk of individual exercise is

addressed. Top-management sign-off on the programme should be obtained

and a clear explanation of the ass

wider business continuity management scope and objectives and

complementary to the organisation's broader exercise programme. Each

test and exercise should have both business objectives (even where there is

no business involvement) and defined technical objectives to test or validate

Since there are many aspects of an IT environment to be tested, there are

different kinds of tests to be initiated. This figure shows the three basic IT

DR tests.

Page 22 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Types of IT disaster recovery tests

Basic disaster recovery testing begins with a desktop walk-through activity,

in which DR team members review DR plans step by step to see if they make

sense and to fully understand their roles and responsibilities in a disaster.

The next kind of test, a simulated recovery, impacts specific systems and

infrastructure elements. Specifically, tests such as failover and failback of

critical servers are among the most frequently conducted. These tests not

only verify the recoverability of primary and backup servers but also the

network infrastructure that supports the failover/failback and the

specialised applications that effect failover and failback.

Operational exercises extend the simulated recovery test to a wider scale,

typically testing end-to-end recovery of multiple systems, both internal and

external, the associated network infrastructures that support connectivity of

those assets, and the facilities that house primary and backup systems.

These tests are highly complex, and provide a higher level of risk compared

to other tests, as multiple systems will be affected. Loss of one or more

Page 23 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

critical systems from this kind of test could result in a serious disruption to

the organisation.

Tests have several key goals, as stated in ISO 27031:

Build confidence throughout the organisation that resilience and recovery strategies will satisfy the business requirements.

Demonstrate that critical ICT services can be maintained and recovered within agreed service levels or recovery objectives regardless of the incident.

Demonstrate that critical ICT services can be restored to pre-test state in the event of an incident at the recovery location.

Provide staff members with an opportunity to familiarise themselves with the recovery process.

Train staff and ensure they have adequate knowledge of ICT DR plans and procedures.

Verify that ICT DR plans are synchronised with the ICT infrastructures and business environment.

Identify opportunities for improving ICT DR strategies or recovery processes.

Provide audit evidence and demonstrate the organisation's ICT service competence.

Developing disaster recovery testing plans

IT disaster recovery testing plans provide a step-by-step process for:

Setting the stage of the exercise by defining the test scope

Page 24 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Defining test objectives Defining success criteria Defining the ICT assets to be tested Defining the roles and responsibilities of test participants Defining exercise steps in a logical sequence, plus unannounced

injects that challenge the delegates in how they respond to unanticipated changes

Conducting a post-test review of what worked, what did not and lessons learned

Revising the DR plans based on test results If possible, retesting the plan to ensure the changes work as intended

The following list provides a suggested table of contents for an IT DR test.

completed, such as researching the systems to be tested, researching

existing recovery procedures, identifying test scripts (if any), creating and

approving test scripts, coordinating with other IT departments and business

units in the company, and coordinating with external vendors and service

providers.

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Disaster recovery: Risk

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Disaster recovery training

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Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Page 26 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Next activities

Once your DR plans have been tested and your awareness and training

plans have been initiated, the next steps are to initiate a maintenance

programme and initiate an audit and review programme. The first ensures all

the previous DR activities we have been discussing are scheduled for annual

or semiannual review, testing and updating. The second ensures that all DR

programme activities are aligned with established policies and operational

controls. Another part of the audit process is to establish a process of

continuous improvement. This ensures that DR programmes remain aligned

to the business as well as international standards and good DR practice.

Next article

Page 27 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Paul Kirvan, Guest Contributor

How do you know your business continuity and disaster recovery (BC/DR)

programs and associated activities are performing up to expectations?

Setting metrics and expectations gives you the opportunity to check your

program's performance against your goals. For example, performance

metrics addressing the frequency of BC plan exercises and business impact

analysis (BIA) updates will help ensure proper plan performance. Be sure to

involve your quality assurance (QA) and internal audit (IA) departments in

performance evaluations.

In Section 9, Performance Evaluation, of the global business continuity

standard ISO 22301:2012, Business Continuity Management Systems --

Requirements, the following three subsections address performance

evaluation in detail:

9.1 -- Monitoring, Measurement, Analysis and Evaluation

9.2 -- Internal Audit

9.3 -- Management Review

It is important to examine what happens when something out of the ordinary

occurs, such as a minor operational disruption, system or technology

Page 28 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

outage, or supply chain interruption, and use those lessons learned to

improve your ability to anticipate potential disruptions. It is also helpful to

study real-world examples of disaster response in organizations similar to

your own. The information that you gather will allow you to recommend

modifications to existing operational, strategic, planning, financial, legal,

technological, structural, physical, intellectual and human-based activities so

as to increase their reliability, resilience and recoverability from disruptive

incidents -- minimizing the impact to business operations.

Here's how this works:

Page 29 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

In both cases, the business continuity staff examined key operations within

the company in detail. A business impact analysis (BIA) is typically used to

gather information. Data from a BIA and risk assessment (RA) should

identify what could happen if there was a disruption to the supply chain,

technology or other important business function. Analysis of other

companies' experiences can shed light on possible outcomes of a supply

chain and/or technology failure and will also identify strategies to prevent

these disasters from occurring.

By analyzing all elements in a supply chain, for example, and asking pointed

questions regarding the impact of a supply chain disruption, business

continuity analysts can pinpoint areas of greatest risk to a supply chain and

thereby also identify strategies to prevent disruptions and mitigate the

severity of disruptions that may occur. The same can be true of critical

technology operations.

Performance evaluation of BC/DR programs should be an ongoing activity.

An organization's BC staff should regularly examine all aspects of company

business operations, identify internal/external risks to those operations and

then identify potential solutions to address those risks. Outcomes may come

in the form of modifications to BC plan procedures, updates to BC policies,

revisions to IT infrastructure operations, changes to training programs and

revisions to plan exercises.

Page 30 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

It's been said time and again that business continuity and disaster recovery

plans are living documents. They reflect current business operations and

requirements, and as such must be fluid enough to adapt quickly and

dynamically reflect changes in those operational attributes. A key part of the

performance evaluation process is that it is an ongoing activity. It's not

something that occurs annually or on an ad hoc basis.

Summary

By constantly looking for ways to improve business operations and reduce

the likelihood of emergencies, BC/DR professionals can ensure that their

efforts will keep the organization, its supply chain, its technology

infrastructure and its employees performing in the most resilient ways

possible.

Next article

Page 31 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Caroline Donnelly, Datacentre Editor

The unsanctioned use of cloud services by employees is a common problem

within many organisations, and one that Cumbria County Council found itself

facing up to in early 2014.

The use of consumer-grade cloud file-sharing services was pervasive within

the council at this time, as employees sought ways to side-step file size

restrictions of their email accounts to pass on documents to colleagues and

external stakeholders.

In light of the sensitive nature of some of the information being shared, the

council knew it had to act, but issuing a blanket ban on using these services

was out of the question. At least, says Kevin Maxwell, service support

manager at Cumbria County Council, until a suitable and appropriate

alternative could be procured.

certain cloud services using the internal network, but we knew if we just did

Page 32 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

that without offering an alternative it would have created resentment

atmosphere and people

Give and take

After assessing a range of enterprise-ready products and services, the

public sector-

focused cloud-based collaboration system for regulatory compliance and

ease of use reasons.

-based public body, so we have to conform to PSN requirements

and other governmental security legislation, and we were specifically looking

for a solutio

says.

-sharing solutions people were finding for themselves were

hosted all over the world with no guarantee about the security measures in

Any file-sharing platform the council decided to use would need to let

employees share documents with external third-parties without them

requiring an account, he adds.

want to go through the overhead of setting people up with accounts on the

Page 33 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

network for a one-

Maxwell says.

For example, Maxwell

regularly receives from members of the public conducting genealogical

research.

birth certificates, for example, which do not always fit in the limits of a

while the information

Objective Connect, with the service allowing team members to share

important documents, often at short notice, for use in court cases.

th hour to share

sensitive and important case material with a barrister who might be going to

court that afternoon. So it is essential for them to set up access for external

Page 34 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Storm clouds gather

The importance of being able to share huge files containing critical

information with external parties was reinforced in December 2015 when an

extratropical cyclone, dubbed Storm Desmond, hit Cumbria, leaving a trail of

destruction.

In 24 hours, 341.4mm of rain fell on Cumbria, flooding around 6,500 homes

and leaving 45,000 without power. Key roads and bridges within the region

were also severely damaged, prompting the local police to classify the freak

The strength and security of around 600 roads, bridges and other pieces of

key infrastructure within the area needed to be assessed afterwards to work

out how best to repair and restore them.

economy and highways team, responsible for overseeing this on-going

process, which involves compiling huge reports to detail the damage

inflicted.

time, and most of those files were 20MB to 30MB apiece, with photos in

them as well. It quickly became a huge beast of data we were moving

Page 35 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

the asset and the cost, requiring input from external contractors and civil

engineers.

what resources and when, because you get updates when the other party

that information onto design so they can come up with solutions, and that

Meanwhile, the list of assets his team needs to keep a watchful eye on

continues to grow, as a result of subsequent weather events causing fresh

damage.

-survey some of the bridges because of high

around £5m to £6m of resurfacing work we need to get up and running on

the higher-level roads before the temperature starts dropping as we move

into autumn, because the work

Assessing the options

Page 36 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

Maxwell says setting up a Sharepoint site for Sheard and his team would

have bee

chaos as a result of Storm Desmond too.

Maxwell.

to work because their homes had been flooded.

supporting staff around

Onwards and upwards

While Objective Connect has proved a sound investment, Maxwell admits

the council has taken a tentative approach to adopting cloud technologies,

because of concerns about the maturity and reliability of off-premise

technologies.

the direction of travel is that we will start to go to the cloud more and more

Page 37 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

-premise

felt the cloud market is mat

Next article

Page 38 of 38

In this e-guide

Disaster recovery: Risk

assessment and business

impact analysis

Disaster recovery training

and staffing strategies

Coming up with a new

configuration and change

management plan

Disaster recovery

awareness and testing

require training, strategic

plans

Evaluating BC/DR program

performance

Case study: Cloud

collaboration boosts

Cumbria County Council's

disaster response abilities

Disaster recovery and business continuity

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