Chad Ward Mayor

Jess Rich City Administrator

City of Proctor

You Have A Place in Proctor

COUNCILORS Jake P. Benson Troy R. Dewall Rory Johnson

James Rohweder

100 Pionk Drive· Proctor, Minnesota 55810-1700 · 218-324-3641 · Fax 218-624-9459 · email: cityhall@proctormn.gov

Date: February 1, 2021

To: Proctor City Council

From: City Administrator Jess Rich

Re: Local Road Improvement Grant Application

It is my recommendation the Proctor City Council adopts Resolution 07-21_authorizing a Local Road

Improvement (LRIP) grant application up the maximum amount of $1,125,000 to fund portions of

eligible construction costs for 2nd Street improvements.

The Duluth Superior Metropolitan Interstate Council completed the Proctor Transportation Plan which

identifies needs for multimodal accessibility, street rehabilitation and overall aesthetic improvements

to 2nd Street. In addition, the 2nd Street project placed #1 in the City of Proctor's Capital Improvement

Plan Utility and Street ranking and it is identified as a route to school by the Proctor Public Schools Safe

Routes to Schools Plan.

2nd Street is connected to a County State Aid Highway and Trunk Highway 2 and therefore meets the

LRIP eligibility requirements. LRIP maximum grant award amount is $1,250,000 and if awarded the City

of Proctor will have to leverage other funds to complete the project. The total estimated cost of

roadway, sanitary sewer, water and multimodal transportation construction, engineering and design is

$2,700,000. We are seeking approval from St. Louis County to act as our fiscal agent as required by the

grant. If awarded the project would be scheduled for 2022-2023.

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Project Name:

SEH Project No:

Date:

Estimator:

Description:

SITE PREPARATION UNIT EST. QUANTITY UNIT PRICE AMOUNT

CLEAR AND GRUB TREE 50 400.00$ 20,000.00$

SILT FENCE LIN FT 4000 3.00$ 12,000.00$

REMOVALS UNIT EST. QUANTITY UNIT PRICE AMOUNT

REMOVE WATERMAIN LIN FT 1905 5.00$ 9,525.00$

REMOVE SANITARY SEWER LIN FT 1830 5.00$ 9,150.00$

REMOVE STORM SEWER LIN FT 1275 10.00$ 12,750.00$

REMOVE WATER SERVICE EACH 46 200.00$ 9,200.00$

REMOVE SANITARY SERVICE EACH 46 200.00$ 9,200.00$

REMOVE CONCRETE ROADWAY PAVEMENT SQ FT 65350 1.00$ 65,350.00$

REMOVE BITUMINOUS PAVEMENT SQ FT 65350 0.50$ 32,675.00$

REMOVE CONCRETE SIDEWALK SQ FT 16400 2.50$ 41,000.00$

REMOVE DRIVEWAY PAVEMENT SQ FT 1600 2.00$ 3,200.00$

REMOVE MANHOLE EACH 13 300.00$ 3,900.00$

REMOVE CATCH BASIN EACH 15 200.00$ 3,000.00$

REMOVE HYDRANT EACH 4 500.00$ 2,000.00$

REMOVE CONCRETE CURB AND GUTTER LIN FT 3620 3.00$ 10,860.00$

ROADWAY UNIT EST. QUANTITY UNIT PRICE AMOUNT

COMMON EXCAVATION CU YD 5800 15.00$ 87,000.00$

SUBGRADE EXCAVATION CU YD 580 10.00$ 5,800.00$

ROCK EXCAVATION CU YD 150 150.00$ 22,500.00$

BITUMINOUS WEAR TON 881 80.00$ 70,480.00$

BITUMINOUS NON-WEAR TON 881 80.00$ 70,480.00$

BITUMINOUS TRAIL TON 250 80.00$ 20,000.00$

AGGREGATE BASE (CL 5) CU YD 2750 32.00$ 88,000.00$

SELECT GRANULAR BORROW CU YD 3300 20.00$ 66,000.00$

CURB AND GUTTER (B624) LIN FT 3880 17.00$ 65,960.00$

DRAIN TILE LIN FT 3880 10.00$ 38,797.20$

GEOTEXTILE FABRIC SQ YD 9500 2.00$ 19,000.00$

4" CONCRETE SIDEWALK SQ FT 9700 4.50$ 43,650.00$

STREET LIGHTS EACH 7 10,000.00$ 70,000.00$

PEDESTRIAN RAMP EACH 19 2,500.00$ 47,500.00$

DRIVEWAY PAVEMENT SQ YD 300 50.00$ 15,000.00$

5TH AVE. INTERSECTION (TO BE PAID BY COUNTY) LUMP SUM 1 25,000.00$ 25,000.00$

CONCRETE STEPS EACH 25 1,250.00$ 31,250.00$

SANITARY SEWER COLLECTION UNIT EST. QUANTITY UNIT PRICE AMOUNT

8" SANITARY MAIN LIN FT 1862 50.00$ 93,109.50$

SANITARY SEWER MH EACH 7 3,500.00$ 24,500.00$

SANITARY SEWER SERVICE EACH 46 1,500.00$ 69,000.00$

CONNECT TO EXISING MAIN EACH 5 1,000.00$ 5,000.00$

POTABLE WATER DISTRIBUTION UNIT EST. QUANTITY UNIT PRICE AMOUNT

8" WATERMAIN LIN FT 1992 60.00$ 119,527.20$

CONNECT TO EXISTING MAIN EACH 6 2,250.00$ 13,500.00$

HYDRANT ASSEMBLY EACH 4 6,500.00$ 26,000.00$

WATER SERVICE EACH 46 1,500.00$ 69,000.00$

TEMPORARY WATER SERVICE LUMP SUM 1 25,000.00$ 25,000.00$

8" GATE VALVE EACH 9 2,500.00$ 22,500.00$

STORM SEWER COLLECTION UNIT EST. QUANTITY UNIT PRICE AMOUNT

12" REINFORCED CONC. PIPE LIN FT 694 45.00$ 31,230.00$

18" REINFORCED CONC. PIPE LIN FT 788 60.00$ 47,280.00$

24" REINFORCED CONC. PIPE LIN FT 389 70.00$ 27,230.00$

STORM MANHOLES EACH 2 3,500.00$ 7,000.00$

CATCH BASINS EACH 31 2,250.00$ 69,750.00$

SUMP PUMP CONNECTIONS EACH 28 1,500.00$ 42,000.00$

RESTORATION UNIT EST. QUANTITY UNIT PRICE AMOUNT

TOPSOIL BORROW (3" DEPTH) CU YD 200 35.00$ 7,000.00$

SOD SQ YD 2300 5.00$ 11,500.00$

STREET TREES EACH 0 450.00$ -$

1,528,543.90$

1% 15,285.00$ 15% 229,282.00$ 2% 30,571.00$ 5% 76,427.00$

15% 229,282.00$ 2,109,390.90$

20% 421,878.00$ 5% 105,470.00$ 3% 63,282.00$

2,700,020.90$

MOBILIZATIONEROSION CONTROLMISCELLANEOUS CONSTRUCTIONCONTINGENCIES

TOTAL PROJECT

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Proctor 2nd Street Reconstruction

PROCT 140257

November 18, 2019

Tyler Yngsdal, PE (Lic. MN)

LEGAL, FISCAL, AND ADMINISTRATIVE

Preliminary Opinion of Cost

CIVIL DESIGN, CONSTRUCTION ADMIN, CONSTRUCTION STAKING

SUB TOTAL

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TRAFFIC CONTROL

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RECONSTRUCTION EXHIBIT

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Chad Ward Mayor

Jess Rich City Administrator

City of Proctor

You Have A Place in Proctor

COUNCILORS Jake P. Benson Troy R. Dewall Rory Johnson

James Rohweder

100 Pionk Drive• Proctor, Minnesota 55810-1700 • 218-324-3641 • Fax 218-624-9459 • email: cityhall@proctormn.gov

Date:

To:

From:

Re:

January 22, 2021

Proctor City Council

City Administrator Jess Rich

10% Gambling Fund Donations

Proctor Area Historical Society President Russel Habermann brought forth an idea to install an

Engine 225 interpretive sign on the back side of the golf course entrance sign. Mr. Habermann

drafted a design and solicited estimates of which were around $700. I am asking the council to

consider a resolution approving a donation of up to $750 payable upon invoice to the Proctor

Area Historical Society for the purchase and installation of the sign from the 10% gambling fund.

I have included the 10% gambling fund regulations and a proposed resolution.

The 10% fund balance was $19,570.13 at the end of 2019. We do not have the 2020 report

completed however, only two expenses were approved in 2020; $300 to American Legion and

$1500 for animal control.

6H

To: Jessica Rich, Proctor, Minnesota City Administrator,

This note is to inform you of my decision to leave my position as Janitor at Proctor City Hall. Thus, I declare my two-weeR notice effective Monday, January 18th

, 2021.

The sRills and Rnowledge I have gaioed through worRing as Janitor are invaluab�e and will be applied to my future endeavors.

I offer you and The Proctor City Council gratitude for allowing me to serve Proctor, Minnesota in' this function.

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Please contact me by phone or e-mail with any questions regarding t11is matter.

-Sincerely,

'��� Saturday, January 16t , 2021.

•

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January 20, 2021

Chief Kent Gaidis Chief of Police Proctor Police Department 100 Pionk Drive Proctor MN 58810

Chief K. Gaidis,

Letter of Resignation

Gabrielle M. Colby 2496 S. Middle River Rd.

South Range WI 54874

I am writing to inform you that effective immediately I am resigning from my position as police officer from the Proctor Police Department. I am resigning from my position as police officer to pursue a career outside oflaw enforcement. I want to take this time to thank you for the opportunity, time, and training everyone provided for me while employed at the Proctor Police Department. I wish you and everyone else at the Proctor Police Department the utter best.

Sincerely,

Gabrielle M. Colby

Pi��

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PROCTOR POLICE

CIVIL SERVICE COMMISSION

January 27, 2021

To: City of Proctor Mayor/Proctor City Council:

Motion from Police Civil Service Commission, dated January 27, 2021.

Motion by Commission Chairperson, Diane Giuliani, "recommendation to the Proctor City Council for the Civil Service Commission to post the hiring of a Police Officer, replacing the position recently vacated by Officer Gabrielle M. Colby. Posting opening will be February 1st 2021 and closing applications February 26th 2021."

Motion seconded by Commissioner Steven Elder. Motion carried.

Respectfully submitted, Steven Elder, Secretary Proctor Police Civil Service Commission cc. Chairperson Diane Giuliani

Police Commissioner Lori AndersonProctor City Mayor Chad WardProctor City Administrator Jess RichPolice Chief Kent GaidisPolice Sgt Tim Redfield

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