Notice of AGM Meeting

Year in Review 2012

2 Year in Review

President’s ReportDear Fellow Members,

On behalf of the Board of Directors, I am pleased to present the Canterbury Hurlstone Park RSL

Club’s Year in Review for 2012.

As a result of the dedication of our Management Team led by CEO, Dean Thomas working

together with the support of the Board of Directors, we are proud to announce that the past

year has been very impressive for us with even greater profit results than any previous year of

the Club’s history.

Throughout 2012, Members would have noticed a significant amount of renovations and

refurbishment, which has included a $1million upgrade of our main kitchen, as well as the

functions area of the Viva Room, the Viva Bar and Grill also the Lounge.

Member’s can also look forward to enjoying future improvements of the Club’s facilities as

we embark on a $15 million building Master Plan in 2013 and beyond. This is one of the most

exciting developments to happen to the Club in over 10 years and we are very pleased to able

to share with you details of this Master Plan ‘Revealed’ in this issue of Chevron.

I would like to thank all of our Members for your support and understanding during these times

of construction and renovation, we will endeavour to keep the disruptions to a minimum.

2012 was also a great year for our Lifestyle classes and our Sub-Clubs, with hundreds of new

members taking advantage of the opportunity to keep active and fit, while at the same time

enjoying making terrific new friendships.

Our Management Team are also working on a unique building plan for Bargo which will be

revealed in the coming months. The amalgamation with Magpie Sports is nearing completion

and we hope to bring them into the CHP community by the end of April.

In closing, I would like to acknowledge my fellow members of the Board of Directors who

have displayed strong support and partnership and our sincere congratulations to our CEO,

Dean Thomas and his dedicated Management Team for achieving this exceptional and very

impressive result.

Kind regards,

Neville Brown

President

Archie White Senior Vice President

Neville Brown President

Michelle Boon Junior Vice President

Neville Rose Director

Malcolm Tyler Director

John Crowhurst Director

Steve Baker Director

Gerry Coughlin Director (Retired) May 15 2012

Mark McIntyre Director

2013 Board Of DirectorsSeated

Standing

“ “This is one of the most exciting developments to happen to the Club in over 10 years

Year in Review 3

“

AGM & Election Notice 2013Annual General Meeting 2013Notice is hereby given that the ANNUAL GENERAL MEETING of Canterbury

Hurlstone Park RSL Club Ltd is convened for TUESDAY 7th of MAY 2013 in the

Club Auditorium at 8pm sharp. All financial Members may attend.

BUSINESS:

1. To confirm Minutes of the previous Annual Meeting.

2. Receive and consider the Board of Directors’ Report.

3. Receive and consider the Financial Statements and Auditor’s report

4. To consider Ordinary Resolutions of which notice is given (As attached)

5. To Consider a Special Resolution to amend the Constitution (As

attached)

6. Declare Returning Officer’s Report on Bargo Advisory Committee

7. Conduct the elections of the Magpies Sports Advisory Committee (if the

amalgamation has been completed.)

8. Declare Returning Officer’s Report on Election of the Board of Directors.

9. Deal with any business of which prior notice has been given in writing.

N.B. Questions in relations to the Annual Accounts must be given in writing

to the C.E.O. 48 hours prior to the Annual General Meeting.

BALLOT FOR DIRECTORS

The ballot for election of Directors will be conducted at the Club premises

(Club Foyer) on the following days:

Thursday 02/05/13 10am - 7pm

Friday 03/05/13 10am - 7pm

Saturday 04/05/13 10am - 7pm

Ballot paper will only be issued on production of current Membership Card.

All Members are urged to cast a vote at these elections and attend the

Annual General Meeting.

Dean Thomas Chief Executive Officer

Notice; Election for the Board of Directors 2013-2015Nominations are called for the election

to the Board of Directors for 2013- 2015.

Nomination forms will be available at the

Reception desk in the Club foyer from

Wednesday, 3 April 2013. Members are to

place completed forms in the ballot box at

Reception by midnight on Wednesday, 24

April 2013.

An information night will held for

prospective nominees on Wednesday the

10th April at 6.30pm at the Club.

Those members interested in nominating

for election to the Board are encouraged

to attend.

Notice; Election Bargo Advisory Committee for 2013-2015Nominations are called for election to the

Bargo Advisory Committee for 2013-2015.

Nomination forms will be available at

the Club from Wednesday, 3 April 2013.

Members are to place completed forms

in the ballot box at reception by midnight

Wednesday, 24 April 2013.

Year in Review 3

“

AGM & Election Notice 2013Annual General Meeting 2013Notice is hereby given that the ANNUAL GENERAL MEETING of Canterbury

Hurlstone Park RSL Club Ltd is convened for TUESDAY 7th of MAY 2013 in the

Club Auditorium at 8pm sharp. All financial Members may attend.

BUSINESS:

1. To confirm Minutes of the previous Annual Meeting.

2. Receive and consider the Board of Directors’ Report.

3. Receive and consider the Financial Statements and Auditor’s report

4. To consider Ordinary Resolutions of which notice is given (As attached)

5. To Consider a Special Resolution to amend the Constitution (As

attached)

6. Declare Returning Officer’s Report on Bargo Advisory Committee

7. Conduct the elections of the Magpies Sports Advisory Committee (if the

amalgamation has been completed.)

8. Declare Returning Officer’s Report on Election of the Board of Directors.

9. Deal with any business of which prior notice has been given in writing.

N.B. Questions in relations to the Annual Accounts must be given in writing

to the C.E.O. 48 hours prior to the Annual General Meeting.

BALLOT FOR DIRECTORS

The ballot for election of Directors will be conducted at the Club premises

(Club Foyer) on the following days:

Thursday 02/05/13 10am - 7pm

Friday 03/05/13 10am - 7pm

Saturday 04/05/13 10am - 7pm

Ballot paper will only be issued on production of current Membership Card.

All Members are urged to cast a vote at these elections and attend the

Annual General Meeting.

Dean Thomas Chief Executive Officer

Notice; Election for the Board of Directors 2013-2015Nominations are called for the election

to the Board of Directors for 2013- 2015.

Nomination forms will be available at the

Reception desk in the Club foyer from

Wednesday, 3 April 2013. Members are to

place completed forms in the ballot box at

Reception by midnight on Wednesday, 24

April 2013.

An information night will held for

prospective nominees on Wednesday the

10th April at 6.30pm at the Club.

Those members interested in nominating

for election to the Board are encouraged

to attend.

Notice; Election Bargo Advisory Committee for 2013-2015Nominations are called for election to the

Bargo Advisory Committee for 2013-2015.

Nomination forms will be available at

the Club from Wednesday, 3 April 2013.

Members are to place completed forms

in the ballot box at reception by midnight

Wednesday, 24 April 2013.

4 Year in Review

NOTICE is hereby given that at the Annual General Meeting

of Canterbury-Hurlstone Park RSL Club Limited (“the Club’,

to be held on Tuesday 7th of May 2013 commencing at 8pm at

the premises of the Club at 20-26 Canterbury Road, Hurlstone

Park, New South Wales (separate Notice of the Annual General

Meeting having been given), members will be asked to consider,

and if thought fit, pass the following resolutions which are

proposed as ordinary resolutions.

FIRST RESOLUTION

That pursuant to the Registered Clubs Act, 1976:

(a) The members hereby approve and agree to expenditure

by the Club in a sum not exceeding $35000 (excluding any

Goods and Services Tax) until the next Annual General

Meeting of the Club for the fol¬lowing activities of

directors:

(i) reasonable meal and refreshments to be associated

with each Board Meeting of the Club;

(ii) the right for Directors to incur reasonable expenses in

travelling to and from Directors’ Meetings or to other

constituted Committee Meetings as approved by the

Board from time to time on the production of invoices,

receipts or other proper evidence of such documentary

expenditure;

(iii) the reasonable cost of Directors and partners and other

Members of the Club, as appropriate, attending the

Charity Race Days conducted by the Inner West Zone

of Clubs NSW and other Registered Charities and the

reasonable cost of the Clubs sponsoring a race on the

program;

(iv) the reasonable cost of entertaining and providing

refreshments in the Club premises for the Members of

the Board of Directors or the Executive entertaining

visitors to the Club, including but not limited to the

Clubs NSW representatives, Services Clubs Association

repre-sentatives, CMA representatives, representatives

of other registered clubs, and Members of Canterbury

¬Hurlstone Park RSL Sub-Branch Executive;

(v) the provision, as required, of blazers and associated

apparel for the use of Club Directors when representing

the Club.

(b) The members acknowledge that the benefits in paragraph

(a) above are not available to members generally but only

for those members who are directors of the Club and those

persons directly involved in the above activities.

SECOND RESOLUTION

That pursuant to the Registered Clubs Act, 1976:

(a) The members hereby approve and agree to expenditure

by the Club in a sum not exceeding $70000 excluding any

Goods and Services Tax) for the professional development

and education of directors until the next Annual General

Meeting of the Club and being:

(i) the reasonable cost of Directors and partners attending

at Clubs NSW Annual General Meeting and the Services

Clubs Association Annual General Meeting and any

other Association of which the Club is a member;

(ii) the reasonable cost of Directors and partners attending

industry related functions where Directors are required

to represent the Club;

(iii) the reasonable cost of Directors and partners attending

seminars, lec¬tures, trade displays and other sim¬ilar

events as may be determined by the Board from time to

time;

(iv) the reasonable cost of Directors attending conferences

or seminars including such conferences or sem¬inars

held outside of New South Wales or Australia or visiting

other registered clubs for the purpose of viewing or

assessing their facilities and the method of operation

provided such attendances are approved by the Board

as being necessary for the betterment of the Club.

(b) The members acknowledge that the ben¬efits in paragraph

(a) above are not avail¬able to members generally but only

for those members who are directors and those persons

directly involved in the above activities.

THIRD RESOLUTION

That pursuant to the Registered Clubs’ Act, 1976, the Members

hereby approve and agree to Life Members of the Club being

provided with a reasonable meal and refreshments, each month

at the Club until the next Annual General Meeting of the Club.

FOURTH RESOLUTION

That pursuant to the Registered Clubs’ Act, 1976,

The Members hereby approve and agree to expenditure by the

Club in a sum not exceeding $120,000 (excluding Goods and

Services tax) until the next Annual General Meeting for the

following expenses, (but subject to approval by the Board of

Directors);

i. Grants to sporting and other affiliated Intra Clubs,

ii. Reasonable refreshments for Intra Club Committee

members following monthly or bimonthly Intra Club

committee meetings,

iii. Reasonable refreshments for Intra Club Committee

Year in Review 5

2009 2010 2011 2012

Borrowings

$10mil

$5mil

$15mil

$20mil

2008

Community Benefits

2008 2009 2010 2011 2012

$200,000

$400,000

$600,000

$800,000

$1mil

2008 2009 2010 2011 2012

Investment in Club facilities

$2mil

$4mil

$6mil

Use of Members FundsIn 2012 we generated more than $8 million in operating surplus; from this we allocated $1.315 million in Community and Members Benefits, leaving a cash surplus of $6.76 million.

Cash Surplus Reinvestment Community & Member Benefits

$6.76m $4.72m $1.32m

CommunityOur community contributions were up 35% to a record figure of $865,000! Out of our profit each year we set aside 20% for the next year’s community projects. In fact, the 2012 community dividend was slightly higher at 22.50% of the 2011 profit; for more information please refer to ClubGRANT details on the following page.

Dean Thomas Chief Executive Officer

ReinvestmentMost of the cash surplus was invested back into the Club facilities with $4.72 million being spent on various projects including;

• Renovating and upgrading the Main Kitchen including all new equipment;

• Creating the Anytime Fitness Facility; • New gaming machines at CHPRSL; • New gaming machines and computer systems at Bargo; • New furniture throughout the gaming room and VIVA

Lounge and Function Room; • Upgrading vital infrastructure in plant & equipment • Digital upgrade television system including new

televisions throughout CHPRSL

The balance of cash surplus was used to improve the cash reserves and repay borrowings.

Whilst the last two years have seen the Club finances significantly improved, the years prior to that were at times difficult, and the Club’s Board of Directors should be congratulated for their steady leadership. Once again, I would like to acknowledge our wonderful staff for their courtesy and professionalism; not only to our Members but also in the respectful way they treat everyone involved in the Club.

Members, it is a very exciting time to be a part of Canterbury Hurlstone Park RSL Club as we embark on the most significant building program in 10 years. We are striving to reach our goal of providing $1 million into community support, and will add another Club to our Group with the Magpie Sports amalgamation. This prosperity can be attributed to several things; our hard working staff and management, our Board and of course, our loyal Members.

I look forward to seeing you at the Club.

6 Year in Review

ClubGRANTSOur ongoing commitment to the local community was

again reinforced in 2012 as your Club donated over

$835,000 to more than 100 schools, hospitals, not-for

profit organisations and sporting groups throughout the

Canterbury district.

The ClubGRANTS program is a state-wide initiative introduced in 1998 (formally Community

Development and Support Expenditure Scheme). Clubs that earn over $1 million annually in

gaming machine revenue are to provide funding for community projects.

Dean Thomas, CEO of Canterbury Hurlstone Park RSL Club, said: “Year after year, we

commit to funding more than what is legally required by ClubGRANTS with 2012 being no

exception as our contribution will amount to over 20 per cent of our annual profit. The

community is our foundation and we will continue to support the area in where we live

and breathe, including sports, health and aged care, disability, youth, education and family

services; they are all so vitally important.”

Part of the ClubGRANTS budget is overseen by a committee of local Clubs and Canterbury

Council. Collectively, a range of charities and not-for-profit organisations throughout the

Canterbury Local Government Area have been supported. The scheme has had tremendous

impact on both large charitable organisations as well as smaller localised services. They

have gained valuable resources and support, ultimately from their own community.

Based on a very successful year in 2012 and this year’s profit forecast, we anticipate

that close to $1,000,000 will be invested in community projects in 2013. This substantial

amount equates to an average annual increase of 20% of funds donated, higher than the

NSW Government’s ClubGRANTS recommendations.

“Clubs have been at the heart of the community for many years, providing local groups and charities with encouragement and support. Bringing communities together and being able to give back is the basis of what RSL’s are built upon and something we are very proud of.” Dean Thomas

“ “Your donation of a humidicrib to RPA saved our newborn Grandson’s life. We appreciate this life preserving machine and the generosity of you and your Club Members, thank you so very much.

Mrs McGregor

2013 Senior Management Team

Michael Pullin Gaming & Operations Manager

Dean Thomas Chief Executive Officer

Lloyd Pollard Group General Manager

Paula La Rocca HR Manager

Nathanial Taylor Facilities & Projects Manager

Marcel Melick Marketing Manager

Mary Mc Taggart Operations Manager

Seated

Standing

Year in Review 7

Highlights of the Year

“

Staff ExcellenceOur team is a vital component to the happiness of our Members and guests and to the

success of Canterbury Hurlstone Park RSL Club. We strive to employ, train and retain the

best people in the industry so that we may continue to offer our Members and guests the

best possible experience.

While consistent training is a key element of ongoing development, we also regularly

reward and recognise team members for their achievements and outstanding contributions

to service excellence throughout the year.

The CHP Awards Night is held annually, where team members receive special recognition

from our CEO Dean Thomas. Congratulations to our Winners for 2012:

• Service Award – Nicole Galvin

• Service Award – Stephan Bley

• Service Award – Kyle Bautista

• Rookie of the Year – Patrick Farr

• Training Award – Mobin Mosharraf

• Excellence Award – Jo Webster

• People Award – Maodo Diaw

• CEO Award – Carmine Giardino

We look forward to 2013 being another excellent year for the Club and believe we have the team in place to ensure the best possible experience for all our members and guests.

8 Year in Review

P 9559 0000A 20 – 26 Canterbury Road, Hurlstone Park NSW 2193

www.chprsl.com.au