Emergency Procedures

Emergency: 911 • YAF Emergency Number: (805) 957-1980 or (800) 872-1776

Santa Barbara Road Conditions: (888) 727-6237

Poison Control Center: (800) 222-1222 • Red Cross: (805) 687-1331

Cottage Hospital: (805) 682-7111

Sheriff’s Office: (805) 681-4100 • Fire Department: (805) 681-5500

KIST AM Radio 1490 • Website: www.yaf.org

EMERGENCY MANAGEMENT

EMERGENCY MANAGEMENT

Emergencies can come without warning. Being prepared physically and psychologically to handle unexpected accidents or disasters is an individual as well as an organizational responsibility. Your safety is of primary importance. YAF developed this chart to assist in minimizing the effects from such events. It was also designed to complement other emergency planning response documents, namely, the YAF Emergency Response Plan.

We also encourage all personnel to read the YAF Emergency Plans. If you have questions concerning a unique situation not covered in these procedures, or you would like additional information regarding emergency preparedness, please contact the Director of Reagan Ranch Center at (805) 957-1980.

What can you do now?

• Keep this chart where it will be immediately available for quick reference in an emergency,preferablymountedonyourofficewall.

• Maintain personal emergency supplies at work, home and in your car. The Red Cross website, www.redcross.org, has a detailed list of emergency supplies.

SEVERE WEATHER / MEDICAL EMERGENCY

MEDICAL EMERGENCY

1. Call 911 if the condition requires immediate medical attention.

2. If poisoning is suspected, contact the Poison Control Center at 1-800-222-1222.

3. It is important that all work-related injuries be reported immediately.

SEVERE WEATHER

If at work:

1. Monitor media reports, KIST AM 1490.

1. Check e-mail for pertinent messages.

2. Determine if roads are safe before leaving.

If at home:

1. Assess conditions prior to leaving home.

2. Monitor available media for conditions, KIST AM 1490.

3. Check YAF home page at www.yaf.org

4. Do not take risks in order to return to work.

5. Contact your department for information.

SHELTER-IN-PLACE / CIVIL DISTURBANCE

SHELTER-IN-PLACE

Shelter-in-place means to seek immediate shelter inside a building. This action may be taken during a release of hazardous materials to the outside air, a tsunami or other emergency.

If you are ever advised to shelter-in-place:

1. Isolate yourself as much as possible from the external environment.

2. Shut all doors and windows.

3. Seal cracks around doors and windows as best as possible (e.g., with duct tape).

4. Notify Police of your status at 911.

5. Monitor all available communications.

CIVIL DISTURBANCE OR DEMONSTRATION Most demonstrations will be peaceful and business should continue as usual.

1. Avoid provoking or obstructing the demonstrators.

2. Avoid the area of disturbance.

3. If work is disrupted, the offending person(s) should be requested to leave. lf they refuse, call Police at 911.

4. Continue with your normal routine.

5. Stay away from doors or windows if the disturbance is outside.

FIRE

FIRE

1. Knowthelocationoffireextinguishersinyourareaandknowhowtousethem.Fireextinguisher training is given periodically.

2. Foraminorfirethatappearstobecontrollable,activatethebuildingfirealarmsystematthenearestmanualfirealarmpullbox.Immediatelycall911.Thenusetheappropriatefireextinguishertocontroltheflames.Gethelpifnecessary.

3. Foralargerfirethatisnoteasilycontrollable,closealldoorstoconfinethefireandreduceoxygen.Activatethebuildingfirealarmsystematthenearestmanualfirealarmpullbox,thenimmediatelycall911.Giveallinformationrequested(yourname,exactlocation,sizeandprogressofthefire,etc.).

4. Notify your supervisor, then evacuate the building by quickly walking to the nearest exit, alerting people as you go, and assisting those with disabilities as necessary.

5. Once outside, move to a clear area at least 50 feet away from the affected building. Keep the walkways and vehicle access areas clear for emergency vehicles. Utilize the designated building Emergency Assembly Point (main parking lot) if it is free of smoke, and wait for instructions.

6. DONOTRETURNTOTHEAFFECTEDBUILDINGUNTILTOLDITISSAFEbyanauthorizedstaffmember.

7. Reportallfires,regardlessofsize,totheDirectorofReaganRanchCenterat(805) 957-1980.

8. Reportanyfireextinguisherthathasbeendischarged,haslostpressure,orisout-of-datetothefacilities manager.

AUTOMATED EXTERNAL DEFIBRILLATOR (AED) INSTRUCTIONS

1. Check victim for signs of breath for no longer than 10 seconds.

2. If there are no signs of breath, call or have someone else call 911 immediately.

3. If there are signs of breath stay with victim and observe vital signs (skin color, breathing and

levels of consciousness).

4. Get,orhavesomeoneelseget,theAEDsothatitcanbeusedifthevictimshowsnosignsof

breath and is unconscious. Never use AED on a concious person.

5. Remove ALL clothing from upper half of victim’s body.

6. Make sure the victim is not touching metal or lying in water prior to initiating use of an AED.

7. If the victim is a man and has a lot of chest hair, quickly use the razor to remove hair in the

area where the AED electrode pads will be placed (see pad diagram on pad packaging - with

some AEDs, pads are located on the inside requiring the AED cover be opened).

8. Open the AED and listen to the voice command instructions that are given related to the

electrode pads placement (pictures shown on pad packaging).

9. After the AED gives its “Voice Command” initial analysis it will indicate whether a shock is

needed. If the AED indicates a shock will be given, make sure no one is touching the victim.

10. If the “Voice Command” states “No Shock” it will indicate that you give CPR or chest

compressions to the victim. Initiate CPR (rate of 30 compressions to two breaths) or just do

chest compressions.

11. Leave electrode pads on the victim’s chest while giving CPR/chest compressions until

paramedics arrive. The electrode pads will continue to monitor the victim and the AED will

give you voice commands as they are warranted.

AUTOMATED EXTERNAL DEFIBRILLATOR (AED) INSTRUCTIONS

BOMB THREAT / WORKPLACE VIOLENCE

BOMB THREAT

All threats must be taken seriously.

1. Notify security and call the police.

2. DO NOT EVACUATE until the situation is

assessed by law enforcement authorities.

3. Be aware of any suspicious items in the

building and, when practical, notify law

enforcement and/or management.

ACTIVITIES THAT MAY SET OFF A BOMB:

1. Use of two-way radios.

2. Cell phone transmissions.

3. Turning on or off electricity (e.g., lights,

computers).

4. Soundingthefirealarm.

Management will notify you in case of

evacuation. (See Evacuation page)

WORKPLACE VIOLENCE

1. Violent actions in the workplace are seldom random

andtypicallyfollowsignificantwarningsigns.

Early detection of a possible problem and effective

intervention are key to preventing a violent incident

in the workplace.

2. Report all threats, no matter how casual, immediately

to the Director of the Reagan Ranch.

3. In the event of a violent workplace act, call 911 and

the operator who will notify the Emergency Response

Team.

4. Do not attempt to confront a violent employee or to

intervene in a violent situation.

5. If you encounter a violent person in the workplace, try

to reduce the level of anxiety and avoid an escalation

of the incident while waiting for help to arrive.

6. Remain as calm as possible.

7. Speak slowly, softly and clearly.

8. Askquestionsfocusedonsolvingtheconflict.

9. Remain as far as possible from the individual.

10. If you see a weapon, leave the location as quickly as

possible, then call 911 and the receptionist.

UTILITY FAILURE

UTILITY FAILURE

Gas:

1. If you smell gas, and if personal safety allows, turn off the source and evacuate the immediate area.

2. The human nose is extremely sensitive to the odorant placed into natural gas and so it is detectablefarbelowanyfire/explosionlevels.Therefore,forlow-levelsmells,immediatelycontact 911.

3. Ifgasodorisstrong,evacuatethebuildingusingthefirealarmpullstationandcall911.Evacuate to your building Emergency Assembly Point (the front parking lot).

4. Do not turn on/off any electrical equipment or light switches.

Electrical Outage:

1. Unplug sensitive equipment, if not connected to a surge protector.

• Disconnect hazardous equipment according to your local plan.

• Stay away from downed power lines.

• Emergency exit lighting may only stay on for a short time.

• During an extended power outage, you may have to leave the building and go to your building Emergency Assembly Point.

2.Inordertomaximizetheemergencygeneratorruntimeandefficiency,pleaseturnoffpowertonon-essential areas (departmental kitchen, copier room, etc.) and equipment (typewriter, coffee machines, etc.).

Plumbing/Flooding:

1. If personal safety allows, shut off electrical equipment and evacuate area. Do not enter area where live electrical circuits are in contact with water.

2. DonotdrinkwaterfromanyYAFsystemafteranearthquakeoraflood.

3. Report plumbing breaks to the Reagan Ranch Facilities Manager at (805) 957-1980.

Heating and Ventilation:

Report air conditioning or heating problems to the Reagan Ranch Facilities Manager at (805) 957-1980.

EVACUATIONS

EVACUATIONS

BUILDING EVACUATIONIf a building evacuation is necessary, the following steps should be observed:

1. Emergency procedures and State law require that everyone exit a building when the firealarmisactivated.

2. Evacuation procedures should be followed according to the YAF emergency evacua-tion program.

3. Proceed toward the nearest safe exit.

4. After exiting your building go directly to your building Emergency Assembly Point. lf that area is no longer safe, determine the safest place away from imminent danger.

5. Wait for instructions from emergency personnel. DO NOT return to your building until notifiedbyemergencypersonnel.

EVACUATION OF PERSONS WITH DISABILITIESThe following procedures have been developed to handle situations in multistory buildings for those unable to use the stairs during emergencies:

1. Whenthefirealarmisactivated,designatedpersonnelshouldassist/escortindi-viduals with mobility disabilities to a safe location (enclosed stairwell landing that leads to an exterior exit at the ground level).

2. Someoneshouldremainwiththeindividualwhileanotherpersonnotifiesarrivingemergency personnel of the location of anyone who needs assistance.

3. The instructions of the emergency responder should be followed, and no attempt should be made to move the individual to another building level unless there is im-minent danger in the safe refuge, e.g., there is heavy smoke in the stairwell.

4. Individuals unable to utilize the stairs and working alone should call 911 and report the location of their planned refuge (stairwell landing).

5. Anyone unable to reach a stairwell (for instance due to smoke), should close all doors into their area, call 911 and wait for emergency personnel to arrive.

EARTHQUAKE / TSUNAMI

EARTHQUAKE

Before:

1. Attach all bookcases, cabinets, compressed gas cylinders and other furnishings to a wall or to thefloor.

2. Store all heavy items below head level.

Outside:

Gettoanopenareaawayfromtrees,buildingsandpowerlines.

Vehicle:

1. Pull to the side of the road away from underpasses, bridges and buildings.

2. Remain in the vehicle until the shaking stops. Do not leave the vehicle if a power line has fallen on or near it.

Inside:

1. Stay away from windows and get under a desk or a table.

2. Drop, cover and hold.

3. In a hallway, sit against the wall and protect your head with your arms.

4. In an auditorium, duck between the rows of seats and protect your head.

5. Wait inside until the shaking stops, then evacuate the building and go to your building Emer-gency Assembly Point.

6. Designated personnel should assist individuals with mobility disabilities to a safe location, e.g., anenclosedstairwelllandingwithagroundlevelexittotheexterioror,ifobstructed,anofficespace with a door.

7. Do not re-enter the building until authorized to do so by emergency response personnel.

TSUNAMI

If you feel a strong earthquake, keep calm and quickly move to higher ground away from the coast. YAF is in the Tsunami zone so moving to higher ground quickly is very important. A strong earth-quake can generate a tsunami within minutes. However, most tsunamis are formed by earthquakes that have occurred hundreds or even thousands of miles away. These earthquakes are not felt locally and thus provide no advanced warning to residents. “Tsunami waves” can travel through the water at speeds of up to 500 mph, and are sometimes preceded by a noticeable rise or fall of coastal waters.

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