YOUTH ENGAGEMENT SERVICES SCUSD RIGHT SIZING

Afterschool programsFraming and Transition

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AGENDA & OBJECTIVESAGENDA Welcome & introductions Right Sizing Updates Transitions Framing discussion & practice Staff check-in

OBJECTIVES Info share out

Communication tools & strategies Understanding our students & families

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SCUSD RIGHT SIZINGBOARD DECISION ON 2/21/13

Sites to remain open

Bret Harte James Marshall Susan B. Anthony

Closures

C.B. Wire C. P. Huntington Fruit Ridge Joseph Bonnheim Maple Mark Hopkins Washington

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SCHOOL TRANSITIONS

Closures

C.B. Wire C. P. Huntington Fruit Ridge Joseph Bonnheim Maple Mark Hopkins Washington

Receiving sites

Ethel I. Baker / Pacific Harkness K. B. Kenny / Oakridge Earl Warren Ethel Phillips Bidwell / Sloat Williamland / T. Judah

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PENDING DECISIONS ON SCHOOL CLOSURES

Right-sizing of Mark Twain? Right-Sizing of Tahoe Elementary? Rosa Parks transition to K-8 (Mark Hopkins)?

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TRANSITIONS

Ideas for supporting students: Reassure them that everything will be fine Provide opportunity for group discussion Encourage then to plan a special event Help build excitement about new school(s)

Ideas for supporting parents: Direct them to SCUSD and/or site based

resources Inform parents about Open Enrollment options Communicate current efforts & keep them

updated (community wall, family night, etc.)

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FRAMING

What does Framing mean: a cognitive/unconscious realization of what perception we give when we are communicating (including non-verbal communication)*

What does Framing mean for this discussion?:Being mindful of how and what we communicate to our children & families. Offering the best support we can to our students, families and staff

* Thinking Points: Communicating Our American Values and Vision http://www.rockridgeinstitute.org

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THE ABC’S OF FRAMING CONVERSATIONS

Audience

Be mindful

Consider underlying needs

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The ABC’s of framing tough conversations

Audience:

Think about who you are addressing with regard to your approach

Be Mindful: Be mindful of the impact your role as Program Manager has on how information is perceived and received

Consider underlying needs:What is your audience expressing? What needs may not be expressed?

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SHARED PRACTICE:

1. Review the scenario

2. Within your table group, brainstorm & chart : Who is your audience? What are the expressed concerns? What might be the UNDERLYING NEEDS?

3. Based on the ABC’s of framing, brainstorm a communication approach for your scenario

4. Present out/ Role Play

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STAFF CHECK-IN

How are your staff doing? Feeling?

How have you been able to support your staff?

What additional supports do you need to assist your staff with this transition?

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I NEED SUPPORT!

Resources available to you:

Your Area Specialist Your Agency Administrators SCUSD Website http://

www.scusd.edu/closures Communicating with other closing sites Communicating with your receiving sites

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SEEKING VOLUNTEERS

Youth Engagement Services is looking for 5-6 volunteers to help design & develop:

Transition steps for Before & Afterschool programs Out of school time enrollment process Strategies to maximize services to our students &

families

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NEXT STEPS?