XU-CSG 20th Directorate Mid-Year Report 2013-2014

8/14/2019 XU-CSG 20th Directorate Mid-Year Report 2013-2014

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XAVIER UNIVERSITYATENEO DE CAGAYANCENTRAL STUDENT GOVERNMENT

THE 20THDIRECTORATE

MID-YEAR REPORTS.Y. 2013-2014

SALUS POPULI EST SUPREMA LEX

Let the Good of the People be the Supreme Law


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TABLE OF CONTENTS

2 MESSAGE FROM THE CONVENER

5 THE DIRECTORATE

7 THE SECOND DECADE OF STUDENT LEGISLATORS

8 STATEMENT OF FINANCIAL PERFORMANCE

9 EXPENDITURE REPORT

11 INITIATIVES VIA RESOLUTIONS

13 RESOLUTIONS OUTPUT

20 LAW(S) PASSED

20 PENDING BILLS


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MESSAGE FROM THE CONVENER

To my fellow ateneans,

Veritas Lux Mea!

This comprehensive mid-year report of the 20thDirectorate has been made for you to

assess the initiatives of your legislative branch during its operations in the first

semester. It has been our intention not only to make you knowledgeable of our actions,

as your student representatives, but also for you to make use of our initiatives in

promoting your welfare and protecting your rights as students of our university.

This school year, the Central Student Government is celebrating its two decades of

active student legislation with a thrust of legislating sustainable initiatives for thebetterment of the university community at large. It is our hope in the 20 thDirectorate to

be of greater help to our university by lobbying to the different university units matters

concerning the welfare of every stakeholder.

With positive outlook, I can say that the legislative branch of your student government

for this school year is maximizing its role in every aspect that it can cover - from the

academics of the students, to services and welfare and up until to the advancement of

every student organization. With this report, you can update yourself with the statuses

of every resolutions passed and successfully lobbied by the government to the

university administration.


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Yes, quality over quantity. But I say that the Directorate, under our administration, is

practicing quality and quantity. We only have one academic year to fulfill our platforms

and program of activities. Thats why we are utilizing efficiently this short period of time

to be able to provide better legislation to our constituency. For the record, the

Directorate had already conducted 11 sessions (on its first semester of operation) which

past legislative administrations could only conduct around 8-10 sessions, on average,

for one school year. Also, we were able to pass 28 resolutions (on its first semester of

operation) which past legislative administrations were able to pass around 10-13

resolutions, on average, for one school year. But keep in mind that these resolutions do

not only stay in papers but we lobby these resolutions to the administration especially

those with specific issues that the administration can take action, like academics and

student-administration relationship.

Now, on our second semester of operation, we will be focusing more on long term

initiatives, thru bills, that will help improve our student government, our welfare and our

university community. I can say that we have been journeying a long road of student

governance in Xavier University but we always see that there is still more that needs to

be improved. With these, we are always challenged to do magis in every endeavor.

With these, we always want to challenge you, our constituents and our fellow ateneans,

to become much more participative and to have that passion in building our own

government, in nurturing our own community and in finding our own light. And once you

find that passion, dont forget to ripple. It would be best to be with others than to be left

alone.

In my end, I congratulate the members of the 20thDirectorate for a job well done on its

first semester of operation. And I would like to thank every atenean who continually


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believe on our Central Student Government as an integral part of living college life the

Ateneo waylife of doing more and the life shared to and with others.

Indeed, the truth is our light for the truth sets us free.

In Service and Excellence,

HAROLD JOHN M. LABORTEVice Presidentand 20thDirectorate ConvenerCentral Student GovernmentXavier UniversityAteneo de CagayanS.Y. 2013-2014


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THE DIRECTORATE

The legislative powers of the Central Student Government shall be vested in the

Directorate.Article VII, Section1 of the 2005 XU-CSG Constitution

The Directorate is the legislative branch of the Central Student Government

(CSG) of Xavier UniversityAteneo de Cagayan. It is composed of the College Council

Presidents and the convener of the Assembly of Extra-curricular Organizations (AECO).

The branch is to be convened by the CSG Vice President. The members of the

Directorate shall serve for a term of one academic year starting on the noon of March

31 and shall end at the same date the year after.

Article VII, Section 3 of the 2005 XU-CSG Constitution lists the following powers

and responsibilities of the Directorate. To wit, they shall:

1. Recognize and respect crucial college Council interests in the formulation of

policies, programs, and strategies that may have bearing on their constituents or the

welfare of the general membership within their respective councils;

2. Formulate with the CSG President a general plan of action before the start of the

academic year;

3. Pass all Directorate Bills to be enacted and resolved through a simple majority vote

of the members sitting en banc;

4. be responsible for the appropriation and adjustments of funds to the executive

departments;


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5. be responsible for the direct implementation and monitoring of provisions in the

policy or programs affecting their respective college councils, in close coordination with

the executive units;

6. Exercise special powers individually or as a cluster, delegated to it by the CSG

President for emergency situations requiring intervention outside the normal exercise of

their powers in the Directorate;

7. be responsible for the confirmation of the appointments of the heads of the

executive units.

8. Appoint an audit commissioner for the incoming CSG administration.

9. be responsible in conducting all investigations necessary for the cases of the

Directorate. Investigations shall take place immediately thereafter the receipt of the

complaint and shall present its findings and recommendations in awritten report to the

Supreme Constitutional Court no later than fifteen (15) school days upon the start of

the investigation. The House may conduct a public investigation as it may deem

necessary.


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THE SECOND DECADE OF LEGISLATORS

HAROLD JOHN M. LABORTEXU-CSG Vice President

20thDirectorate ConvenerBSBA Business Economics 3

Mobile: 09161577592

KEANU HENRI S. YULegislative Secretary

BS Industrial Engineering 3Mobile: 09177170984

KRISTINE B. JAMITOAssociate Legislative SecretaryBSBA Financial Management 3

Mobile: 09267818045

DAWN C. ACEBEDOAECO Convener

BS Food Technology 4Mobile: 09064455010

IRISH CREST G. ALMANZORACES President

BS Chemical Engineering 5Mobile: 09069612193

KRYSTHAL J. VASALLOASC Prime Minister

BS Food Technology 4Mobile: 09177041469

JESSA P. PETALCORINCITSC President

BS Electronics Technology 3Mobile: 09262490170

LENIE ROSE C. VERONILLACONUS President

BS Nursing 4

Mobile: 09177986552

GERARDO G. GUANGCOCSSC President

BS Computer Science 3

Mobile: 09177038257

JAN ROGIE G. MACANDILISBMSC President

Apr 2013Jul 15, 2013Resigned from office

RUSSEL ANNE P. DELA PEASBMSC PresidentBS Accountancy 4

Mobile: 09058163687


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STATEMENT OF FINANCIAL PERFORMANCE

Article XI, Section 2 of the 2005 XU-CSG Constitution states that the legislative

and the judicial departments, as co-equal branches of the council, shall each enjoy two

(2) percent allocation of funds from the total CSG budget of the two semesters

respectively or as may be provided by law.

Last August 9, 2013, the 20thDirectorate had passed Resolution 0024-1314 or

the Resolution Appropriating the Funds of the Xavier University Central Student

Government, for its Operations, for the 1st Semester, School Year 2013-2014. The

resolution stipulated the budget of the 20th Directorate for the first semester which

amounted to Php 14,000.00.

Shown on the next page is the Interim statement of financial position, of the 20th

Directorate, forwarded by the CSG Office of Budget and Finance to the Directorate

Convener last November 7, 2013.

MARIO ALEJANDROJACINTO M. NERI

TG PresidentBEED General Education 3

Mobile: 09054119913

ROXANNE A. LOPEZUNITASS President

BS Psychology 4Mobile: 09058415660


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EXPENDITURE REPORT

The total expenditures of the Legislative Branch of the Central Student

Government of Xavier University Ateneo de Cagayan for the first semester of the

school year 2013-2014 amounted to Php 6, 493.17. The expenditures were used for

their meals during sessions and to support some of the projects wherein the branch was

involved. To wit: Sama-sama2013 BOLTS and The 2013 Xavier Congress.

Sama-sama 2013 was the two-day activity, conducted last June 29-30, 2013,

consisting of lectures, workshops and team activities which hope to instill on the student


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leaders self-awareness and equip them with skills needed for them to discharge their

roles in the CSG Office of the Vice President, the Directorate, the Local Legislative

Units and the Department of Student Services and Welfare. The total budget of the said

orientation-seminar was Php 22, 800.00. A portion of it was taken from the funds of the

Directorate Php 2, 693.17. The rest were divided to the other units involved in the

event and also from the monetary contribution per participant.

The 2013 Xavier Congress was a gathering of all Student Representatives from

the different sectors in Xavier University - from College Councils, to the Assembly of

Extra-Curricular Organizations, to the United Religious Organizations, to Xavier Center

for Culture and Arts, to Kristohanong Katilingban sa Pagpakabana, and to the

community of scholars and student assistants. This Congress, conducted last August

24-25, 2013, was designed to gather the representatives to talk about issues and

matters concerning the welfare of the university community and will be able to make a

stand. The total budget of the said congress was Php 17, 000.00. A portion of it, which

amounted to Php 2,000.00, was taken from the funds of the Directorate.

For questions or clarifications concerning the financial performance of the 20th

Directorate, you may contact the following persons:

MR. LOUIS ANDREW AKUTDirector, Office of Budget and FinanceXUCentral Student Government

Mobile: 09066910110

MR. LUCAS LARA IVTreasurerXUCentral Student GovernmentMobile: 09177028739


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INITIATIVES VIA RESOLUTIONS

The 20th

Directorate has passed 28 resolutions during the first semester of the

school year 2013-2014. Those resolutions cover 5 impact areas.

1. Internal CSG resolutions under this area is focused on the internal

management, operations and advancement of the Central Student Government

as a governing body. Sample resolutions under this area include the

appointments of executive units and constitutional commissions.

2. Student Organizations Affairsresolutions under this area is focused on the

matters affecting the different student organizations in the university both co-

curricular and extra-curricular. Sample resolution under this area includes

sanitation in the use of Faber Hall. Faber Hall is the official residence of student

organizations in the university.

3. Academic Affairs resolutions under this area is focused on the academic

matters of the students. Resolutions with academics as a subject were then

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Internal CSG

StudentOrganizations' Affairs

Academic Affairs

Student Services andWelfare

Transparency


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presented and lobbied to the Academic Council of the university. Academic

Council is the council, consists of the college deans and associate deans with the

Academic Vice President as its convener, tasked to discuss, deliberate, and

make decisions relating to the academics of the university. Sample resolution

includes the maximum use of prescribed textbook materials in the tertiary level.

4. Student Services and Welfare resolutions under this area is focused on the

promotion and enhancement of student services and the protections of students

welfare. Sample resolution includes the promotion of health services offered by

the university.

5. Transparencyresolutions under this area is focused on one of the main thrust

of the government: transparency at all levels. Sample resolution includes the

financial disclosure of all student organizations in the university.

RESOLUTIONS OUTPUT

23

5

Completed

On the Process

No Action


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RESOLUTIONS OUTPUT

1. A Resolution Confirming the Appointment of the 20th Directorate Legislative

Secretaries (0001-1314)

STATUS: Completed

REMARKS: The Directorate has already 2 legislative secretaries. To wit:

Mr. Keanu Henri S. Yu and his associate, Ms. Kristine B. Jamito.

2. A Resolution Stating the Assignment of Directorships in the 20th Directorate

(0002-1314)

STATUS: Completed

REMARKS: The Directors had already assigned within them the different

Directorship post. Assignments of Directorship posts can be seen in detail on the

stipulation of Resolution 0002.

3. A Resolution requesting all Faculty of Xavier UniversityAteneo de Cagayan toProvide a Syllabus that shall include Consultation Hours (0003-1314)

STATUS: Completed

REMARKS: The CSG had already lobbied the said resolution to the

Academic Council. The Council said that they will remind all the academic

departments in the university about the matter concerning the consultation hours.

Unfortunately, the resolution and the Academic Councils control for consultation

hours over Part-time faculty is not possible.

4. A Resolution Appointing the Commission on Audit Chief Commissioner (0004-1314)

STATUS: Completed

REMARKS: The Directorate already appointed Ms. Gizelle P. Labial as

the Audit Chief Commissioner.


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5. A Resolution Requesting all Student Organizations, Co-curricular, and Extra-

curricular Organizations in Xavier University Ateneo de Cagayan to Present

Publicly a Semestral Financial Report (0005-1314)

STATUS: On-the-Process

REMARKS: As of November 5, 2013, only one (1) student organization

was able to disclose its financial statements. Some organizations are still waiting

for its validation from the CSG - Commission on Audit and SACDEV JPIA Audit

Team.

6. A Resolution Requesting all the Faculty of Xavier University Ateneo de

Cagayan to Ensure the Quality and the Maximum Use of Prescribed Textbooks

(0006-1314)

STATUS: Completed


Academic Council. The Council said that they will remind all the academic

departments in the university about the matter concerning the maximum use of

prescribed textbook and other educational materials.

7. A Resolution Reminding the Xavier University Confederated Parent-Faculty

Association to follow the Payment System for Siblings Enrolled in the Same

College (0007-1314)


REMARKS: The Directorate had already sent a formal letter to the

XUCPFA or the university confederated Parents-Faculty Association. No

concrete response is given yet to the Directorate.

8. A Resolution Adopting the Parliamentary Rules for the Conduct of Xavier

University Ateneo de Cagayan Central Student Government Directorate

Meetings (0008-1314)

STATUS: Completed


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REMARKS: The Directorate is already adopting parliamentary procedures

during their sessions.

9. A Resolution Reminding the Offices under the Student Services and Formation

Units of Xavier University Ateneo de Cagayan to Follow Official Office Hours

(0009-1314)

STATUS: Completed

REMARKS: The Directorate had already sent a formal letter to the Human

Resource Office. The CSG Vice President (Directorate Convener) also had a

conversation with the student ethics Head from the Office of Student Affairs, Ms.

Darling Dampor. After their talk, a meeting (OSA and HR) was set the following

day to discuss the matter at hand. The result came and that the HR Office issued

a memorandum to all units in the university regarding the universitys official

office hours.

10.A Resolution Confirming the Executive Unit Appointments of Ms. Princess

Kimberly V. Ubay-ubay, XU-CSG President for A.Y. 2013-2014 (0010-1314)

STATUS: Completed

REMARKS: The Directorate confirmed already the executive appointees

of the CSG President, Ms. Princess Ubay-ubay.

11.A Resolution Confirming the Appointment of the Students Rights and Welfare

Chief Commissioner (0011-1314)

STATUS: Completed

REMARKS: The Directorate had already confirmed the appointment of Mr.

Abdul Hakeem Lomondot as the STRAW Chief Commissioner.

12.A Resolution Confirming the Appointment of the STRAW Associate

Commissioner by the STRAW Chief Commissioner, Mr. Abdul Hakeem

Lomondot (0012-1314)

STATUS: Completed


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REMARKS: The Directorate had already confirmed Mr. Lomondots

appointee, Mr. Datu Moden Talandig, as the STRAW Associate Commissioner.

13.A Resolution to Form an Implementing Body to Enforce the Guidelines on the

Use of Faber Hall (0013-1314)


REMARKS: Due to the sanitation issue in the student organizations

residence, the Directorate had passed the said resolution. As of the moment,

there is still no implementing body established by the residents of the Faber Hall.

14.A Resolution Confirming the Appointment of the Audit Secretary by the COA

Chief Commissioner, Ms. Gizelle P. Labial (0014-1314)

STATUS: Completed

REMARKS: The Directorate had already confirmed Ms. Labials

appointee, Ms. Farah Gorgod, as the Audit Secretary.

15. A Resolution Requesting the Crusader Publication to Send a Representative to

Sit as an Audience in Every Regular Meeting of the Directorate (0015-1314)

STATUS: Completed

REMARKS: A representative from the Crusader Publication has been sent

during the session. Unfortunately, the Crusader Publication has sent a

representative only once due to time conflict with the schedule of their

representative and the schedule of the sessions.

16.A Resolution Approving the Appointment of the Supreme Constitutional Court

Chief Justice (0016-1314)

STATUS: Completed

REMARKS: The Directorate had already approved Mr. Dennis T.

Dominguez as the new Chief Justice of the CSG Supreme Constitutional Court.

17. A Resolution Requiring All College Councils to Conduct a Representatives

Summit, or its Equivalent Activity, in their Respective College (0017-1314)


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STATUS: Completed

REMARKS: The output of every college councils representative summit was

used as the agenda of the 2013 Xavier Congress.

18. A Resolution Requiring All Recognized Student Organizations of Xavier

University-Ateneo de Cagayan to Create and/or Submit a Copy of Their

Organizations Charter to the XU-CSG Office of the Vice President (0018-1314)


REMARKS: As of the moment, only few organizations have complied with

the said resolution. The deadline was set on the 16 thof November 2013.

19.A Resolution Requesting All College Councils to Promote the Health Services

Offered by the University (0019-1314)

STATUS: Completed

REMARKS: College Councils had started already their promotions about

the health services offered by the university.

20. A Resolution Acknowledging Ms. Russel Anne P. Dela Pea as the NewPresident of the School of Business and Management Student Council and as a

Member of the 20th Directorate (0020-1314)

STATUS: Completed

REMARKS: The resolution was crafted after the resignation of Mr. Jan

Rogie G. Macandili as the SBMSC President.

21.A Resolution Delegating the Post for the Director of Student Services and

Welfare to Ms. Russel Anne P. Dela Pea, the New President of the School of

Business and Management Student Council (0021-1314)

STATUS: Completed

REMARKS: The post was already delegated.

22. A Resolution Acknowledging Ms. Joan Allene R. Cavalida as the New Vice-

President of the School of Business and Management Student Council and as


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the Convener of the Central Committee, the Local Legislative Body of the

SBMSC (0022-1314)

STATUS: Completed

REMARKS: The aforementioned was already acknowledged.

23. A Resolution Supporting the Initiative of the Office of Scholarships and Financial

Aid (OSFA) of Xavier University Ateneo de Cagayan on the Creation of the

Scholars Association (0023-1314)

STATUS: Completed

REMARKS: The Directorate had already met with the OSFA Director,

Prof. Estrella Borja, to discuss about the creation of the Scholars association.

College councils had also sent their representatives to act as members of the

interim executive body of the said association.

24.A Resolution Appropriating the Funds of the Xavier UniversityCentral Student

Government, for its Operations, for the 1st Semester, School Year 2013-2014

(0024-1314)

STATUS: Completed

REMARKS: The funds were already appropriated.

25. A Resolution Adopting the 2013 Xavier Congress Resolution Entitled, A

Resolution Requesting the Xavier University Academic Council for the Strict

Compliance of the Students Waiting Time Policy for Teachers (0025-1314)

STATUS: Completed


Academic Council. College councils were also tasked by the CSG Vice President

to monitor their respective colleges about the said policy.


Resolution Requesting the Security Office to Properly Implement the University

Dress Code (0026-1314)


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STATUS: Completed


Security Office. The office gave a positive response thru e-mail. They also

clarified that the inconsistencies made by some of their personnel came from

those newly-hired security guards. Rest assured, according to Col. Sotto, that

they will orient the new personnel with the university dress code.

27. A Resolution Adopting the 2013 Xavier Congress Resolution Entitled, A Resolution

Requesting the Various Academic Departments in the University to Secure the

Availability of the Subjects Offered by the Respective Departments Prior to Enrolment

(0027-1314)

STATUS: Completed


Academic Council. College councils were also tasked by the CSG Vice President

to monitor their respective colleges about the matter.


Resolution Requesting the Xavier University Confederated Parents-Faculty

Association (XUCPFA) and its Equivalent in Each of the Schools and Colleges to

Release their Semestral Financial Statements to the Public (0028-1314)



XUCPFA or the university confederated Parents-Faculty Association. They said

that they will be releasing their financial statements because it has been their

tradition and also its one of their thrust to be transparent. Unfortunately, limited

copies of their financial statements are only available. For those who have

queries, they may visit XUCPFAs office.


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LAW(S) PASSED

Directorate Bill No. 001-1314Anti-Vandalism Act of 2013An Act Prohibiting Vandalism in the Campus and Imposing Penalties Thereto

Introduced by: Mr. Harold John M. Laborte, 20thDirectorate Convener

Third Reading Date of Approval: September 30, 2013

Voting Results: 8 voted for its approval; none voted for its rejection; 1 was absent.Date Signed by the President: October 1, 2013Summary: Xavier University already has an anti-vandalism policy but it was just anadaptation from the national legislation. The bills intentions are to solidify the policyadapted by the university, to impose penalties to the violators (as prescribed in theuniversity student handbook) and to establish a sustainable committee that will overseethe implementation of the policy.

PENDING BILLS

Research and Constituents Insights Act of 2013An Act Institutionalizing a Unit on Research and Constituents Insights in the XavierUniversityCentral Student Government and in its Local GovernmentUnitsIntroduced by: Mr. Harold John M. Laborte, 20

thDirectorate Convener

STATUS: 2ndReading

Green Campus Act of 2013An Act Institutionalizing an Ecological Management Program by Providing theNecessary Mechanisms for its Operations

Introduced by: Ms. Krysthal J. Vasallo, Director of Environmental AffairsSTATUS: 2

ndReading

Disaster Risk and Management Networking Act of 2013An Act Institutionalizing the Xavier University-Central Student Government DisasterRisk Management NetworkIntroduced by: Ms. Krysthal J. Vasallo, Director of Environmental AffairsSTATUS: 2ndReading


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ASC Charter ChangeAn Act Revising the Charter of the Aggie Student Council of Xavier UniversityAteneode CagayanIntroduced by: Ms. Krysthal J. Vasallo, Director of Environmental AffairsSTATUS: 2ndReading

AECO Charter ChangeAn Act Revising the Charter of the Assembly of Extra-Curricular Organizations of XavierUniversityAteneo de Cagayan

Introduced by: Ms. Dawn C. Acebedo, AECO Convener

STATUS: 2

nd

Reading

2013 Omnibus Election CodeAn Act Amending the 2011 Omnibus Election Code of Xavier University - CentralStudent Government

Introduced by: Mr. Mario Alejandro Jacinto M. Neri, Director of Political AffairsSTATUS: 2

ndReading

Constituents Initiative BillTo be introduced by: Mr. Mario Alejandro Jacinto M. Neri, Director of Political AffairsSTATUS: 1

stReading

Magna Carta for ScholarsTo be introduced by: Mr. Harold John M. Laborte, 20


STATUS: Drafting

Magna Carta for Student AthletesTo be introduced by: Mr. Harold John M. Laborte, 20


STATUS: Drafting

Magna Carta for Student AssistantsTo be introduced by: Mr. Harold John M. Laborte, 20


STATUS: Drafting


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XU-CSG 20th Directorate Mid-Year Report 2013-2014

Documents

Transcript of XU-CSG 20th Directorate Mid-Year Report 2013-2014