Www.thalesgroup.com Oracle’s E-Business Suite of Applications [EBS] and Primavera Integration Mac...

www.thalesgroup.com

Oracle’s E-Business Suite of Applications [EBS] and Primavera

IntegrationMac Chouhan

UKOUG Primavera Conference – 22nd March 2011

2 /2 /Agenda …

Introduction

Introduction to Thales

Thales B1 Programme

Oracle / Primavera Interfaces

Q & A

3 /3 /Introduction …

This presentation will provide how the ‘B-One Primavera Rollout’ within Thales was established and the benefits and Return on Investment [ROI] it brings with it

The integration of Oracle’s E-Business Suite of Applications [EBS] and Primavera Integration Architecture brings together a true Enterprise Solution: B-ONE

Thales Core Model showing the various Interfaces between Oracle EBS and Primavera

4 /4 /A technology leader providing safety and security

A global company with 68,000 employees and €12.9 billion in revenues

We help our customers to: Provide reliable and secure solutions

Monitor and control

Protect and defend

In two major sectors

Thales: a reliable, long-term partner with operations in 50 countries

Defence and Security

60%

Aerospace and Transport

40%

5 /5 /

Defence

Serving all branches of the armed forces

Air, Land, Naval and Joint operations

Security

Serving governments, institutional customers and civil operators

Interoperable, scalable solutions and services focused on operational requirements

Defence and Security

A comprehensive approach to national security and citizen protection

6 /6 /Aerospace and Transport

Aerospace

Serving aircraft manufacturers, airlines and civil aviation authorities

Space

A major player through Thales Alenia Space

Serving satellite operators, space agenciesand defence customers

Transport

Helping to optimise use of rail and road infrastructures

Presence on all types of civil and military aircraftand all major new aircraft programmes

Central role on the major civil and military programmes

Driving improvements in traveller safety and ground transport efficiency

7 /7 /

Global reach, local expertise 68,000 employees in

50 countries

A Global Player

8 /8 /Thales Oracle Practice

Oracle partner since 1998 Certified Partner

Accelerate Partner

Engaged on Thales Global B1 Project

History of Worldwide Oracle Implementationsacross all Business types

9 /9 /What is B1…?

B1 is …

a multinational programme being introduced in the UK, Spain, The Netherlands, France…. More to Follow

aimed at enabling greater efficiency and productivity through the convergence of business process

2000+ B1 users now benefit from a process centric business toolset that promotes collaboration and continuous improvement

replaces all existing ERPs (Enterprise Resource Planning systems) with a powerful single technology platform across all Thales Group activities

A global business transformation programme, not an IT initiative

Primavera provides key data inputs in to IBP (Integrated Business Planning)

10 /10 / Solution Architecture

17 April 2008th

CorporatePurchasing

Thalsis

ComponentInformation

System

TCIS

PDM

DCC (TUS Only)

Scanning

System

Local Scanning System

IMSCAN

CorporateReporting

Magnitude

Banking

BACS

ExportControl

Local Export Systems

BI / DataWarehouse

Cognos

Planning &Resource

Management

Primavera

Timesheet

OTL

'

PurchasingMS&C/

ProgrammeControlling

Customer Support

Manufacturing

Accounting / General Controlling

( All Domains)

Clearing&

Netting

Clearing &NettingSystem

Human

Resources

& Payroll

Northgate

Travel&

Expenses

Marco Polo

Key OCM Scope Country application Group application

BuyerlessPurchasing

SPAG

11 /11 /

One Mobile Workforce

One Way of Working

One Approach to Information

One Set of Systems

Greater Speed and Accuracy

Improved Quality

of Service

Lower Costs

EnhancedStaff

Mobility

B1 is a key enabler of the group’s transformation plans

Usi

ng O

r ac l

e C

ore

Model

Implementation of common business processes and systems

throughout the group

To deliver greater efficiency and productivity

B1 - Realising the Power of ‘One’ within Thales

12 /12 /Background – Primavera …

Primavera ?

All During 2004, Thales synthesized all its Divisions’ programme management processes on the basis of existing methodologies within the Group and international standards.

To support this process, a tool was chosen… Primavera, which is … a standard market tool widely utilised worldwide

particularly within companies functioning in Project mode

Its parameters are based on accepted business management processes

Acceptance: First, functional and technical experts accepted Primavera together with its parameters before testing

and validating it on pilot schemes

Decided at Group level to utilise this tool and its associated processes within the Divisions

13 /13 /Objective – Process supported by a tool…

Because Programmes are the whole point of reason for our business, the Thales objective is to improve

Anticipation & forecast accuracy

Transparency

Data consistency

The Thales worldwide deployment of Primavera is at the same time A more demanding application, but also more virtuous, of our process of Program

Management

A set of cultural changes

And finally, a tool in the service of the Programme Management

Use of a Thales “Primavera Core Model”

14 /14 /Why a core model ?

• secured fields

• set of standard codes

• configured layouts

• additional tools / functions

• data history

• simulation

• capability to capture “validated” programme situations

• Additional reports

• Excel

• Cognos (finance – workload)

• Interface with our BO

PRIMAVERA THALES

CORE MODEL LAYER

PRIMAVERA

THALES PM PROCESS• cultural changes

A need to standardize across regions / entities …

15 /15 /Keep in mind that …

Before looking at the PM process, keep in mind that Primavera stores all our data in a centralised & shared database

Any modification – at any level - is immediately recorded in the database

With limited undo capabilities

The current situation of our programmes is a “live” one (any change immediately affects the milestones, the cost at completion, the workload, …etc …..)

16 /16 / Why a Programme Management Process and Tool

An integrated Programme Management process for schedule, workload and costs

Target situation

Programme Management tool

Costs

Workload

Integrated resource schedule

No consistent view of schedule, workload and costs

Disjointed situation

Excel…

Costs

ArtemisP3MSPExcel…

Schedule(s)

Excel…

Workload

…Background

17 /17 /Scope of the Programme Management tool

All the programmes shall be managed within the Programme Management tool.

The functionalities to be used depend on the programme complexity as a minimum: start date – end date, workload, budget, costs

Workload forecast for the unit will be provided by Primavera and shall include:

Business opportunities, Current programmes, Other budgeted activities (PV, bids, warranties)

Primavera is built to meet both Programme Management and Finance needs

The Programme Management tool is the Master for the programme structure

The ERP is the master for actual costs

Every work package has its corresponding cost point in the ERP

EAC are transferred from the PM tool to the ERP

The Contract budget base is under the responsibility of the Programme Manager

18 /18 /

PM tool

Time Sheet

ERP

WBSCA / WPs’

ProgrammeHeader ID/Budget/Responsibility

Cost PointsTime sheet at cost

point level

CostEmployee & Non Labour plus

Summary CommitmentsAt Cost point level

PM EACProgramme Level

HierarchyOrganisation / Cost Centre

ResourcesEmployees/Non Labour/Rates

CommitmentDetailed PO info / Profiled ETC

- Labour Hours- Labour Costs To Date- Labour Period Costs

- NonLabour Period Costs

Business Organisation Hierarchy and Resource (Labour and Non Labour) to Primavera with various attributesBusiness Organisation Hierarchy and Resource (Labour and Non Labour) to Primavera with various attributes

Programmes are created in the BO and transferred into Primavera if Status <<Approved>>Programmes are created in the BO and transferred into Primavera if Status <<Approved>>

Full WBS is created in Primavera [Master]. Only key elements “CA” and “WP” are sent to the BOFull WBS is created in Primavera [Master]. Only key elements “CA” and “WP” are sent to the BO

Timesheet captures Hours at Cost Point level (Manufacturing WIP booking direct into BO)Timesheet captures Hours at Cost Point level (Manufacturing WIP booking direct into BO)

Actual costs (both labour and non labour) are transferred from the BO to Primavera at cost point level – WPActual costs (both labour and non labour) are transferred from the BO to Primavera at cost point level – WP

Actual labour quantity (hours) also transferred at WP levelActual labour quantity (hours) also transferred at WP level

Detail Commitments information by WP – summary only. Next version direct into ETC as profile per PO datesDetail Commitments information by WP – summary only. Next version direct into ETC as profile per PO dates

Global EAC (PMB + MR) at Programme level is transferred from Primavera to the BOGlobal EAC (PMB + MR) at Programme level is transferred from Primavera to the BO

Interfaces – B1 UK

19 /19 /Screenshots – Hierarchy…

Hierarchy in Oracle …

20 /20 /Screenshots – Hierarchy…

Hierarchy Interfaced into Primavera OBS View …

21 /21 /Screenshots – Resources…

Csv output …

22 /22 /Screenshots – Resources…

Resources Interfaced into Primavera Resources View …

23 /23 /Screenshots – Programme…

Oracle Projects …


Csv output …

Primavera End Log file


Programme Interfaced into Primavera Projects View…

26 /26 /Screenshots – WBS…

WBS created in Primavera …


Sending WBS to Oracle …


WBS InterfaceLog …

Csv output …


WBS Interfaced into Oracle …

30 /30 /Screenshots – Actual Costs…

Costs in‘Oracle Time & Labour’ …

31 /31 /Screenshots – Actual Costs…

Oracle Csvoutput …

Costs InterfaceLog File …


Costs in Primavera …Activities View

33 /33 /Screenshots – Actual Costs in …

… Projects View…

… WBS View …

34 /34 /Screenshots – PMEAC …

PMEAC …

35 /35 /Screenshots – PMEAC…

PMEAC Log File …

PMEAC Csv

36 /36 /Screenshots – PMEAC…

PMEAC Interfaced to Oracle Projects …

37 /37 /Oracle – Primavera Interface Timings

Frequency and timings of each interface are:

Cost interface run at month end when month end processing complete Scheduled to run overnight

Log Files log files generated for each interface and emailed to Business Super Users

Nominated key users validate and respond back to users

38 /38 /

EAC transfer towards ERP. PMV Dashboard updating.

Possible schedule update (without to change the Data Date)

Data Date

1st month N+1

Baselines creation (Current Situation) Selection / Type

baselines change, for creation of Financial

Baselines

End of month N updating.

!

Actuals and Commitments

transfer to PMV.

Data Date

1st month N

ETC update

~ 2 weeks

!

The « update session » as currently practiced on programmes – and appears as a very efficient process. The programme team meets around the “live” Primavera schedule and updates it while discussing the issues. Typical duration is ½ to 1 day – depending on the programme size.

Monthly Update Process

39 /39 /Other Interface / Tools …

Other Interfaces and Tools

Resource Rate Inflation A specific resource rate inflation tool to manage inflation rate for labour resources

PM Tools Tools to aid reporting cycle

Checks Project data compliance to Standard Planning Practices

Automates Primavera Summarisation, Baseline creation for PMBI Reporting

WBS Loader Load any ERP WBS’s into Primavera

Used for Data / Cost Migration …

40 /40 /Questions …?

THANK YOU … Mac Chouhan

Primavera Functional [email protected]

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