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The Impact of EAM Software onOrganizations

Enterprise Asset Management (EAM) software isan invaluable tool that can be used by organi-zations to maximize their assets. Traditionally

most organizations did not embrace whole life plan-

ning for assets, but a sea of change is occurring inhow management views long-term assets.

EAM software is helpful because it enables organi-zations to use the latest electronic tools to maximizetheir three most important asset classes: Physicalassets, IT assets, and digital assets.

EAM Management of PhysicalAssets

Physical assets consist of oce buildings, plants,waste treatment facilities, transportation systems,and other elements of physical infrastructure. Main-taining physical assets is essential for long-term or-ganizational development and growth.

Organizations that neglect their physical assets soonnd themselves mired in serious infrastructure re-lated problems.

EAM software helps with physical asset manage-ment in a variety of ways: It improves the eciencyof the work order life-cycle, it enhances the mobilityof maintenance teams, and it enables managementto spend more time on higher level decision making.

Organizations that employ well designed EAMsoftware are much more ecient at solving pro-blems related to physical infrastructure than or-ganizations that do not.

EAM Work Order Impact

The work order life-cycle consists of the processesinvolved between the time a work order request isaccepted and a work order is completed. The im-portance of eciency in the work order life-cycleis paramount.

Organizations with inecient work order life-cyclescannot adequately maintain their physical infras-tructure. EAM software boosts the eciency of thework order life-cycle in three ways:

1. By eliminating paper trails.

EAM software displaces the need for paper pads. Allinformation related to work orders can be viewedfrom mobile devices by all maintenance personnel.No time needs to be wasted collecting and collatingwritten down data: EAM software collects all workorder related data together automatically.

1. By enabling maintenance crews to respond

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The Impact of EAM Software on Organizations

faster to work order requests.

Maintenance crews equipped with access to mobiledevices running EAM software can receive updateson requested work orders nearly instantaneously.This is especially useful in emergencies where timeis of the essence. EAM software gives maintenancecrews the ability to respond to sudden equipmentfailure in a way nothing else can.

1. By enabling maintenance management toproactively plan for maintenance beforeproblems occur with infrastructure

The benets of EAM software in regards to impro-ving the eciency of the work order life-cycle arenot limited to helping maintenance crews, mana-gement benets at least as much as maintenancepersonnel.

Without EAM software, managers are forced towaste signicant amounts of time ensuring thatwork orders are dispatched to the right personnel.EAM software automates this process, giving ma-nagers more time to concentrate on critical higherlevel decision making.

EAM Impact on IT

The term IT assets refers to any company-ownedsystems or hardware. IT infrastructure is at the heartof all modern companies. IT assets encompass eve-rything from networked desktops to company ser-vers to backup hard drives. Without regular updates,well maintained computers to process data, mostorganizations would not be able to function.

In the digital age, IT asset management is crucial tothe success of all organizations, and nothing helpsIT asset management more than software. EAMsoftware facilitates with IT asset management intwo key ways:

1. Its more practical for maintenance per-sonnel to routinely perform inspectionsand maintenance on computer systems. Bysaving time that would otherwise be wasted,EAM software automates the scheduling ofinspections and maintenance so that no ITasset is missed.

2. EAM software also helps out IT workersby enabling them to le work orders with

an ease that paper based systems just cantmatch. This makes it much more likely thatworkers will le work orders in a timelymanner, and equipment will ultimately bebetter serviced.

Careful monitoring and the judicious use of backupsare both necessary to prevent temporary equip-ment failures from developing into long-term catas-trophes. Only EAM software makes it possible for ITrepair personnel to do their jobs to the best of their

ability and give the equipment they are responsiblefor the routine service it deserves.

EAM Impact on Digital Assets

While commonly confused with IT assets, digitalassets are not the same. The term digital assetsrefers to information based assets, not hardwarebased assets. In modern organizations all digitalassets are stored using IT assets, but it is importantnot to confuse the two with each other.

EAM software improves the management of digitalassets by enabling a direct supervision ofdocument management that is just not possiblewith paper based systems. In paper based systemsinformation is in the form of print outs, contracts,photos, blueprints all packed in ling cabinets. Thissort of setup does not enable information to be ac-cessed eciently.

EAM software coupled with the use of digital in-formation storage, enables digital assets to be ac-

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cessed and monitored in real time, ensuring thatthey remain uncorrupted and any errors can becorrected. Document management is a snap with anEAM system as critical documents can be scannedand attached to any work order.

Although EAM systems is not yet employed by allorganizations, but more and more companies arejumping on the EAM bandwagon as they realize the

immense benets of EAM related to the managementof physical, IT, and digital assets.

Enterprise asset management is a crucial part ofmanaging organizations. If it is neglected long-termproblems always develop. The best companies useEAM software to proactively protect and maintaintheir assets.

If you liked this article you may also enjoy reading:

Asset Management, EAM, EAM Documents

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