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WP4 Outreach, Training and Communication MyOCEAN Annual Review Cork, Ireland 16-17 April 2013

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Improve user uptake and feedback Mobilise and involve new users Provide users with tools for easy post processing and sharing best practices through Users Training workshops and through tutorials and videos on-line Spread the word about MyOcean products Through these activities, WP4 will focus on strengthening the user uptake especially in the private sector, educational institutes, and those external to the project (including non-EU countries) To share & inform Goals of WP4

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WP 4.1 Coordination Leader SMHI WP 4.2 Outreach Leader SMHI WP 4.3 Training Leader OC-UCY WP 4.4 Communication Leader Mercator Policies, Climate & Environment, GOOS Africa Mercator/Exec, CMCC/INGV, UKMO Coordination of outreach material Mercator, SMHI Arctic Council and Regional Alliances SMHI, DMI, HCMR, IFREMER, NERSC, OC-UCY, INGV, MHI- NASU, IMR Communication coordination Mercator Annual action plans Mercator, UKMO, CLS Communication support HCMR, UKMO, Mercator, CLS Workshop 1 Arctic + Global CLS, CMCC/INGV, OC- UCY, NERSC, Mercator Workshop 2 NWS + Baltic + IBIROOS UKMO; OC-UCY, IMR, IFREMER, DMI Workshop 3 Med + Black Sea MHI-NASU, CMCC/INGV, OC-UCY, CNR, HCMR, Training material OC-UCY, Mercator, UKMO, CLS, CNR, CMCC/INGV, NERSC, IFREMER, MHI-NASU Structure of WP4

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Objectives: Consolidate outreach activities by targeting key users such as EEA, EMSA, regional conventions and Regional Alliances. Address the Maritime Policy issues, Climate Change and Environment in ocean areas. Targets Regional conventions (OSPAR, HELCOM, Black Sea, Arctic Council, etc) International organisations (GOOS- Africa, JCOMM, EMSA, EEA, ICES, etc) WP4.2 Outreach

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Objectives: Organise events to demonstrate the use of MyOcean products no budget for events Extend outreach activities to new groups specifically for Climate Change initiatives Find events to reach the private market Coordinate outreach/dissemination material together with 4.4 Targets Regional conventions (OSPAR, HELCOM, Black Sea, Arctic Council, etc) International organisations (GOOS- Africa, JCOMM, EMSA, EEA, ICES, etc) WP4.2 Outreach

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WP4.2 Achievements User/geographically-adapted outreach material Use at outreach events/forums/ workshops, revised if needed. Available in Alfresco Ccile, Mercator European Maritime DayPresent and promote MyO plansMayPierre Bahurel, Mercat JCOMM IV-meeting Raise awareness of MO as the joint European Marine Core Service May 23-31Nadia Pinardi, INGV DG RTD Press EventMyO Success storyJulyGeorge Zodiatis, OC-UCY MOONGOOS Sept 2012Marina Tonani, INGV Satellite conferenceMyOcean boothSeptWP3/Exec ICESHand-outs of MyO promotion materialOctIrne Lake, SMHI JERICO General Assembly OctoberIrne Lake, SMHI GEO Symposium Blue Plant? Brazil NovFabrice Hernandez GODAE Ocean view Symp., Washington DC Nov 2012 European Space Expo LarnacaPresent and promote MyO plansNovGeorge Zodiatis, OC-UCY BOOS STGDiscuss cooperation issuesDec + AprilIrne, SMHI HIROMB STG Discuss cooperation issues DecIrne, SMHI

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WP4.2 Achievements Tutorial published on web (4.3 mainly)For future lecturing and e-learning George Zodiatis OC-UCY, Mercator UK Operational Oceanography Conference, Southampton 16-18 JanMet Office? General training workshop in conjunction with User Forum, eg 4.3 Find new potential users, including private sector, general training in use of MyO products April 8, 2013 OC-UCY, Mercator, (SMHI), CMCC/INGV (User Visualization Tool)

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WP4.2 Planned activities GOOS Regional Forum VI Promote MyO 14 - 16 May 2013 Giovanni Coppini, CMCC as MONGOOS Co-chair MONGOOS meetingPromote MyO Sep 2013Marina Tonani INGV Workshops/meetings addressing Maritime Policy Issues/Climate Change/Environment Present MyOcean goals, plans and products MyO Exec EUMETSAT, General (?) training workshop Training session Organised in coop with EUMETSAT? OC-UCY GOOS-Africa event Plan on how to support GOOS-Africa with capacity building and training CMCC (Giovanni) /INGV, UKMO, MyO Exec EMSA-meetingsConsolidate MO2 plans and goals OC-UCY, CMCC/INGV, UKMO, MyO Exec EEA-meetingsConsolidate MO2 plans and goals. Promote in situSeveral occasions Jol and Pierre, CMCC/UNGV, IFREMER; UKMO HELCOM AM/event Present and promote MO plans and products to ensure products/services are user adapted DMI, (SMHI) OSPAR AM/eventPresent and promote MO plans and products to ensure products/services are user adapted IMR, (NERSC)

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WP4.2 Planned activities Black Sea Commission event Present and promote MO plans and products to ensure products/services are user adapted MHI-NASU, OC-UCY MED-UNEP AM/event Present and promote MO plans and products to ensure products/services are user adapted OC-UCY, INGV, HCMR Arctic Council AM/event Present and promote MO plans and products to ensure products/services are user adapted NERSC, (SMHI?) Annual Communication Action Plans Promote outreach activities define targets/media, enlarge user group Mercator, SMHI External awareness newsletters Enhance communication2-3 times / yearMercator

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WP4.3: Training Purpose Training of users on the exploitation of MyOcean products. Organize 3 thematic workshops per area of benefit. The workshops should be organized according to regions and focus on relevant thematic applications in the particular region. The training will target to users requirements and to train them how to use the MyOcean products for the development and or improvement of their downscaled/downstream services. The main objectives of the workshops are to: provide and discuss information on the reliability, quality and impact of the MyOcean products provide information and guidance on, and give users practice in how to seek and download the MyOcean products, the tools for generic visualization and processing, and the options for routine access to data provide information on, share experience in the use of, and give access to toolboxes for using MyOcean data (e.g. methods for downscaling MyOcean products, post- processing of sea-level data, lateral boundary conditions)

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Training Workshops 3 Training Workshops: Workshop 1: NWS + Baltic + Ibiroos Part of Task 4.3.1 Partners UKMO, Ifremer, IMR, BSH, Puertos del Estado, SMHI Workshop 2: Arctic + Global Part of Task 4.3.2 Partners CLS, NERSC, Mercator and CMCC Workshop 3: Mediterranean + Black Sea Part of Task 4.3.3 Partners INGV, CNR, MHI and OC-UCY

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Questionnaire for Training Workshops Formed after discussion with the partners Aimed to identify the topics to be covered during the training workshops Survey undertaken from July 17th August 24 th 2012 Survey released: twice by Service Desks,E-mailing to all users and by the hyperlink on the MyOcean User Newsletter

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Questionnaire for Training Workshops Questions included Organization / affiliation Type of user Personal interest Research & education (non-commercial) Commercial Service Public Service Other Intention to attend a MyOcean2 training workshop Topics of interest Search & access products Visualize products Download products Other

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Questionnaire for Training Workshops Questions included Data processing of interest Downscaling Data extractions/scripts Time series/statistics Other Product information of interest NetCDF data formats, conventions and software Data and product quality information MyOcean organisation overview Other Time willing to devote to training workshop Less than 1 day 1 day 1-2 days More than 2 days

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Overview of the Survey Results 107 Answers; Good response in particular during summer time. 90% interested by the training sessions Average user profile: European Union (2/3) or Overseas (1/4) linked to Research/Education/Public Service (90%) Clear training interests (occurrence >70%) for following topics and technical aspects: Search/access products Visualisation Downloading Data Extractions & scripts Time series & Statistics 3/4 of users consider a training duration around 1, 5 or 2 days. They ask for intensive sessions. Low response rate from the Commercial sector 8 responses not including Public services also having commercial activities.

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1 st MyOcean Training Held during the MyOcean - EEA Users Workshop EEA premises, Copenhagen Afternoon of the 8 April 2013 31 registered trainees- 18 participated 5 lectures 5 conveners

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1 st MyOcean Training Agenda /topics of the Training session: Training session introduction (Dan Hayes) MyOcean- How does it work ? Everything you need to know about the user's corner (Cdric Giordan ) How to write and use a script to download a product every day ? On live demonstration (Marc Tressol) How to create plots through Ferret and cdo (Daniel Hayes) How to create plots through UVT (Rita Lecci) Presentation of the next upgrade of the MyOCean service due 23 April (Gatan Vinay)

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2 nd Training Workshop Planned during the the JERICO Summer School - 8-13 July 2013 -University of Malta More information can be found at: www.capemalta.net/jerico/summerschool www.capemalta.net/jerico/summerschool Still pending to arrange: -a training with EUMETSAT and or INGV-CMCC on d/a -a training in Odessa end this year and - a training in UK in 2014

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General problems for WP4 WP leader has very few person months, as do several partners Limited travel funds mean that WP4 members cannot travel to international meetings to publish MyOcean How can we communicate better with other WPs? Publicity material is available on Alfresco but does not look professional when printed on standard office printers. Mercator may send material for special events

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Future focus for WP4 Focus on training courses Made available on the Myocean website the tutorial for training. Find good users cases to present on the website Improve communication with WP2, WP3 and start dialogue with WP17 Encourage all partners to publish MyOcean at any meetings attended (a short, general MyOcean presentation is available in Alfresco) Use remaining resources to target GOOS Africa, Black Sea and regional conventions

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Thank you

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WP1 coordinate communication and marketing WP2 user feedback and information (on web portal, plus incorporated in the training material) WP3 (User uptake at National & Regional level) work together to target appropriate users for training workshops, organise back-to-back events WP17 (Product Quality) feedback from users All WPs help WP4 with training and outreach as specified in the DoW; present/promote MyOcean at meetings and distribute publicity material WP4 links to other WPs