World The meeting place Surfactant for the surfactant Congress · 2019-01-17 · CESIO Congress has...

3rd-5th June 2019INFINITY Hotel, Munich

11th WorldSurfactant Congress

SPONSORSHIP & EXHIBITION BROCHURE

The meeting place for the surfactant

industry

www.cesio-congress.eu

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11th World Surfactant Congress - Munich, 2019

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TABLEOFCONTENT

ABOUT CESIO 2019 5

CESIO 2019 PRELIMINARY AGENDA 6

VENUE PRESENTATION 7

CESIO 2019 VENUE 8

CORPORATE B2B SESSION 11

EXHIBITION 12

EXHIBITION PLAN 15

SPONSORSHIP PACKAGES 16

SPONSORSHIP & EXHIBITION MANAGEMENT 21

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11th WorldSurfactant Congress

ABOUT CESIO 201935 years after the 1st World Surfactant Congress held in 1984, it is Munich again that will host the 11th World Surfactant Congress (CESIO 2019) to convene from 3rd to 5th June 2019 at the INFINITY Hotel & Conference Resort Munich.

The theme of CESIO 2019 is:“Performance - Solutions - Success - Surfactants”

The event will be in the format of a scientific congress and will offer opportunities for the business as well. Sessions, posters and exhibitions will cover the scientific, economic and technical, as well as safety and regulatory aspects of surfactants and their industrial and consumer applications.

In the exhibition space, participants will be able to display their new concepts, products and technologies. The hospitality suites will enable them to organise face-to-face meetings with potential customers and suppliers.

This event is the perfect occasion to learn about the latest developments in key areas such as Business & Market Trends, Safety & Regulatory Affairs and Technical & Applications, offering many options for attending, registering, exhibiting and sponsorship.

We look forward to welcoming you.

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CESIO 2019 PRELIMINARY AGENDACESIO Congress 2019 will take place from Monday 3rd June to Wednesday 5th June in Munich at the INFINITY Hotel.

The key themes that will be developed during this congress are:

• Business & Market Trends• Technical & Applications• Safety & Regulatory Affairs

The proposed agenda is based on these key theme sessions:

MONDAY, 3rd JUNE 2019

From 09:00 Registration of participants

12:00 – 13:30 Lunch & Poster session

Afternoon Opening of the Congress and Welcoming speech

Plenary sessions

Keynote lecture

The exhibition will be open all day.

TUESDAY, 4th JUNE 2019

Morning Business & Market Trends Technical & Applications

Lunch Time Lunch & Poster session

Afternoon Safety & Regulatory Affairs Technical & Applications

Evening Dinner event at the Löwenbräukeller


WEDNESDAY, 5th JUNE 2019

Morning Safety & Regulatory Affairs Technical & Applications

Lunch Lunch & Poster session

Closing Closing Ceremony & Awards


Agenda updates and registration details for the Congress will be available. Visit our website regularly: www.cesio-congress.eu

or subscribe to our newsletter.

VENUE PRESENTATIONINFINITY HOTEL & CONFERENCE RESORT MUNICH

Modern conference hotel with polished meeting rooms and state-of-the-art resort amenities.

The INFINITY Hotel boasts the largest event space to the north of Munich and offers the unique opportunity for hosting the Congress. State-of-the-art AV technology, complimentary access to high speed Internet throughout the hotel complex, ergonomic chairs, hospitality suites and many more to meet every demand. An unrivalled aspect is its direct architectural connection to the BALLHAUSFORUM auditorium. With 1,340 m² of floor space below and an imposing glass dome above, the auditorium provides the perfect setting for conferences and exhibits.

An all-inclusive event venue to optimise your networking, only 20 minutes away from the airport.

INFINITY Hotel & Conference Resort Munich

Address: Andreas-Danzer-Weg 1, 85716 Unterschleißheim, Munich, GermanyTel.: +49 89 370 530 827E-mail: [email protected]: www.infinity-munich.de

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CESIO 2019 VENUEBALLHAUSFORUM - GROUND FLOOR

EXHIBITION ROOM FOYER

TO HOTEL

HOTEL - GROUND FLOOR

LECTURE II

LECTURE I

TO BALLHAUSFORUM

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CESIO 2019 VENUEHOSPITALITY SUITES - FIRST FLOOR

75 m2

75 m2

23 m2

24 m2

26 m2

46 m2

49 m2

114 m2

114 m2

CORPORATE B2B SESSION

HOSPITALITY SUITES

Should you wish to host your guests in a convivial place? The congress organisation can provide your company with a hospitality suite conveniently located within the congress venue.

The hospitality suite is the perfect place to have face to face meetings. It is the ‘one on one’ opportunity to engage with customers and suppliers in a relaxed social environment.

Instead of having your team move from meeting room to meeting room every 30 minutes, host your meetings in your own dedicated corporate hospitality suite.

HOSPITALITY SUITENUMBER OF ROOMS AVAILABLE

RATE FOR 3-5 JUNE 2019

20-30 m² 3 (SOLD-OUT) 10,000

31-60 m² 2 (ONLY 1 LEFT) 15,000

61-114 m² 4 (ONLY 3 LEFT) 17,500

See also the Hospitality Suites plan on page 10.

Each hospitality suite will be equipped with: projector, projection screen, technical equipment, flip chart, tables and chairs.

All additional equipment and catering will be at the sponsor’s expense. The reservation will be confirmed on a first-come, first-served basis.

SOLD-OUT

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EXHIBITIONWHY ARE WE INVITING YOU TO EXHIBIT AND SPONSOR?

CESIO Congress has been a meeting for industry professionals for over 35 years.

This congress presents a comprehensive conference designed to encourage the exchange of information between the different professionals in this field.

For the 11th World Surfactant Congress, we are inviting recognised companies working in the surfactant value chain and wanting to meet, network and reach prominent key people from the industry.

We invite you to take advantage of this gathering by renting an exhibition booth, purchasing sponsorship or advertisement. Of course, you won’t want to miss this opportunity to promote the inspiring work you have been doing for years, but it’s up to you! We look forward to welcoming you in Munich!

Keyfacts of our last Congress:

MEDIA PARTNERS

10TH WORLD SURFACTANT CONGRESS - ISTANBUL 2015

“A unique occasion to learn more on different subjects and to meet new people.”

OVER 500 DELEGATES

SCIENTIFIC POSTERS AREA

MORE THAN

1000 SQ. M. EXHIBITION

LOUNGE B2B MEETING PLACES

PARALLEL CONGRESS SESSIONS

“Business & Market Trends”, “Safety & Regulatory Affairs”

and “Technical & Applications”

FURTHER REASONS TO PARTICIPATE

The CESIO Congress provides you with visibility among other industry professionals and potential customers. As an exhibitor at this congress you will have the opportunity to interact with the professional community and demonstrate your products and services.

CESIO has been receiving applications for 35 years and our experience, as well as the feedback from our partners who have participated in this event, indicate the goals you can achieve with us in order to add value to your business:

• Establish or expand your presence in the market place• Introduce new products and services to hundreds of the area’s main players and most influential

buyers• Find new customers and develop business partnerships• Meet old and new buyers face-to-face

To complement the exhibits, we offer sponsorship opportunities. Consider how being a sponsor could enhance your marketing plan and significantly increase your exposure.

HOW CAN I SPONSOR THIS EVENT?

The space is already there waiting for you. If you still don’t know what to exhibit in Munich, feel free to contact us or seek inspiration from our suggestions.

At CESIO 2019 we provide the opportunity for you to create, develop and strengthen relations with people. The 11th World Surfactant Congress allows you to connect with world-renowned specialists in your business by presenting:

• New concepts• New products• New technologies • Etc.

SPONSORS

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EXHIBITIONAs an integral part of the Congress, the exhibition of the 11th World Surfactant Congress will be held in 2019 at the INFINITY Hotel from 3rd to 5th June. This will be a great opportunity for exhibitors to display their new concepts, products and technologies.

Particular attention will be paid to signage and decoration, thereby making it easier to find your way around the exhibition.

RATES AND SIZES OF EXHIBITION SPACES (MINIMUM STAND SIZE: 9 m²)

Price per m² Space only Shell scheme

€390 €450

SHELL SCHEME PACKAGE

Wall panels height 2.5 m

Logo company double-sided sign

Electricity connection

Spot light

You will be able to rent shell schemes and all furniture through the Official Stand Builder of CESIO 2019.

The price for renting a booth space includes the following services:• Use of stand during the exhibition and during assembly and dismantling periods• Information and coordination services during the assembly and dismantling of stands and during

the exhibition• 3 exhibitor badges per 9 square meters, giving access to the exhibition hall• 100 words about the company profile published on the congress website and catalogue• Maintenance of public areas, excluding the stands which you are responsible for• Cleaning of public areas of the exhibition hall

Additional information:• Maximum stand height is 2.5 meters• If you are building your own stand, you should submit a plan for approval to the conference

organisers• Stand location: choice priority is given to major sponsors and on a first-come, first-served basis

for all other exhibitors• Stand allocations will be confirmed upon booking

Personal insurance:The organisers recommend that all participants, sponsors and exhibitors take out personal travel and health insurance cover for their trip.

EXHIBITION PLAN

F&BLounge Area

1 2 3 4 5 6 7 8 9 10 11 12

13 14 15

16 17 18

24 25 26

27 28 29

32 31 30

36

33

37 35 34

41 42 43

40 39 38

52 53 54

51 50 49

46 454847

44 2119 20

22 23

Entrance/Exit

Entrance/Exit

Emergency ExitNot Available Last floor plan update 15/01/2019

Poster Sessions

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ONLINE PROMOTION

WEBSITE BANNER - SOLD OUT• Your banner will be posted on every page of the congress website• Limited to 3 companies• Rate: €3,000

PRINTED PROMOTION

CONGRESS CATALOGUE• The congress catalogue will be distributed on-site to every registered participant• This will be an easy way for your company to reach the entire ‘surfactant community’• Advertisement on inner full page: €3,000 • Advertisement on inside back cover page: €5,500• Advertisement on outside back cover page: €6,000

Advert deadlines & specifications:Deadline for congress catalogue adverts: 30th March 2019High Quality PDF. Pictures: 300 dpi, CMYK.Final size of catalogue: 210 x 297 mm (DIN A4)Required data size, incl. trim: 220 x 307 mmSecurity space: lay out text and logos with min. 10 mm distance to edge of advertisement

ON-SITE PROMOTION

CONGRESS BAGS• Sponsorship of CESIO 2019 Congress bags is the way to promote your company in a very

prominent and visual manner. The logo of the sponsoring company will be printed on each congress bag along with the CESIO 2019 logo (type, size and colour of the bags as well as position and size of the logo will be at the discretion of the CESIO 2019 Congress organisers). The sponsorship yields maximum corporate visibility for the entire convention and beyond, as most registrants use the bags after the event as well. Your brand will leave a lasting impression!

• Rate (exclusivity): €10,000 (including production cost)

SPONSORSHIP PACKAGES - OVERVIEW TYPE ITEM PRICE (excl. VAT)Online promotion Website banner €3,000 - SOLD-OUTPrinted promotion Congress catalogue

- On inner full page €3,000 - On inside back cover page €5,500 - On outside back cover page €6,000

On site promotion Congress bags €10,000Insert €3,000Writing pads €5,0001 - SOLD-OUTWriting pens €5,0002

Badge lanyards €10,000 - SOLD-OUT

Brochure stand display €2,500Buffet lunches/catering points €30,000Coffee breaks To be discussedBottled-water stations €5,000

Exclusive sponsorship Lunch sponsor1 €5,000 - SOLD-OUTCoffee break sponsor1 €3,000

Extra itemsElectronic conference newsletter1 *

Upon request - SOLD-OUT

Mobile communications with participants1 Upon request

Picture area1 Upon requestWater bottles or fountain1 Upon requestCharging station Upon requestEtc. (upon preliminary proposal)

1 Only one company may sponsor these items. All items will be allocated on a first-come, first-served basis.2 Plus production costs

Please note that all prices mentioned in the following pages are in Euros (€), excluding VAT.

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COFFEE BREAK SPONSOR• Company logo on event website with short description and link to company website • Company logo on printed matters • One conference pass• Sponsor recognition during the event• Opportunity to distribute company marketing material during this function• Dinner pass• Rate: €3,000

Note: Additional conference passes are available through registration.

EXTRA ITEMS*

There are other opportunities to achieve direct contact with delegates. Stand out by offering a different kind of sponsorship item or by proposing your ideas to us!

ELECTRONIC NEWSLETTER - SOLD OUT• Cut down on printing costs and paper waste• Mention of your company as the sponsor of the CESIO Congress 2019 e-Newsletter

e-mailed to potential delegates several times before the conference. Chance to include a topic of your choice and a link in the e-newsletter

MOBILE COMMUNICATIONS WITH PARTICIPANTS• Associate your company with the latest technology• Instant information transmission

- Does your company have an application for smart phones? Share it with the participants through signage placed in the welcome area.

- Etc.

PICTURE AREA• A professional photographer will circulate daily during CESIO Congress 2019 and snap photos of

events, colleagues and special activities• The participants can then visit the picture area to view photos on a monitor. After selecting the

photos, the participants will receive the pictures with Sponsor Acknowledgement by e-mail

WATER BOTTLES OR FOUNTAINS • Sponsor name, logo and website are printed on the bottles or signage placed near the fountains• Subject to approval of the conference venue

INSERTS IN CONGRESS BAGSInsert

• An A4 size double-sided, colour or black and white flyer/promotional piece. This flyer could promote your company’s activities or it could be an existing corporate flyer giving information on your services or products. This sponsoring opportunity is limited to 3 companies

• Rate for one insert: €3,000

Writing pads - SOLD OUT• Writing pads and/or pens with the logo of your company along with CESIO 2019 logo.

Delegates particularly appreciate receiving writing pads and pens which are very useful for the sessions. Pens and pads are provided by the sponsor

• Rate (exclusivity): €5,000 (plus production costs)

Writing pens• Writing pens with the logo of your company along with CESIO 2019 logo. Delegates particularly

appreciate receiving writing pads and pens which are very useful for the sessions. Pens and pads are provided by the sponsor


USB Stick• USB Stick with the logo of your company along with CESIO 2019 logo – 4GB. Delegates

particularly appreciate receiving content in digital format (type, size and colour of the USB Stick as well as position and size of the logo will be at the discretion of the CESIO 2019 Congress organisers)

BADGE LANYARDS - SOLD OUT• Every attendee receives a lanyard with his/her badge. Since badges must be worn at all times

while in the convention centre, the lanyards offer a wide visibility to the sponsoring company. The company logo is printed on the lanyard along with the CESIO 2019 logo. The sponsor will receive high visibility throughout the entire convention


EXCLUSIVE SPONSORSHIP

LUNCH SPONSOR - SOLD OUT • Web publication (logo visibility on the event website with short description and link to company

website) • Logo visibility on printed matters • Half page advertisement in the final program in a prominent location• Two conference passes• Sponsor recognition during the event• Opportunity to distribute company marketing material during this function• Dinner pass• Rate: €5,000

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CO-MANA

Address: Rue Ortelius 221000 Brussels, BelgiumTel.: +32 2 537 87 01Fax: +32 2 537 87 16

CONTACT PERSONS:

Omer Ulger: [email protected] Justine Biren: [email protected]

SPONSORSHIP & EXHIBITION MANAGEMENTCo-mana has been appointed by CESIO as the official operational management company for organising the exhibition and its sponsorship. Services such as stand construction, furniture, floor covering, signs & graphics, flowers, electricity, and other related services are provided by Co-mana.

Co-mana’s expertise covers national and international meeting projects in all fields and are held in particularly high regard for the quality of service they bring to international associations and federations.

AND MUCH MORE...

More information? Other ideas or suggestions?

Contact CESIO’s appointed PCO Co-mana: [email protected]

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PURPOSE OF AND RULES FOR PARTICIPATING AS AN EXHIBITOR OR SPONSOR

*“Organiser” hereby refers to CESIO and/or their officially appointed PCO, Co-mana.

(1) PURPOSE: The purpose of CESIO 2019 is to contribute to better understanding of surfactants and the many different ways in which they contribute to economic development and quality of life, and to address specific issues relating to human health and the environment in order to sustain their beneficial contribution to society. ACTIVE SELLING OR ORDER TAKING IS NOT PERMITTED DURING EXHIBITION HOURS.

(2) APPLICATION FOR AND CONFIRMATION OF SPONSORSHIP/EXHIBITION: The application and confirmation process is as follows:

• Applications have to be made in writing by completing and returning the application form to the organisers.

• Upon receipt of the completed application form and payment, CESIO will send a confirmation and the application will become a Contract.

(3) TERMS OF PAYMENT

The total amount is due at the signing of the contract and upon receipt of the invoice. Full payment must be received before the start date of the exhibition. Should the exhibitor fail to make a payment prior to the start date of the event, the organisers shall be entitled to terminate the contract, withdraw confirmation of acceptance and make other arrangements for the stand or seek compensation for non-fulfilment of the contract.

(4) PAYMENT METHODS

Payment by Bank Transfer (full bank details will be included on each invoice) or credit card. Bank charges are payable by the sponsor/exhibitor.

(5) CANCELLATION: Cancellation by the sponsor/exhibitor will be accepted only at the discretion of CESIO and a deduction for expenses, due to cancellation, will be made against refunds. A penalty for cancellation shall be assessed to cover assignment work costs as follows: 25% of booth price will be charged for cancellations requested before 19 March 2019. 50% will be charged for cancellations between 19 March and 29 April 2019. After 29 April 2019 no refund will be possible. No space assignment is binding on CESIO unless full payment has been made, and the contract has been signed.

(6) SPACE: Space assigned to an exhibitor may be transferred by CESIO Management to relieve the exhibition of congestion; to avoid confusion in firm names; to solve competitive conditions, or similar reasons, and if the payment schedule is not complied with. No such transfer shall be made without prior notification to an exhibitor in writing; and a moved exhibitor may withdraw from the exhibition with space payment refund where the move is not acceptable, provided such cancellation is made in writing to CESIO Management within 7 days of the date of notice of transfer. An exhibitor may not share or sublet space to another party. One exhibitor may not exhibit the named

“end product” of another exhibitor without permission from that exhibitor in writing, and CESIO Management has the right to examine this permission.

(7) ALLOCATION OF EXHIBITION SPACE AND SPONSORSHIP PACKAGE: Stand space and sponsorship package will be allocated on a first-come, first-served basis, according to the date of contract signature and payment receipt.

(8) USE OF SPACE: Displays and demonstrations shall be limited to the confines of an exhibitor’s own space, as shall be the distribution of literature or other items.

(9) REGISTRATION: Visitors to the Exhibition, and exhibitor personnel must register according to the rules of the CESIO 2019 event.

(10) EXHIBITION HOURS: In their own best interest and for purposes of security, exhibitors are required to keep an attendant in their exhibits during all opening hours. They may not dismantle nor remove any part of their exhibit or equipment before the show closes.

(11) PRIZES, GIVE-AWAYS, LITERATURE, SPECIAL PROMOTIONS: CESIO reserves the right to limit or prohibit prize drawings or contests, distribution of novelties including literature bags or envelopes and any “extreme” promotional activities.

(12) PHOTOGRAPHING EXHIBITS is limited to closed hours or candid shots only. Exhibitors and photographers may not disrupt visitor traffic by clearing an exhibit space or aisle for photography during regular exhibition hours.

(13) DRESS OF ATTENDANTS: Uniforms, shop jackets and coveralls may be worn for demonstrations. Costumes not regularly associated with the business and professional character of the exhibition must have the approval of CESIO Management.

(14) STAND CONSTRUCTION: A stand contractor has been appointed by CESIO as the official operational management company for the exhibition. The stand options will be built by this official contractor. The exhibitor may use a contractor of his choice only for the construction of his stand in line with the Technical and Safety Regulatory Affairs and the Exhibition Technical Manual. Plans have to be submitted to the contractor prior to 1st April 2019.

(15) SET-UP AND SECURITY IN THE EXHIBITION

All exhibitors are requested to:

• Avoid blocking the aisle, obstructing adjoining stands, damaging the premises or the leased equipment.

• Allow sufficient see-through areas which ensure clear

views of surrounding exhibits.

• Respect the dimensions and the building height.

• Install equipment displayed or demonstrated with strict adherence to safety measures.

• Leave exhibition areas and return fittings made available in their original condition.

• Repair, replace or reimburse rental equipment or damage to areas occupied in case of damage or loss.

(16) EXHIBITOR TECHNICAL MANUAL AND GENERAL: the “Exhibitor Technical Manual” containing general conditions for participation, contractor services order forms, and the detailed contact for the appointed freight forwarder and customs clearance, etc. will be sent to each exhibitor in due course. CESIO undertakes to exercise due care to help and generally protect exhibitors, keep them informed, attract CESIO members and draw a good audience to the exhibits.

(17) FIRE LAWS: Local fire laws must be strictly observed. Rugs, light wood and cloth decorations must be flameproof. Wiring must comply with fire department and underwriter rules. Smoking in exhibits may be forbidden. Crowding will be restricted. Aisles and fire exits cannot be blocked by exhibits. No decorations of paper, pine boughs, leafy decorations or tree branches are allowed. Acetate and most rayon drapes are not fireproof. Hydrogen gas is not permitted.

(18) INSURANCE: CESIO does not insure exhibitors or their equipment under any circumstances. Exhibitors are urged to obtain “Extra-territorial” and other insurance cover for their equipment and exhibits. CESIO carries public liability and property damage insurance, but such insurance does not cover the individual exhibitor or firm.

(19) LOSSES: CESIO and their appointed PCO Co-mana will co-operate fully, but cannot be held liable for damage to exhibitors’ property, or lost shipments either coming in or going out, nor for removal costs. Damage to inadequately packed property is the exhibitor’s own responsibility. If an exhibit fails to arrive, the exhibitor shall nevertheless be liable for space rental. Exhibitors should insure against these risks.

(20) ELECTRICAL SAFETY: All wiring on stands, spaces or display fixtures must meet underwriters’ rules and undergo a standard fire department inspection. This applies to booth construction only and not to prewired radio and electronic equipment.

(21) SOUND: The use of headsets is recommended. If open speakers are used, amplification must not exceed dB above the existing noise level as measured in neighbouring exhibition spaces. Violation will result in the immediate prohibition of any use of sound equipment.

(22) VISUALS: TV monitors, small-sized motion pictures or slide film screens may be used if not positioned to result in crowding in the aisles. Flashing or glaring light exhibits are not permitted if they are harmful to the eyes of attendants of neighbouring exhibition spaces. Some animated displays are permitted.

(23) EMERGENCIES, STRIKES, EMBARGOES, LABOUR COST: CESIO and its appointed PCO Co-mana shall not be liable for delays, damage, loss, increased costs or other unfavourable conditions caused by circumstances beyond their control. In the event that the premises in which the CESIO 2019 event is conducted becomes, at the sole discretion of CESIO, unfit for occupancy, or substantially interfered with by reason of any cause or causes not reasonably within the control of CESIO, this agreement may be terminated by CESIO. Should CESIO terminate this agreement pursuant to the provisions of this paragraph, the exhibitor/sponsor waives any and all claims for damages and agrees that CESIO may, after computing the total amount refundable to all exhibitors/sponsors (the amount by which the total amount of fees paid by all exhibitors/sponsors exceeds the total payment of CESIO’s costs and expenses in connection with its preparation for and conducting of the CESIO 2019, including a reasonable reserve for claims and other contingencies), refund to the exhibitor/sponsor, in full settlement and complete discharge of all the said exhibitor’s/sponsors’ claims and demands, an amount which bears the same relationship to the fee paid by the said exhibitor/sponsor as the total refundable amount as computed above bears to the total amount of fees paid by all exhibitors/sponsors. Our costs shall be based on prevailing union wages and working conditions and shall be liable to change with these factors. It is understood that any changes in wages or conditions which affect the work at the exhibition, and which would increase the cost of this work, shall become an additional charge to the exhibitors, not to exceed 10% of space cost, to be paid by them upon receipt of the invoice.

(24) CHANGES: CESIO and their appointed PCO Co-mana reserve the right to make any reasonable changes in the rules necessary to insure the health and safety of those in attendance, the significance of the exhibition and the smooth running of the operation. Exhibitors/sponsors shall be advised of any such changes by personal letter.

MARK YOUR CALENDAR

3rd-5th June 2019INFINITY Hotel, Munich

11th World

Surfactant Congress

www.cesio-congress.eu

World The meeting place Surfactant for the surfactant Congress · 2019-01-17 · CESIO Congress has...

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