World Bank Documentdocuments.worldbank.org/curated/en/712241545338812258/pdf/ITK… · Country...
Transcript of World Bank Documentdocuments.worldbank.org/curated/en/712241545338812258/pdf/ITK… · Country...
THE WORLD BANK OFFICIALIBRD * IDA I WORLD BANK GROUP DOCUMENTS
December 20, 2018
Mrs. Meritxell RelafiloCountry Representative, UNICEFThe United Nations Children's FundSana'a, Republic of Yemen
Re: IDA Grant No. D418-RY(Third Additional Financing for Yemen Emergency Crisis Response Project)
Additional Instructions: Disbursement and Financial Information Letter
Dear Mrs. Relahio,
I refer to the Financing Agreement between the United Nations Children's Fund (for thebenefit of the Republic of Yemen) (the "Recipient") and the International Development Association(the "Association") for the above-referenced Project. The General Conditions, as defined in theFinancing Agreement, provide that the Recipient may from time to time request withdrawals ofGrant amounts from the Grant Account in accordance with the Disbursement and FinancialInformation Letter, and such additional instructions as the Association may specify from time totime by notice to the Recipient. The General Conditions also provide that the Disbursement andFinancial Information Letter may set out Project specific financial reporting requirements. Thisletter constitutes such Disbursement and Financial Information Letter ("DFIL") and may be revisedfrom time to time.
I. Disbursement Arrangements, Withdrawal of Grant Funds, and Reporting of Uses ofGrant Funds
The Disbursement Guidelines for Investment Project Financing, dated February 2017,("Disbursement Guidelines") are available in the Association's public website athttps://www.worldbank.orz and its secure website "Client Connection" athttps://clientconnection.worldbank.org. The Disbursement Guidelines are an integral part of theDFIL, and the manner in which the provisions in the guidelines apply to the Grant is specifiedbelow.
(i) Disbursement Arrangements. General Provisions (Schedule 1). The table in Schedule 1sets out the disbursement methods which may be used by the Recipient, information onregistration of authorized signatures, processing of withdrawal applications (includingminimum value of applications and processing of advances), instructions on supportingdocumentation, and frequency of reporting on the Designated Account.
(ii) Electronic Delivery. Section 11.01(c) of the General Conditions. The Association maypermit the Recipient to electronically deliver applications (with supporting documents)through the Association's web-based portal (https://clientconnection.worldbank.org)"Client Connection". This option may be effected if the officials designated in writing bythe Recipient who are authorized to sign and deliver Applications have registered as usersof "Client Connection". The designated officials may deliver Applications electronicallyby completing the Form 2380, which is accessible through "Client Connection". By signing
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the Authorized Signatory Letter, the Recipient confirms that it is authorizing such personsto accept Secure Identification Credentials (SIDC) and to deliver the Applications andsupporting documents to the Association by electronic means. The Recipient may continueto exercise the option of preparing and delivering Applications in paper form. TheAssociation reserves the right and may, in its sole discretion, temporarily or permanentlydisallow the electronic delivery of Applications by the Recipient. By designating officialsto use SIDC and by choosing to deliver the Applications electronically, the Recipientconfirms through the authorized signatory letter its agreement to: (a) abide by the Termsand Conditions of Use of Secure Identification Credentials in connection with Use ofElectronic Means to Process Applications and Supporting Documentation, available in theAssociation's public website at httVs://worldbank.org and "Client Connection"; and (b) tocause such official to abide by those terms and conditions.
II. Financial Reports and Audits.
(i) Financial Reports. The Recipient must prepare and furnish to the Association not laterthan forty-five (45) days after the end of each calendar quarter, interim unaudited financialreports ("IFR") for the Project covering the quarter.
(ii) Audits. The Recipient shall ensure that the audit of the Project is governed by: (i) ArticleXIV of the Recipient Financial Regulations.
III. Other Information
For additional information on disbursement arrangements, please refer to the LoanHandbook available on the Association's website (http://www.worldbank.org/) and "ClientConnection". The Association recommends that you register as a user of "Client Connection". Fromthis website you will be able to prepare and deliver Applications, monitor the near real-time statusof the Grant, and retrieve related policy, financial, and procurement information. For moreinformation about the website and registration arrangements, please contact the Association byemail at clientconnection(worldbank.org. For more information about the website and registrationarrangements, or if you have any queries in relation to the above, please contact the Bank by emailat [email protected].
Yours sincerely,
Poonam GuptaActing Country Director
Egypt, Yemen and DjiboutiMiddle East and North Africa
Attachments1. Form of Authorized Signatory Letter2. Interim unaudited Financial Report (IFR)
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Schedule 1 : Disbursement Provisions
Country Republic of Yemen Closing Date Section IV.B.5. of Schedule 2 toRecipient UNICEF the Financing Agreement.
Grant D418-RY Name of the Project Third Additional Financing for Disbursement Four months after the closingNumber Yemen Emergency Crisis Deadline Date date.
Response Project Subsection 3.7**
Disbursement Methods Methods Supporting DocumentationSection 2 (**) Subsections 4.3 and 4.4 (**)
Direct Payment No Not ApplicableReimbursement No Not ApplicableAdvance Yes Interim unaudited Financial Report (IFR in the format provided in Attachment 2 of the
DFIL)Special Commitments No Not Applicable
All advances made by the Association will be deposited Variable, forecast for six (6) monthsinto an official UNICEF bank account in accordance with of implementation as provided in the
Type the provisions of applicable provisions of the Financial Ceiling Interim Financial ReportRegulations and Rules of UNITED NATIONSCHILDREN'S FUND
Financial Institution - Not Applicable Cr USDNameCurrencyName
Frequency of Reporting Same as Interim Unaudited Financial Report Amount Not ApplicableSubsection 6.3 (*
Not Applicable.
A letter in the Form attached (Attachment 2) should be furnished to the Association at the address indicated below providing the name(s) andspecimen signature(s) of the official(s) authorized to sign Applications:The World Bank1818 H Street, N.W.Washington, D.C. 20433
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United States of America Attention: Samia Msadek, Country Director
Please provide completed and signed (a) applications for withdrawal, together with supporting documents, to the address indicated below:The World BankRadnicka Cesta 80, 9th floorZagreb 10000, CroatiaAttention: World Bank Grou Finance & Accountin (ex-Loan Department)
The advance from the co-financing TF Grant should be fully documented before reporting use of funds against IDA Grant
** Sections and subsections relate to the "Disbursement Guidelines for Investment Project Financing ", dated February 2017.
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Attachment 1
Form of Authorized Signatory Letter
[Letterhead]UNICEF
[Street address][City] [Country]
[DATE]
International Development Association1818 H Street, N.W.Washington, D.C. 20433United States of America
Re: IDA Grant No. D418-RY(Third Additional Financing for Yemen Emergency Crisis Response Project)
Attention: [Country Director]
I refer to the Financing Agreement ("Agreement") between the United NationsChildren's Fund (for the benefit of the Republic of Yemen) (the "Recipient") and theInternational Development Association (the "Association"), dated , providing forthe above Grant. For the purposes of Section 2.03 of the General Conditions as defined inthe Agreement, any '[one] of the persons whose authenticated specimen signaturesappear below is authorized on behalf of the Recipient to sign applications for withdrawal[and applications for a special commitment] under this Grant.
For the purpose of delivering Applications to the Association, including byelectronic means, 2[each] of the persons whose authenticated specimen signatures appearsbelow is authorized on behalf of the Recipient, acting 3[individually] 4[jointly], to deliverApplications, and evidence in support thereof on the terms and conditions specified bythe Association.
I Instruction to the Recipient: stipulate if more than one person needs to sign Applications, and how manyor which positions, and if any thresholds apply. Please delete this footnote in final letter that is sent to theAssociation.
2 Instruction to the Recipient: stipulate if more than one person needs to jointly sign Applications, if so,please indicate the actual number. Please delete this footnote infinal letter that is sent to the Association.
Instruction to the Recipient: use this bracket if any one of the authorized persons may sign; if this is notapplicable, please delete. Please delete this footnote infinal letter that is sent to the Association.
4 Instruction to the Recipient: use this bracket only if several individuals must jointly sign each Application;if this is not applicable, please delete. Please delete this footnote infinal letter that is sent to the Association.
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This Authorization replaces and supersedes any Authorization currently in theAssociation records with respect to this Agreement.
[Name], [position] Specimen Signature:
[Name], [position] Specimen Signature:
[Name], [position] Specimen Signature:
Yours truly,
/ signed /
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Attachment 2
Interim Unaudited Financial StatementsQuarterly
Sources and Uses of Funds Statement IFRReport 1-
For the Quarter Ending xx/xx/20XX A
IDA Grant Number D418-RYActual Planned Variance PAD
Year- Year- Year-Description Current Cumulative- Current Cumulative- Current Cumulative- Life ofQuarter To To date Quarter To To date Quarter To To date Projectdate date date
Opening Cash BalanceProject Account
Sources of FundsIDA Grant FundsDFID Trust FundForeign Exchange Gain /
(Loss)
TotalUses of Funds(1) Cash Transfer under partA
(a) Cash transfers underPart A.1
(b) Payment Agency Feesunder Part A.2
(2) Consultant Services andRecipient Costs under Part B
(a) Consultancy Services(b) Third Party Monitoring(c) Recipient's Direct Cost(d) Recipient's Indirect Cost
Closing Cash Balance
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Project Account
Total1. Add a note to describe variances between actual and plannedexpenditures > 15%2. Describe any foreign exchange gains or losses in a separate note -FOREX Transaction, Report 1 D
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Report 1-BCash Forecast for the Quarter Ending xx/xx/20XX
All amounts are in USD
Cash Requirements Cash Requirements Total Cash Requirements for twoDisbursement Category for the 1st quarter for the 2nd Quarter rte
ending XXIXX/XXXX ending XXIXX/XX quarters
(1) Cash Transferunder Part A of the Project
(a) Cash Transfer under Part A.1
(b) Payment Agency(ies) fees under PartA.2 of the Project(2) Consultants' services andRecipient's costs under Part B of theProject(a) Consultants' services
(b) Third Party Monitoring
(c) Recipient's Direct Costs
(d) Recipient's Indirect Costs
Total
Total Cash Expenditures for the next 2 Quarters 0.00
Closing Cash Balance as per the end of reporting period 0.00
Additional Advance Requested 0.00
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Report1-C
Payment Progress for each Payment Agency - Paid vs. Returned Cash Payments / Payment Lists and ReconciliationsFor the Quarter Ending xx/xxl20XX
All amounts are in YERIDA Grant Number xxxxx
PaymentAgencyName
Collected by Un-Collected byTotal Transferred to Beneficiaries from Beneficiaries Returned
Payment Agency Payment Agencies by Payment AgencyNumber of Amount Number of Amount Number of Amount
Beneficiaries YER Beneficiaries YER Beneficiaries YERCash Payments, By Governorate andnumber of beneficiaries
Governorate 1 / SaadaGovernorate 2 / Hadramut
TotalsReconciliation Report
Comparison of the disbursed benefit amounts to those in the originalpayment list and discrepancies (if any) in planned and disbursedamountsThe payment agency's refund of the value of unpaid transfers thatcould not be disbursed to beneficiaries due to no-show, lack of properIDs, etc.
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Report 1-DForeign Exchange Transactions and Gains / (Losses)
For the Quarter Ending xx/xx/20XXIDA Grant Number xxxxx
Foreign ExchangeTransactions
ActualUSD ExchangeAmount Rate USD to Yemeni Rials
Date Exchanged YER Proceeds$
Example 6/1/2017 1,000,000 300 300,000,000
$Total 1,000,000 300,000,000
Foreign Exchange Gains(Losses)
ExpenditureAmount in UN ActualUSD Operating Transaction AmountAccounting Rate Amount in Exchange Exchanged Gains /Records Exchange YER Rate in USD (Losses)
$Example 1,000,000 250 250,000,000 300 833,333.33 166,667
$Total 1,000,000 250,000,000 833,333.33 166,667
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YEMEN EMERGENCY CRISIS RESPONSE THIRD ADDITIONAL FINANCING Quarterly IFRUses of Funds Statement Report 1-EFor the Quarter Ending 31/12/2018All amounts are in USD
. IDA DFID TotalUses of Funds3.1 Cash Transfers
Cash transfers to beneficiariesPayment Agency Fees
3.2 Project Management and MonitoringCT Systems, Technical and OperationalSupportGrievance Redress MechanismCommunication and FacilitationOutcome AssessmentThird Party MonitoringUNICEF Direct CostUNICEF Indirect CostTOTAL