WORKSHOP MEETING MINUTES JUNE 14, 2016€¦ · Nicholas Cammarano Administration Dr. Michael...

WORKSHOP MEETING MINUTES– JUNE 14, 2016

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RESOLUTIONS OF THE WEST LONG BRANCH BOARD OF EDUCATION

Workshop Meeting Minutes– Media Center 6:00 p.m.

Tuesday, June 14, 2016

Mr. Kramer called the meeting to order at 6:00pm.

The Pledge of Allegiance was led by Mr. Kramer.

"In accordance with the provisions of the Open Public Meetings Act, the West Long Branch Board

of Education has issued notice of this meeting to be publicized by having the date, time and location

of the meeting posted at Betty McElmon Elementary, Frank Antonides School and the West Long

Branch Public Library and mailed to the Asbury Park Press and The Link, which have been

designated as the Board's official newspapers. Notice was also filed with the Borough Clerk and

sent to those persons requesting that such notice be mailed to them."

The Following Members of the Board of Education were present:

Mrs. Arvanitis Mrs. Cavanaugh Dr. Christopher

Mrs. Cistaro Mrs. Hegglin Mr. Kramer

Mrs. McLaughlin Ms. Sarfaty

The Following Members of the Board of Education were absent:

Mrs. Trocchia

Also on Attendance: Thomas Farrell, Superintendent

Caryn Anderson, Assistant to the Business Administrator

R. Armen McOmber, Esq., Board Attorney

STATEMENT TO THE PUBLIC

Often times it may appear to members of our audience that the Board of Education takes action

with very little comment and in many cases a unanimous vote. Before a matter is placed on the

agenda at a public meeting, the administration has thoroughly reviewed the matter with the

Superintendent of Schools. If the Superintendent of Schools is satisfied that the matter is ready to

be presented to the Board of Education, only then, is it placed on the agenda for action at a public

meeting. In rare instances, matters are presented to the Board of Education for discussion at the

same meeting that final action may be taken.

PRESENTATIONS: (June 21, 2016)

2016 WLB Softball Undefeated Regular Season & Coastal Intermediate League 2016

Division Champions:

6th Grade: Brooke Boker, Parker Grimm, Emma Masica, & Kayla O’Scanlon

7th Grade: Peyton Carasia, Abby Mays, & KatieAnn McLaughlin,

8th Grade: Kristina Chambers, Daniella Crystal, Chloe DiCianni, Grace

DiCianni, Eleni Kousaris, Mallory Lang, Hannah Stone,

& Emily Warren

Team Managers: Ashley Macieira, Emma Paolantonio, & Isabella Saponaro

Coaches: Tracy Gironda, Jodi Siwiec, & George Keseday


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Foundation for Public Education - Becky Seikel & Jamie Saponaro, - 2016-2017 Grant

Checks

2015-2016 Retiree: Peg Naparlo

PUBLIC COMMENTS:

Anyone wishing to address the Board regarding items that are on the agenda, please state

your name and address. The Board will not, during the public portion of this meeting, discuss

matters involving employment, appointment, termination of employment, negotiations, terms

and conditions of employment, evaluation of the performance of, promotion or disciplining of

any specific or prospective or current employee and/or students.

NONE

APPROVAL OF MINUTES

May 24, 2016 Regular Public Meeting

CURRICULUM AND INSTRUCTION RESOLUTIONS 1-12

The West Long Branch Board of Education by means of a Consent Resolution accept

various resolutions of a routine and non-controversial nature at one time; and

Whereas, the below listed resolutions are hereby accepted by the said Board of Education in

whole as if the same were individually acted upon.

1. Recommend to approve, amending the workshop listed with associated program costs for

the employee referenced below:

Date Name Workshop Location Cost of Program

Excluding

Associated Mileage

Costs July 31- August

2, 2016

Amy Caruso Flip NY

Convention/Conference

New Paltz, NY *An Additional $307.50

Paid for by NCLB Grant

funds

2. Recommend to approve, upon the recommendation of the Superintendent, the attendance at

the workshop listed below with associated program costs for the employee referenced

below:

Date Name Workshop Location Cost of Program

Excluding

Associated Mileage

Costs August 2, 2016 Allyson Winter NJDOE Education

Curricular Framework

Rowan University,

NJ

$0.00


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3. Be it resolved, that the Board of Education approve the acceptance of the No Child Left

Behind (NCLB) Consolidated grant award as follows:

Title I Part A - $66,283

Title II Part A - $12,654

4. Recommend to approve, upon the recommendation of the Superintendent, the 2016-2017

Regional Professional Development Plan.

5. Recommend to approve, upon the recommendation of the Superintendent, the 2016-2017

Regional Mentoring Plan and Statement of Assurance.

6. Recommend to approve, upon the recommendation of the Superintendent, the following

Monmouth University student to participate in an Administrative Internship program

commencing June, 2016 through August, 2016, as noted below:

Student Name Placement Cooperating Administrator

Nicholas Cammarano Administration Dr. Michael Fiorillo

7. Recommend to approve, upon the recommendation of the Superintendent, the 2016 Summer

Integrated Preschool Program, and Summer Integrated Program starting July 5, 2016

through July 29, 2016.

8. Recommend to approve, upon the recommendation of the Superintendent, the I.E.P. team

requests as per IDEA and N.J.A.C. 6:28 for the following placement of five (5) Special

Education students who have severe academic, medical, and/or behavioral difficulties and

require an extended year program (ESY) and/or Fall as listed in their I.E.P.’s. (IDEA and

State Extraordinary Aid funds are used to supplement these tuition costs).

Private School Placement $ Per Student $ Total

Hawkswood School, Eatontown, N.J.

210 days (full day program)

1 student: SID # 5649336210 (Grade 7)

July 5, 2016 – June 13, 2017

Transportation through Ocean Township Board of

Education (Cost TBD)

$75,301.80

$75,301.80

Harbor School – Eatontown, N.J.

210 days (full day program)

1 student: SID #2159149172 (Grade 5)

July 5, 2015 – June 22, 2017

Transportation at parent expense

$61,565.70

$61,565.70

Collier School – Wicatunk, NJ

29 days ESY (full day program)


$ 9,106.00

$ 9,106.00


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July 5, 2016 – August 12, 2016

Transportation through Shore Regional (Cost TBD)

Collier School – Wicatunk, NJ

180 days Fall Program


September 7, 2016 – June 20, 2017

Transportation through Shore Regional (Cost TBD)

$56,520.00

$56,520.00

Rugby School – Wall, NJ

183 days Fall Program

1 student : SID #763235726 (Grade 4)

September 8, 2016 – June 30, 2017

Transportation at parent expense

$67,642.29

$67,642.29

School for Children with Hidden Intelligence – (SCHI)

Lakewood, N.J.

210 days ESY (full day program)


July 1, 2016 – June 23, 2017

Transportation through MOESC bid process

$97,427.40

$97,427.40

9. Recommend to approve, upon the recommendation of the Superintendent, for student SID

#5429711613 to attend a Social Skills program as per IEP 1x per week at Speech Start,

Hazlet at $43.75 per session effective July 5, 2016 until August 30, 2016. Transportation to

be provided by TBD 1x per week at a TBD rate effective July 5, 2016 through August 30,

2016.

10. Recommend to approve, upon the recommendation of the Superintendent, for student SID

#2172046207 to attend Social Skills program as per IEP 1x per week at Speech Start, Hazlet

from July 6, 2016 to August 31, 2016 at $43.75 per session. Transportation to be provided

by parent at their expense.

11. Recommend to approve, upon the recommendation of the Superintendent, for student SID#

4338146477 to attend ESY Social Skills program as per IEP at Speech Start, Hazlet

effective July 5, 2016 thru August 25, 2016 (2.5 hours per day, 4 days per week) not to

exceed $3700. Transportation will be provided by _______________ at a TBD rate.

12. Recommend to approve, upon the recommendation of the Superintendent, Home Instruction

for Student ID #1198478837 as per physician, for a maximum of ten (10) hours per week,

by Mrs. Megan Heslin effective June 6, 2016 until June 23, 2016 at the approved rate of

$46.00 per hour.

Discussion: Mrs. Cistaro inquired about the possibility of a program that would enable out of

district placements to be kept in district. Mr. Farrell said it is something we look at every

year and will continue to do so.


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FINANCE RESOLUTIONS 1-7





1. BE IT RESOLVED, that the financial reports of the Secretary to the Board of Education

and the Report of the Treasurer of School Monies dated June 2, 2016 which are in

agreement, be accepted and submitted and attached to and made part of the minutes of this

meeting, and

BE IT FURTHER RESOLVED, that the bills list for the month of June in the amount of

$__________ be approved, and

BE IT FURTHER RESOLVED, that pursuant to NJAC 6A:23A-16.10(c)4 that after a

review of the secretary’s monthly financial report and upon consultation with the

appropriate district officials, to the best of our knowledge, no major account or fund has

been over expended and that sufficient funds are available to meet the District’s financial

obligations for the remainder of the fiscal year.

2. BE IT RESOLVED, that the Board approve the following Transfer of Funds for

May 2016:

Acct# Trans

Amt Acct Desc

11-000-100-566-00 -18,857.50 SP ED TUITION-PRIVATE

11-000-217-106-00 18,857.50 TEACHERS AIDE-SALARIES

11-000-219-320-00 3,833.75 PURCH PROF EDUC. SERVICE

11-000-221-104-05 -3,833.75 CURRICULUM DEV-SALARIES

11-000-270-161-00 -792.50 SAL SPEC ED TRANSPORT

11-000-261-420-40 792.50 REPAIR/MAINT-BME

11-000-270-162-03 -487.50 SUBS DRIVERS/SCHOOL RUNS

11-000-261-420-50 487.50 REPAIR/MAINT-FAS

11-000-270-270-01 -542.29 GROUP HEALTH INSURANCE

11-000-266-100-01 542.29 SECURITY PERSONNEL-BME

3. Recommend to accept, upon the recommendation of the Superintendent, a monetary

contribution from the WLB Foundation in the amount of $10,904.54 for Teacher Grants.

4. Recommend to approve, upon the recommendation of the Superintendent, the fees for

school neurological evaluations during the 2016-2017 school year by Neurology Specialists

of Monmouth County of $390.00.

5. Recommend to approve, upon the recommendation of the Superintendent, the agreement

between the West Long Branch Board of Education and Realtime Information Technology

for the 2016-2017 school year at a cost of $12,030.30.

6. WHEREAS, on July 1, 2016, the West Long Branch Board of Education will enter into a


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Management Contract with Sodexo Management, Inc., whereby Sodexo manages and

operates the District’s Food Service Operation;

WHEREAS, the parties now desire to execute the aforesaid Contract for one year as

follows:

General Support Services Allowance - District shall pay Sodexo a General Support

Services Allowance equal to $6,565.00 for the 2016-2017 contract year.

Management Fee - District shall pay Sodexo a Management Fee in an amount equal to

$8,585.00 for the 2016-2017 contract year.

Profit - Sodexo guarantees the District will breakeven during for the 2016-2017 contract

year.

7. Recommend to accept, upon the recommendation of the Superintendent, a monetary

contribution from Mr. Fred C. Weinmann in the amount of $500.00 for the Peter G.

Weinmann Scholarship Fund.

PERSONNEL RESOLUTIONS 1-14

The West Long Branch Board of Education by means of a Consent Resolution accept various

resolutions of a routine and non-controversial nature at one time; and



1. Recommend to approve, upon the recommendation of the Superintendent, George Stone, as

Treasurer of School Monies for the 2016-2017 school year at the annual salary of $5,663.00.

2. Recommend to approve, upon the recommendation the Superintendent, the tuition

reimbursement of $1,935.00 for Caryn Anderson for the completion of a college course, per

contract.

3. Recommend to approve, upon the recommendation of the Superintendent, the employment

of Yolanda DiStefano as Substitute Teacher/Lunch Monitor Caller for the 2016-2017 school

year at the rate of $5,000.00.


of the following staff members for the 2016 Summer Integrated Preschool Program

(approximately 16 students), 2016 Summer Integrated Primary/Elementary Program

(approximately 28 students).

2016 Integrated Pre-School Summer Program:

Teacher: 90.75 hours Courtney Hubert $48.00 per hour

Two (2) Instructional Aides:

80.75 hours (each)

Amy Farley*

Sarah Gilligan*

$14.00 per hour

$14.00 per hour


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Two (2) Personal Aides:

80.75 hours (each)

Jennifer Lebel*

Kathryn Siegal

$14.00 per hour

$14.00 per hour

School Nurse: (for both

programs) 85.5 hours

Deborah Kerr $48.00 per hour

School Nurse Substitute Sue Gillick $48.00 Per hour

2016 Integrated Summer Primary/Elementary Program:

Special Education Teacher

64 hours

Laura Meyers $48.00 per hour

Reading Specialist

64 hours

Molly Cauterucci $48.00 per hour

ESL Teacher

64 hours

Tracy Gironda $48.00 per hour

Four (4) Personal Instructional

Aides

57 hours (each)

Jamie Albers*

Gloria Matthews

Jaime Marangelli

Jamey Flaccavento*

$14.00 per hour

$14.00 per hour

$14.00 per hour

$14.00 per hour

Substitute Teachers (both programs) Substitute Aides (both programs)

Ellen Scherr @ $48.00 per hour

Julie Lang

Sandy Gardener

Sandra Skolnick

Nancy Bronner @ $14.00 per hour

Jennifer Drach

Sandy Gardener

*Pending review of Criminal History and other applicable documents.

Busing needs for classified students as per IEP’s will be provided through Shore Regional at

a TBD rate.

5. Recommend to approve, upon the recommendation of the Superintendent, the hiring of

Laura Duffy as Summer School Coordinator (who possesses a Supervisory Certificate) at a

stipend of $3,800.00 from July 5, 2016 through July 29, 2016.

6. Recommend to approve upon the recommendation of the Superintendent, the employment of

the following employees for Co-Curricular Activity Compensation for the 2016-2017 school

year:

After School Activities Director Louis Petrone $5,535.00

Art Club I Christina Andreasi $1,704.00

Art Club II Christina Andreasi $1,704.00

Band Justin Clymer $3,412.00

Baseball Al Roma $3,349.00

Boys’ Basketball Nick Cammarano $3,855.00

Girls’ Basketball Ed Eichenbaum $3,855.00

BME Spring Show: $1,190.00

Visual Art Christina Andreasi $ 198.33

Script Writer Lanai Robbins $ 198.33

Director Lanai Robbins $ 198.33


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Choreographer Maria Whitehead $ 198.33

Secretary Loretta Roberts $ 198.33

Musical Director TBD $ 198.33

Books & Beyond Julie Lang $1,123.00

Cheerleading

(share $3,855.00)

Monika Cagliostro

Peg Naparlo

$1,927.50

$1,927.50

Choral Connections James Straley $3,412.00

Class Advisor (8th Grade) Denise Yonezuka $2,233.00

Computer Club Megan Heslin $1,705.00

Cross Country John Doherty

$3115.00

Dramatic Arts Director Michele Castellano $2,558.00

Dramatic Arts Assistant Christina Hess $1,679.00

Environmental Club

(share $1,705.00)

Jodi Keseday

Karen Sandoz

$ 852.50

$ 852.50

Field Hockey (share $3,434.00) Jodi Keseday

Maria Whitehead

$1,717.00

$1,717.00

Intramurals Kristine McNicholas $1,705.00

Makers Club Angel Somers $1,705.00

Newspaper Advisor Louis Castagno $3,412.00

National Honor Society Denise Mitchell $3,412.00

Odyssey of the Mind (share

$1,705.00)

Tracy Gironda

Jodi Siwiec

$ 852.50

$ 852.50

Saturday Detention Denise Mitchell $ 48.00 per hour

Saturday Detention (Alternate) Kathleen Beyers $ 48.00 per hour

SITE John Doherty $1,123.00

Softball (share $3,349.00) Tracy Gironda

Jodi Keseday

$1,674.50

$1,674.50

Boys’ Soccer Louis Castagno $3,434.00

Girls’ Soccer

(share $3,434.00)

Tracy Gironda

Carrie Sniffen

$1,717.00

$1,717.00

Spanish Club Kristine McNicholas $1,705.00

Sports Monitor 1 Louis Castagno $ 32.00 per event

Sports Monitor 2 John Doherty $ 32.00 per event

Sub Sports Monitor Kristine McNicholas $ 32.00 per event

S.T.E.M. (share $1,705.00) Louis Castagno

Megan Heslin

$ 852.50

$ 852.50

Student Council 1 Monika Cagliostro $2,507.00

Student Council 2 Christina Hess $2,507.00

Yearbook Advisor James Straley $3,412.00

Yearbook Assistant Kathleen Beyers $1,679.00

7. Recommend to accept, upon the recommendation of the Superintendent, the resignation of

Renee Freeman, BME Teacher, effective June 24, 2016, with regrets.


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of Colleen Wallace, as 8th Grade Science Teacher, from September 1, 2016 through June 30,

2017 at the salary of $52,500.00 – MA Step A. Ms. Wallace possesses a Standard Certificate

of Elementary School with Subject Matter Specialization: Science in Grades 5-8 & a

Standard Certificate of Elementary School Teacher in Grades K-5.

9. Recommend to approve, upon the recommendation the Superintendent, the tuition

reimbursement of $1,914.00 for Courtney Hubert for the completion of a college course, per

contract.

10. Recommend to approve upon, the recommendation of the Superintendent, Kevin Donohoe

as a volunteer coach for the 2016 Boys’ school soccer team.


of the following Substitute Teacher & Substitute Nurse for the 2016-2017 school year:

Lynn Steneck

12. Recommend to approve, amending the salary for the following tenured employee as listed

for the 2016-2017 school year:

Roberts, Loretta MA OG $78,595.00

13. Recommend to approve, the following Instructional Aide for the 2016-2017 school year:

Lakatos, Amanda Kindergarten Aide –

Instructional

$22,752.00

14. Move to amend, upon the recommendation of the Superintendent, an unpaid extension of the

leave of absence for Merrie Dellert, BME/FAS Office Assistant for the period from June 30,

2016 through September 6, 2016 in accordance with Article XVIII, Paragraphs A and C, of

the collective negotiations agreement between the Board and the West Long Branch

Education Association.

Discussion:

Mrs. Cavanaugh and Mrs. Arvanitis inquired about having more sports oriented

clubs/intramurals for 5th grade students. Mr. Farrell directed Dr. Fiorillo to survey the 5th

graders in the beginning of the school year to find out what the interest would be.

Mr. Kramer mentioned that a volunteer assistant baseball coach may be necessary for next

year.

Mr. Farrell discussed the process in which hiring recommendations are made. Mr. Kramer

recommended continuing the discussion in executive session. Mr. Farrell stepped out of the

meeting at 6:37pm.


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EXECUTIVE SESSION In compliance with the “Sunshine Law” N.J.S.A. 10:4-6, et seq., the Board of Education must go

into closed session in order to discuss subjects exempted from the public portion of our meeting.

The discussion to be held in closed session will be about: Attorney/Client privilege

MOTION TO OPEN EXECUTIVE SESSION

Motion offered by Dr. Christopher and seconded by Mrs. Cistaro was approved by a roll call

vote of 8/0 at 6:37pm.

MOTION TO ADJOURN EXECUTIVE SESSION

Motion offered by Mrs. Sarfaty and seconded by Mrs. Cavanaugh was approved by a roll call

vote of 8/0.

POLICY RESOLUTION 1





1. Recommend to accept, upon the recommendation of the Superintendent, the below policies

submitted for second reading:

Policy

3570 District Records and Reports

5120 Assessment of Individual Needs

9250 Expenses and Reimbursements

SUPERINTENDENT’S MONTHLY REPORTS 1-6





1. Enrollment report for the month of May 2016:

ENROLLMENT DATA

Pre-Kindergarten 20

Kindergarten 65

1 51

2 52

3 59

4 61


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BETTY MCELMON ELEMENTARY TOTAL 308

5 62

6 70

7 64

8 75

FRANK ANTONIDES SCHOOL TOTAL 271

OUT OF DISTRICT STUDENTS 7

DISTRICT ENROLLMENT 586

2. Recommend to accept, upon the recommendation of Superintendent, the following report of

the Fire and Evacuation drills conducted during the month of May 2016:

School: Betty McElmon Elementary Frank Antonides School

Type of Drill 1. FIRE DRILL 1. FIRE DRILL

2. TABLE TOP DRILL 2. TABLE TOP DRILL

3. BUS EVACUATION DRILL 3. BUS EVACUATION DRILL

Participants 1. Students of Grades Preschool

through Grade 4, Teachers &

Staff.

1. Students of Grades 5 through 8,

Teachers & Staff.

2. James Erhardt, WLB Sargent

Paolantonio, Kevin Pierson and

Chris Dale. No students were

involved.

2. James Erhardt, WLB Sargent

Paolantonio, Kevin Pierson and

Chris Dale. No students were

involved.

3. Students of Grades

Kindergarten through Grade 4,

Teachers & Staff.

3. Students of Grades 5 through 8,

Teachers & Staff.

Administrator in

Charge BME Principal FAS Principal

3. Recommend to accept, upon the recommendation of the Superintendent, the following Pupil

Attendance Report for the month of May 2016:

STUDENT

ATTENDANCE

# OF DAYS

POSSIBLE

# OF DAYS

ABSENT

PERCENT

ATTENDANCE

Betty McElmon Elementary 6127 256.5 95.81%

Frank Antonides School 5422 246 95.46%


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4. Recommend to accept, upon the recommendation of the Superintendent, the following Staff

Attendance Report for the month of May 2016:

STAFF

ATTENDANCE

TOTAL # OF

DAYS

# OF DAYS

ABSENT

% LONG TERM

LEAVE DAYS

ABSENT

MINUS

LONG

TERM

LEAVE %

BME 625 57.5 90.80 20 94.00

FAS 680 98.5 85.51 48.5 92.86

5. Recommend to accept, upon the recommendation of the Superintendent, the following HIB

Reports for the month of May 2016:

Reported

Incidents

Confirmed

Incidents

Unconfirmed

Incidents

Betty McElmon

Elementary

0 0 0

Frank Antonides School 2 1 1

TOTALS 2 1 1

6. Recommend to accept, upon the recommendation of the Superintendent, the Security Drill

Statement of Assurance pursuant to 18A:41-1.

DISCUSSION ITEMS:

Superintendent Comments Thomas Farrell

-Field Trips

8th grade trip to Washington, DC is being considered for next year

3rd grade did not have a trip due to information not being submitted in a timely

manner

All grades in FAS had 1 trip with the 6th grade having 2 -FAS End of Year Awards Ceremony

Members of the Board were concerned with the elimination of the yearly awards

ceremony. Mr. Farrell and Dr. Fiorillo will work on adjusting the ceremony and

reinstating it for next school year. -Summer Board Meetings

Summer Board Meetings will take place at Shore Regional’s RTO

-Summer Offices Move

Maple Place school in Oceanport will house Mr. Erhardt and Mrs. Tallarico for the

summer

Shore Regional will house the Business Office employees, Dr. Fiorillo and Mrs.

DiStefano, Child Study team staff and Mrs. Ferraro.

PUBLIC COMMENTS: NONE


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EXECUTIVE SESSION In compliance with the “Sunshine Law” N.J.S.A. 10:4-6, et seq., the Board of Education must go

into closed session in order to discuss subjects exempted from the public portion of our meeting.

The discussion to be held in closed session will be about: Chief School Administrator Evaluation

Mr. Farrell left at 7:28pm

MOTION TO OPEN EXECUTIVE SESSION

Motion was offered by Mrs. Hegglin and seconded by Dr. Christopher was approved by a roll

call vote of 8/0 at 7:28

Mrs. Arvanitis left at 7:29pm

Mr. McOmber left at 7:31pm

MOTION TO ADJOURN EXECUTIVE SESSION

Motion was offered by Mrs. McLaughlin and seconded by Mrs. Cistaro at 8:04pm and

approved by a roll call vote of 7/0.

MOTION TO ADJOURN

Motion was offered by Mrs. McLaughlin and seconded by Mrs. Cistaro at 8:04 pm and

approved by a roll call vote of 7/0.

Respectfully Submitted,

Caryn Anderson

Administrative Assistant to the Business Administrator

WORKSHOP MEETING MINUTES JUNE 14, 2016€¦ · Nicholas Cammarano Administration Dr. Michael...

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