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Monthly Report, September 2012

ROAD ASSET MANAGEMENT PROJECT

CONTRACT REFERENCE: RAMP‐CKP‐11‐QCBS‐S‐002

REPORT TITLE: MONTHLY REPORT FOR JULY

DATE: OCTOBER, 2012

Notice

This report was produced by Roughton International Limited for the Ministry of Public Works and Transport (MPWT) for the specific purpose of Implementation Advisory Services to the Ministry of Public Works and Transport (MPWT).

This report may not be used by any party other than the Ministry of Public Works and Transport without their express permission. In any event Roughton International Limited accepts no liability for any costs, liabilities or losses arising as a result of the use of or reliance up the contents of this report by any party other than the beneficiary.

Document History

JOB NUMBER: CAM 005 DOCUMENT REF:IAS/

1.0 Version м.0 AS AS AS AS October, 2012

Revision Purpose Description Originated Checked Reviewed Authorised Date

Roughton International

Monthly Report, September 2012 Page i

IMPLEMENTATION ADVISORY SERVICES TO THE ROAD ASSET MANAGEMENT PROJECT

TABLE OF CONTENTS

Page No

Table of Contents i

List of Abbreviations ii

1. Summary of Progress up to September 2012 (Month 4) ................................................ 1

2. Component A: Road Asset Management ....................................................................... 2

2.1 Procurement of Civil Works for National Road 2, Section 1 and National Road 7, Section 3 .. 2

2.2 Support to the Road Data Collection Management Unit, (RDCMU) ............................. 2

2.3 Best Local Contractor Award .......................................................................................... 3

3. Capacity Development ................................................................................................. 4

3.1 Implementation of the RAMP Training Program and Training Plan ........................ 4

3.2 Facilitation of QuickBooks Upgrade and Training for DAF .......................................... 7

3.3 Review of Needs for Guideline ........................................................................... 7

4. Priority Operating Cost, (POC) ..................................................................................... 8

5. Commentary on Progress .............................................................................................. 9

APPENDIX 1:

Staffing Schedule, Work Schedule, Updated RAMP Master Training Plan, Summary List of Task Descriptions, RAMP/MPWT Feedback on Guidelines and References

APPENDIX 2:

Weekly Reports 14 to 17 covering September 2012 APPENDIX 3:

List of Correspondence for September 2012


Monthly Report, September 2012 Page ii

ABBREVIATIONS

ADB Asian Development Bank

AusAID Australian Agency for International Development

AWP Annual Work Plans

CAR Council for Administrative Reform

CDC Council for the Development of Cambodia

DAF Department of Accounting& Finance

DPHR Department of Personnel & Human Resource

DIA Department of Internal Audit

DoA Department of Administration

DoP Department of Planning

DPWT (Provincial) Department of Public Works and Transport

GDA General Department of Administration

GDPW General Department of Public Works

HEC Heavy Equipment Centre

HRD Human Resource Development

IDA International Development Association

ICRRM Inter‐ministerial Committee for Road Repairs and Maintenance

ICT Information and Communications Technology

IFC International Finance Corporation

JICA Japan International Co‐operation Agency

MBPI Merit Based Performance Incentive

MEF Ministry of Economy & Finance

MoC Ministry of Commerce

MPWT Ministry of Public Works & Transport

MRD Ministry of Rural Development

NiDA National Information Communications Technology Development Authority

OFID OPEC Fund for International Development

OCS Organizational Capacity Survey

ODA Overseas Development Assistance

OFID OPEC Fund for International Development

PFMRP Public Financial Management Reform Program

PMU3 Project Management Unit 3

POC Priority Operating Costs

PRIP Provincial and Rural Infrastructure Project

PTC Project Technical Committee

PWRC Public Works Research Centre

RAMO Road Asset Management Office

RAMP Road Asset Management Project

RDCMU Road Data Collection & Management Unit

RGC Royal Government of Cambodia

RMDS Road Management and Decision Support System

RMMS Road Maintenance Management System

SFMM Supplementary Financial Management Manual – MPWT/RAMP

TNA Training Needs Assessment

ToR Terms of Reference

TRC Transport Research Centre

WB World Bank


Monthly Report, September 2012 Page 1

1. Summary of Progress up to September 2012 (Month 4)

In accordance with the Terms of Reference, (TOR), “brief progress reports will be produced

documenting progress during the month”. Schedules of requirements for Implementation Advisor

Services, (IAS), are provided in Appendix 1. A summary of progress during the month of September

2012 is tabled below:

Table 1.1: IAS Progress Summary

Component A: Road Asset Management

NR2.1, ADB style procurement: Bid Opening 25th September; preparing Bid Evaluation Report,

(BER), on the 6 Bidders/ Contractors. Draft Safeguards report prepared.

NR7.3, WB style procurement: Bid Opening on 18th September. BER to be sent to WB 18th October;

Contract signing scheduled for 26th November 2012. Draft Safeguards report prepared.

First Draft Paper finalized on establishing an annual Best Local Contractor(s) of the Year Award

Draft Safeguards Assessment Reports for Roads NR2.1 and NR7.3 submitted to MPWT

Component B: Capacity Development (Support to Road Asset Management)

Draft Contracts for Training Procurements for (a) Financial Management and (b) Information and

Communications Technology, (ICT) complete; ICT equipment procurement stalled

Courses (Training Titles) Project & Contracts Mgt PR001, CM001, & CM003 designed & delivered

Courses (Training Titles) PC001, CM004 and PR003 designed; scheduled delivery early October

Component C: Priority Operating Cost, (POC)

POC completed June 30th 2012. (No change from last month)

Deliverables: Reporting, Guidelines, Training, etc.

During September a total of four Weekly Reports were completed. Weekly Reports Nos. 14 to 17

for the month of September are reproduced in Appendix 2.

The Monthly Report for August 2012 was submitted.

Draft Safeguards Assessment (NR2.1) submitted to MPWT

Draft Safeguard Assessment (NR7.3) submitted to MPWT

Draft Paper on establishing Best Local Contractor Award submitted to MPWT

Status of Invoicing and Payments

Invoice 2 for 2nd Month of July, 2012 submitted 1st August, 2012

USD component for both June and July received on 20th August, 2012

GBP component for June and July invoices awaited

Invoice 3 for 3rd Month of August submitted 31st August, 2012

Status of Staffing Inputs in September 2012

International: Team Leader 1 to 30 September

PM/ Cap Dev Specialist 1 to 30 September

National: Deputy Team Leader 1 to 30 September

Safeguards Advisor 1 to 07 September

Financial Management Advisor 1 to 30 September



2. Component A: Road Asset Management

Road Asset Management is considered to cover all mainstream road planning and implementation

activities of RAMP, including but not limited to, road planning, project preparation, procurement and

contracts award, civil works, and (cross‐cutting) safeguards, road safety, audit and review.

2.1 Procurement of Civil Works for National Road 2, Section 1 and National Road 7, Section 3

2.1.1 National Road 2, Section 1(RAMP‐CW‐AW.4.1) PK 74+000 to PK 125+110. (Value circa USD

5 million)

IAS team members attended the Bid Opening Meeting for National Road 2, Section 1 on 25th

September. Subsequently, IAS assisted in preparing the minutes of meeting. 6 bidders attended the

Bid Opening Meeting out of over 10 bidders who eventually purchased documents.

Preparation of the Bid Evaluation Report commenced late September. Contract award decision is

anticipated by October 2012, subject to ADB’s No Objection.

2.1.2 National Road 7, Section 3 (RAMP‐CKP‐2012‐ICB‐W007) PK 254+400 to PK 331+700. (Value

circa USD 2 million)

Bid opening took place at the IPA’s office on 18th September, 2012. 3 contractors submitted bids and

attended the meeting. The IPA anticipates submitting the Bid Evaluation Report on the three bids to

the Bank on 18th October and Contract signing is scheduled for 26 November.

2.1.3 Safeguards for National Roads NR2.1 and NR7.3

Draft Environmental and Social Safeguard Assessments were submitted for both road sections this

month. The reports conclude that environmental impacts are minimal subject to vigilance of the

contractor and site supervision team in ensuring compliance with the Environmental Action Plan

included in each Contract.

2.2 Support to the Road Data Collection Management Unit, (RDCMU)

An Asset Management Consultant, (AMC), has been in place since June 2010. This consultancy was

conceived by RAMP stakeholders as an intermittent support to the RDCMU to collect data using

sophisticated equipment in some cases and to establish computerized planning systems capable of

producing annual and 3 year work plans. Since specialists AMC inputs are very short, these inputs

are planned “Just in Time” with sufficient data entry having been completed, for example, before

AMC assistance with data analysis & reporting. The current aim is to establish a 3 year plan.

MPWT and the asset management consultant have been engaged in a number of discussions this

month to resolve data and software issues, with the Road Asset Management (RAM) Specialist,

providing assistance remotely. It is anticipated that the RAM specialist will provide input in Phnom

Penh imminently and subject to agreement with the RDCMU on the most appropriate timing.



2.3 Best Local Contractor Award

The background and rationale behind the proposal to establish criteria and judging procedure for an

annual award for best contractor, was described last month. This month, a draft discussion paper

was provided to the MPWT for their review, following which, it is intended that a copy is passed to

the Development Partners for comment.



3. Capacity Development

Capacity Development is considered to cover all those non‐mainstream project cycle activities that

support and optimize road asset management and enable MPWT to achieve its mandate in the

context of roads. It embraces organizational, structural and human capital1.

The IAS Consultant’s present involvement with capacity development includes the following main

elements:

1. Implementation of the RAMP Training Program and Training Plan

2. Facilitation of QuickBooks Upgrade and Training for DAF

3. Review of Needs for Guidelines

As discussed in more detail last month, IAS is required by MPWT to be directly involved in carrying

out training, (as opposed to procurement of training). This is working well with good attendance and

interaction generally.

3.1 Implementation of the RAMP Training Program and Training Plan

With reference to the RAMP Master Training Plan shown in Appendix1, there are 6 categories:

RDCMU training courses already completed – traffic, condition, deflection, IRI

ICT and FM courses already bid and proceeding to contract award

Courses in English language and Training of Trainers to be put out to Contract

Formal training to be carried out by IASs in Contracts Management, Project Management,

Procurement, in Surface Treatment Design and Competency Based Training,

OJT to be carried out by RAMP consultants (asset management consultant, supervision

consultant and IAS)

Training under JICA on Introduction to Quality Management and Quality Systems

3.1.1 RDCMU training courses already completed

The Asset Management Consultant is involved in training as required to help RDCMU to plan and

undertake road surveys such as traffic, road surface condition, road deflections, road roughness and

bridge condition.

With reference to the Training Plan, training carried out to date includes:

Training titles AR007, AR008 and AR009: OJT in using ROMDAS to collect data on road

surface condition, road deflections and road roughness

Course title AR010: Use of the Trimble PDA for bridge and culvert surveys

1 Structural capital refers to what MPWT employees see on a Monday morning – manuals, guidelines, computer software, etc. – passive resources. It is human capital and energy that brings the structural capital to life. This energy is moderated by the organizational capital that serves to inhibit or promote good performance – clear mandates, effective organization structure, the right staff in the right place, good working conditions, effective management and communication styles, etc.



3.1.2 ICT and FM courses already bid and proceeding to contract award

Some potential improvements were identified building on IAS training preparations and pre and post

course evaluations. These are being finalized so that training can be commenced next month.

3.1.3 Courses in English language and Training of Trainers to be put out to Contract

Following the Financial Management and ICT courses under procurement and referred to under

Section 3.3.1, only two further courses are identified as requiring Contracts:

1. English (Basic) – training for 10 people is to commence next month. A further 10 people will

receive English tuition commencing the first Quarter of 2013

2. Training of Trainers

8 course participants from key departments of MPWT including RID, TRC, HEC, RDCMU and RAMO

attended the “Advanced Training Techniques for Professional Trainer” course on 29th and 30th

September, 2012.

3.1.4 Formal training to be carried out by IAS in Contracts Management, Project Management,

Procurement, Surface Treatment Design and Competency Based Training

These training subjects have been conceived as 5 Modules with inputs of the Project Management/

Capacity Development Specialist, Pavement Specialist and Team Leader. Status as follows:

Module1. Project and Contract Management for MPWT – Course codes PR001, CM001 and CM003

completed in the MPWT 2nd floor Conference Room on 18th and 19th September. (1.5 days at

MPWT’s request).

Module2. Procurement and Civil Works Contracts for MPWT –Course Codes PC001, CM004 and

PR003 under preparation this month for delivery 2‐4 October, 2012. (3 days).

Module3. Contract Administration and Management for Contractors –Course Codes CM002, PC006

and PC007 to be prepared next month and delivered at an external venue between 23rd and 25th

October, 2012. (3 days).

Module4. Design Pavements and Surface Treatments ‐ Course CodeMT008 to be prepared in third

week of October and delivered in an MPWT Conference Room during the week 22nd to 26th October,

2012.

Module5. Competency‐Based Training Design and Materials Development ‐ Course Code HD005 is to

be prepared in the first quarter of next year and delivered in an MPWT Conference Room.



Module 1: The Training Event for Module 1 was held in the MPWT Conference Room on 18 – 19

September, starting with two sessions under PR‐001 and followed by four sessions under CM‐001

and CM‐003 combined. There were no less than 23 participants in total attending at least some parts

of the training. At the request of the RAMP Management, the presentations were given in English

with hand‐outs also in English. Participants were requested to complete a pre‐assessment form and

a post‐assessment form, as well as a course evaluation form after each Course. It had been planned

that there should be a group exercise as part of each session, but participants seemed reluctant to

engage in identifying constraints and opportunities. This will be revisited prior to designing the

training materials for Module 2. In summary, the feedback from this Module was positive,

constructive, appreciative and very encouraging in particular from the more experienced

participants. English language competency may be an issue for less experienced MPWT personnel. A

training event report is under preparation.

Module 2: The preparation of training materials is well underway this month, and will incorporate

targeted group exercises based on feedback on the Module 1 Courses. The schedule is to hold the

Module 2 Training Event over 3 days between 2nd to 4th October. Preparation of the prakas for

signature regarding invitations for selected MPWT personnel from key departments and units to

attend will be undertaken by the RAMP Management.

Module 3: Discussions are to be held shortly with RAMP Management on the target audience for

this Module, the optimal scope and duration, and the possible need for presentations in English

and/or Khmer. A recurring concern raised by the MPWT is that contractors’ personnel have poor

English language reading and verbal skills. With MPWT contract documents in English, considerable

thought will have to be given to how best to make the Module attractive to and worthwhile for

MPWT contractors. The provisional schedule is to hold the Module 3 Training Event in the week

beginning Monday, 22 October and for there to be at least two days overall, subject to confirmation.

In order to target this Module for maximum impact, it may be necessary for the MPWT to arrange

for briefings of the IAS team by a small but representative group of contractors on their needs and

issues with MPWT contracts. There is an OJT element to Course CM003 that has been discussed with

the Supervision Consultant. It was suggested to the Supervision Consultant that they use their OJT

training titles as sub‐headings in their routine reports.

3.1.5 OJT to be carried out by RAMP consultants (asset management consultant, supervision

consultant and IAS consultant)

Of the 18 Courses listed in the Inception Report (Table 3.4), no less than nine of them have OJT

elements. These are expected to be covered by the two other RAMP consultants – the Asset

Management Consultant and the Supervision Consultant. Some of the Courses are technical in

nature, but there are a number under the Supervision Consultant, which relate to contract

management, contractual relationships and supervision. In this regard it is important at the field

training to be undertaken by the Supervision Consultant should be consistent with and build upon

the formal sessions being led by the IAS team. Discussions have been held and also the Module 1

training materials have been shared with the Supervision Consultant. Perhaps the time is now right

for the RAMP Management to convene a tripartite working meeting on how best to ensure that

formal training and OJT are complementary and if at all possible, seamless.



Feedback from the Asset Management Consultant on their OJT course category Road Asset and

Network Management, Course Codes RM008, RM009 and RM010 was received as follows

Course CodeRM008: OJT has been provided on prior visits of the Road Asset Management Specialist

to manage the RMDS inventory and Condition information, focused on the new system and

correcting data inconsistencies.

3.1.6 Training to be carried out under JICA on Introduction to Quality Management and Quality

Systems

The IAS team is in liaison with HRD/ MPWT and JICA and will report further next month.

3.2 Facilitation of QuickBooks Upgrade and Training for DAF

3.2.1 QB training and RAMP reporting to SFMM formats After training in QuickBooks by the FMA, the DAF team has posted the vouchers of January ‐ March 2012. The design of Financial Reports was tested and it was found that relevant data can be extracted from QuickBooks to Excel to fulfill the information in financial report format in compliance with the SFMM (1A, 1C, 2C). Posting is essentially complete. Checking of posted data, vouchers and certified opening balance will be reconciled early October. An updated financial report for Jan‐Mar 2012 will be produced as a sample for next quarter’s posting. 3.2.2 NRSC payment reconciliations and readiness for NRSC to obtain further advances One of 3 advances was approved and one advance is being finalized for PD’s approval. The 3rd advance needs further input from NRSC due to lack of clarity and supporting documentation. DAF will be liaising with NRSC to resolve this matter so that the advance can be agreed and approved.

3.2.3 Unaudited accounts to 30th June 2012 The WB raised a number of queries and RAMP/ MPWT has responded to these. In association therewith, DAF has reviewed and made corrections to the accounts ending June 30th.

3.3 Review of Needs for Guidelines

The IAS team held discussions with the key MPWT departments on the guidelines and references

currently in use, and the areas where new or amended guidelines would be welcomed. This

investigation into guidelines and references may be regarded as complementary to the capacity

development consultant’s work. A starting point for assessing needs for guidelines is to assess the

current status. A Table was prepared and distributed that addressed 4 questions:

i. What MPWT official Guidelines and other references are presently in use?

ii. What non‐MPWT Guidelines and other references are presently in use?

iii. What (non‐MPWT) Guidelines are needed but not available to MPWT?

iv. What new Guidelines could be produced to help the MPWT?



A summary table is attached in Appendix 1 – last 3 sheets. In summary, the key findings are that the

RAMP/ MPWT departments:

(i) Are using a range of national and international guidelines and references;

(ii) Would like to have further technical references including Codes, as well as guidelines in contract

and project management with due consideration for the needs of site personnel in areas such as site

management and QA/QC; and

(iii) Require more key documents to be translated and available in the Khmer language to accelerate

learning of those MPWT staff members who are not conversant with English

4. Priority Operating Cost, (POC)

There has been no change since last month. POC incentive ended June 30th 2012.



5. Commentary on Progress

Component A:Procurements for Works Contracts for National Road 2, Section1 and National Road 7,

Section 3 are proceeding satisfactorily with Bid Openings on the 25th and 18th of September, 2012

respectively, taking place as scheduled. Bid Evaluation Reports are expected next month.

The RDCMU is receiving remote support from the Asset Management Consultant, (AMC). The

RDCMU is dealing with data issues as a prelude to a visit from the AMC’s Road Asset Management

Specialist which is expected soon.

Draft Environmental and Social Safeguard Assessments for NR2.1 and NR7.3 were sent to MPWT this

month. Both reports concluded that environmental impacts are minimal subject to vigilance of the

respective contractor’s and site supervision team.

A Draft Paper on Assessing the Best Local Contractor(s) of the Year) was also submitted to MPWT.

Component B: Good progress was made this month on developing and delivering training courses of

the RAMP Training Plan allocated to the IAS team. IAS has taken on responsibility for 11 training

titles and these have been interpreted under 5 Modules. Ten of these training titles, incorporated

within Modules 1 to 4 are to be delivered by the end of October and the remaining training title

under Module 5, will be prepared and delivered early on next year. (Section 3.1.4 shows the content

of each of these Modules).

During September, training materials were produced for Module 1: Project and Contract

Management for MPWT – Course codes PR001, CM001 and CM003 and Module 2: Procurement and

Civil Works Contracts for MPWT –Course Codes PC001, CM004 and PR003. The Module 1 training

event has been completed this month. Modules 2, 3 and 4 will be delivered next month

The Train the Trainers course code HD009 was completed this month through an external provider.

The IAS team is coordinating with the Supervision Consultant and Asset Management Consultant on

their OJT contribution under the Training Plan.

Component C: Priority Operating Cost, (POC).

POC completed June 30th. No change.



APPENDIX 1:

Schedules

Update RAMP Master Training PlanEstimated Date

to complete Guidelines

Estimated Date to complete Delivery

of Training

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 2012 2013 Total 2012 2013 2012 2013 Total

AR005 Analysis & Reporting Plan and Undertake Traffic Surveys Component B2 Funded D T - - - - -

AR007 Analysis & Reporting Survey Road Surface Condition Component B2 Funded D T P - - - - -

AR008 Analysis & Reporting Survey Road Deflections Component B2 Funded D T D - - - - -

AR009 Analysis & Reporting Survey Road Roughness Component B2 Funded D T T - - - - -

AR010 Analysis & Reporting Survey Condition of Bridge Assets Component B2 Funded D T - - - - -

CM001 Contract Management & Supervision

Contract Administration & Management for MPWT

Developed by Supervision or IA consultant

P D T T T - 2 2 4 Courses 1,500 1,500 3,000Egis or IAS IAS No Aug/Sept 2012 _ 3 Oct2012 2 Nov 2012


Contract Administration & Management for Contractors

Developed by Supervision or IA consultant

P D T T T - 2 2 4 Courses 1,500 1,500 3,000Egis or IAS IAS No Aug/Sept 2012 _ 3 Oct 2012 2 Nov 2012


Manage Contract Relationships Developed by Civil Works Supervision consultant

P D T T T - 2 2 4 Courses 900 900 1,800Egis Egis No Aug/Sept 2012 _ See Note 2, 3 OJT to Jun -13


Introduction to Civil Works Contracts May be able to leverage Donor or RGC training

P D T T T - 2 2 4 Courses 300 300 600 Donor/RGC? IAS No Aug/Sept 2012 _ 3 Oct2012 2 Nov 2012


Client Supervisory Functions Developed by Civil Works Supervision consultant

P D T T T - 2 2 4 Courses 1,500 1,500 3,000Egis Egis No Aug/Sept 2012 _ See Note 2, 3 OJT to Jun -13


Contractor Supervisory Functions Developed by Civil Works Supervision consultant

P D T T T - 2 2 4 Courses 1,500 1,500 3,000Egis Egis No Aug/Sept 2012 _ See Note 2, 3 OJT to Jun -13

EC001 Effective Communications English Language - Basic External Training - no development costs expected

P T T T T - 10 10 20 Staff 3,000 3,000 6,000Local Provider Yes Aug/Sept 2012 Sep-12 17 Apr 2013

EC002 Effective Communications English Language - Advanced External Training - no development costs expected

P T T - 3 3 Staff 1,500 - 1,500

EI001 Effective Use of ICT Introduction to Computers and Microsoft Office

External Training - no development costs expected

P T T - 6 6 Courses 4,500 - 4,500

EI002 Effective Use of ICT Microsoft Word - Advanced External Training - no development costs expected

P T - 3 3 Courses - 2,250 2,250

EI003 Effective Use of ICT Microsoft Excel - Advanced External Training - no development costs expected

P T - 3 3 Courses - 2,250 2,250

EI005 Effective Use of ICT ArcGIS - Introduction Component B2 Funded T T - - - - -

EI006 Effective Use of ICT ArcGIS - Advanced Component B2 Funded T T - - - - -

EI008 Effective Use of ICT Manage Website Information Part of RAMP ICT Procurement Package

T T T T - - - - -

EI009 Effective Use of ICT Support ICT Users Part of RAMP ICT Procurement Package

T T T T - - - - -

EI010 Effective Use of ICT Monitor & Manage Use of ICT Part of RAMP ICT Procurement Package

T T T T - - - - -

EI011 Effective Use of ICT ICT Basic Hardware and Equipment Support

Part of RAMP ICT Procurement Package

T T T T - - - - -

EI012 Effective Use of ICT ICT Basic Software and Systems Support Part of RAMP ICT Procurement Package

T T T T - - - - -

EI013 Effective Use of ICT ICT Advanced Hardware and Equipment Support


T T T T - - - - -

EI014 Effective Use of ICT ICT Advanced Software and Systems Support


T T T T - - - - -

EI015 Effective Use of ICT ICT Network and Directory Administration and Support


T T T T - - - - -

EI016 Effective Use of ICT ICT Security & Data Administration and Support


T T T T - - - - -

EI017 Effective Use of ICT Develop ICT Policies, Practices & Standards


T T T T - - - - -

EI018 Effective Use of ICT ICT Policies, Practices & Standards Part of RAMP ICT Procurement Package

P D T T T - - - - -

FM002 Financial Management Chart of Accounts Management External Training - no development costs expected

P T T - 3 3 Staff 600 - 600

FM003 Financial Management Budget Preparation, Monitoring & Evaluation


P T T - 3 3 Staff 1,200 - 1,200

FM007 Financial Management Project & Program Financial Management

P D D T T 6,000 6,000 2 2 4 Courses 6,600 600 7,200

FM008 Financial Management Project Financial & Output Monitoring & Evaluation

P T T - 2 2 Staff 1,200 - 1,200

HD005 Human Resource Development

Competency-Based Training Design and Materials Development


P T T T T - 5 5 10 Staff 1,500 1,500 3,000 _ IAS No Dec-12 _ 14 Mar 2013 12 Apr 2013

HD009 Human Resource Development

Train and Certify Trainers External Training - no development costs expected

P T T T T - 3 5 8 Staff 3,000 5,000 8,000_ Local Provider Yes Aug/Sept 2012 Nov 12 - 2 Nov 2012

MT008 Materials Technology & Quality

Design Pavements and Surface Treatments

Developed by Implementation Advisor

D D T T T - 2 2 4 Courses 6,000 6,000 12,000IAS IAS No Aug-12 _ 30 Aug 2012 30 Oct2012

MT009 Materials Technology & Quality

Introduction to Quality Management and Quality Systems

Developed as part of JICA program ??

P P D T T - 2 2 4 Courses 900 900 1,800 JICA? JICA No Aug/Sept 2012 _ Oct-12 15 Mar 2013

PC001 Procurement Introduction to Procurement May be able to leverage Donor or RGC training

P D D T T - 2 2 4 Courses 900 900 1,800 Donor/RGC? IAS No Aug/Sept 2012 _ 3 Oct 2012 2 Nov 2012

PC006 Procurement Estimating Contract Bid Prices May be able to leverage Donor or RGC training

P D D T T - 2 2 4 Courses 1,000 1,000 2,000 Donor/RGC? IAS No Aug/Sept 2012 _ 3 Oct 2012 2 Nov 2012

PC007 Procurement Prepare Conforming Bids May be able to leverage Donor or RGC training

P D D T T - 2 2 4 Courses 300 300 600 Donor/RGC? IAS No Aug/Sept 2012 _ 3 Oct 2012 2 Nov 2012

PC099 Procurement Procurement on Externally Funded Projects


P T T - 4 4 Staff 575 - 575

PR001 Project Planning & Management

Introduction to Project Management Funded from RAMP Training Program

P D T T 6,000 6,000 2 2 4 Courses 6,600 600 7,200 _ IAS No Aug/Sept 2012 _ 3 Oct 2012 2 Nov 2012

PR003 Project Planning & Management

Develop Project Cost and Resource Estimates and Schedules

Funded from RAMP Training Program

P D T T 6,000 6,000 1 1 2 Courses 6,300 300 6,600 _ IAS No Aug/Sept 2012 _ 3 Oct 2012 2 Nov 2012

RC017 Road Construction & Maintenance

Supervision for MPWT/DPWT Developed by Civil Works Supervision consultant

P D T T - 2 2 4 Courses 1,500 1,500 3,000 Egis Egis No Aug/Sept 2012 _ See Note 2,3 OJT to Jun -13

RC018 Road Construction & Maintenance

Supervision for Service Providers Developed by Civil Works Supervision consultant

P D T T - 2 2 4 Courses 1,500 1,500 3,000 Egis Egis No Aug/Sept 2012 _ See Note 2,3 OJT to Jun -13

RM008 Road Asset & Network Management

Manage RMDS Inventory and Condition Information

Component B2 Funded D T T - - - - - "B2" AMC No Aug/Sept 2012 _ See Note 3 OJT to May -13


Use RMDS to Model Road Network Condition & Optimise Investment

Component B2 Funded D T T - - - - - "B2" AMC No Aug/Sept 2012 _ See Note 3 OJT to May -13


Use RDMS to Monitor, Evaluate & Report Road Asset Management Programs

Component B2 Funded D T T - - - - -"B2" AMC No Aug/Sept 2012 _ See Note 3 OJT to May -13

55,875 34,800 90,675

5,746 3,579 9,325

Total 61,621 38,379 100,000

Note 1: External Training Providers make available the Guideline(s) and associated training simultaneously. On the Job Training, (OJT) is an ongoing activity with some programmed training events

Note 2: Supervision Consultant, Egis, already has a Guide for Civil Works Supervision , (July 2011) & Maintenance Construction Supervision Manual, (May 2011) , to support On the Job Training

Note 3: Each RAMP Consultant, (Asset Management, (AMC), Supervision, Implementation Advisor Services, (IAS) should devise, report & evaluate their training contribution to MPWT

Procurement training for 4 persons will be provided under FM training course to be awarded in August 2012

These training courses have been completed

These training courses have been completed

ICT training courses have been bid and Contract Award imminent

FM training courses have been bid and Contract Award imminent

Advanced English for 1 person included in the FM course

ICT training courses have been bid and Contract Award imminent

Sub Totals

Contingency

Plan/Procure

Develop

Train

Total

Legend

Program BudgetNo. of Courses / StaffDevelopment Costs20132012

See Note 1

Estimated Date of Contract Award

Estimated Date to Complete

TOR/Course Content

Firm or Consultant (suggested by

Capacity Development Consultant)

Firm or Consultant

(suggested in this Plan)

Contract Needed?

Category Training Title CommentCourse Code

Priva

te S

ecto

r

ICRR

M

TPC

Proj

. Mgt

RDCM

U

TRC

Rd M

tce &

HE

Adm

in, A

IDS,

IT

Acco

unts

& F

inan

ce

Pers

onne

l & H

R

Plan

ning

/ Saf

equa

rds

Road

Saf

ety



Summary List of Task Descriptions

Task Number and

Description Description, [incorporating revisions during Contract Negotiations affecting

items 1 to 3, item 6, and items 10 to 15]

Key

Input

Task 1: Engineering Design

Focus technical aspects on activities related to the preparation of maintenance treatment designs & cost estimates and bid documents for works to be undertaken under programs for IDA & ADB/ AusAID Year 4 only RGC Years [2-]4 [any year 5?]

HE, PE

Task 2: Technical aspects of Civil Works Bid Document

As above HE

Task 3: Selection of Consultants and Goods & Services Procurement

The consultant would mostly concentrate on TA support in preparation of TOR and selection of consultants required in RAMP training and capacity building programs.

PM/ CDS

Task 4: Procurement of Civil Works Contractors

Advise on procedures, preparation and review of: (a) advertising/ inviting bids, (b) provision of bid documents, (c) bid openings, (d( bid evaluation, (e) negotiations, (f) approvals, contract signing, and contract implementation

PM/ CDS, HE

Task 5: Environmental and Social Safeguards

Monitor and advise on compliance with the ESSF incl. EMP, LARP, Indigenous People Development Plan, Cambodian Regulations and WB safeguard policies. Advise on public consultation & disclosure to ADB and WB Disclosure Policies.

SA

Task 6: Contract Management

Contract Management would be discussed in more detail and further defined to assign tasks to the consultant's team.

PM/ CDS

Task 7: Quality Management

Advise MPWT on quality improvement of major outputs especially construction supervision, financial reporting and performance, and compliance with accounting and financial management practices, progress reporting & technical assistance

PM/ CDS

Task 8: Project Management

Advise on adherence to the PIP, especially RAMP implementation schedule, AWP, procurement plans, Action Plans, construction progress, disbursement schedules, contractors claims & payments; and loan covenants

PM/ CDS

Task 9: Progress Reporting

Integrated reports to RGC and Development Partners in agreed Monthly and Quarterly formats. Assist to develop systematic reporting procedures.

TL, DTL

Task 10: Financial Management, Social and Environmental Management & Procurement

Financial management, social and environmental management and procurement ; as the project has put in place a satisfactory financial management manual, the main task would require the consultant's team to assist in production and delivery of a consolidated financial report in Quick Books software format;

FMA

Task 11: Hands on Training

Hands on training the consultant would also prepare formal document to be used in future by new project government staff as manuals and guidelines. The preparation of guidelines on project management activities in the form of a manual to assist knowledge transfer.

ALL

Task 12: Preparation of Guidelines

Preparation of guidelines. Guidelines should be consolidated into a manual which will be a legacy from the RAMP project and a tool for MPWT to transfer to incoming staff who have not benefited from direct training under the project.

ALL

Task 13: Budgeting

Budgeting, format for the 3 year annual work programmes to be agreed in conjunction with services being provided under contract CAKH 512 so that precise submissions can be made to MFEP for budget allocations showing the economic benefits to be gained from prioritised maintenance programmes and justifying increased allocations for road maintenance.

FMA

Task 14: Annual Review

Annual review maybe only one and small inception report based on available RAMP progress outline presentation (200slides). The delivery of inception report could be delayed, but should provide an overall summary of the progress and problems on the RAMP to date.

TL, DTL

Task 15: Technical Audit

Technical Audit the consultant to review previous technical audits and advise how operating procedures should be amended based on the findings in the audit reports

PM/ CDS

App 1 Guidelines Table

APPENDIX 1: SUMMARY OF RAMP/MPWT FEEDBACK ON GUIDELINES AND REFERENCES

Source Information available or required Remarks

(1) Guidelines and References Used ‐ MPWT

PWRC

‐ Cambodia Construction Specification, 2003‐ Road Design Standards, Part 1 – Geometry ‐ Road Design Standards, Part 2 – Pavement ‐ Road Design Standards, Part 3 – Drainage ‐ Bridge Design Standards, ‐ Standard Guideline and Regulation for Force Account Projects of MPWT ‐ Standard Drawings (Roads and bridges) [just published] ‐ Road Traffic Signs Standards

Only applied to force accounts projects

RAMO ‐The MPWT ‘s Standard of Technical Specification Basic Public Civil work(2005) ‐The MPWT’s Technical Standard for Construction Material small scale( 2010) _ The MPWT’s Regulation and Standard Guideline for Strengthening of Construction Quality Control. (2012)

RCDMU (No response)

RID

Guideline for Maintenance Supervision

IB Performance Evaluation

Guideline for Routine Maintenance

Guideline for Regular Inspection

Guideline for Pothole repair

Construction and Specification

Roads & Bridges Design Standard

Technical Standard for Road Maintenance and Structure

Manual for Asphalt Pavement

Reports and Relevant Documents

Lab reports

EGIS Int’l 1. TOR of Consultancy Contracts2. Maintenance Construction supervision Manual (MCSM)

MCSM prepared by Egis Intl later was edited as the



(Guide For Civil Works Supervision) Guideline for Civil Works Supervision

(2) Guidelines and References Used – other sources

PWRC

‐ Standard of Procurement Documents and Guidelines (from Ministry of Economy and Finance)‐ ADB Procurement guideline and samples bidding documents for works and goods ‐ FIDIC and MDB (multilateral Development Bank) Condition of Contract, ‐ AusRoad Codes (Cambodia Design Standards refer to AusRoad codes of Australia) ‐ ADB and JICA Guidelines on Environmental and Social Considerations.

RAMO

‐JICA’s Guideline ‐ AASHTO Road and Bridge Standard ‐ Australia’s Bridge Standard ‐ Technical Specification for project 6A of Primary Road 2000

RCDMU

‐ LRCS Final Report ‐ Road Condition Rating Manual ‐ LRCS Survey Calibration Report ‐ HDM4 Configuration Report ‐ DATAMAN User Manual DRAFT ‐ RMDS Admin Manual ‐ RMDS Periodic Maintenance System Manual ‐ RMDS Routine Management System Manual ‐ ROMDAS User’s Guide

RID

AASHTO

ACI

AusRoad

WB & ADB, JICA Documents, Manual etc

Practical Handbook for road and bridge design and supervision etc

EGIS Int’l Project Implementation Plan Project Administration Manual

Joint Project Administration Manual



(3) Any guidelines or references needed but not currently available

PWRC ‐ AusRoad Codes (Roads and Bridges)‐ Pavement Design Documentation.

RAMO (No response)

RCDMU (No response)

RID

Guideline for Road & Bridge Project Selection and Prioritization

Toolkits relating to road and bridge construction and maintenance

Design Software for Road and Bridge

Practical Contract and Procurement Management

EGIS Int’l 1. Translation of Technical specification2. Guide lines for execution of spray‐seal and Pavement layers for Site Engineers and foremen

(4) Suggestions for new documents that would help work activities to progress more clearly or easily

PWRC

‐ Update the Cambodia Construction Specifications.‐ Update the Design Standards for roads and bridges (AusRoad Codes have updated too). ‐ Translation of Cambodia Construction Specifications. ‐ Bridge Inspection Manuals (existing bridges in Cambodia and longer span bridges) ‐ Access to FIDIC Resource centre.

RAMO

‐The training course of planning and proposal method.‐The training course of procedure of writing the report. ‐The cost estimate ‐ procurement

RCDMU (No response)

RID The above in point 3.

Trainings etc

EGIS Int’l

For improvement of; quality, planning, progress and better usage of machines, the site engineers and technicians of contractors and supervision teams need training and access to the following documents in Khmer : Technical Specification. Guidelines for execution of earthworks, pavement layers, spray seal, condition survey and methodology for pavement repair. Project management courses for planning, site management, QA/QC,



APPENDIX 2:

Weekly Reports

RoughtonInternational,Ltd.,inassociationwithPPIC

Road Asset Management Project, MPWT Weekly Report, 2012 Implementation Advisor Services

Our ref: RAMP/IAS/AS/WR/014 Week ending: 7th September, 2012

Weekly Report No. 14 A. Key Topics and Events This Week No. Date Topic Result 1 Mon 3rd Sep Meeting PD – NRSC advances & financial reporting Ongoing

2 Tues 4th Sep Visits to TRC, RCDMU, HRD ref available guidelines Ongoing

3 Weds 5thSep Visits to RAMO and Egis ref available guidelines Ongoing

4 Thurs 6th Sep Contact with IPA on NR7.3 procurement

Completed

5 Fri 7th Sep Meeting with PD on Training, etc Completed

B. Road Asset Management and Capacity Development No. Main Activities & Contributions 1 FM & ICT Training Contracts complete – Training to start 20th September, 2012 2 Information sought on available Guidelines in MPWT, (official & non‐official)

3 Contact with AMC and Egis on reporting of training; contact with AMC on RDCMU ops

4 Contact with ACE on 2‐Day Training of Trainers Course

5 Drafting of report on NR7.3 environmental & social safeguards

C. Matters of Note No. Subject 1 Safeguards Advisor completes his first stint; return date flexible, circa early next year 2 Progress made on project management course and scheduling of training

3 Progress made on sorting out NRSC advances and reporting issues

4 Need to discuss RAMP integrated reporting vis a vis M & E oversight reporting 5 Some progress made on establishing Guidelines presently available in MPWT Domain Kind regards Alan Sullivan Team Leader, RAMP Implementation Advisor Cc Mr Phirith KANG, RAMP Project Manager



Our ref: RAMP/IAS/AS/WR/016 Week ending: 21st September, 2012

Weekly Report No. 15 A. Key Topics and Events This Week No. Date Topic Result 1 Mon 10th Sep Organising training arrangements, durations, etc. Ongoing

2 Tues 11th Sep Meeting PD ref reports, DAF/ NRSC, RDCMU Completed

3 Weds 12thSep Meeting PD ref AMC staffing (RDCMU support) Completed

4 Thurs 13th Sep Report drafting, assisting with training materials

Completed

5 Fri 14th Sep Int. report, Weekly Report, ICT, training matters, etc. Ongoing

B. Road Asset Management and Capacity Development No. Main Activities & Contributions 1 Contact with Roughton Mgt ref input from RAMgt Specialist to support RDCMU 2 Obtained RAMP consolidated report proforma from VicRoads & started work on the

report

3 Assistance with ICT procurement

4 Writing up training courses PR001, CM001 & CM003 complete

5 Outline of training courses PC001, CM004, PR003 commenced

C. Matters of Note No. Subject 1 Good feedback from RID, RDCMU, TRC, RAMO, Egis on Guidelines available and needed 2 1st training course on 18th, 19th September

3 Training of Trainers Course payment needed before 20 September (8 persons)

4 Work commenced on Quarterly Integrated Report 5 ICT equipment to be re‐bid

Kind regards Alan Sullivan Team Leader, RAMP Implementation Advisor Cc Mr Phirith KANG, RAMP Project Manager



Our ref: RAMP/IAS/AS/WR/016 Week ending: 21st September, 2012

Weekly Report No. 16 A. Key Topics and Events This Week No. Date Topic Result 1 Mon 17th Sep Collating RAMP reports from other RAMP consultants Ongoing

2 Tues 18th Sep Training in Project Management/ 50% Contracts Mgt Completed

3 Weds 19thSep MPWT Contracts Management training Completed

4 Thurs 20th Sep Compiling materials for RAMP progress report no. 1

Ongoing

5 Fri 21st Sep Weekly Report, review procurement plans, etc. Ongoing

B. Road Asset Management and Capacity Development No. Main Activities & Contributions 1 Training in Project Management & Contracts Management; drafting procurement course

2 Reconciling Procurement Plans, etc. for RAMP Progress Report No 1

3 Commenced updating of Good Governance Framework

4 Assistance with NRSC financial reconciliations

5 Assistance with updating overall RAMP financial status

C. Matters of Note No. Subject 1 June and July invoices remain unpaid (GBP) & causing project cash flow difficulties

2 MPWT Project Management & Contracts Management courses completed

3 Training of Trainers course agreed and to start 29th, 30th September for 8 persons

4 Follow up made with Asset Management Consultant on resolving data issues and timing

of RAMgt Specialist next visit 5 Commenced production of materials for Procurement Training Course PC001 Kind regards Alan Sullivan Team Leader, RAMP Implementation Advisor Cc Mr Phirith KANG, RAMP Project Manager



Our ref: RAMP/IAS/AS/WR/017 Week ending: 28th September, 2012

Weekly Report No. 17 A. Key Topics and Events This Week No. Date Topic Result 1 Mon 24th Sep Public holiday, reviewing RAMP reports Completed

2 Tues 25th Sep Bid opening NR2.1; prepare Minutes Completed

3 Weds 26thSep Prepare for Bid Evaluation Report (BER) NR2.1; Ongoing

4 Thurs 27th Sep Meeting PD ref. BER NR2.1; discussions AM Consultant

Ongoing

5 Fri 28th Sep Weekly Report, Monthly Report, BER, admin., etc Ongoing

B. Road Asset Management and Capacity Development No. Main Activities & Contributions 1 Finalisation of “Module 2” Training courses – PC001, CM004, PR003

2 Draft paper on “Best Contractor Award” submitted to MPWT

3 Draft Environmental & Social Safeguards Assessments NR2.1, NR7.3 submitted to MPWT

4 Assistance with NR2.1 bid opening, minutes and commencement of BER

5 DAF liaison: RAMP financial reporting, QB, NRSC reconciliations, unaudited accounts

C. Matters of Note No. Subject 1 Need confirmation of Training Participants PC001, CM004,PR003 – 2‐4 October (3 days)

2 Training of Trainers taking place on 29th, 30th September for 8 persons (ACE)

3 NR2.1 Bid Opening completed 25 September with 6 bidders

4 Pavement Engineer arrives 17th October – training 22‐26 October

5 Draft paper on “Best Contractor Award” needs review & forwarding to DPs as per MOU

Kind regards Alan Sullivan Team Leader, RAMP Implementation Advisor Cc Mr Phirith KANG, RAMP Project Manager



APPENDIX 3:

List of Correspondence

Works and Transpo rt - mpwt.gov.kh Report... · Transpo rogress nment of internat oject (RAM...

Documents

Transcript of Works and Transpo rt - mpwt.gov.kh Report... · Transpo rogress nment of internat oject (RAM...