Workforce Development Board - Kane County, Illinois€¦ · Workforce Development Board Kane,...

Workforce Development Board Kane, Kendall and DeKalb Counties

Executive Committee Thursday, August 25, 2016, 8:00 A.M. Kane County Government Center

Main Building “A” / 4th Floor Conference Room 719 S. Batavia Avenue / Geneva, IL 60134

Meeting Agenda

I. Call to Order: A. Attendance

II. Approval of Meeting Minutes:

A. August 4, 2016 (Attachment)

III. Public Comment (Non‐Agenda Items)

IV. Program Updates: A. WIOA PY15 Performance Reporting (Attachments)

1. PY15 Workforce Development Board and Programming Success 2. PY15 Year End Adult, Dislocated Worker, and Youth Performance 3. Federal FY15 Job Placement Report

B. WIOA Financial Reports (Attachments) 1. WIOA 15 Budget‐Expenditure Summary Report 2. Trade Adjustment Assistance (TAA) Grant Expenditure Report 3. WIOA Trade Case Management Budget Report 4. WIA Local Incentive Report

V. New Business:

A. Action Item: Recommend Board repeal existing Workforce Development Board Bylaws and adopt amended Bylaws dated August 31, 2016. (Attachments)

VI. Informational Items: A. Financial Status and WIOA Transition Activities (Attachment) B. Next Meeting Date: Thursday, October 27, 2016 @ 8:00 A.M.

VII. Adjournment

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Workforce Development Board Kane, Kendall and DeKalb Counties

Executive Committee Kane County Government Center

719 S. Batavia Avenue Main Building “A” / 4th Floor

Geneva, IL 60134 Meeting Minutes August 4, 2016

MEMBERS: P/A STAFF PRESENT:

KATIE BATA (CHAIR) P SCOTT BERGER

PAUL BOREK A GONZALEZ MARIA

DICK HAWKS (VICE CHAIR) P KNAPP GINGER

RICH HEALY P RENEE RENKEN

CHRISTOPHER MEHOCHKO A

BETTE SCHOENHOLTZ (YOUTH AD‐HOC CHAIR) P

I. Call to order – Chair Bata called the meeting to order at 12:00 P.M. A. Attendance – Roll call was taken and quorum was achieved.

II. Approval of Minutes A. June 20, 2016 – Hawks motioned to approve the minutes and Schoenholtz seconded. The motion

passed. III. Public Comment (Non‐Agenda Items) – No guests were present. IV. New Business

A. Action Item: Consideration of J’Reneé College WIOA Training Provider Application Appeal – Staff reviewed the steps that preceded J’Reneé College filing an appeal regarding continuing as a WIOA Training Provider approved by LWIA #5. The committee was provided copies of J’Renee’s appeal letter to the Workforce Development Board, the ACCET Team Response Report from the May 26, 2016 visit and J’Renee’s response to ACCET. Staff provided an overview of the ACCET Team Response Report, current status with IBHE and ACCET, and the pass/fail rates listed on the state website for the prior years 2014 and 2015. Hawks motioned to not accept the appeal of J’Reneé College to continue as a WIOA Training Provider. Schoenholtz seconded the motion. The committee discussed the WIOA problematic issues of a non‐itemized tuition fee and other expenses, $1000 course fee not explained, credits not transferring to community colleges and universities, record keeping and attendance records. A question was raised regarding the duration J’Reneé College would remain off the list of WIOA providers. Staff explained according to DCEO policy J’Reneé College could apply again in two years from the date of their first denial letter. The motion passed unanimously.

V. Informational items – A. PY 2015 Year‐End Financial Adjustment – Staff explained that based on figures recently reported

to the Illinois Department of Commerce and Economic Opportunity’s (DCEO’s) Grantee Reporting System for the month ending June 30, 2016, LWIA #5 did not meet its obligation benchmark in the Adult funding stream for WIOA grant number 15‐681005. The area reported Adult expenditures and obligations totaling $1,172,053.78 which was $102,912,62 short of the $1,274,966.40 benchmark. The shortfall is generally the result of LWIA #5’s failure to fully implement its plans regarding staffing and training during Program Year 2015. Staff was unable

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to make up the shortfall through the issuance of ITA’s and fell approximately seventeen (17) ITA’s short. These failures are partially attributable to the fact that the local area begin the program year under the state budget impasse, which effectively cut off access to 2015 funds and necessitated the rationing of 2014 “carry‐in” funds. LWIA #5 in consultation with DCEO has identified a Waiver Request and Corrective Action Plan which was reviewed with the committee. Committee Members supported the actions taken and staff announced DCEO had approved the items.

B. Next Meeting Date – Bata announced the Full Board will be rescheduled to August 31, 2016 at 7:30 A.M. and the Executive Committee will reconvene on August 25, 2016 at 8:00 A.M.

VI. Adjournment – The meeting adjourned at 12:50 P.M.

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Laying the Foundation Program year 2015 was a foundational year for the local workforce area. An Intergovernmental Agreement was signed by the Chairmen of Kane, Kendall and DeKalb Counties, reestablishing the cooperative effort of the workforce system across the three‐county area. Through the work of the WIOA Transition Committee, a new CEO/Board Agreement was also put into place to codify the role of the Board under WIOA. New Workforce Development Board Bylaws were adopted as well during the program year. These Board efforts helped the local area achieve its initial WIOA designation by the State.

Workforce Development Board Serving Kane, Kendall and DeKalb Counties

Katie Bata*Chair

Dick Hawks* Vice‐Chair

Kane County Members

Mike Angelo Mark Baum

Chris Beykirch Brian Dahl Rose Diaz

Brian Dolan* Patrick Flaherty*

Ron Ford Terri Greeno Calvin Giles

Theodia Gillespie* Joseph Henning Andre Howard

Stephen Lefaver Bill Lenert

Brian Muscat Lesa Norris*

Deanna Oliver* Brian Pollock Dr. David Sam Charlie Seibert Barbara Sergi

Eric Smith Rick Zirk

Kendall County Members

Steven Anderson Rich Healy* Dan Koukol*

Chris Mehochko* Bette Schoenholtz*

Mike Schoppe

DeKalb County Members

Paul Borek* Joanne Kantner

Gary Evans Mike Milano

Caprice Perez* Mary Wright

Committee Member*

2016‐2019 Planning Process

The WIOA Transition Committee was formed and oversaw the local planning process in 2015, releasing an RFP and recommending a contract be executed with Public Consulting Group. The process yielded input from 60 local businesses and organizations through business forums and stakeholder interviews. Five workforce system priorities have been adopted as part of the final Local Plan by the Board as a result of this important work.

Youth Provider Contracting and Oversight

The Youth Ad‐Hoc Committee was also formed and oversaw the procurement of six providers for the coming program year through an RFP procurement process which awarded $1.6 Million in contracts. As the youth program began reorganizing its priorities to reflect WIOA objectives, the Committee promoted accountability through the oversight of existing providers, which resulted in the achievement of the 75% out‐of‐school and 20% work based learning grant benchmarks.

Training Providers

The Executive Committee reviewed and approved 4 providers and 289 training programs for inclusion on the State’s eligibility listing.

Collaborative Effort The Board membership’s commitment to overseeing the success of the workforce system is evidenced by the following input:

Year in Review Program Year 2015

Workforce System Partner Re‐Engagement

The local partners administering eight (8) workforce programs strengthened their collaboration and commitment to providing job seekers and employers access services at the One‐Stop center in North Aurora, which resulted in an executed Memorandum of Understanding (MOU).

4 Full Board Meetings

1 Board Orientation

6 Executive Committee Meetings

6 WIOA Transition Committee Meetings

5 Youth Ad‐Hoc Meetings

5 Workforce Partner Meetings

210 Board Volunteer Hours

640 Board Packet Pages Reviewed

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Supportive Staff Encourage Adult Job Seeker Keith began coming to the DeKalb workNet Center after being laid off from Kishwaukee College in March of 2016. He had worked as a Coordinator for the college for eight years. Keith received help with filing for unemployment and registering with Illinois Job Link to start his job search. Staff developed a job search plan with Keith which included weekly visits to the center to attend the Center’s job clubs and resume workshops. Keith used the computer lab to apply online for jobs in his field.

He told the staff that coming to the Center gave him a sense of normalcy and routine. After searching locally for a month, Keith widened his search to include opportunities out of state. After several interviews across the country, Keith secured employment at Pike’s Peak Community College, in Colorado Springs, Colorado, where he will serve as the Director of Diversity, Equity and Inclusion. Keith starts work on August 01, 2016 and will be earning $80,000 per year.

Career Path Realized for Unemployed Young Adult Edwin is a 20‐year‐old male that was unemployed for close to 6 months prior to enrollment into the WIOA program. Edwin is the oldest of three children living at home with his mother, who was temporarily out of work because of medical issues. His previous job included working part‐time at an ice cream parlor and the money he earned at the ice cream parlor was being used to assist his mother with maintaining the household. Being out of work, with no direction and no ability to assist his mother, Edwin knew he needed a change in his life. He did have a desire to work in the manufacturing industry due to the courses he attended while in high school.

Once Edwin learned about the Manufacturing Careers Internship Program he thought it would put him in the direction to his dream job as either a mechanical engineer or a machinist. In the boot camp, he learned about safety along with all the critical attributes to be successful in the work place. Edwin was placed at Bucher Hydraulics for his 8‐week internship. During the internship, he put those work ethics to practice by displaying perfect attendance, maintaining a professional attitude, and having ambition. attendance. Edwin’s great ambition, hard work and dedication led him to an offer for a full time position as a Tester working in the Quality Control department which he happily accepted. With that, he was offered vacation time, 401K, and health care benefits in his new employment. Edwin plans to continue his studies at ECC with pursing a Machine Operator Certificate program in the Fall Semester of 2016.

PY15 Workforce Programming Success

Employer Testimonials

“It’s always scary when you’re a small business putting out

that much money for training, knowing that it is an added

ongoing expense. At the same time, you know you need to

grow staff in order to take on additional work to grow your

business. Your program helps to calm the worries, knowing that we have some help in growing

our business.”

Jean Lindsay, Lindsay & Associates

“Working with the DeKalb

workNet Center gave us the initiative to proceed with hiring

for a position within our manufacturing plant. The

additional level of screening increased our confidence in

selecting the right person for the position and our company. LaCretia Konan has been with

us every step of the way, erasing the headaches normally

associated with completing required paper work of federally

funded programs. We have been very delighted with the

experience and will not hesitate to contact LaCretia when we have another position to fill”.

Jeff McCosh, Cresswood Shredding Machinery

“Kane County’s Future

Workforce Leaders program through Elgin Community

College was a lifesaver to our organization. We had new staff

with a few big projects to complete, and the additional “help” was much welcomed!

The individual that came to us was focused, eager to learn and willing to do what it took to get the job done. And in return, we

were able to give the participant experience in

accounting, event planning, economic development, office

etiquette and a sense of belonging. We were sorry to see our participant leave, but look

forward to the next opportunity!”

Deirdre White, Downtown Neighborhood Association (DNA)

“After being laid off from my position as an IT project manager at Walgreens after 15 years, I was lost and was going through a range of emotions. However; my Career Specialist, Rebecca Aimone, had a plan for me! She not only guided me through all the standard assessments and paper work that the program requires, but she made sure I was ok and I was checked in mentally. She often gave me a pep talks when I was feeling down. Sometimes it takes someone to believe in you when you start casting doubt on yourself.” I completed my Lean Six Sigma certification and the requirements for Project Management. Rebecca re‐built the confidence I had slowly lost following my layoff and during my job search. I am forever grateful for the opportunity the WIOA program gave me, but also for all of the help and encouragement Rebecca gave me through some very difficult days. As I closed in on my 6‐month anniversary of my layoff, and as my unemployment came to an end, I accepted an offer for an IT Project Manager for Baxalta (Biomedical). It is a dream job.”

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WIOA Adult and Dislocated Worker Services PY15 Program Updates through 06/30/2016

One Stop Centers – Branded in Illinois as workNet Centers, each workforce development area is required to maintain at least one center at which local federally funded education and workforce programs and services are accessible. Centers provide Career services (listed below) to job seekers and employers. Additionally, the Workforce Innovation and Opportunity Act provides Individualized and Training assistance to those meeting eligibility requirements.

BASIC CAREER SERVICES

Universal Services – Any individual will have access to employment related services that are universal in nature – no eligibility criteria needs to be met. Services include information about job vacancies, career options, employment trends, instruction on conducting a job search and writing a resume and access to resources such as computers and internet.

Local workNet Center Locations

North Aurora Yorkville DeKalb

Staff Assistance Available (Monday through Friday 8:30am – 4:30pm)

Community Access Points

Gail Borden Library ‐‐ Drop in Resume Assistance (Tuesday 1:00pm – 4:00pm and Thursday 9:30am – 1:00pm) Plano Library ‐‐ Drop in Resume Assistance (third Thursday 2:30 – 4:30) Elgin Community College ‐‐ WIOA Eligibility Screening (Wednesday 9:00 – 12:00)

Monthly Events Calendar Available at www.countyofkane.org/WDD

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workNet Resource Center User Snapshot (7/1/15 – 6/30/2016)

Kane County 8842 visits

DeKalb County 4150 visits

Kendall County 354 visits

Information Sessions are regularly scheduled and provide job seekers an overview of WIOA services including local job search trends and tips, program eligibility and occupational training options. All job seekers interested in enrolling in services must attend one of the sessions held weekly at one of the following locations – no appointment required.

Gail Borden Library Wednesday at 9:30am

North Aurora workNet Center Monday 9:30am

Yorkville workNet Center Walk in sessions available during center hours based on need

DeKalb workNet Center Friday at 9:00am

Employee Support during Downsizing or Business Closure: Provided at the workplace, employees that are impacted by a large layoff or plant closing receive program and resource information from workforce development staff, DCEO and IDES (unemployment) staff to facilitate re‐employment.

STAFF ASSISTED CAREER SERVICES Individualized Job Search Counseling – All job seekers pursing an intensive level of services (beyond universal) and/or training must meet eligibility criteria based around the following two populations – Adults and Dislocated Workers. Services include eligibility determination and readiness assessment, employment plan development, job search assistance and occupational training that lead to job matching/placement.

Adults – Eligible adults must be age 18 or older and a lower‐income individual (takes into account the last six months of earnings) with food stamp or TANF recipients being automatically eligible. Often the eligible adults have limited attachment to the labor force and may have significant barriers to obtaining employment.

WIOA Adult Service Snapshot

Kane DeKalb Kendall Totals Goal Progress

Participants Carried‐In from PY14 139 140 41 320

93% New Enrollments 110 101 29 240 Total Adult Participants 249 241 70 560

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Dislocated Workers – Is an individual that has been laid off and is eligible to collect unemployment insurance. The program targets individuals that are from a declining occupation or industry or have been unemployed for more than 26 weeks. Often these workers require re‐training for rapid re‐employment.

WIOA Dislocated Worker Service Snapshot

Kane DeKalb Kendall Totals Goal Progress

Participants Carried‐In from PY14 188 65 62 315

93% New Enrollments 116 46 39 201

Total Dislocated Worker Participants 304 111 101 516

Adult and Dislocated Worker Distribution between Counties in LWDA 5

TRAINING ASSISTANCE

Training Services – Individual Training Services are available for those job seekers accessing intensive services but still unable to attain employment at a self‐sufficient wage. Training services are available to increase the individual’s skill level and may include occupational training by way of classroom instruction (ITA) or on‐the‐job training (OJT).

Individual Training Account (ITA) is the mechanism to fund tuition, fees and books for WIOA participants enrolled in an occupational training program that leads to a credential/ certification in demand occupation. Typically the training programs are less than two years in length at a Community College or a specialized proprietary vendor.

ITA Funded Training

NEW Training ITAs Issued

Total Number in Training

Successful Completions

Credential Attainment

In‐Training Goal Progress

Adult 154 336 123 103

124% Dislocated Worker 153 322 148 145

Totals 307 656 271 248

Kane County51%

DeKalb County 33%

Kendall County16%

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ITA Funded Training Attendance by Industry Sector

On‐the‐Job Training (OJT) provides funding to partially reimburse an employer for the extraordinary cost of training a newly hired employee in the specialized skills necessary to perform their job. A skill‐gap assessment, along with a customized training plan, is completed for each individual hired through an OJT.

Participants Carried‐In from PY14

All carry‐in participant have successfully completed training, resulting in an overall79% (19 of 24) employment retention rate

New Participants for PY15

9 new individuals placed in Full‐Time employment, earning an average wage of $16.01/hr.2 trainees have successfully completed their OJT and have retained their employment. 7 new local employers have accessed $68,399 to assist with training these individuals.

10‐12 employers partnering for assistance with job postings and candidate recruitment/referral activities.

3

9

12

24

24

24

27

42

77

88

145

181

Early Childhood Education

Fashion/Graphic/Interior/Landscape Design

Other

Social Services

Office Administration

Accounting/Finance/Insurance/Human Resource

HVAC/Electronics/Automotive

Manufacturing

Business Administration and Project Management

Information Technology

Transportation/Warehousing/Logistics

Health Sciences and Healthcare

656Total TrainingParticipants

Top 5 WIOA Funded Training Programs

(NEW ITAs Awarded)

Program Number of Students

Truck Driving (CDL) 87

Project Management 30

IT Management 29

Registered Nurse 20

Practical Nursing 13

Top 5 WIOA Funded Training Providers

(NEW ITAs Awarded)

Training Vendor Number of Students

Kishwaukee College 52

Microtrain 40

Star Truck Driving School 31

Waubonsee Comm. College 28

Advantage Driver Training 20

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MEASURING SUCCESS Overall program performance is measured annually following the close of each federal fiscal year, which ends on 9/30. The final measures rely heavily on data collected by the Illinois Department of Employment Security and focus exclusively on those individuals receiving individualized and/or training services (not basic services). Because of data lags, preliminary performance outcomes are not typically available until the fall after the close of each fiscal year, so for federal fiscal year 2015, which ended on 9/30/2015, this information is available in the fall of 2016. In order to gauge performance in a more‐timely manner, Kane County tabulates the number of WIOA‐assisted clients, by county, that have gained employment on a quarterly basis. While many of these individuals may have completed their program and/or training curriculum, they are expected to continue to receive career counseling support/services under the WIOA program in order to ensure success. The table below provides these figures for Program Year 2015.

Employment Snapshot (7/1/15 – 6/30/2016)

Kane DeKalb Kendall Totals

Adults 95 74 28 197

Dislocated Workers 125 35 46 206

Youth 169 32 33 234

Total Employment Outcomes 389 141 107 637

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WIOA Youth Services PY 2015 Program Updates through 6/30/16 WIOA youth programs are intended to provide age‐appropriate services targeted to economically disadvantaged youth age 16‐24 that face barriers to staying in‐school or finding employment. Youth are classified in two categories, and WIOA requires a minimum of 75% of the youth program funds to be expended on out‐of‐school youth programs and services, and 20% of funds to be spent on Work Based Learning activities.

In‐School Youth – a youth enrolled in a high school or alternative high school program.

Out‐of‐School Youth – a youth who is not attending school or has dropped out of high school.

Youth services for Kane, Kendall and DeKalb communities are delivered through a procured network of service providers with oversight provided by Kane County. Youth engagement/ participation is measured monthly with each provider to ensure enrollment/participation goals are achieved along with a full expenditure of funds by June 30th. Services incorporate the following strategies with the goal of increasing the youth’s long‐term employability:

● Paid Work Experience & Internships ● Soft Skill Instruction ● Job Readiness Training ● Career Path

Development ● Tutoring & Mentoring ● GED/HS Diploma Support ● Occupational Training ● Job Placement Assistance ●

Youth Participation and Breakdown

Youth in Occupational Training

Occupational Training Programs

Automotive

Information Technology

Manufacturing

Office Assisting/Admin Assistant

Healthcare

Public Service

Youth in Paid Work Experience

100 200 300 400 500

PY'15 Goal

As of 6/30/16

480

472

0 100 200 300 400

In‐School

Out‐of‐School

Total Youth

75

397

472

140

160

180

PY'15 Goal As of 6/30/16

177165

21%

5%

70%

4%

Mechanical/Manufacturing

Computer/Office/Retail

Medical/Healthcare

Other

0 50 100 150

PY'15 Goal

As of 6/30/16147

121 20% benchmark for Work Based Learning activities was successfully reached for PY’15

Youth activities, such as Paid Work Experience, as well as staff

time, counted towards Work Based Learning benchmark

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Individual Youth Provider Service Detail

Business and Career Services, Inc. Service Area: Kane County PY’15 Contract Amount: $223,995 Provides 18 to 24 year‐olds an opportunity for career exploration in manufacturing through a 3‐week boot camp and 200 hour paid internship. The internship provides mentoring, guidance, skills training and hands‐on work experience needed to transition into a career or education in manufacturing.

Planned Enrollment Total Youth Participating Percentage of Goal Met

52 46 88%

21 interns have participated in subsidized work experience

13 Elgin and Aurora area manufacturers have partnered for intern worksite placements

18 participants have earned an industry‐recognized credential through boot camp

20 participants have entered employment

Interested youth should contact Eddie Perez at [email protected] or 847.437.9538 for more details.

Elgin Community College Service Area: Northern Kane County PY’15 Contract Amount: $246,703 In‐School youth receive hands‐on exposure in a sampling of career modules, enhance their academic skill levels, develop leadership and life skills, increase career awareness, improve computer skills, and obtain help finding employment. The Out‐of‐School youth concentrate on career exploration, life skills, GED preparation, vocational training, job search skills, and employment assistance. Youth in need may participate in paid work experience to help transition into unsubsidized employment.


57 63 110%

16 youth have participated in subsidized work experience

8 youth have earned their GED

16 youth have received occupational credentials

23 participants have entered employment

Interested youth should contact Jackie Espinoza at [email protected] or 847.214.6984.

First Institute Training & Management Service Area: Kane, Kendall and DeKalb Counties PY’15 Contract Amount: $286,764 Out‐of‐School youth participate in a 1‐week Jump Start orientation, 3‐week component on Career Exploration, Employment Success, and Leadership Development instruction, occupational training resulting in industry‐recognized credential, and a 60‐hour paid Externship. Occupational training options include: Welding, Basic Computer Applications and Medical Office Assistant (MOA).


48 48 100%

37 participants successfully completed training

13 participants participated in subsidized work experience

45 youth received occupational credentials

25 participants have entered unsubsidized employment

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Grundy/Kendall ROE Service Area: Kendall County PY’15 Contract Amount: $159,794 Provides 16‐24 year olds (in‐school or out‐of‐school) with job search skills training, GED tutoring and assessment, academic remediation, subsidized work experience, assistance with FAFSA and financial aid, career counseling, and assistance with legal problems or court‐ordered probation.


55 42 76%

12 youth have received their GED

7 youth participated in subsidized work

experience

1 youth was permanently hired by employer after

subsidized work experience ended

45 youth have entered unsubsidized employment

Interested youth should contact Laura Stransky at [email protected] or 630.553.4166.

Kendall County Special Ed Cooperative Service Area: Kendall County PY’15 Contract Amount: $110,043 Provides individualized assistance to students identified within the local schools as having a disability in overcoming barriers to their successful transition to community competitive employment and/or vocational training in post‐secondary education. Comprehensive educational support, training, job coaching and employment services are provided.


38 37 97%

13 youth have earned their GED/HS diploma

29 youth participated in volunteer work 20 youth have entered employment

Kishwaukee College Service Area: DeKalb County PY’15 Contract Amount: $269,460 Provides 16‐24 year old out‐of‐school youth with the opportunity to participate in occupational training to help them obtain employment. Career counseling, assessment, employment readiness training, and financial support for tuition and fees, textbooks and supplies assist youth in choosing a meaningful career path. Students are linked to unpaid job shadowing or work exploration opportunities. Youth lacking a high school diploma are referred for GED classes and provided similar support in preparation for their educational and career path.


53 61 115%

6 youth participated in subsidized work experience

55 youth participated in occupational classroom training

20 youth have received occupational credentials

18 youth have entered employment

Contact Dariana Mahaffey at [email protected] or 815.825.2086, ext. 5190.

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Quad County Urban League Service Area: Kane County PY’15 Contract Amount: $347,805 Provides youth ages 14‐24 that are in‐school or out‐of‐school with subsidized summer or year‐round employment opportunities as a means of career exploration. Participants benefit from assistance with pre‐employment preparation, job skills, workshops/speakers, college tours, and increased educational levels.


110 110 100%

21 employer relationships developed for subsidized work experience opportunities

54 youth have participated in subsidized work experience

23 youth have obtained their GED/HS diploma

50 youth have improved their Literacy/Numeracy levels

Interested youth should contact Susan Demming at [email protected] or 630.851.2203.

Waubonsee Community College Service Area: Southern Kane/Kendall Counties PY’15 Contract Amount: $217,420 Provides out of school youth ages 16‐24 with year‐round guidance and support. The program helps youth with barriers to employment or education develop skills and credentials needed to successfully obtain and retain employment. The program promotes student learning and supports personal and career development, guiding students towards self‐reliance and self‐sufficiency.


67 65 97%

2 youth have earned their GED

30 youth have entered unsubsidized employment

23 youth have earned an occupational credential

Interested youth should contact Alyson Gaspar at [email protected] or 630.966.4176.

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Adult Dislocated Worker Youth Totals

Placed in Employment Placed in EmploymentPlaced in Employment

(or Education)

Placed in Employment

(or Education)

Kane/Kendall/DeKalb 116 211 132 459

DuPage 38 162 64 264Lake 97 195 80 372Will 59 102 24 185

McHenry 21 86 39 146



(or Education)


(or Education)

Kane/Kendall/DeKalb 128 249 91 468DuPage 41 177 55 273

Lake 71 166 62 299Will 79 155 51 285

McHenry 12 91 20 123



(or Education)


(or Education)


DuPage 54 268 117 439

Lake 115 247 174 536Will 65 148 29 242

McHenry 18 124 21 163



(or Education)


(or Education)

Kane/Kendall/DeKalb 235 474 142 851DuPage 71 368 70 509

Lake 95 244 142 481Will 47 139 74 260

McHenry 33 154 19 206



(or Education)


(or Education)


DuPage 67 362 40 469

Lake 119 228 80 427

Will 97 237 60 394

McHenry 27 233 39 299

Federal Fiscal Year 2011(10/1/2010 ‐ 9/30/2011)

2012

2011

Federal Fiscal Year 2013 (10/1/2012 ‐ 9/30/2013)

Job Placement ReportFederal Fiscal Years 2011‐2015

Source: IWDS (Illinois Workforce Development System) Database



2013

2014


Preliminary Outcomes

2015

15

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Memorandum

To: WDB Executive Committee

From: Maria Luisa Gonzalez, Fiscal Manager

Date: August 25, 2016

Re: Monthly Fiscal report

WIOA15 Budget report We have started the second year of this grant, and with that we have spent 70% of the funds. We have until June 30, 2017 to fully expend the allocation awarded to us in July of 2015. WIOA16 Budget report Expenses will not start coming through this grant until the WIOA15 funds have been expended. Trade Budget report The increased enrollments for the fall semester of Trade clients have resulted in modifications to increase the budget. We have until September 30, 2016, to fully spend down this grant. WIOA Trade Case Management Budget report This grant is awarded to help offset staff time spent working with Trade clients. We have until June 30, 2017, to fully spend down this grant. WIA Local Incentive This grant is given to local areas when they meet the required 80% benchmark. This was given to us as a result of hitting the PY14 benchmarks. This grant expires on June 30, 2017 .

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BudgetExpenditures through

07/31/16Balance % of budget spent

1000 SALARY AND FRINGE BENEFITS 522,743.00$ 115,963.33$ 406,779.67$ 22%

1010 OTHER ADMIN 27,002.00 7,973.76 19,028.24 30%

TOTAL ADMIN: 549,745.00$ 123,937.09$ 425,807.91$

2000 YOUTH-I/S SALARY AND FRINGE BENEFITS 36,827.00$ 10,496.07$ 26,330.93$ 29%

2010 YOUTH-I/S OTHER PROGRAM COSTS 144,377.00 12,959.58 131,417.42$ 9%

2100 YOUTH-I/S DIRECT TRAINING COSTS 6,855.00 328.00 6,527.00$ 5%

2140 YOUTH-I/S WORK BASED TRAINING 82,484.00 93,871.30 (11,387.30) 114%

TOTAL YOUTH-IN SCHOOL: 270,543.00$ 117,654.95$ 152,888.05$

3000 YOUTH-O/S SALARY AND FRINGE BENEFITS 40,656.00$ 32,233.61$ 8,422.39$ 79%

3010 YOUTH-O/S OTHER PROGRAM COSTS 756,911.00 575,101.68 181,809.32$ 76%

3100 YOUTH-O/S DIRECT TRAINING COSTS 265,860.00 355,635.10 (89,775.10)$ 134%

3140 YOUTH-O/S WORK BASED TRAINING 498,049.00 389,543.77 108,505.23 78%

TOTAL YOUTH-OUT OF SCHOOL: 1,561,476.00$ 1,352,514.16$ 208,961.84$

4000 ADULT - SALARY AND FRINGE BENEFITS 528,088.00$ 307,461.82$ 220,626.18$ 58%

4010 ADULT - OTHER PROGRAM COSTS 322,924.00 155,280.36 167,643.64$ 48%

4100 ADULT - DIRECT TRAINING COSTS 639,696.00 548,771.34 90,924.66$ 86%

4140 ADULT - ADULT WORK BASED TRAINING 103,000.00 35,264.13 67,735.87 34%

TOTAL ADULT: 1,593,708.00$ 1,046,777.65$ 546,930.35$

5000 DISLOCATED WRK - SALARY/FRINGE BENEFITS 549,526.00$ 342,295.82$ 207,230.18$ 62%

5010 DISLOCATED WRK - OTHER PROGRAM COSTS 298,969.00 217,521.54 81,447.46$ 73%

5100 DISLOCATED WRK - DIRECT TRAINING COSTS 570,500.00 596,956.44 (26,456.44)$ 105%

5140 DISLOCATED WRK - WORK BASED TRAINING 103,000.00 31,682.00 71,318.00 31%

TOTAL DISLOCATED WORKER: 1,521,995.00$ 1,188,455.80$ 333,539.20$

GRAND TOTAL: 5,497,467.00$ 3,829,339.65$ 1,668,127.35$

WIOA 15 Budget-Expenditure Summary ReportPrepared by Kane County

Grant Year-Number: 15-681005 Report Period: 07/01/2015 through 07/31/2016

Grant 70% expended as of 07/31/2016. Grant must be fully expended by 6/30/2017.

FINANCIAL BENCHMARKS

17

GRS CategoryAccount

NumberAccount Description

Expenditures

through July

2016

Accruals

through

July 2016

Total

Expenditures

Fund 480 - Department 98115 - WIOA 15

Sub-Department 98100 - AdministrationSalary and Fringe 40000 Salaries and Wages 67,233.75 .00 67,233.75 Subtotals:

Salary and Fringe 45390 Fringe 45,710.75 .00 45,710.75 Salary and Fringe 115,963.33$

Other Admin 50340 Software Licensing Cost 495.42 .00 495.42 Other Admin 7,973.76$

Other Admin 50590 Professional Services 2,307.51 .00 2,307.51 123,937.09$ TRUE

Salary and Fringe 50600 Temporary Help 516.65 .00 516.65

Other Admin 52130 Repairs & Maint - Computers .00 .00 .00

Other Admin 52180 Building Space Rental 2,372.51 .00 2,372.51

Other Admin 52190 Equipment Rental .00 .00 .00

Salary and Fringe 53000 Liability Insurance 926.83 .00 926.83

Salary and Fringe 53010 Workers Comp 951.61 .00 951.61

Other Admin 53020 Unemployment Claims .00 .00 .00

Other Admin 53040 General Advertising 10.75 .00 10.75

Other Admin 53060 General Printing 75.17 .00 75.17

Salary and Fringe 53100 Conferences and Meetings 131.86 .00 131.86

Salary and Fringe 53120 Employee Mileage Expense 491.88 .00 491.88

Other Admin 53130 General Association Dues 6.10 .00 6.10

Other Admin 60000 Office Supplies 732.09 .00 732.09

Other Admin 60040 Postage 108.34 .00 108.34

Other Admin 60050 Books and Subscriptions 69.40 .00 69.40

Other Admin 60060 Computer Software - Non cap 31.66 .00 31.66

Other Admin 60070 Computer Hardware - Non cap 620.79 .00 620.79

Other Admin 60490 Equipment<$1000 38.07 .00 38.07

Other Admin 60570 Office furniture & equip - Non cap 539.39 .00 539.39

Other Admin 64000 Telephone 38.22 .00 38.22

Other Admin 64020 Internet 119.16 .00 119.16

Other Admin 70000 Computers 191.39 .00 191.39

Other Admin Admin Other .00 217.79 217.79

Administration Expense Totals $123,719.30 $217.79 $123,937.09

Sub-Department 98200 - Youth In SchoolSalary and Fringe 40000 Salaries and Wages 7,924.90 .00 7,924.90 Subtotals:


Other Program Cost 50340 Software Licensing Cost 137.50 .00 137.50 Other Program Cost 12,959.58$

Other Program Cost 50590 Professional Services 29.91 .00 29.91 Direct Training 328.00$

Salary and Fringe 50600 Temporary Help 159.59 .00 159.59 Work Based Training 93,871.30$

Other Program Cost 52130 Repairs & Maint - Computers 382.79 .00 382.79 117,654.95$ TRUE

Other Program Cost 52180 Building Space Rental 618.08 .00 618.08


Salary and Fringe 53010 Workers Compensation 144.93 .00 144.93

Other Program Cost 53040 General Advertising 5.22 .00 5.22

Other Program Cost 53060 General Printing 28.44 .00 28.44

Salary and Fringe 53100 Conference and Meetings 17.08 .00 17.08

Salary and Fringe 53120 Employee Mileage Expense 18.83 7.80 26.63

Other Program Cost 53130 General Association Dues .83 .00 .83

Other Program Cost 55000 Miscellaneous Contractual Exp 8,459.63 2,488.14 10,947.77

Work Based Training 55025 Work Based Learning Activities 93,871.30 .00 93,871.30

Direct Training 55061 Youth Supportive Services 328.00 .00 328.00

Other Program Cost 60000 Office Supplies 84.23 .00 84.23

Other Program Cost 60040 Postage 15.40 .00 15.40

Other Program Cost 60050 Books and Subscriptions 26.83 .00 26.83

Other Program Cost 60060 Computer Software - Non cap 12.24 .00 12.24

Other Program Cost 60070 Computer Hardware - Non cap 238.59 .00 238.59

Other Program Cost 60490 Equipment<$1000 11.85 .00 11.85

Other Program Cost 60570 Office furniture & equip - Non cap 208.57 .00 208.57

Other Program Cost 64000 Telephone 37.58 .00 37.58

Other Program Cost 64020 Internet 30.45 .00 30.45

Other Program Cost 70000 Computers 70.72 .00 70.72

Other Program Cost 64020 Other .00 72.58 72.58

Youth In School Expense Totals $115,086.43 $2,568.52 $117,654.95

Sub-Department 98250 - Youth Out SchoolSalary and Fringe 40000 Salaries and Wages 24,413.93 .00 24,413.93 Subtotals:


Other Program Cost 50340 Software Licensing Cost 400.91 .00 400.91 Other Program Cost 575,101.68$

Other Program Cost 50590 Professional Services 140.17 .00 140.17 Direct Training 355,635.10$

Salary and Fringe 50600 Temporary Help 487.57 .00 487.57 Work Based Training 389,543.77$

Other Program Cost 52130 Repairs & Maint - Computers 1,384.95 .00 1,384.95 1,352,514.16$ TRUE

Other Program Cost 52180 Building Space Rental 1,872.60 .00 1,872.60


Salary and Fringe 53010 Workers Compensation 451.71 .00 451.71



Salary and Fringe 53100 Conference and Meetings 46.53 .00 46.53

Salary and Fringe 53120 Employee Mileage Expense 18.81 7.81 26.62

Other Program Cost 53130 General Association Dues 2.43 .00 2.43

WIOA 15 Expenditure Detail ReportGrant Year-Number: 15-681005

Report Period: 07/01/2015 through 07/31/2016

Page 2 of 8

18

GRS CategoryAccount


Expenditures

through July

2016

Accruals

through

July 2016

Total

Expenditures




Work Based Training 55025 Work Based Learning Activities 383,026.77 .00 383,026.77

Direct Training 55060 Youth ITA 324,204.92 .00 324,204.92

Direct Training 55061 Youth Supportive Services 31,430.18 .00 31,430.18

Work Based Training 55062 Youth WBL ITA 3,213.00 .00 3,213.00

Work Based Training 55063 Youth OJT 3,304.00 .00 3,304.00

Other Program Cost 60000 Office Supplies 274.12 .00 274.12




Other Program Cost 60070 Computer Hardware - Non cap 710.19 .00 710.19

Other Program Cost 60490 Equipment<$1000 36.42 .00 36.42

Other Program Cost 60570 Office furniture & equip - Non cap 614.87 .00 614.87

Other Program Cost 64000 Telephone 118.28 .00 118.28

Other Program Cost 64020 Internet 92.21 .00 92.21

Other Program Cost 70000 Computers 223.94 .00 223.94

Other Program Cost Other .00 196.26 196.26

Youth Out School Expense Totals $1,215,591.07 $136,923.09 $1,352,514.16

Sub-Department 98300 - AdultSalary and Fringe 40000 Salaries and Wages 211,461.87 .00 211,461.87 Subtotals:


Other Program Cost 40340 Software Licensing Cost 3,403.10 .00 3,403.10 Direct Training 548,771.34$

Other Program Cost 50590 Professional Services 295.01 .00 295.01 Other Program Cost 155,280.36$

Salary and Fringe 50600 Temporary Help 3,457.18 .00 3,457.18 Work Based Training 35,264.13$

Other Program Cost 52010 Janitorial Services 102.62 .00 102.62 1,046,777.65$ TRUE

Other Program Cost 52130 Repairs & Maint - Computers 18,622.63 .00 18,622.63


Salary and Fringe 53000 Liability Insurance 3,355.28 .00 3,355.28

Salary and Fringe 53010 Workers Compensation 3,660.98 .00 3,660.98



Salary and Fringe 53100 Conference and meetings 270.81 .00 270.81

Salary and Fringe 53120 Employee Mileage Expense 1,521.36 14.04 1,535.40



Other Program Cost 60000 Office Supplies 2,808.11 .00 2,808.11




Other Program Cost 60070 Computer Hardware - Non cap 4,347.30 .00 4,347.30

Other Program Cost 60490 Equipment <$1000 270.75 .00 270.75

Other Program Cost 60570 Office furniture & equip - Non cap 3,740.55 .00 3,740.55

Other Program Cost 63000 Utilities - Natural Gas 37.64 .00 37.64

Other Program Cost 63010 Utilities - Electric 294.91 .00 294.91

Other Program Cost 64000 Telephone 1,785.07 .00 1,785.07

Other Program Cost 64020 Internet 1,830.98 .00 1,830.98

Other Program Cost 70000 Computers 1,423.27 .00 1,423.27

Direct Training 82015 DT ITA 425,694.88 71,481.53 497,176.41

Work Based Training 82040 DT OJT (On the Job Training) 6,014.13 29,250.00 35,264.13

Direct Training 82100 SS Transportation Assistance 43,334.99 2,499.03 45,834.02

Direct Training 82160 SS Child Care 254.00 .00 254.00

Direct Training 82170 SS Other Supportive Services 5,506.91 5,506.91

Other Program Cost Adult Other .00 1,295.18 1,295.18

Adult Expense Totals $932,587.18 $114,190.47 $1,046,777.65

Sub-Department 98400 - Dislocated WorkerSalary and Fringe 40000 Salaries and Wages 233,768.65 .00 233,768.65 Subtotals:Salary and Fringe 45390 Fringe 95,112.95 .00 95,112.95 Salary and Fringe 342,295.82$

Other Program Cost 50340 Software Licensing Cost 3,452.78 .00 3,452.78 Direct Training 596,956.44$

Other Program Cost 50590 Professional Services 2,392.37 .00 2,392.37 Other Program Cost 217,521.54$

Salary and Fringe 50600 Temporary Help 3,583.01 .00 3,583.01 Work Based Training 31,682.00$

Other Program Cost 52010 Janitorial Services 4,903.27 .00 4,903.27 1,188,455.80$ TRUE

Other Program Cost 52130 Repairs & Maint - Computers 20,832.61 .00 20,832.61


Salary and Fringe 53000 Liability Insurance 3,930.42 .00 3,930.42

Salary and Fringe 53010 Workers Compensation 4,035.52 .00 4,035.52



Salary and Fringe 53100 Conference and meetings 273.74 .00 273.74

Salary and Fringe 53120 Employee Mileage Expense 1,577.49 14.04 1,591.53



Other Program Cost 60000 Office Supplies 5,038.57 .00 5,038.57




Other Program Cost 60070 Computer Hardware - Non cap 4,363.35 .00 4,363.35

Page 3 of 8

19

GRS CategoryAccount


Expenditures

through July

2016

Accruals

through

July 2016

Total

Expenditures



Other Program Cost 60490 Equipment < $1000 265.51 .00 265.51

Other Program Cost 60570 Office furniture & equip - Non cap 3,749.86 .00 3,749.86

Other Program Cost 63000 Utilities - Natural Gas 417.03 .00 417.03

Other Program Cost 63010 Utilities-Electric 1,909.31 .00 1,909.31

Other Program Cost 64000 Telephone 1,805.13 .00 1,805.13

Other Program Cost 64020 Internet 4,295.60 .00 4,295.60

Other Program Cost 70000 Computers 1,438.68 .00 1,438.68

Direct Training 82015 DT ITA 509,268.40 46,685.63 555,954.03

Work Based Training 82040 DT OJT (On the Job Training) 8,320.00 23,362.00 31,682.00

Direct Training 82100 SS Transportation Assistance 34,643.03 1,712.22 36,355.25

Direct Training 82160 SS Child Care 176.00 .00 176.00

Direct Training 82170 SS Other Supportive Services 4,471.16 .00 4,471.16

Other Program Cost DW Other .00 1,287.91 1,287.91

Dislocated Worker Expense Totals $1,105,743.30 $82,712.50 $1,188,455.80

Fund 480 - Department 98115 - WIOA 15 Totals $3,492,727.28 $336,612.37 $3,829,339.65

Page 4 of 8

20

Kane County Department of Employment and Education

Trade Adjustment Assistance/DCEO grant

10/01/15 - 09/30/16

Expenses through July 2016

Description

Payment

Processing Training Total

October-15 -

November-15 -

December-15 3,454.11 6,374.59 9,828.70

January-16 797.85 1,205.46 2,003.31

February-16 1,036.90 7,346.12 8,383.02

March-16 711.14 31,639.63 32,350.77

April-16 26,342.65 26,342.65

May-16 2,048.26 9,805.28 11,853.54

June-16 795.43 34,625.45 35,420.88

July-16 2,880.85 11,210.48 14,091.33

August-16 -

September-16 -

GRANT YEAR TOTAL 11,724.54 128,549.66 140,274.20

T T T

Accruals through July 2016 - 31,585.56 31,585.56

Obligations through July 2016 - 34,244.48 34,244.48

Subtotal actuals, accruals, and obligations 11,724.54 194,379.70 206,104.24

Approved Original Budget Amount: 6,000.00 89,172.99 95,172.99

Approved Budget Modifications: 21,000.00 198,364.09 219,364.09

Approved Budget Amount: 27,000.00 287,537.08 314,537.08

Available amount: 15,275.46$ 93,157.38$ 108,432.84$

Budget to Actual Variance: 43% 68% 66%

21


Trade Case Management/DCEO grant

10/01/15 - 06/30/17


Description Case Management Supportive Services Total

October-15 -

November-15 -

December-15 468.00 468.00

January-16 15,240.06 15,240.06

February-16 2,101.94 2,101.94

March-16 - - -

April-16 - - -

May-16 - - -

June-16 679.11 - 679.11

July-16 12,341.16 650.74 12,991.90

August-16 -

September-16 -

GRANT YEAR TOTAL 30,362.27 1,118.74 31,481.01

T T T

Accruals through July 2016 - 120.00 120.00

Obligations through July 2016 - - -

Subtotal actuals, accruals, and obligations 30,362.27 1,238.74 31,601.01

Approved Original Budget Amount: 17,342.00 8,070.00 25,412.00

Approved Budget Modifications: 71,023.00 - 71,023.00

Approved Budget Amount: 88,365.00 8,070.00 96,435.00

Available amount: 58,002.73$ 6,831.26$ 64,833.99$

Budget to Actual Variance: 34% 15% 33%

22


WIA Local Incentive

04/01/16 - 06/30/17


Description Local Incentive Funds Total

April-16 -

May-16 -

June-16 -

July-16 2,197.02 2,197.02

August-16 -

September-16 -

October-16 -

November-16 -

December-16 -

January-17 -

February-17 -

March-17 -

April-17 -

May-17 -

June-17 -

GRANT YEAR TOTAL 2,197.02 2,197.02

T T

Accruals through July 2016 - -

Obligations through July 2016 - -

Subtotal actuals, accruals, and obligations 2,197.02 2,197.02

Approved Original Budget Amount: 39,675.00 39,675.00

Available amount: 37,477.98$ 37,477.98$

Budget to Actual Variance: 6% 6%

23

Workforce Development Board Executive Committee

ACTION ITEM DETAIL New Business

A. Action Item: Recommend Board repeal existing Workforce Development

Board Bylaws and adopt amended Bylaws dated August 31, 2016.

Background: The Workforce Development Board approved new Bylaws at the November 18, 2015 meeting to incorporate changes required under the Workforce Innovation and Opportunity Act (WIOA). These 2015 Bylaws were submitted to the Department of Commerce and Economic Opportunity which were accepted; however, the Department of Commerce has since requested two minor amendments to ensure full compliance with WIOA. Additional changes and additions are being suggested by staff to incorporate current functionality of the Board and to establish two additional standing committees. Proposed Action: The changes and/or additions to the Bylaws are highlighted below:

1) Active Participation – The Department of Commerce is asking for a process ensuring active participation by board members regarding their board roles.

Page 26, #9 – Added “through committee involvement” to board role.

Page 27, #18 – Added “volunteer for standing and or ad‐hoc committees, special projects or Officer status when feasible.”

2) Nomination Process for Education Board Members – The Department of Commerce requested our nomination process for education members be updated to reflect a process where multiple providers of adult education/literacy programs and higher education exist in the local area.

Page 28, Section 2, A(3) – Bylaw continues to include a seat on the board for each of our three local community colleges, but clarifies that the appointments will be selected from the nominations submitted by the group and notes that the nominee representing Adult Education must have direct oversight of that area within their institution as required under WIOA.

3) Standing and Ad Hoc Committees – Bylaws reflect a separate Article for the Standing and Ad Hoc Committees as WIOA requires these committees to include non‐Board members who have demonstrated workforce development experience/expertise.

Page 31, Article VII – WIOA committee requirements added with a notation that non‐Board committee members will serve in an ex‐officio, or non‐voting capacity.

Page 31, Article VII – Establishes a Youth and One‐Stop Committee along with corresponding duties.

4) Voting – The voting section was updated to reflect Board’s functionality preferences.

Page 32, Section 3(A) – Added that the proxy may vote on the member’s behalf.

Page 33, Section 3(B) – Added language to define vote counts.

24

5) Roll‐Call Voting – As per Robert’s Rules, the chair cannot call for a roll‐call vote unless it is so stated in the rules or the assembly votes to have a roll call vote. Currently roll call votes occur each time action items are financial in nature. The votes of members are not posted and financial transactions need final approval of the County Board for issuance. If the committee chooses to continue roll call votes for all financial action items, a Bylaw should be added to be complaint with Robert’s Rules. A Bylaw would not be needed for such times as a member motions to call for a roll call vote, should the need present itself.

Executive Committee Recommendation: Staff recommend the Executive Committee forward the amended Workforce Development Board Bylaws to the Full Board for consideration/authorization.

25

BYLAWS

KANE, KENDALL & DEKALB COUNTY WORKFORCE DEVELOPMENT BOARD

ARTICLE I: General

The name of the Board shall be the Workforce Development Board for Kane, Kendall and DeKalb Counties hereinafter referred to as the Board. The Board shall serve the residents and employers of Kane, DeKalb and Kendall Counties. The official office location and mailing address shall be:

One Smoketree Business Park, Suite A North Aurora, IL 60542

ARTICLE II: Purpose

The Board is responsible for developing a strategy to continuously improve and strengthen the workforce development system through innovation in, and alignment and improvement of, employment, training, and education programs to promote economic growth.

ARTICLE III: Roles Section 1: Duties Consistent with the Intergovernmental Agreement between Kane, DeKalb and Kendall Counties and the Workforce Development Board Agreement, the following will be the role of the Board:

1. Elect a chairperson and a vice‐chairperson from among the business representatives of the Board.

2. Establish an Executive Committee that, at a minimum, includes a chairperson, vice‐chairperson and representatives from each of the three counties in the workforce development area.

3. Establish additional standing committees, which may include individuals who are not formal members of the Board but who can provide expertise on topics pertaining to WIOA goals, for the purpose of expanding the capacity of the Board.

4. Connect with representatives of secondary and post‐secondary education programs in the local area in order to develop and implement career pathways.

5. Authorize contracts related to the WIOA delivery system. 6. Promote the participation of private sector employers and workforce development partners,

serving as an ambassador to the Board with community groups and businesses to effectively assist employers in meeting hiring needs.

7. Review local and regional economic and labor market information to assure that local and regional plans respond to identified issues and needs.

8. Provide input regarding convening local workforce stakeholders to identify and leverage resources in support of workforce development activities through committee involvement, the local planning process, and other means of engagement.

9. Through committee involvement board members shall engage a diverse range of employers in both local and regional areas to develop effective linkages that generate support among businesses for the local workforce system, enhancing collaboration among employers, economic development entities and service providers to assure employer needs are met.

26

10. Assist in identifying effective training strategies that promote in‐demand industry sectors and occupations.

11. Ensure employment, education and training services align with the local needs of adults and youth, particularly individuals with barriers to employment and career pathways.

12. Encourage the use of technology to maximize the accessibility and effectiveness of the local workforce development system.

13. Review adult education and literacy applications under Title II of WIOA to determine consistency with the Local Plan. Make recommendations to area community colleges to promote alignment with the plan.

14. Authorize eligible training providers and programs in compliance with DCEO policy. 15. Assess the physical and programmatic accessibility of local Illinois workNet centers to individuals

with disabilities. 16. Adopt formal policies to guide and support workforce activities, including: Individual Training

Accounts, supportive services, needs‐based payments, and Veteran’s priority of service. 17. Conduct business in an open manner and in accordance with the Open Meetings Act, including

maintaining transparency through electronic means of communication and open meetings. 18. Volunteer for standing and ad‐hoc committees, officer status and/or special projects, when

feasible, to demonstrate active participation in the local workforce system. The Local Workforce Development Board shall provide the CEO input regarding the following:

1. Development and submission of Local and Regional Plans as required, with additional modifications reviewed and submitted as needed.

2. Approval of grant funding allocation in compliance with WIOA and in accordance with the Local Plan.

3. Development of a budget for Title I activities to be submitted as part of the Local Plan, including costs associated with Board‐related expenses such as data collection and planning, subscriptions and travel, subject to the approval of the CEO.

4. Negotiation of local performance measures with the State. 5. Program oversight of workforce development activities to ensure appropriate management and

use of funds in order to maximize performance outcomes under WIOA. 6. Review financial reports associated with workforce development funding provided to the Local

Area. 7. Certification of one‐stop centers. 8. Selection of eligible youth and career service providers, as well as one‐stop operators in

compliance with DCEO policy. 9. Approval of additional and/or non‐required one‐stop partners. 10. Consistent with the State Plan, development and execution of a Memorandum of Understanding

with the one‐stop partners concerning the operation of the one‐stop delivery system in accordance with 20 CFR Part 678.500.

ARTICLE IV: Board Membership

Section 1: Membership Board representation will comply with the dictates of WIOA, the Department of Commerce and Economic Opportunity (DCEO) and the Intergovernmental Agreement between Kane, DeKalb, and Kendall Counties. The Board membership shall total up to 40 seats and shall be inclusive of those mandated partners appointed to the Local Workforce Development Board pursuant to State policy. Board representation shall generally be apportioned to each County based on the most recent US

27

Census Bureau decennial census population data available. It is anticipated that adjustments to said representation may be necessary from time to time in order to achieve overall Board Certification.

A. The Board shall be composed of representatives from the following categories: Business (minimum 51% representation); Workforce (minimum 20% representation); Education and Training; and Government, Economic and Community Development. The CEOs may appoint other individuals to the Board at his or her discretion when seats are available, such as local agencies or entities administering transportation, housing and public assistance, and philanthropic organizations. The Board may make recommendations for new Board members to the CEOs for their consideration.

B. Board members may represent more than one category. A Board member may not represent

more than one entity within a category. The representatives appointed to the Board must have optimum policy‐making authority, which is defined as an individual that may reasonably be expected to speak affirmatively on behalf of the entity he or she represents and to commit that entity to a chosen course of action.

Section 2: Nominations

A. In accordance with the WIOA and state policy, nominations will be performed as follows:

1. Business Representatives to the Board must be nominated by local business organizations or business trade associations.

2. Labor Representatives qualifying under the Workforce category to the Board must be nominated by a local labor federation.

3. The three community colleges in the local areas shall each be given a seat on the Board. The college representatives shall fulfill the requirement for an Adult Education and Literacy representative, as well as for an Institution of Higher Learning representative. These two positions will be self‐nominated, and the remaining seat represented by the third remaining college shall fall within the ‘Other’ category. The slot each college represents may be rotated to conform with WIOA and state policy. Education and Training Representatives shall be nominated from among the three community colleges represented in the local workforce area to fulfill the member requirements of “Adult Education and Literacy” and “Higher Education”. The Adult Education and Literacy Representative must have direct oversight of the institution’s Adult Education Program. Community College representatives serving on the Board shall jointly nominate individuals satisfying the requirements of these two seats, along with a third individual that will provide “other” workforce expertise to the Board. This nomination process must conclude in August within the year the three community college member’s terms are expiring and shall be reported to Board staff in order that the appointment process may be completed by the appropriate county.

4. Nominations for filling a vacancy mid‐term shall be made in the same manner as the original appointment.

B. Other representative seats not falling within the above mentioned categories do not require a nomination process.

28

Section 3: Terms A. Appointed members shall serve fixed two‐year terms effective October 1st and concluding

September 30th, with terms staggered to avoid excessive turnover in any given year. Should a delay in Board appointments occur, Board members may continue to serve until the appointment process can be completed even if their term of office has expired.

B. Three consecutive, unexcused absences per plan year (July 1st through June 30th) from regularly

scheduled meetings of the Board shall constitute a de facto resignation of the Board member. Whether to excuse the absences shall be determined by the Board Chairperson, and only unexcused absences shall be considered in determining the de facto resignation. Staff will monitor attendance on behalf of the Board Chairperson.

C. Members must provide current contact information to Board staff. Board members shall notify staff of any changes to his or her employment status. Should a member cease to represent the category for which he or she was appointed to fill, the member may be reassigned to another category if available. In cases where no other slots are available, the Board member may be asked to resign if necessitated by DCEO for Board certification.

D. Should a Board member become disabled, ill or unable to perform their duties on the Board, the

member may voluntarily resign by emailing the Board Chairperson and copying a Board staff member. If no notification is received, the Executive Committee may recommend to the CEOs removal of members that are unable to perform their duties. Staff will notify the appropriate CEO so a new member can be appointed. Upon appointment, the member shall serve the unexpired term of the member whose vacancy he/she is filling.

ARTICLE V: Officers

A. The Officers shall consist of the Board Chairperson, Vice Chairperson, and one Liaison per

county.

B. The Chairperson and Vice Chairperson shall be selected from among the business members of the Board. The County Liaisons can be selected from any of the membership categories within each county’s membership.

C. The Chairperson shall appoint an ad hoc Nominating Committee Chairperson at the June

meeting. The Nominating Committee Chairperson will ask Board members to volunteer to serve on the committee. The Nominating Committee shall adhere to the following: 1. The committee must include a minimum of one member from each county, not including

the Chairperson. 2. The committee members will contact other Board members regarding willingness and ability

to serve in officer roles. 3. Committee members shall meet physically at least once to review and recommend the slate

of officers for election. 4. The Nominating Committee Chairperson will present the slate of officers for election by the

Board at the August meeting. 5. The Board Chairperson will ask for nominations from the floor in addition to the slate of

officers presented by the Committee.

29

6. If there are multiple nominations for any office, those Board members nominated for the same office shall temporarily exit the room while a show of hands vote is taken for the office. The remaining nominees may be voted on as a whole.

D. The officers shall take office October 1 for a term of one year from October 1 through September 30. Should an officer resign his or her position on the Board, a replacement shall be elected by a quorum of the Board to serve the remainder of the unexpired term.

E. The duties of each officer shall consist of the following: 1. The Chairperson shall:

a. Appoint all standing and ad hoc committee chairpersons; b. Sign documents as required by WIOA to remain compliant on behalf of the Board; c. Serve as the Chairperson of the Executive Committee of the Board; and d. Perform other duties as appropriate.

2. The Vice Chairperson shall: a. In the absence of the Chairperson, perform all the duties of the Chairperson; b. Serve as a member of the Executive Committee; and c. Perform other duties as assigned by the Chairperson of the Board.

3. The County Liaison shall:

a. Serve as a member of the Executive Committee; b. In the absence of the Chairperson and Vice Chairperson, the Liaison having the longest

tenure on the Board shall perform all the duties of the Chairperson. c. In the event an ad hoc committee would include only a single County’s membership,

that County’s Liaison would serve as the Chairperson of said ad hoc committee; and d. Perform other duties as assigned by the Chairperson of the Board.

ARTICLE VI: Executive Committee

The Board shall have an Executive Committee consisting of the officers of the Board and the Chairpersons of any Standing Committees established under these bylaws. The Executive Committee shall meet at the call of the Board Chairperson, which shall chair the Executive Committee. The Executive Committee shall perform the following duties:

A. Make recommendations to the Board on matters requiring Board approval. B. Address and vote on issues that require timely action on behalf of the Board when necessary.

1. Prior to acting on behalf of the Board, the Executive Committee must take a vote to confirm the immediacy of the action.

2. Any action taken by the Executive Committee on behalf of the Board shall be binding and will be communicated at the next regularly scheduled Board meeting.

C. Defer any action item to the next Board meeting, should the Executive Committee so desire. D. Recommend changes to the Board bylaws as needed. E. Recommend removal of a Board member to the appropriate CEO. F. May approve training providers and/or programs, which will then be reported to the Board.

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ARTICLE VII: Standing and Ad Hoc Committees The Board shall have Standing and Ad Hoc Committees as established under these bylaws. The Board Chairperson shall appoint at least four (4) board members to serve on each committee, and shall designate one of the board members to serve as Chairperson of each committee. All committees shall meet at the call of the Board Chairperson or the Committee Chairperson. In addition to the required Board seats on a committee, committees may include individuals appointed by the Board Chairperson who are not members of the Board but who have demonstrated experience and/or expertise in the fields of workforce development, human resources, training and development, or other core program functions, or who have made valuable contributions in fields related to education or workforce development. Non‐Board members will serve on committees in an ex‐officio, or non‐voting, capacity. Section 1: Youth Committee The Youth Committee shall be a Standing Committee of the Board. The chair of the Youth Committee shall be appointed from among the board membership. Committee membership shall reflect the needs of the local area and shall consist of board members, members of community‐based organizations with a demonstrated record of success in serving eligible youth, and other individuals who are not members of the Board but who present appropriate expertise and experience. The Youth Committee shall perform the following duties:

A. Make policy recommendations to the Board for the design, development and implementation of youth programming.

B. Provide input on planning and operational issues pertaining to the provision of youth services. C. Maintain performance accountability and reporting oversight of the youth provider system. D. Assist with the provider selection process, including the issuance of Requests for Proposals.

Section 2: One‐Stop Committee The One‐Stop Committee shall be a Standing Committee of the Board. The chair of the One‐Stop Committee shall be appointed from among the board membership by the Board Chairperson. Board members representing the various partner agencies will be encouraged to serve on the One‐Stop Committee. The One‐Stop Committee shall perform the following duties:

A. Oversee the certification process of the one‐stop center. B. Procure the One‐Stop Operator. C. Provide input on planning and operational issues pertaining to the one‐stop center(s). D. Maintain performance accountability and reporting oversight of the one‐stop operator and the

one‐stop center. Section 3: Additional Standing Committee The Board may establish additional Standing Committees at any time by amending these bylaws. Section 4: Ad Hoc Committees Ad hoc committees may be established at the discretion of the Board Chairperson. A WIOA Transition Committee has been previously established as an ad hoc committee for the purpose of overseeing the transition to the new Workforce Innovation and Opportunity Act. This Committee consists of members from the Board that equitably represent each county. The Committee will continue to review updated foundational documents and policies to reflect changes of the WIOA, make recommendations to the Executive Committee regarding Board and Program updates necessary to be compliant with or to implement WIOA, and will dissolve once WIOA is fully implemented in LWIA 5.

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ARTICLE VIII: Meeting Procedures & Voting Rights Section 1: Meetings

A. Regular meetings of the Board shall be held at a place to be determined by the members at such times and as often as they may deem necessary, but at a minimum the Board shall meet four times a year. The Board Staff shall send written/electronic notice of each meeting to the Board members at least 48 hours prior to the meeting. Transmittal of the Board agenda shall constitute written notice.

B. Technology shall be used in announcing meeting times and locations through electronic mail, providing Board members with calendar reminders through Microsoft Outlook, as well as posting meeting materials on the Kane County website.

C. A schedule of meetings shall be established each plan year and will be presented to the membership no later than the June meeting. The Board Staff may cancel a meeting at the direction of the Board Chairperson.

D. The Board shall conduct meetings according to Robert’s Rules of Order, Revised and the Open Meetings Act.

Section 2: Quorum and Minutes

A. In order to vote on any matter coming before the Board or a committee of the Board, a quorum must be present. A quorum shall consist of at least fifty‐one percent (51%) of the membership at the time of the meeting. The continued presence of a quorum is presumed unless the Chairperson or a Board member voices that a quorum is no longer present. It is the duty of the Board Chairperson and Board members to declare the fact or make a point of order in the event a quorum is no longer present. If a vote has been taken and the absence of a quorum is unclear, the vote shall stand unless the absence of a quorum can be clearly shown. Disclosure of a conflict of interest prior to discussion of an action item shall not affect quorum.

B. If a quorum is not present, the Board or committee of the Board may review and discuss items that do not require action, such as reports, presentations, and other informational items. Deliberation over action items, however, will be delayed until such time as a quorum is achieved. If action items requiring Board approval are time‐sensitive, they may be considered and acted upon by the Executive Committee as provided in Article VII, Section 1 of these Bylaws. In such instances, the Executive Committee Chairperson shall report the results at the next Board meeting.

C. Minutes shall be reviewed and approved at the following Board or standing committee meeting as appropriate. Minutes from dissolved ad hoc committees shall be approved at the next available Board meeting. Board members may approve meeting minutes regardless of attendance at said meeting, in accordance with Robert’s Rules of Order, Revised. Approved minutes of all meetings conducted four years past the grant close‐out date shall be retained on the Board webpage within the Kane County website.

Section 3: Votes

A. Each member shall have one (1) vote. Members must be present at meetings to cast a vote. A member may send someone in his or her stead as a proxy to vote on their behalf. A proxy form must be completed and submitted to the Board staff 48 hours prior to each meeting of the Board.

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B. Any item voted upon is considered to have passed when 51% of the member’s (or their proxies) present vote yes (not including those abstaining from the vote).

C. All significant actions of the Board are subject to approval by the CEO, including, but not limited

to those items listed in Section ‘C’ of the Workforce Development Board Agreement.

Section 4: Open Meetings Act A. The Workforce Development Board is subject to the “Illinois Open Meetings Act” and will notice

and conduct meetings in accordance with the Act. The public shall be informed of Board, Committee, and other public meetings through notice, which shall state the purpose of the meeting, the time and the place.

B. All Board Members are required to complete the Open Meetings Act training within ninety (90)

days of assuming responsibilities as a member of the Board. The certificate of completion must be filed with the Board Staff. Failure to file a copy of the certificate with the Board Staff is cause for removal from the Board.

C. Consistent with the Open Meetings Act, members of the public will be given an opportunity to speak at all Board or committee meetings. Members of the public wishing to express concerns and/or opinions regarding business before the Board shall do so either in writing or in person to the Board as a whole or at an applicable committee meeting. Written comments may be directed to the address listed in Article I of these bylaws.

ARTICLE IX: Conflict of Interest

A. Members of the Board and any committee members shall comply with conflict of interest

provisions in Section 107(h) of the Workforce Innovation and Opportunity Act and with State policy, taking the following actions as appropriate:

1. Publicly disclose to the Board if he/she has a real or perceived conflict of interest prior to

discussion; 2. Refrain from participation in Board discussion in areas of real or perceived conflict of

interest; 3. Abstain from voting on any matter under consideration by the Board:

a. Regarding the provision of services by such member (or by a program that such member represents); or

b. That would provide direct financial benefit to such member or the immediate family of such member, or the organization the member represents; and

4. Abstain from engaging in any other activity determined by the Governor to constitute a conflict of interest as specified in the State Plan.

B. Additionally, Board members must comply with the Illinois Governmental Ethics Act. All Board

members must complete the Economic Interest Statement required through Kane County. In accordance with State and local policy, members will incur a $15 fine levied by the Kane County Clerk’s office for failure to file by May 1st. Members failing to file the Statement by May 15th may incur an imposed fine of $100 for each day thereafter. Failure to file the Economic Interest Statement is cause for removal from the Board.

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C. All disclosed conflicts and abstentions must be recorded in the minutes of the Board, committee or subcommittee meeting.

D. A Board member may be recommended for removal from the Board by a majority vote of the Executive Committee if the member’s conduct or action, in his or her capacity as a member or in his or her personal and/or professional dealings, is having or will have a severe detrimental effect on the ability of the Board to conduct business. The recommendation of the Executive Committee would be forwarded to the appropriate CEO.

ARTICLE X: Staff to the Board

A. Staff support to the Board is provided by a consortium of workforce agencies including the Kane County Office of Community Reinvestment Workforce Development Division as per the Intergovernmental Agreement between Kane, Kendall and DeKalb Counties. The Consortium shall assist the Board in carrying out its duties as defined in Article III of these bylaws. Specific roles of the Kane County Office of Community Reinvestment’s Workforce Development Division include, but are not limited to:

1. Coordinating certification of the Board and ensuring compliance with applicable State and

Federal policies. 2. Serving as the custodian of official records for the Board. 3. Preparing relevant program and financial reports for presentation to the Board and

committees. 4. Preparing background information and making recommendations to the Board regarding

action items. 5. Issuing letters of support on behalf of the Board to entities deemed appropriate that if

funded would generate grant dollars to the local area. 6. Applying for competitive grant awards that serve to augment workforce services in the local

workforce development area.

B. To ensure Board business matters will not be directed at Board members’ homes or workplaces, staff will not publish or distribute member addresses, phone numbers or email addresses. However, member names are listed on the Board web page within the Kane County website.

ARTICLE XI: Conflict with the Bylaws

A. Nothing in these bylaws shall be construed to take precedence over federal, state or local laws

or regulations, or to constrain the rights or obligations of the units of government party to the Intergovernmental Agreement.

B. If any provision of these bylaws is held invalid by any court of competent jurisdiction, this shall

not affect any other provision of these bylaws which can be given effect without the invalid provision or application. To achieve this purpose, the provisions of these bylaws are declared to be severable.

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ARTICLE XII: Amendment & Ratification of the Bylaws These Bylaws will be effective on August 31, 2016, upon adoption by a recorded vote of fifty‐one (51%) of those present at a meeting of the Board as a whole called for such purpose. These bylaws may be amended or replaced via an agenda action item at a meeting of the Board. Board Chairperson: _______________________________________ Date: _____________________________________________

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Informational Item: Program Year 2016 Updates and Plans Financial Status and WIOA Transition Activities

Background: Following the Executive Committee meeting on August 4, 2016, the Department of Commerce and Economic Opportunity (DCEO) formally approved our waiver request package as presented at your meeting. Their approval letter requested the submission of a quarterly progress report during PY16 and encouraged the Board to review its training policies to ensure maximum flexibility and assistance is available to those in need. Additionally, DCEO offered to provide technical assistance as we work to revise/enhance the reporting documents for the Board. Financial Status Update: Staff have crafted a request for technical assistance from DCEO. We are seeking advice in the areas of grant management and reporting along with an in‐depth review of our PY16 budget and expenditure plan to ensure we have a solid financial plan for the coming year. Any recommendations/changes identified will be brought to the Executive Committee for consideration at your meeting in late October. Our specific requests are summarized below. 1) Grant Management and Reporting Assistance

a. Forecasting Models and Benchmarking Strategies b. Workforce Board Reporting Templates and Identification of Best Practices c. Mid‐Point Projecting Tools d. Grant/Annual Budget and Expenditure Planning Assistance and Template Tools e. ITA Policy Analysis and Change Recommendations

2) PY16 Budget/Expenditure Plan Assistance

a. PY16 Cost Allocation Plan Review and Adjustment Recommendations b. PY16 Budget/Expenditure Plan Review and Adjustment Recommendations c. Quarterly Financial Templates for DCEO Reporting

WIOA Transition Plans: The Final WIOA Regulations were published on August 19, 2016 and will be effective on October 18, 2016. As such, transition efforts will continue throughout this program year through the Board’s WIOA Transition Committee with the goal of fully integrating the objectives of WIOA. Staff have identified several priorities expected to be brought before this Committee in the coming program year. To ensure an effective (and compliant) delivery framework exists in the North Aurora workNet Center, staff expect to work closely with the proposed One‐Stop Committee to oversee the procurement required. 1) WIOA Transition Committee Priorities

a. Programmatic Policy Updates – Training, Work Experience and Support Services b. Consortium Board Staffing – Identifying Consortium Partners’ Roles c. Kane County Facility Location Change d. Plan Implementation Input

2) One‐Stop Committee Priorities a. Establish One‐Stop Operator Roles b. Oversee the Procurement a One‐Stop Operator by July 1, 2017

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