Workforce Development Board - Kane County, Illinois Development Board ... Act and include job search...

Workforce Development Board Kane, Kendall and DeKalb Counties

Executive Committee Thursday, May 25, 2017, 7:00 A.M. Kane County Government Center

Main Building “A” / 4th Floor Conference Room 719 S. Batavia Avenue / Geneva, IL 60134

Meeting Agenda

I. Call to Order: A. Attendance

II. Approval of Meeting Minutes:A. April 27, 2017 (Attachment)

III. Public Comment

IV. Program UpdatesA. WIOA Financial Reports (Attachments)

V. Committee Reports:A. Youth CommitteeB. MOU Update

VI. New Business:A. Action Item: Recommend Board authorization of five (5) one‐year youth provider contracts and

one (1) four‐month youth provider contract for Program Year 2017 (pending Program Year 2017 WIOA allocation), and authorization for Kane County to procure a vendor to manage eligibility and participant exit plans for Quad County Urban League’s four‐month contract in an amount not to exceed $30,000. (Attachments)

B. Action Item: Recommend the Board adopt updated policies for Supportive Services, Work Experience, and Youth Incentives in conformance with WIOA. (Attachments)

C. Action Item: Approval of New Training Provider Programs and Continued Eligibility Programs for Program Year 2017. (Attachments)

D. Action Item: Authorization for the Workforce Development Board Chair to sign tuition agreements with participating local community colleges for the purpose of providing in‐district resident tuition rates for all WIOA‐funded students. (Attachments)

VII. Informational Items:A. PY17 Allocation and Area Budget StatusB. DCEO MonitoringC. Facilities UpdateD. Next Executive Committee Meeting: Thursday, October 26, 2017, 8:00 A.M.

VIII. Adjournment1

Workforce Development Board Kane, Kendall and DeKalb Counties

Executive Committee Kane County Government Center

719 S. Batavia Avenue Main Building “A” / 4th Floor

Geneva, IL 60134 Meeting Minutes April 27, 2017

MEMBERS: P/A STAFF PRESENT:

KATIE BATA (CHAIR) A SCOTT BERGER

PAUL BOREK (DEKALB COUNTY LIAISON) P JENNA GONZALEZ

DICK HAWKS (KANE COUNTY LIAISON) A MARIA GONZALEZ

RICH HEALY (VICE CHAIR) P GINGER KNAPP

CHRISTOPHER MEHOCHKO (KENDALL COUNTY LIAISON) P RENEE RENKEN

BETTE SCHOENHOLTZ (YOUTH COMMITTEE CHAIR) P

I. Call to order – Vice Chair Healy called the meeting to order at 8:03 A.M. A. Attendance – Roll call was taken and quorum was achieved.

II. Approval of MinutesA. January 26, 2017 – Mehochko motioned to approve the minutes and Borek seconded. The

motion passed. III. Public Comment (Non‐Agenda Items) – No guests were present.IV. Program Updates:

A. WIOA Financial Reports – Maria Gonzalez reported: WIOA 15 Budget – The grant is 97% expended. WIOA 16 Budget – The percentages are steadily increasing achieving 56% spent or obligated to date. Close monitoring is occurring to insure the 80% benchmark is achieved by June 30, 2017. Trade Budget – Awaiting budget modification from DCEO to increase the training funds. WIOA Trade Case Management Budget – Fully spent as of today. WIOA Rapid Response Layoffs and Closings – This is a new case management grant that has been awarded to help offset staff time spent working with the Trade clients. WIA Local Incentive – This grant was awarded to LWIA 5 for achieving the 80% benchmark for PY14. 24% of the grant has been expended.

V. New Business A. Action Item: Authorization of One‐Stop Operator Contract – Staff reported that under WIA, one‐

stop operators could be designated or consist of three or more workforce partner agencies/organizations; however, WIOA requires local Workforce Development Boards to competitively procure an operator to coordinate the delivery of workforce services to job seekers and employers provided by the federally funded one‐stop partner agencies/ organizations. WIOA further mandates that the procurement result in an executed contract by July 1, 2017 and the Board examine the effectiveness of the operator on a periodic basis. Through assistance from the contracted consultant (EDSI) and the thirteen mandated partners, a scope of work was crafted based on a collective promise by the partners to financially support an entity that will perform the following roles:

1. Serve in the WIOA‐defined operator role;2. Provide two staffing functions defined as the center Navigator and Resource CenterCoordinator.

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While financially supported by the mandated partners, the one‐stop Operator contract will be executed and administered by Kane County with oversight performed by the Board through its designated One‐Stop Committee which will be seated in the first quarter of Program Year 2017. Staff conducted an RFP process in March/April to obtain proposals for one‐stop Operator services for a contract period starting on July 1, 2017. One proposal was received from National Able Network, Inc. which was evaluated by a partner panel which included staff from IDES, Elgin Community College, Kane County Office of Community Reinvestment, Kishwaukee College and Waubonsee Community College. The RFP evaluation criteria included: qualifications and experience; effectiveness of the project design, and proposed cost structure. National Able Network’s proposal received high to good ratings under all three criteria. All required RFP elements were incorporated into their proposal; however, negotiation will be necessary to align with the budget identified by the mandated partners. Based on the line items identified, staff anticipate that reductions can be made in multiple areas as several of the costs proposed represent a duplication of items that will be supported by the mandated partners. The staff recommends the Executive Committee authorize a contract in an amount up to $244,980.00 with National Able Network, Inc. to serve in the one‐stop Operator role for the local area and to provide the functions of center Navigator and Resource Center Coordinator. Funding for this activity will be supported through a cost sharing agreement that will be negotiated annually between the mandated partners. Mehochko motioned to authorize a One‐Stop Operator contract with National Able Network in an amount up to $244,980.00. Borek seconded. Discussion ensued regarding the proposal. Staff confirmed none of our core‐partners were interested in filling this role. National Able has extensive background in running one‐stops including the largest location in Chicago and a regional role in Indiana and forty plus years’ experience in workforce. A copy of the evaluation and recommendation form was provided the committee. Staff stated a one‐stop operator will lower work load and everyone should benefit. Contract extensions are based on performance – not a guarantee. Healy called for a roll‐call vote. The motion passed unanimously.

B. Action Item: Authorization of a one‐year contract with Kishwaukee College to provide WIOA Adult, Dislocated Worker, and Business Services in DeKalb County for Program Year 2017 – Staff reviewed the affiliate workNet side located in DeKalb is staffed by Kishwaukee College under an annual contract which is due for final renewal for Program Year 2017. The services proposed for PY2017 are consistent with the requirements under the Workforce Innovation and Opportunity Act and include job search assistance, resume development, job readiness assessments, employment referrals, career counseling and authorization of occupational training. To expedite the contract process, which includes approval from the Kane County Board, and to eliminate any service gaps, the Workforce Development Board has authorized the Executive Committee to establish a one‐year contract extension for Kishwaukee College for PY 2017. Kishwaukee College’s contract will support operational activity/program delivery for DeKalb County job seekers and businesses in the amount of $329,895.00 which provides for level staffing. The contracted amount represents an increase of 7% (+20,926) from last year. Kishwaukee will have access to an allocation of resources to support training activities (ITA, OJT, IWT) and to deliver supportive services in an amount to be determined after the PY 2017 allocation is received. The committee members were provided proposed costs by funding stream and the service plan by service tier. Borek motion to authorize a one‐year contract with Kishwaukee College to provide WIOA Adult, Dislocated Worker, and Business Services in DeKalb County for Program Year 2017 in the amount of $329,895.00. Schoenholtz seconded the motion. Discussion ensued; Staff confirmed the increase was due to salary and fringe increases. Healy called for a roll‐call vote. The motion passed unanimously.

C. Action Item: Acceptance of Local and Regional Plan Modifications – The Workforce Development Board approved the Northeast Region WIOA Plan and the Local WIOA Plan on June 8, 2016. Minor modifications requested by the Department of Commerce and Economic Opportunity (DCEO) were made to the local plan and were adopted by the Board on November 9, 2016. DCEO later released an updated version of the Planning Guide that governs both regional and local plan content. The Northeast Regional WIOA Plan and the Local WIOA Plan require additional modifications to comply with this new guidance by the start of Program Year 2017. At the

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February 8, 2017 meeting, the Full Board voted to allow the Executive Committee to take action on the plan modifications. The modifications required for the regional plan are as follows: 1. Expand the description of how the Region will collaborate to:

Serve individuals with barriers to employment;

Engage in sector‐based partnerships that are business‐led; and

Strengthen relationships with small employers. 2. Provide additional information and/or corrections related to:

Negotiated local levels of performance and accountability measures;

Coordinated administrative cost arrangements throughout the region;

Current Employment Statistic (CES) data analysis of the regional market; and

Public input incorporated into the regional plan. The modifications required for the local plan are as follows:

1. Expand the description of services to be provided:

On‐site at the comprehensive center;

Through direct linkage technology and in compliance with the Governor’s Guidelines;

In the most inclusive and appropriate setting and accommodations for individuals with disabilities;

To priority populations outlined in WIOA regulations at 679.560;

By the one‐stop operator, including referral processes; and

In compliance with WIOA section 188 regarding physical and programmatic accessibility.

2. Describe local strategies to address:

Coordination of rapid response activities initiated by the State;

Commitment to serve at least 75% out‐of‐school youth;

Local assessment of youth service models employed in the area;

Transfer of funds between Adult and Dislocated Worker activities;

Local consideration of funding allocations for incumbent worker training and transitional job activities; and

Locally negotiated performance measures. Schoenholtz motioned to accept the Local and Regional Plan Modifications as presented. Mehochko seconded the motion. Discussion ensued. Staff confirmed both the regional and local plans with the modifications were released for public comment and shared with the partners. No comments were received. Healy called for a vote. The motion passed.

VI. Committee Reports A. One‐Stop Cost Sharing Negotiations – Mehochko reported that during the months of March and

April thirteen mandated partners worked on identifying the budget to operate the one‐stop center in North Aurora and how those costs would be shared amongst the individual agencies/organizations. IDES was not in agreement with the original sharing methodology proposed and staff worked to prepare another budget as instructed by the State which included additional costs for the Kane County case management staff along with administrative costs to manage the Operator contract and for fiscal functions related to collection of partner contributions. The revised budget and proportionate sharing calculation was proposed and again not accepted by IDES. Vocational Rehabilitation, TANF and the Kendall County Health Department did not respond. The impasse was communicated to DCEO in mid‐April and State remediation is expected to begin in May.

B. Youth Committee – Bette reported the Youth Committee met on April 10th and 21st. The Youth committee reviewed the performance of the Community Colleges, BCS and GKROE and recommended staff negotiate contract extensions for PY2017 with those providers for youth services. The committee struggled significantly with the Quad County Urban League contract regarding whether the contract should be extended. Bette reminded the members that QCUL was issued a contract beginning last July 1, 2016 with many conditions and only for a six‐month duration. In November the board voted to approve another six‐month contract but still including numerous conditions as issues remained. This second contract would terminate on June 30,

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2017. The hope was the agency could rectify the issues cited in the previous single‐audit and the many programmatic issues staff identified. QCUL released their audit for the period ending June 30, 2016 by the due date of March 31, 2017. This audit was not a “single audit” so the issues originally cited were not cleared. The new audit flagged additional new concerns which included two material concerns:

1. Timely recommendations and monthly accounting closings; 2. Lack of segregation of duties; and

Four significant deficiencies: 1. Quick Books Set‐Up – significant revisions needed; 2. Bank Accounts – many accounts with no activity or dormant; 3. Bond Trustee Accounts ‐ no transactions recorded since 2014; 4. Accounting for Grants and Grant Expenditures‐ a large number of adjustments had to

be made by the auditor. Auditor recommended a process be developed to assure all revenues, receipts, expenditures and are recorded for each grant.

Theodia attended and participated in the meetings, provided a response to the staff overview report and brought staff with her. It was motioned twice that the committee except the staff recommendation to not extend QCUL’s contract. A motion to authorize staff to obtain a four‐month budget and service plan did pass. Bette said the concern of the committee is how will the client population served by QCUL, will be served in the future if QCUL is no longer a Youth Contractor. Discussion ensued. It was mentioned a finance person on staff or an agency providing financial services is still not on board. We also learned QCUL has incurred $185,000 in penalties and fines for not paying payroll taxes that were reimbursed by Kane County. Staff reported without a single audit clearing the previous findings ‐ the audit conditions have to continue as per our CFO. Staff also reminded the committee that if during the course of an audit of Kane County Financials, QCUL findings would become Kane County findings.

C. Ad‐Hoc Business Committee – Staff reported the Ad‐hoc Business Committee met on April 18, 2017 and two Incumbent Worker Applications were reviewed and approved:

Power Packaging in St. Charles requested $5,760 to train seven employees in electrical skills; and

Adient LLC in Sycamore, requested $15,000 to train 320 employees in new assembly methods.

VII. Informational Items: A. One‐Stop Certification – Staff reported WIOA requires every three years that One‐Stop Centers

have to be certified. We will be exploring initial certification by this June 30th. Without a One‐Stop Operator in place yet the core‐partners will perform the self‐evaluation. Most likely provisional certification with a corrective action component will be recommended to the Board.

B. Next Meeting date – Thursday, May 25, 2017, 8:00 A.M. VIII. Adjournment – The meeting adjourned at 10:10 A.M.

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Memorandum

To: WDB Executive Committee

From: Maria Luisa Gonzalez, Fiscal Manager

Date: May 25, 2017

Re: Monthly Fiscal report

WIOA15 Budget report We continue to work on spending down the Admin funds.

WIOA16 Budget report The percentages are steadily increasing. The target benchmark through the end of April is 66%, of which we are just below that target. The training percent continues to exceed the 40% benchmark requirement.

Trade Budget report The modification came through to increase the training portion of this grant. This now shows that 71% of the total grant has been obligated.

WIOA Trade Case Management Budget report We have until June 30th to fully spend down the remaining $1548.33 of the support service line item.

WIOA Rapid Response Layoffs and Closings report This is the new case management grant that has been awarded to help offset staff time spent working with the Trade clients. This grant is the same as the trade case management noted above. When the support service line item above is fully spent, we can then start charging to this grant for support services.

WIA Local Incentive This grant has been fully obligated and it was given to our local area as a result of meeting the required benchmarks for PY14.

6

BudgetExpenditures through

04/30/17Balance % of budget spent

1000 SALARY AND FRINGE BENEFITS 522,743.00$ 392,009.21$ 130,733.79$

1010 OTHER ADMIN 27,002.00 48,269.51 (21,267.51)

TOTAL ADMIN: 549,745.00$ 440,278.72$ 109,466.28$ 80.1%

2000 YOUTH-I/S SALARY AND FRINGE BENEFITS 36,827.00$ 20,085.09$ 16,741.91$

2010 YOUTH-I/S OTHER PROGRAM COSTS 144,377.00 41,053.89 103,323.11

2100 YOUTH-I/S DIRECT TRAINING COSTS 6,855.00 705.51 6,149.49

2140 YOUTH-I/S WORK BASED TRAINING 82,484.00 105,440.77 (22,956.77)

3000 YOUTH-O/S SALARY AND FRINGE BENEFITS 40,656.00 58,290.39 (17,634.39)

3010 YOUTH-O/S OTHER PROGRAM COSTS 756,911.00 669,644.66 87,266.34

3100 YOUTH-O/S DIRECT TRAINING COSTS 265,860.00 406,976.38 (141,116.38)

3140 YOUTH-O/S WORK BASED TRAINING 498,049.00 529,822.31 (31,773.31)

TOTAL YOUTH: 1,832,019.00$ 1,832,019.00$ -$ 100.0%

4000 ADULT - SALARY AND FRINGE BENEFITS 528,088.00$ 492,554.46$ 35,533.54$

4010 ADULT - OTHER PROGRAM COSTS 322,924.00 236,643.73 86,280.27

4100 ADULT - DIRECT TRAINING COSTS 589,696.00 769,348.05 (179,652.05)

4140 ADULT - ADULT WORK BASED TRAINING 103,000.00 45,161.76 57,838.24

TOTAL ADULT: 1,543,708.00$ 1,543,708.00$ -$ 100.0%

5000 DISLOCATED WRK - SALARY/FRINGE BENEFITS 549,526.00$ 445,202.62$ 104,323.38$

5010 DISLOCATED WRK - OTHER PROGRAM COSTS 298,969.00 255,867.01 43,101.99

5100 DISLOCATED WRK - DIRECT TRAINING COSTS 620,500.00 843,656.57 (223,156.57)

5140 DISLOCATED WRK - WORK BASED TRAINING 103,000.00 27,268.80 75,731.20

TOTAL DISLOCATED WORKER: 1,571,995.00$ 1,571,995.00$ -$ 100.0%

GRAND TOTAL: 5,497,467.00$ 5,388,000.72$ 109,466.28$

WIOA 15 Budget-Expenditure Summary ReportPrepared by Kane County

Grant Year-Number: 15-681005 Report Period: 07/01/2015 through 04/30/2017

Grant 98% expended as of 04/30/2017. Grant must be fully expended by 6/30/2017.

FINANCIAL BENCHMARKS

7

GRS CategoryAccount

NumberAccount Description

Expenditures

through April

2017

Accruals

through

April 2017

Total

Expenditures

Fund 480 - Department 98115 - WIOA 15

Sub-Department 98100 - AdministrationSalary and Fringe 40000 Salaries and Wages 257,424.09 .00 257,424.09 Subtotals:

Salary and Fringe 45390 Fringe 123,038.58 .00 123,038.58 Salary and Fringe 392,009.21$

Other Admin 50340 Software Licensing Cost 8,461.50 .00 8,461.50 Other Admin 48,269.51$

Other Admin 50590 Professional Services 17,337.79 .00 17,337.79 440,278.72$ TRUE

Salary and Fringe 50600 Temporary Help 779.43 .00 779.43

Other Admin 52180 Building Space Rental 6,079.86 .00 6,079.86

Other Admin 52190 Equipment Rental 30.05 .00 30.05

Salary and Fringe 53000 Liability Insurance 4,483.40 .00 4,483.40

Salary and Fringe 53010 Workers Comp 4,603.28 .00 4,603.28

Other Admin 53040 General Advertising 10.75 .00 10.75

Other Admin 53060 General Printing 75.17 .00 75.17

Other Admin 53070 Legal Printing 16.33 .00 16.33

Other Admin 53100 Conferences and Meetings 875.56 .00 875.56

Other Admin 53110 Employee Training 920.00 .00 920.00

Salary and Fringe 53120 Employee Mileage Expense 1,680.43 .00 1,680.43

Other Admin 53130 General Association Dues 1,451.20 .00 1,451.20

Other Admin 60000 Office Supplies 2,222.65 .00 2,222.65

Other Admin 60040 Postage 270.28 .00 270.28

Other Admin 60050 Books and Subscriptions 69.40 .00 69.40

Other Admin 60060 Computer Software - Non capital 31.66 .00 31.66

Other Admin 60070 Computer Hardware - Non capital 620.79 .00 620.79

Other Admin 60490 Equipment<$1000 38.07 .00 38.07

Other Admin 60500 Equipment >$1000 118.62 .00 118.62

Other Admin 60570 Office furniture & equip - Non cap 539.39 .00 539.39

Other Admin 64000 Telephone 88.98 .00 88.98

Other Admin 64020 Internet 297.74 .00 297.74

Other Admin 70000 Computers 191.39 .00 191.39

Other Admin Admin Other .00 8,522.33 8,522.33

Administration Expense Totals $431,756.39 $8,522.33 $440,278.72

Sub-Department 98200 - Youth In SchoolSalary and Fringe 40000 Salaries and Wages 15,305.53 .00 15,305.53 Subtotals:


Other Program Cost 50340 Software Licensing Cost 137.50 .00 137.50 Other Program Cost 710,698.55$

Other Program Cost 50590 Professional Services 43.06 .00 43.06 Direct Training 407,681.89$

Salary and Fringe 50600 Temporary Help 265.98 .00 265.98 Work Based Training 635,263.08$

Other Program Cost 52130 Repairs & Maint - Computers 981.17 .00 981.17 1,832,019.00$ TRUE

Other Program Cost 52180 Building Space Rental 1,104.30 .00 1,104.30

Other Program Cost 52190 Equipment Rental 3.15 .00 3.15

Salary and Fringe 53000 Liability Insurance 269.30 .00 269.30

Salary and Fringe 53010 Workers Compensation 276.48 .00 276.48

Other Program Cost 53020 Unemployment Claims 93.82 .00 93.82

Other Program Cost 53040 General Advertising 5.22 .00 5.22

Other Program Cost 53060 General Printing 28.44 .00 28.44

Other Program Cost 53100 Conference and Meetings 249.75 .00 249.75

Salary and Fringe 53120 Employee Mileage Expense 66.16 .00 66.16

Other Program Cost 53130 General Association Dues 413.16 .00 413.16

Other Program Cost 55000 Miscellaneous Contractual Exp 37,105.70 .00 37,105.70

Work Based Training 55025 Work Based Learning Activities 105,440.77 .00 105,440.77

Direct Training 55061 Youth Supportive Services 551.63 .00 551.63

Direct Training 55064 Academin/Pre-Vocational Svc 153.88 .00 153.88

Other Program Cost 60000 Office Supplies 158.81 .00 158.81

Other Program Cost 60040 Postage 23.30 .00 23.30

Other Program Cost 60050 Books and Subscriptions 26.83 .00 26.83

Other Program Cost 60060 Computer Software - Non cap 12.24 .00 12.24

Other Program Cost 60070 Computer Hardware - Non cap 238.59 .00 238.59

Other Program Cost 60490 Equipment<$1000 11.85 .00 11.85

Other Program Cost 60570 Office furniture & equip - Non cap 208.57 .00 208.57

Other Program Cost 64000 Telephone 83.80 .00 83.80

Other Program Cost 64020 Internet 53.91 .00 53.91

Other Program Cost 70000 Computers 70.72 .00 70.72

Other Program Cost Other .00 .00 .00

Salary and Fringe 40000 Salaries and Wages 45,100.66 .00 45,100.66

Salary and Fringe 45390 Fringe 10,890.64 .00 10,890.64

Other Program Cost 50340 Software Licensing Cost 400.91 .00 400.91

Other Program Cost 50590 Professional Services 172.21 .00 172.21

Salary and Fringe 50600 Temporary Help 677.07 .00 677.07

Other Program Cost 52130 Repairs & Maint - Computers 3,138.20 .00 3,138.20








WIOA 15 Expenditure Detail ReportGrant Year-Number: 15-681005

Report Period: 07/01/2015 through 04/30/2017

8

GRS CategoryAccount


Expenditures

through April

2017

Accruals

through

April 2017

Total

Expenditures





Other Program Cost 53130 General Association Dues 1,625.41 .00 1,625.41


Work Based Training 55025 Work Based Learning Activities 520,505.31 .00 520,505.31

Direct Training 55060 Youth ITA 366,076.88 .00 366,076.88

Direct Training 55061 Youth Supportive Services 38,009.87 .00 38,009.87

Work Based Training 55062 Youth WBL ITA 6,013.00 .00 6,013.00

Work Based Training 55063 Youth OJT 3,304.00 .00 3,304.00

Direct Training 55064 Academin/Pre-Vocational Svc 2,889.63 .00 2,889.63





Other Program Cost 60070 Computer Hardware - Non cap 710.19 .00 710.19

Other Program Cost 60490 Equipment<$1000 36.42 .00 36.42

Other Program Cost 60570 Office furniture & equip - Non cap 614.87 .00 614.87



Other Program Cost 70000 Computers 223.94 .00 223.94

Other Program Cost Other .00 .00 .00

Youth Expense Totals $1,832,019.00 $0.00 $1,832,019.00

Sub-Department 98300 - AdultSalary and Fringe 40000 Salaries and Wages 338,691.39 .00 338,691.39 Subtotals:


Other Program Cost 40340 Software Licensing Cost 6,277.27 .00 6,277.27 Direct Training 769,348.05$

Other Program Cost 50590 Professional Services 588.77 .00 588.77 Other Program Cost 236,643.73$

Salary and Fringe 50600 Temporary Help 5,171.55 .00 5,171.55 Work Based Training 45,161.76$

Other Program Cost 52010 Janitorial Services 1,313.97 .00 1,313.97 1,543,708.00$ TRUE





Salary and Fringe 53010 Workers Compensation 6,422.28 .00 6,422.28

Other Program Cost 53020 Unemployment Claims 2,517.88 .00 2,517.88



Other Program Cost 53100 Conference and meetings 270.81 .00 270.81




Other Program Cost 60000 Office Supplies 4,873.13 .00 4,873.13




Other Program Cost 60070 Computer Hardware - Non cap 4,347.30 .00 4,347.30

Other Program Cost 60490 Equipment <$1000 270.75 .00 270.75

Other Program Cost 60570 Office furniture & equip - Non cap 3,740.55 .00 3,740.55

Other Program Cost 63000 Utilities - Natural Gas 84.98 .00 84.98

Other Program Cost 63010 Utilities - Electric 719.71 .00 719.71

Other Program Cost 64000 Telephone 3,147.13 .00 3,147.13

Other Program Cost 64020 Internet 2,471.33 .00 2,471.33

Other Program Cost 70000 Computers 1,423.27 .00 1,423.27

Direct Training 82015 DT ITA 705,348.95 .00 705,348.95

Work Based Training 82040 DT OJT (On the Job Training) 37,220.39 7,941.37 45,161.76

Direct Training 82100 SS Transportation Assistance 56,992.58 .00 56,992.58

Direct Training 82160 SS Child Care 254.00 .00 254.00

Direct Training 82170 SS Other Supportive Services 6,752.52 6,752.52

Other Program Cost Adult Other .00 .00 .00

Adult Expense Totals $1,535,766.63 $7,941.37 $1,543,708.00

Sub-Department 98400 - Dislocated WorkerSalary and Fringe 40000 Salaries and Wages 301,448.96 .00 301,448.96 Subtotals:Salary and Fringe 45390 Fringe 124,553.79 .00 124,553.79 Salary and Fringe 445,202.62$


Other Program Cost 50590 Professional Services 2,535.96 .00 2,535.96 Other Program Cost 255,867.01$

Salary and Fringe 50600 Temporary Help 5,190.77 .00 5,190.77 Work Based Training 27,268.80$

Other Program Cost 52010 Janitorial Services 6,190.36 .00 6,190.36 1,571,995.00$ TRUE








Other Program Cost 53100 Conference and meetings 273.74 .00 273.74


9

GRS CategoryAccount


Expenditures

through April

2017

Accruals

through

April 2017

Total

Expenditures









Other Program Cost 60070 Computer Hardware - Non cap 4,363.35 .00 4,363.35

Other Program Cost 60490 Equipment < $1000 265.51 .00 265.51

Other Program Cost 60570 Office furniture & equip - Non cap 3,749.86 .00 3,749.86


Other Program Cost 63010 Utilities-Electric 2,212.73 .00 2,212.73



Other Program Cost 70000 Computers 1,438.68 .00 1,438.68

Direct Training 82015 DT ITA 792,419.16 .00 792,419.16

Work Based Training 82040 DT OJT (On the Job Training) 27,268.80 .00 27,268.80

Direct Training 82100 SS Transportation Assistance 45,035.35 .00 45,035.35

Direct Training 82160 SS Child Care 176.00 .00 176.00

Direct Training 82170 SS Other Supportive Services 6,026.06 .00 6,026.06

Other Program Cost DW Other .00 .00 .00

Dislocated Worker Expense Totals $1,571,995.00 $0.00 $1,571,995.00

Fund 480 - Department 98115 - WIOA 15 Totals $5,371,537.02 $16,463.70 $5,388,000.72

10

BudgetExpenditures

through 04/30/17

Obligations

Reported through

04/30/17

Balance

% of budget

spent and

obligated

1000 SALARY AND FRINGE BENEFITS 455,578.00$ -$ -$ 455,578.00$

1010 OTHER ADMIN 45,857.00 - - 45,857.00

TOTAL ADMIN: 501,435.00$ -$ -$ 501,435.00$ 0.0%

2000 YOUTH-I/S SALARY AND FRINGE BENEFITS 18,192.00$ 5,895.48$ -$ 12,296.52$

2010 YOUTH-I/S OTHER PROGRAM COSTS 103,103.00 54,688.75 21,058.04 27,356.21

2100 YOUTH-I/S DIRECT TRAINING COSTS 6,219.00 239.83 263.82 5,715.35

2140 YOUTH-I/S WORK BASED TRAINING 63,116.00 23,923.25 24,873.73 14,319.02

TOTAL YOUTH-IN SCHOOL: 190,630.00$ 84,747.31$ 46,195.59$ 59,687.10$ 68.7%

3000 YOUTH-O/S SALARY AND FRINGE BENEFITS 22,056.00$ 44,780.20$ -$ (22,724.20)$

3010 YOUTH-O/S OTHER PROGRAM COSTS 748,967.00 370,570.04 140,538.42 237,858.54

3100 YOUTH-O/S DIRECT TRAINING COSTS 154,343.00 145,099.99 5,271.93 3,971.08

3140 YOUTH-O/S WORK BASED TRAINING 508,326.00 210,158.00 251,193.95 46,974.05

TOTAL YOUTH-OUT OF SCHOOL: 1,433,692.00$ 770,608.23$ 397,004.30$ 266,079.47$ 81.4%

4000 ADULT - SALARY AND FRINGE BENEFITS 397,951.00$ 219,604.24$ -$ 178,346.76$

4010 ADULT - OTHER PROGRAM COSTS 248,249.00 158,180.44 43,818.82 46,249.74

4100 ADULT - DIRECT TRAINING COSTS 654,450.00 456,498.25 18,425.87 179,525.88

4140 ADULT - ADULT WORK BASED TRAINING 109,788.00 5,580.00 15,000.00 89,208.00

TOTAL ADULT: 1,410,438.00$ 839,862.93$ 77,244.69$ 493,330.38$ 65.0%

5000 DISLOCATED WRK - SALARY/FRINGE BENEFITS 596,927.00$ 245,484.32$ -$ 351,442.68$

5010 DISLOCATED WRK - OTHER PROGRAM COSTS 201,946.00 157,138.00 29,212.75 15,595.25

5100 DISLOCATED WRK - DIRECT TRAINING COSTS 580,185.00 412,260.52 - 167,924.48

5140 DISLOCATED WRK - WORK BASED TRAINING 99,108.00 6,760.00 25,668.80 66,679.20

TOTAL DW: 1,478,166.00$ 821,642.84$ 54,881.55$ 601,641.61$ 59.3%

GRAND TOTAL: 5,014,361.00$ 2,516,861.31$ 575,326.13$ 1,922,173.56$

BUDGET

TOTAL FUNDS

OBLIGATED through

04/30/17

TOTAL OBLIGATION

% at 04/30/17

TOTAL DIRECT

TRAINING % as of

April 2017

1,410,438$ 917,108$ 65%

1,478,166$ 876,524$ 59%

Totals 2,888,604$ 1,793,632$

BUDGET

TOTAL FUNDS

OBLIGATED through

04/30/17

TOTAL OBLIGATION

% at 04/30/17

TOTAL YOUTH OUT

OF SCHOOL % as of

April 2017

TOTAL WORK

BASED

LEARNING % as

of April 2017

1,624,322$ 1,298,555$ 80% 47% 14%

WIOA 16 Budget-Expenditure Summary ReportPrepared by Kane County

Grant 62% expended and obligated as of 04/30/2017. Grant must be fully expended by 6/30/2018.

The 80% obligation requirement for all funding streams and the 40% direct training requirement for adult and dislocated worker funding

streams need to be satisfied by June 30, 2017. These are the two benchmarks that are required to be met within the first year of the 2 year

WIOA grant.

FINANCIAL BENCHMARKS

Grant Year-Number: 16-681005 Report Period: 07/01/2016 through 04/30/2017

FUNDING STREAM

Youth

FUNDING STREAM

Adult

Dislocated Worker53%

11

GRS CategoryAccount


Expenditures

through April

2017

Accruals

through April

2017

Total

Expenditures

Fund 480 - Department 98116 - WIOA 16

Sub-Department 98200 - Youth In SchoolSalary and Fringe 40000 Salaries and Wages 4,676.38 .00 4,676.38 Subtotals:

Salary and Fringe 45390 Fringe 957.27 .00 957.27 Salary and Fringe 5,895.48$


Other Program Cost 50590 Professional Services 6.94 .00 6.94 Direct Training 239.83$

Other Program Cost 52130 Repairs & Maint - Computers 347.59 .00 347.59 Work Based Training 23,923.25$

Other Program Cost 52180 Building Space Rental 368.83 .00 368.83 84,747.31$ TRUE





Other Program Cost 53070 Legal Printing 1.96 .00 1.96


Salary and Fringe 53120 Employee Mileage Expense 64.57 .00 64.57Other Program Cost 53130 General Association Dues 18.93 .00 18.93Other Program Cost 55000 Miscellaneous Contractual Exp 44,600.64 9,008.95 53,609.59Work Based Training 55025 Work Based Learning Activities 19,751.65 4,171.60 23,923.25Direct Training 55061 Youth Supportive Services 144.17 61.76 205.93Direct Training 55064 Academin/Pre-Vocational Svc 33.90 .00 33.90



Other Program Cost 60500 Equipment >$1000 11.01 .00 11.01


Other Program Cost 64020 Internet 17.75 .00 17.75Other Program Cost 64020 Other .00 20.83 20.83

Youth In School Expense Totals $71,484.17 $13,263.14 $84,747.31

Sub-Department 98250 - Youth Out SchoolSalary and Fringe 40000 Salaries and Wages 34,734.78 .00 34,734.78 Subtotals:



Other Program Cost 50590 Professional Services 43.39 .00 43.39 Direct Training 145,099.99$

Other Program Cost 52130 Repairs & Maint - Computers 2,504.00 .00 2,504.00 Work Based Training 210,158.00$

Other Program Cost 52180 Building Space Rental 2,630.90 .00 2,630.90 770,608.23$ TRUE








Other Program Cost 53130 General Association Dues 150.28 .00 150.28

Other Program Cost 55000 Miscellaneous Contractual Exp 305,883.04 57,315.91 363,198.95

Work Based Training 55025 Work Based Learning Activities 170,766.28 39,391.72 210,158.00

Direct Training 55060 Youth ITA 91,113.75 32,565.00 123,678.75

Direct Training 55061 Youth Supportive Services 17,137.42 2,272.61 19,410.03

Direct Training 55064 Academin/Pre-Vocational Svc 1,436.35 574.86 2,011.21



Other Program Cost 60500 Equipment >$1000 120.57 .00 120.57



Other Program Cost Other .00 225.84 225.84

Youth Out School Expense Totals $638,262.29 $132,345.94 $770,608.23

Sub-Department 98300 - AdultSalary and Fringe 40000 Salaries and Wages 158,975.38 .00 158,975.38 Subtotals:




Other Program Cost 52010 Janitorial Services 3,247.06 .00 3,247.06 Work Based Training 5,580.00$

Other Program Cost 52130 Repairs & Maint - Computers 12,668.07 .00 12,668.07 839,862.93$ TRUE








Salary and Fringe 53120 Employee Mileage Expense 1,147.64 52.96 1,200.60Other Program Cost 53130 General Association Dues 742.88 .00 742.88Other Program Cost 55000 Miscellaneous Contractual Exp 72,099.52 31,005.91 103,105.43



Other Program Cost 60500 Equipment>$1000 767.01 .00 767.01


Other Program Cost 63010 Utilities - Electric 1,088.37 .00 1,088.37



12

GRS CategoryAccount


Expenditures

through April

2017

Accruals

through April

2017

Total

Expenditures





Direct Training 82015 DT ITA 292,991.11 131,673.96 424,665.07Work Based Training 82040 DT OJT (On the Job Training) 5,580.00 .00 5,580.00Direct Training 82100 SS Transportation Assistance 23,291.98 4,417.21 27,709.19

Direct Training 82160 SS Child Care .00 .00 .00


Other Program Cost Adult Other .00 1,519.65 1,519.65

Adult Expense Totals $671,193.24 $168,669.69 $839,862.93

Sub-Department 98400 - Dislocated WorkerSalary and Fringe 40000 Salaries and Wages 178,696.08 .00 178,696.08 Subtotals:Salary and Fringe 45390 Fringe 60,088.69 .00 60,088.69 Salary and Fringe 245,484.32$



Salary and Fringe 50600 Temporary Help .00 .00 .00 Work Based Training 6,760.00$

Other Program Cost 52010 Janitorial Services 1,358.29 .00 1,358.29 821,642.84$ TRUE









Salary and Fringe 53120 Employee Mileage Expense 1,341.50 52.97 1,394.47


Other Program Cost 55000 Miscellaneous Contractual Exp 48,066.23 20,670.56 68,736.79



Other Program Cost 60500 Equipment>$1000 1,080.81 .00 1,080.81

Other Program Cost 63000 Utilities - Natural Gas (37.26) .00 (37.26)

Other Program Cost 63010 Utilities-Electric 617.22 .00 617.22



Direct Training 82015 DT ITA 330,733.82 45,889.21 376,623.03Work Based Training 82040 DT OJT (On the Job Training) .00 6,760.00 6,760.00

Direct Training 82100 SS Transportation Assistance 29,651.41 1,686.75 31,338.16

Direct Training 82160 SS Child Care .00 .00 .00


Other Program Cost DW Other .00 2,100.81 2,100.81

Dislocated Worker Expense Totals $744,482.54 $77,160.30 $821,642.84

Fund 480 - Department 98116 - WIOA 16 Totals $2,125,422.24 $391,439.07 $2,516,861.31

13

Office of Community Reinvestment - Workforce Development DivisionTrade Adjustment Assistance/DCEO grant10/01/16 - 09/30/17Expenses through April 2017

DescriptionPayment

Processing Training Total

October-16 67,889.89 67,889.89

November-16 7,186.89 7,186.89

December-16 6,904.64 6,904.64

January-17 1,050.89 15,547.21 16,598.10

February-17 1,669.50 19,291.71 20,961.21

March-17 1,296.87 66,699.20 67,996.07

April-17 935.53 108,263.35 109,198.88

May-17 -

June-17 -

July-17 -

August-17 -

September-17 -

GRANT YEAR TOTAL 4,952.79 291,782.89 296,735.68

T T T

Accruals through April 2017 - 24,928.95 24,928.95

Obligations through April 2017 - 16,454.60 16,454.60

Subtotal actuals, accruals, and obligations 4,952.79 333,166.44 338,119.23

Approved Original Budget Amount: 17,845.00 265,438.71 283,283.71

Approved Budget Modifications: 18,316.00 173,719.24 192,035.24

Approved Budget Amount: 36,161.00 439,157.95 475,318.95

Available amount: 31,208.21$ 105,991.51$ 137,199.72$

Budget to Actual Variance: 14% 76% 71%

14

Office of Community Reinvestment - Workforce Development DivisionTrade Case Management/DCEO grant10/01/15 - 06/30/17Expenses through April 2017

Description Case Management Supportive Services Total

October-15 -

November-15 -

December-15 468.00 468.00

January-16 15,240.06 15,240.06

February-16 2,101.94 2,101.94

March-16 - - -

April-16 - - -

May-16 - - -

June-16 679.11 - 679.11

July-16 12,341.16 650.74 12,991.90

August-16 6,442.26 210.00 6,652.26

September-16 5,084.20 702.70 5,786.90

October-16 4,511.43 390.50 4,901.93

November-16 3,098.17 - 3,098.17

December-16 8,871.83 270.00 9,141.83

January-17 13,471.23 13,471.23

February-17 13,636.76 1,320.71 14,957.47

March-17 2,886.85 1,676.85 4,563.70

April-17 449.11 449.11

May-17 -

June-17 -

GRANT YEAR TOTAL 88,365.00 6,138.61 94,503.61

T T T

Accruals through April 2017 383.06 383.06

Obligations through April 2017 - - -

Subtotal actuals, accruals, and obligations 88,365.00 6,521.67 94,886.67


Approved Budget Modifications: 71,023.00 - 71,023.00


Available amount: -$ 1,548.33$ 1,548.33$


15

Office of Community Reinvestment - Workforce Development DivisionWIOA Rapid Response Layoffs and Closings/DCEO grant10/01/16 - 09/30/17Expenses through April 2017

Description Case Management Supportive Services Total

October-16 - - -

November-16 - - -

December-16 - - -

January-17 - - -

February-17 - - -

March-17 11,702.05 11,702.05

April-17 13,613.82 13,613.82

May-17 -

June-17 -

July-17 -

August-17 -

September-17 -

GRANT YEAR TOTAL 25,315.87 - 25,315.87

T T T

Accruals through April 2017 -

Obligations through April 2017 - - -

Subtotal actuals, accruals, and obligations 25,315.87 - 25,315.87


Approved Budget Modifications: 79,866.00 - 79,866.00


Available amount: 133,633.13$ 5,837.80$ 139,470.93$


16

Office of Community Reinvestment - Workforce Development DivisionWIA Local Incentive04/01/16 - 06/30/17Expenses through April 2017

Description Local Incentive Funds Total

April-16 -

May-16 -

June-16 -

July-16 2,197.02 2,197.02

August-16 4,912.46 4,912.46

September-16 1,134.32 1,134.32

October-16 1,090.46 1,090.46

November-16 180.00 180.00

December-16 94.16 94.16

January-17 - -

February-17 - -

March-17 - -

April-17 20,178.13 20,178.13

May-17 -

June-17 -

GRANT YEAR TOTAL 29,786.55 29,786.55

T T

Accruals through April 2017 9,888.45 9,888.45

Obligations through April 2017 - -

Subtotal actuals, accruals, and obligations 39,675.00 39,675.00

Approved Original Budget Amount: 39,675.00 39,675.00

Available amount: -$ -$

Budget to Actual Variance: 100% 100%

17

Workforce Development Board Executive Committee ACTION ITEM DETAIL

New Business

A. Action Item: Recommend the Workforce Development Board authorize five (5) one‐year youth provider contracts and one (1) four‐month provider contract for Program Year 2017 (pending Program Year 2017 WIOA youth allocation), and to authorize Kane County to procure a vendor to manage eligibility and participant exit plans for Quad County Urban League’s four‐month contract in an amount not to exceed $30,000.

Background: Program Year 2017 represents the first renewal period for the sub‐contracted youth providers which were awarded funds in Program Year 2016 following a competitive procurement process. The scope of work, service delivery plan and corresponding budgets proposed were evaluated to ensure the WIOA work‐based learning and out‐of‐school youth service benchmarks would be achieved as well as the required elements under WIOA. Per the Youth Committee’s directive, five of the providers (Business and Career Services, Elgin Community College, Grundy/Kendall ROE, Kishwaukee College and Waubonsee Community College) submitted one‐year contract budgets and service plans. Quad County Urban League, at the request of the Youth Committee, submitted a four‐month budget and service plan. The Youth Committee convened on May 18th to review the six proposals and recommend funding amounts along with service delivery plans for the coming program year. The Committee considered proposals that included an increase of $6,493 for Grundy/Kendall ROE to add a job readiness program for their disabled participants, a decrease of $39,311 for Business and Career Services to align with historically realized cohort enrollments, and an increase of $134,631 for Elgin Community College to hire an additional FTE to support a concerted effort to expand services to five (5) surrounding Kane County communities. Although youth in these communities have not been prohibited from participating in ECC’s WIOA‐funded programming in the past, few have actually received services, which is why ECC proposed stepping up recruitment efforts in Program Year 2017. Quad County Urban League proposed a four‐month budget which was largely in‐line with previous monthly expenditure levels. For the proposals above, the Committee considered the available revenue, which assumed the local area will receive a youth allocation for Program Year 2017 comparable to its Program Year 2016 allocation, and anticipated system‐wide expenses to form their recommendation to the Executive Committee. Proposed Action: This action item authorizes contract renewals for all six (6) youth providers in the amounts represented below to provide youth services during Program Year 2017. The amounts assume the local area will receive a youth allocation comparable to the Program Year 2016 allocation and the Youth Committee has recommended one‐year contracts for five of the providers. Given the anticipated availability of funds, as well as the numerous and on‐going concerns regarding Quad County Urban League, the Youth Committee recommends limiting that agency to a four‐month contract. Between July 1st and October 31st, Quad County will serve carry‐in participants only and focus their efforts on transitioning those participants into employment and/or post‐secondary education. Using a portion of the remaining revenue (not to exceed $30,000), the Youth Committee recommends authorizing Kane County to select and hire a vendor/consultant to provide technical assistance and direct oversight of Quad County during their contract period, including monitoring of close‐out activities

18

and overseeing client file transfers. To safeguard against the potential for additional disallowed costs, the consultant will evaluate all participant records and identify needed corrections which Quad County will be expected to correct any issues promptly and within one (1) week of notice. The consultant will initiate close‐out activities beginning not later than October 2nd. The consultant will also develop a plan to engage other WIOA providers for wraparound services for those youth that may benefit from additional assistance, and ensure that all participants have a plan for successful completion. Quad County’s past performance and audit results make the agency a high‐risk sub‐recipient. Therefore, several conditions should be attached to the agency’s contract. The conditions outlined in Attachment A have been developed in consultation with Kane County’s CFO.

Service Provider

Program Year 2017

Total PY17 Recommended

Budget

Change from PY16 Award Amount

PY17 Participant Service Plan

Business & Career Services, Inc. $310,689.93 ‐ $39,311.07 73

Elgin Community College $239,672.00 $0 53

Grundy/Kendall ROE $171,834.19 + $6,493.19 50

Kishwaukee College $298,757.00 $0 40

Quad County Urban League $103,035.18 N/A 43

Contractor to Oversee Quad County $30,000.00 N/A N/A

Waubonsee Community College $300,281.00 $0 60

Totals $1,454,268.30 ‐$32,817.88 319

The Youth Committee expects to re‐convene in July to review the final PY17 youth allocation awarded to our local area for the purpose of determining whether additional programming and/or contracting is necessary. Based on current revenue estimates and the amounts outlined above, the Youth Committee anticipates approximately $168,000 to be available for this purpose. The Youth Committee expects to consider whether funds are needed by existing sub‐recipients (especially in order to serve the exiting Quad County youth) or to procure a vendor that would examine the needs of the three‐county youth population. Such an analysis would aid in crafting a scope of services to be used in future RFPs to better direct resources to the populations that are most in need in the local area. Recommendation: That the Executive Committee forward a recommendation to the Workforce Development Board to authorize six (6) Program Year 2017 contracts for WIOA Youth service delivery totaling $1,424,268.30 (as outlined in the above table), and to authorize Kane County to procure, select, and hire a vendor for the purpose of overseeing Quad County Urban League’s 4‐month contract in an amount not to exceed $30,000. This recommendation assumes the local area will receive a Program Year 2017 youth allocation that is equal to its Program Year 2016 youth allocation.

19

Projected PY17 Revenue and Available Contract Funding

PY17 WIOA Youth Allocation (Est.) $1,800,000.00

Administration (10% per Funding Stream) ‐ $180,000.00

Carry‐In Funds Reserved from WIOA PY16 Grant + $213,859.62

Projected Available Revenue $1,833,859.62

Program Management (Area‐Wide) and One‐Stop Expenses ‐ $136,383.00

Reserve PY17 Funds to be Carried Into PY18 (15% of PY17 Allocation) ‐ $243,000.00

Total Funding Available for Contracting $1,454,476.62

Unexpended PY16 Contract Amounts to be Carried Into PY17 (Est.) $168,000.74

Maximum Funding Available for Contracting $1,622,477.36

Recommended PY17 Youth Contracting

Service Provider

Contract History & Recommended Contract Awards

PY16 Approved Budgets

RecommendedPY17

Budgets

Change from PY16 Award

Business & Career Services, Inc. $350,000 $310,688.93 ($39,311.07)

Elgin Community College $239,672 $239,672.00 $0

Grundy/Kendall ROE $165,341 $171,834.19 $6,493.19

Kishwaukee College $298,757 $298,757.00 $0

Quad County Urban League $347,806 $103,035.18 N/A

Contractor to oversee Quad County N/A $30,000.00 N/A

Waubonsee Community College $300,281 $300,281.00 $0

Totals $1,701,857 $1,454,268.30* ‐$32,817.88 *Recommended contract awards are contingent on a level funding allocation.

Total Reserve Funds for Additional Programming TBD $168,209.06

PY17 County Youth Resource Distribution

Kane County Youth Services

61%

Kendall County Youth Services

19%

DeKalb County Youth Services

20%

Business and Career Services $254,764 Business and Career Services $55,924 Kishwaukee College $298,757

Elgin Community College $239,672 Grundy‐Kendall ROE $171,834 Program Management & One‐Stop $19,094

Waubonsee Community College $252,236 Waubonsee Community College $48,045

Quad County Urban League $103,035 Program Management & One‐Stop $21,821

Contractor to oversee Quad County $30,000

Program Management & One‐Stop $95,468

Total $975,175 Total $297,624 Total $317,851

20

ATTACHMENT A

Quad County Urban League Service Area: Southern Kane

As Quad County Urban League would continue another contract period as a high‐risk sub‐recipient, Kane County’s CFO has recommended several financial conditions be implemented should a four‐month contract renewal be recommended. The conditions will ensure Quad County is reimbursed for only expenses that have actually been incurred and paid (such as payroll taxes) and Quad County completes their annual audit prior to receiving final reimbursement. Pre‐Award Conditions: (must be satisfied on or before 4:30pm, 6/30/17)

1. Previously identified disallowed costs from programmatic monitoring must be paid in full.

Contract Conditions: (must be satisfied during/within 7/1/17 – 10/31/17 contract period)

1. Submit copies of accounts payable invoices relating to the expenses submitted for

reimbursement.

2. Submit copies of accounts payable checks or electronic transfers showing payment of the invoices for the expenses submitted for reimbursement.

3. Submit copies of paychecks for payroll related expenses submitted for reimbursement.

4. Submit copies of payroll tax payments related to payroll expenses submitted for reimbursement.

5. Submit copies of each payroll tax return filed that pertains to the period of the reimbursement within 3‐days of its due date.

6. Submit copies of bank statement(s) and bank reconciliation within 15‐days of each month end. (Failure to provide or if evidence that any of the expenses for which QCUL has been reimbursed were not actually paid, reimbursement will cease immediately and QCUL’s contract will be suspended and/or terminated.)

7. Provide a Final Audit for the year ending June 30, 2017 by October 31, 2017, including a management letter that provides the status of the material weaknesses and significant weakness reported in the 2016 management letter. (Failure to provide by the deadline will eliminate QCUL’s ability to receive their final contract reimbursement.)

8. Cooperate fully with technical assistance vendor which will perform participant file compliance (paper and electronic) reviews and evaluations. QCUL is to provide access to complete case files for existing participants and applicants (prior to program enrollment) based on the system established by the outside vendor. QCUL will be expected to correct any issues identified promptly and within one (1) week of notice. (Failure to cooperate fully or correct identified issues may result in additional disallowed cost repayments, the denial of particular cost claim expenses pertaining to the participant in question and/or contract suspension or termination.)

21


New Business

B. Action Item: Recommend the Board adopt updated policies for Supportive Services, Work Experience, and Youth Incentives in conformance with WIOA.

Background: As part of the transition to the Workforce Innovation and Opportunity Act, the WIOA Transition and Youth Committees have been revisiting local policies in order to ensure compliance with the new regulations. The WIOA Transition Committee provided input on Supportive Service policy updates that have been incorporated into the policy attached for review, and the Youth Committee has reviewed and recommended the attached Work Experience and Incentive policies. The Work Experience policy provides guidance to youth providers that connect youth with employers to gain meaningful career experience. The Youth Incentive policy is new and seeks to streamline the manner in which youth participants are rewarded by providers for meeting established program goals. Proposed Action: The changes and/or additions to the policies are summarized below:

A. Supportive Services Supportive services are financial reimbursements made to individuals enrolled in WIOA career or training activities for assistance with transportation, child/dependent care, and emergency circumstances such as housing, utilities or car repair. They are provided if an assessment indicates that a financial need is present, other community resources are unable to meet the need, and the services are necessary for an individual to participate and ultimately succeed in WIOA‐related programming. This policy required significant updates. It contained outdated language referencing defunct programs and funding streams no longer available. The policy also presented many layered funding subcategory limitations that made for cumbersome oversight and implementation. The WIOA Transition Committee made recommendations pertaining to the following: Funding Limits

The established $1,200 annual funding limit per participant remains the same; however, the WIOA Transition Committee recommended removing several subcategory limits for auto repairs, insurance, uniforms, and tools related to employment. A singular $1,200 limit has been incorporated into the updated policy draft and will improve oversight and policy implementation for staff.

Exceptions The WIOA Transition Committee recognized that there are circumstances under which an individual may require additional emergency assistance to continue participating in WIOA activities beyond the $1,200 limit and that the current policy requiring Board approval can present a problem given the nature of the Board’s meeting schedule and the immediate and unpredictable nature of such emergencies. Kane County staff requested that an

22

internal exception policy threshold be established so that exceptions could be made in a timely manner and at the approval of the Director in the event a participant’s health or safety is in jeopardy, or the participant is experiencing significant barriers that are preventing him or her from successfully participating in and/or completing the program. The Committee recommended that exceptions to the $1,200 individual limit not exceed $2,500. Requests beyond this require Executive Committee approval.

B. Work Experience Work experiences offer youth a structured learning experience in a workplace for a limited period of time, providing opportunities for career exploration, skill development and work ethic reinforcement. Work experiences may take the form of an internship, job shadowing, apprenticeship, or on‐the‐job training and are intended to empower a youth along a selected career pathway. The following summarizes the WIOA‐required policy updates and recommendations of the Youth Committee: WIOA Requirements

Several changes were brought about by WIOA and its subsequent regulations for incorporation into the updated policy: 20 percent of youth funding awards must be expended on work experience

activities. An educational component must be incorporated into each work experience. A participant’s career pathway must inform the work experience placement.

Duration

The Youth Committee recommended a minimum of four consecutive weeks for paid work experiences and the adoption of maximum duration limits based on the number of hours worked in a given week: 8 weeks for participants working 21‐40 hours per week, or 12 weeks for those participants working 20 hours or less per week.

Limited exceptions to these guidelines have been provided for within the policy, particularly for students with disabilities that may benefit from extended work experiences.

C. Incentives Historically, youth providers have used WIA/WIOA funds to provide incentive payments or bonuses to participants as a way of motivating them to achieve goals directly tied to training/education activities and work experiences. Funding to cover incentive payments has traditionally been included in subrecipient budgets and approved as part of the annual contract award process. However, WIOA outlined new guidance for incentive activities in the event local workforce boards choose to use Federal funds for this purpose. Understand, there is no Federal or State requirement that incentive payments be made to youth participants, and there is no data available locally to substantiate that incentive payments have a measurable impact on overall program performance. There is inconsistency among the workforce areas in the region regarding the use of incentives, and the Kane‐Kendall‐DeKalb County area has not evaluated the impact on performance locally. Since all of the youth providers have historically offered bonus payments as a way of incentivizing participants, the local area does not have data that would allow a comparison between programs where incentives are and are not offered.

23

However, both youth providers and members of the Youth Committee have determined there is a benefit to providing incentives to program participants. The attached draft policy aims simply to bring uniformity across all providers regarding the manner in which youth participants are rewarded for meeting established program goals. It identifies performance expectations as well as limitations regarding the use of incentives. These are summarized below. Performance

Proposed policy guidance encourages providers to design program incentives in accordance with WIOA performance outcomes of credential attainment, employment or education placements after exit, employment rates for 2nd and 4th quarters after exit, and measurable skills gain. Under the draft policy, examples of accomplishments for which incentives may be provided include, but are not limited to: Attaining an industry‐recognized credential; Attaining a High School Equivalency certificate; Exceeding a semester GPA benchmark as outlined in the Individual Service Strategy

(ISS); Securing unsubsidized employment within an ISS‐identified career pathway; and Achieving a measurable skills gain (i.e. testing at a full one‐point grade level

increase).

Limitations The proposed policy limits certain types of incentive programming. The following accomplishments will not qualify for incentive payments: Meeting participation, attendance, or punctuality‐based goals; Completion/submittal of forms, applications, or other basic minimum requirements

to participate in WIOA programming; Providing referrals; Meeting and/or maintaining communication with a case manager; and Any benchmark not outlined in the ISS.

Recommendation: That the Executive Committee forward the attached updated policies for Supportive Services, Work Experience, and Youth Incentives to the Workforce Development Board with a recommendation for adoption.

24

Workforce Development Board Kane, Kendall & DeKalb Counties

Policy No. ______________________

Date Adopted: __________________

Effective Date: __________________

INTRODUCTION This policy addresses the use of Workforce Innovation and Opportunity Act (WIOA) funds for supportive services to eligible Adult, Dislocated Worker and Youth participants. Supportive services include financial or non‐financial services such as transportation, child care, dependent care, and housing that is necessary to enable an individual to participate and be actively engaged in activities authorized by WIOA. These services must be unattainable through other programs or community resources. ELIGIBILITY WIOA‐enrolled Adult, Dislocated Worker and Youth participating in career, training, or follow‐up services may qualify for supportive services when an assessment determines that the following factors are met:

(1) A financial need is demonstrated, (2) the service is necessary in order for the participant to achieve employment and/or training goals, and (3) the service cannot be obtained through any other resource or program.

Participants meeting the above criteria and who are determined to be low‐income according to Lower Level Standard Income Level (LLSIL) guidelines are automatically deemed eligible to receive financial supportive services. Participants above the LLSIL or whose eligibility was not determined using income as a factor will require a financial needs assessment to establish eligibility for supportive services. EXAMPLES OF SUPPORTIVE SERVICES The following list provides examples of supportive services and is not intended to be an exhaustive list of allowable services: 1. Transportation costs, including but not limited to: bus passes, gas cards or mileage reimbursement, or minor car

repair. 2. Child care and dependent care costs. 3. Uniforms or other appropriate work attire, eyeglasses, and work or training related material costs not covered by

the employer. 4. Work and training related exams, background checks, certifications, credentials, licenses and permits. 5. Emergency services for food, housing, health/medical or other temporary assistance that is time‐sensitive and

necessary for the participant’s health and/or safety. Such services are determined on a case‐by‐case basis and typically are a one‐time occurrence.

6. Training or employment‐related medical testing. 7. Driver’s license or state identification (excluding any fines or fees resulting from revocation or suspension, etc.)

PROHIBITED SERVICES Supportive services may not be utilized to pay for expenses incurred prior to the participant’s enrollment into the WIOA program. Additionally, below is a list of prohibited services that are not eligible under supportive services. More detailed information on unallowable costs is articulated in the Uniform Guidance at 2 CFR 200.421‐469.

1. Fines and penalties, such as: traffic violations, late finance charges, and interest payments

SUPPORTIVE SERVICES

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25

2. Entertainment, including tips 3. Contributions or donations 4. Interest on borrowed capital (including credit card, mortgage or car payments) 5. Refundable deposits 6. Alcoholic beverages

LIMITATIONS Total payments for services based on demonstrated need cannot exceed $1,200 per participant within 12 months from the date of enrollment in supportive services. Eligibility for continued supportive services is contingent upon active participation in training/education activities. Failure to abide by agreed‐upon program expectations may result in loss of supportive services. EXCEPTIONS Exceptions to the funding limitation require approval of the Director and must be reported to the Executive Committee of the Board at its next regular meeting. Exceptions to the annual $1,200 limit per participant may not exceed $2,500; funding requests beyond $2,500 require Executive Committee approval. Exceptions may be granted in circumstances when a participant’s health or safety is at risk, or the individual is experiencing significant barriers outside of his or her control that are preventing successful participation in, or completion of, the program. REFERENCES: WIOA Section 3(59) WIOA Section 134(d)(2) and (3) – Adults and Dislocated Workers 20 CFR 680.330; 680.900‐920 – Adults and Dislocated Workers WIOA Section 129(c)(2)(G) – Youth 20 CFR 681.570 – Youth 2 CFR 200 Subpart E – Cost Principles

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INTRODUCTION A work experience is a planned, structured learning opportunity for youth that takes place in a workplace for a limited period of time. Work experiences may be paid or unpaid and may take the form of internships, job shadowing, apprenticeships, or On‐the‐Job Training (see separate OJT policy). The purpose of a work experience is to provide youth with opportunities for career exploration, skill development and work ethic reinforcement. Work experiences are designed to enable youth to gain exposure to the world of work and acquire the personal attributes, knowledge, and skills needed to obtain a job and advance in employment.

GENERAL REQUIREMENTS Local youth programs must expend at least 20 percent of funding allocated to provide in‐ and out‐of‐school youth with paid and/or unpaid work experiences. Suitable workplaces may be arranged within the private for‐profit, non‐profit, and public sectors. Youth work experiences must include both an educational and an occupational component. The educational component may occur either concurrently or sequentially with the work experience and may take place on or off the worksite.

The work experience should align with the goals outlined in the Individual Service Strategy (ISS), and the participant’s job description must clearly identify areas of training and duties to be performed. All components of the work experience must be determined prior to the participant’s start date, including: the duration of the work experience, job description, hours per week and employee schedule. A worksite agreement compliant with all local, state and federal policies must be executed between the subcontractor and the employer prior to commencing a paid work experience.

PARTICIPANT SUITABILITY A youth participant must be determined to be both WIOA eligible and a suitable candidate for work experience through an assessment documented in the ISS. The participant’s occupational area of interest and selected career pathway must be taken into account when selecting a suitable worksite. Youth suitable for work experiences may benefit from exposure to different sectors, have limited or no past work experience, demonstrated job hopping, or have experienced loss of jobs/terminations/firings.

WORKSITE CRITERIA Worksites must be able to provide meaningful and adequate oversight, with provisions made for supervision when the regular supervisor may not be available. A participant’s employment cannot unfavorably impact current employees, such as a youth participant displacing all or a portion of current employee’s hours, including: overtime, wages, benefits or promotional opportunities. Similarly, a participant’s employment at a worksite may not impair existing contracts for services or collective bargaining agreements. Worksites must comply with all applicable state and federal laws, including but not limited to Occupational Safety and Health Act (OSHA) and the Fair Labor Standards Act child labor laws and regulations. Subcontractors are responsible for ensuring that these measures are met and maintained throughout the duration of the worksite agreement.

HOURS & DURATION A work experience should be a pre‐determined, fixed duration based upon the assessment of the individuals’ abilities. Participants are not authorized to work overtime or in excess of 40 hours per workweek. When determining the

Policy No. 2017‐06‐YWE

Date Adopted

Effective Date

YOUTH WORK EXPERIENCE

WIOA Policy

27

duration of a work experience, the length of time necessary for the participant to learn the skills identified in the learning plan, subcontractor budget, and employer having sufficient quantity of meaningful work activities for the participant should be considered.

Paid work experiences should provide a consistent learning opportunity lasting for a minimum of 4 consecutive weeks, not to exceed the following:

8 weeks for participants working 21‐40 hours per week, or 12 weeks for those participants working 20 hours or less per week.

Paid placements exceeding these limits require approval from the Youth Program Manager. Youth with disabilities that may benefit from an extended paid work experience are not subject to the duration limits identified within this section but must include justification as outlined in the ISS.

WAGES Individuals participating in a paid work experience opportunity must be compensated at the same rates, including periodic increases, as trainees or employees who are similarly situated in similar occupations by the same employer and who have similar training, experience, and skills. The Fair Labor Standards Act must be observed in determining how much to pay a work experience participant. Wage rates may not be lower than the higher of the federal or state minimum wages.

Participants shall not be paid for: Sick leave, Vacation breaks, Lunch breaks, Overtime; or, A holiday recognized by the employer as a “paid holiday”.

FILE DOCUMENTATION All documentation pertinent to the work experience must be maintained for each employer and participant, including but not limited to:

Documentation supporting the suitability of the work experience for the employer and the participant(Individual Service Strategy),

Worksite Agreement (executed prior to the participant’s start date), Schedule of the participant’s work hours/schedule, Wages, benefits (FICA, Worker's Comp), Assurances of compliance with Labor Laws; and, Identification of the worksite supervisor and supervisor work hours (matching participant’s work hours).

MONITORING Subcontractors must ensure regular and on‐going monitoring and oversight of work experiences through a combination of on‐site visits and phone/email communication with the employer and participant. All worksites must be monitored on‐site by the subcontractor to ensure compliance with established worksite criteria. Any deviations from the Worksite Agreement should be remediated promptly.

Subcontractor oversight of the participant’s training and payroll records may be reviewed by Federal, State and local fiscal and program monitors. These entities will have the right to access, examine and inspect any site where any phase of the program is being conducted. The subcontractor will maintain its records and accounts in such a way as to facilitate the audit and in accordance with State and Federal policy.

REFERENCES: WIOA Regulations for Youth 681.590, 600

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Policy No. 2017‐06‐YI

Date Adopted

Effective Date

INTRODUCTIONIncentive payments to actively‐enrolled youth participants are permitted for recognition and achievement directly tied to training/educational activities and work experiences as a means to motivate, encourage, and reward attainment of individual milestones that directly impact WIOA performance. Such incentive payments must be related to the goals of the specific youth program and be identified as benchmarks within the Individual Service Strategy (ISS). Incentive awards are not an entitlement; they must be earned. Subcontractors must articulate incentive allowances within their contract, which is subject to Office of Community Reinvestment staff approval.

Incentives may be related to credential attainment, employment retention, skills gain, or other WIOA performance‐related goals. Examples of incentives include, but are not limited to:

Attainment of a credential Attainment of a High School Equivalency certificate Exceeding a semester GPA benchmark as outlined in the ISS Unsubsidized employment within an ISS‐identified career pathway field Measurable skills gain (i.e. testing at a full one‐point grade level increase)

Each subcontractor’s incentive procedures must be consistent across all participating youth within its program. Incentives must be identified in a participant’s ISS in advance, and the case notes and file documentation for incentives must include:

Identification of benchmark goal within Individual Service Strategy (ISS) The type of achievement being awarded The type and amount of incentive awarded Supporting documentation of the goal achievement, such as copies of credentials, evaluations, etc.

LIMITATIONS Funding incentives are limited to increments less than or equal to $100 and may not exceed a total of $300 per year for each youth participant. Incentive payments must align with the subcontractor’s organizational policies and must adhere to Uniform Guidance at 2 CFR 200. Incentive payments may be disbursed in the form of a check or gift card. Direct cash payments are not allowable. No gift cards may be issued for entertainment purposes (i.e. movie theaters or sporting events). Subcontractors must establish policies to ensure proper oversight and documentation of gift card transactions, which are to be treated as cash, with appropriate records maintained.

All incentives must be previously identified in the ISS in order to be disbursed; retroactive incentive payments are not permitted. Incentives are allowable during follow‐up after the participant is exited from the program in compliance with this policy. Examples of the types of incentives not permitted include:

Participation, attendance, or punctuality‐based goals Completion/submittal of forms or applications, meeting with and/or maintaining communication with a case

manager, or other basic minimum requirements to participate in WIOA programming Referrals Any benchmark not outlined in the ISS

REFERENCES: 20 CFR 681.640 – Are incentive payments to youth participants permitted?

YOUTH INCENTIVES

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New Business

C. Action Item: Approval of Training Providers and Programs.

Background: The Department of Commerce and Economic Opportunity (DCEO) policy guidance calls for the Workforce Development Board to review and approve local training providers and programs prior to the expiration of their existing eligibility on June 30, 2017 should substantial changes occur. Local Boards are also to consider new providers and programs. All training providers and program submissions (existing and new) must meet a set of criteria to be eligible to receive WIOA funding.

For training providers, these include being accredited by a post‐secondary body, recognized by the U.S. Department of Labor as an Apprenticeship program or recognized by the industry as meeting the standards necessary for approval or accreditation. For training programs, these criteria include an anticipated outcome of employment in a demand occupation through attainment of an occupational skills certificate, degree or industry recognized certification/licensure.

A new provision requires all eligible training providers to provide performance data on all WIOA and non‐WIOA students enrolled in the approved program of study no later than July 1, 2018. All providers were again asked to acknowledge this requirement and describe what discussions and/or plans were occurring at their institution to become compliant with the WIOA performance policy by the above date. This provision is still being considered at the state level as compliance with this provision will require access to wage data which most providers do not have at this time.

Annual Renewal Applications (Existing) were required for each previously approved program (performed by the Executive Committee last June – 2016) at the following institutions as increased tuition rates occurred. Since the tuition amount was the only substantive change from what the Executive Committee previously approved, staff recommend each of the following institutions receive approval as all existing programs continue to meet eligibility requirements.

1. Elgin Community College2. Kishwaukee College

3. Northern Illinois University4. Waubonsee Community College

New Programs – The following nine (9) new programs were submitted for approval which were reviewed individually and met the established criterion (documentation attached):

Northern Illinois University: 1. Master of Science in Education in Special Ed / Specialist in Learning Behavior I2. Community Leadership and Civic Engagement / B.S or B.A

Elgin Community College: 1. Basic Nurse Assistant with Phlebotomy2. Associate of Applied Science in Business3. Pharmacy Technician Certification

Waubonsee Community College: 1. Certification of Business Analyst Competency2. Cisco CCNA Certification3. COMP TIA Security + Certification4. Six SIGMA Green Belt Certification5. PMI Project Management Professional Certification

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Program Approval Not Recommended – The Dental Assistant program re‐submitted by Waubonsee Community College results in a non‐credit institutional occupational certificate of completion which does not qualify as a credential under WIOA and therefore, it not eligible for approval.

Recommendation: Approve the following as WIOA Training Providers and their corresponding existing and new programs as presented.

1. Elgin Community College2. Kishwaukee College3. Northern Illinois University4. Waubonsee Community College

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New Training Programs May 25, 2017 / Executive Committee

Northern Illinois University

Program Title: Master of Science in Education in Special Education / Specialization in Learning Behavior I

Delivery Method: Classroom / Credit Hours: Thirty‐Six (36) plus an additional thirteen (13) if student doesn’t have a Professional Educator Licensure (PEL)

Costs: Tuition: $27,500 / Books $3,000 /Total: $30,500

Course Description: This specialization prepares candidates to obtain an initial Illinois Professional Educator License with the cross categorical Learning Behavior Specialist I endorsement. The M.S.Ed. in Special Education is designed to serve the needs of both experienced and beginning special education teachers who have baccalaureate degrees or are seeking career changes at the master’s level.

In‐Demand Anticipated Occupational Outcome: 19‐3031 Clinical Psychologist / Education Administrators 11‐9033.

Degree, Certificate or Licensure: Master of Science in Education in Special Education – Specialization in Learning Behavior Specialist I

Program Title: Community Leadership and Civic Engagement – B.A. or B.S

Delivery Method: Classroom / Credit Hours: One Hundred and Twenty (120)

Costs: Tuition: $37,764 / Books: $5,600 / Total: $43,364

Course Description: This program leads graduates on a pathway to careers in the nonprofit sector such as community organizing, advocacy, development/fund/raising and communications. This is a hand‐on, interdisciplinary program that draws from areas such a sociology and public administration.

In‐Demand Anticipated Occupational Outcome: 11‐9151 Social and Community Service Manager / 11‐2031 Public Relations and Fundraising Manager.

Degree, Certificate or Licensure: Bachelor of Arts or Science in Community Leadership and Civic Engagement

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Elgin Community College

Program Title: Basic Nurse Assistant with Phlebotomy

Delivery Method: Classroom / Credit Hours: 11.5

Costs: Tuition: $1483.50 / Books: $200 / Materials: $50 / Assessments: $200 / Supplies: $50 / Other $815 / Total: $2798.50

Course Description: This program is designed to prepare qualified nurse assistants to provide patient care as members of a health care team in hospitals, extended care facilities, community agencies, and home health care agencies. The program meets the requirements and guidelines set by the state of Illinois Department of Public Health for the Basic Nurse Aide Training Program. For certification the student must pass the Illinois State Competency Written Examination. Phlebotomy is a complement to the BNA and offers an additional skills set to individual.

In‐Demand Anticipated Occupational Outcome: 31‐1014 Nurse Assistant / 31‐1011 Home Health Aides

Degree, Certificate or Licensure: Basic Vocational Certificate, Basic Nurse Assistant with Phlebotomy

Program Title: Associate of Applied Science in Business

Delivery Method: Classroom / Credit Hours: 62

Costs: Tuition: $7998 / Books: $3000 / Other: $194 / Total: $11,192

Course Description: This two‐year degree prepares students for employment in today’s every‐changing business world. Topics covered include: business basic, principles of management, concepts of marketing, financial accounting, e‐commerce, sales, and global business needs. Additional business skills are developed through the study of economics business law, communication concepts and application of math for business. Within the two‐year degree, concentrations are available in entrepreneurship, marketing, management, and retail management.

In‐Demand Anticipated Occupational Outcome: 41‐1011 First‐Line Supervisors of Retail Sales Workers / 41‐1012 First‐line Supervisors /Manager of non‐retail workers.

Degree, Certificate or Licensure: Associate of Applied Science in Business

Program Title: Pharmacy Technician

Delivery Method: On‐Line / Non‐Credit 400 Actual Hours Including Externship Costs: Tuition: $2495 which includes materials, exam, lab coat, background check, drug test, and externship / IDFPR License $40 Course Description: Entry‐level program teaches medical and pharmaceutical terminology, basic anatomy related to medications and pharmaceutical calculations. Provides students with hands‐on practice in retail pharmacy procedures through an on‐line lab module. Also includes ethics of pharmacy practice and education about prescription medications, patient care and interaction, and charges and reimbursement. 100‐hour unpaid externship is included. Ed2go is the provider of the training for ECC. In‐Demand Anticipated Occupational Outcome: 29‐2052 Pharmacy Technicians Degree, Certificate or Licensure: Pharmacy Technician Certification Board’s (PTCB)Pharmacy Technician Certification and licensing through the Illinois Department of Financial and Professional Regulation (IDPFR)

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Waubonsee Community College

Program Title: Certification of Competency ‐ Business Analyst (CCBA) Certification

Delivery Method: On‐line / Non‐Credit 35 actual hours

Costs: Tuition: $495 / Application Fee $125 / Exam Fee: $450 Total: $1070.

Course Description: Prepares students to pass the Certification of Competency in Business Analysis exam. The program instructs students on: Understanding the Business Analysis Key concept and Business Analysis Core Concept model; advanced knowledge of identifying, defining, assessing and completing various elements of business analysis tasks; performing business analysis tasks in multiple knowledge areas; and understanding business analysis tools and techniques. The program includes a six‐month access period to complete. The exam is offered as an option to the student and is conducted by the International Institute of Business Analysis (IIBA). Pre‐requisites apply such as 3,750 work experience hours in business analysis. Ed2go is the provider of the training for WCC.

In‐Demand Anticipated Occupational Outcome: 13‐1199 Business Operations Specialist / 13‐1111 Management Analysist

Degree, Certificate or Licensure: IIBA CCBA Certification

Program Title: CCNA Security

Delivery Method: On‐line / Non‐Credit 105 actual hours

Costs: Tuition: $1695 includes exam.

Course Description: Program provides 11 comprehensive lessons, covering core technologies, installation, troubleshooting and monitoring of network devices to maintain integrity, confidentiality and availability of data and devices, and the competency in the technologies that CISCO uses in its security structure. Topics include Secure Access, Cisco ASA, Firewalls, IPS/IDS, VPNs and Secure Routing and Switch.Participants will be able to login via virtual machines to live infrastructure and practice on live environments, which provides a “hands‐on” experience. Using this “live lab” allows development of practical IT skills in a safe working environment without the need to invest in hardware and software. Upon completion, individuals will be prepared to take the Cisco 210‐260 IINS Exam: Implementing Cisco Network Security exam. A voucher for this exam is included with the program. The program includes a six‐month access period to complete. Prerequisites include a fundamental understanding of networking, a valid CCENT or CCNA Routing and Switching or any CCIE Certification. Ed2go is the provider of the training for WCC.

In‐Demand Anticipated Occupational Outcome: 11‐3021 Computer and Information Systems Managers

Degree, Certificate or Licensure: CISCO CCNA Security Certification

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Program Title: COMP TIA Security+ Certification

Delivery Method: On‐line / Non‐credit 290 actual hours.

Costs: $1995 includes materials and exam voucher.

Course Description: Provides six comprehensive units, covering the foundational hardware knowledge a PC support technician should know, the operating system, virtualization, mobile device management and hardware troubleshooting skills. These key skills include the installation, maintenance, and troubleshooting of common devices such as desktops, laptops, network and wireless devices, printers, and monitors. Practical knowledge of security concepts, customer service, and business processes are also covered. Individuals will also learn to compare and install various operating systems, setup and use client‐side virtualization and SOHO networks. Two CompTIA™ certification exam vouchers (CompTIA 220‐901 and 220‐902) are included in the program. The program includes a six‐month access period to complete. Ed2go is the provider of the training for WCC.

In‐Demand Anticipated Occupational Outcome: 11‐3021 Computer and Information Systems Managers.

Degree, Certificate or Licensure: CompTIA Security + Certification

Program Title: Certified Six Sigma Green Belt

Delivery Method: On‐line / Non‐credit 120 actual hours.

Costs: $1895 including materials and exam voucher.

Course Description: Individuals will acquire essential knowledge needed to pass the American Society for Quality's (ASQ's) Six Sigma Green Belt certification exam and to apply key process improvement methods and concepts in various settings, including manufacturing, service, and not‐for‐profit organizations. This course teaches individuals: the relationship between lean concepts and Six Sigma, how to apply Six Sigma in product and process design, how to use statistical distributions as a way to evaluate hypotheses and measurement process performance, and to recognize the benefits of applying statistical process control as a replacement for appraisal / inspection. The program includes a six‐month access period to complete. Ed2go is the provider of the training for WCC.

In‐Demand Anticipated Occupational Outcome: 17‐3029 Industrial Engineering Technologist

Degree, Certificate or Licensure: ASQ: Six Sigma Green Belt Certification

Program Title: Mastering Project Management with PMP® Prep

Delivery Method: On‐line / Non‐credit 70 actual hours

Costs: $1295 including materials / $555 Exam Fee / $1850

Course Description: Preparation for the PMP Certification. Individuals with a PMP designation work in all industries and with all project management methodologies around the world. The certification is from the Project Management Institute (PMI). Individuals will learn advanced project management tasks: how to select projects and develop strategies, how to create a complex schedule model, and how to identify and assess any risks. Statusing and forecasting, project recovery concepts, and project termination are also included. Pre‐requisites apply such as several thousand hours of experience managing projects, 35 hours of formal project management with a four‐year degree or without a degree 7,500 hours of experience managing projects plus the 35 hours of formal project management training. Ed2go is the provider of the training for WCC.

In‐Demand Anticipated Occupational Outcome: 11‐1021 General and Operations Manager.

Degree, Certificate or Licensure: PMI Project Management Professional Certification35

Waubonsee Community College Dental Assistant Program

Waubonsee Community College (WCC) has presented a new program application for a non‐credit Dental Assistant. WCC states the intent is to offer a program that is fundamental in essential skills so students are able to pursue a number of careers and professional certifications. This program was removed last spring due to the outcome of a non‐credit certificate only.

The ONET code (31‐9091 ‐ Dental Assistants) is an in‐demand occupation and is approved on the state list.

At face‐value it is a 60‐hour classroom delivered training with completers earning a non‐credit certificate of completion from WCC. WCC stated in their review documents that this program is not an exam based certificate for professional credentialing because it appears this program covers basic dental assisting and the State of Illinois requires no licensing at this level.

WCC partners with another organization – Condensed Curriculum International (CCI) for delivery of the program. CCI is located in New Jersey and their program’s do not have accreditation. CCI manages an externship as part of this program – 40 hours, unpaid. No details regarding location or what organization/dental office they are working with in our area. WCC stated that additional costs may be incurred by the students for equipment, clothing and travel costs but provided no actual costs for inclusion in the program.

WCC states the graduates of this program would qualify for a Dental Assistant Certification available through the American Medical Technologists (AMT). The AMT states the program taken by the student must offer four training components:

1. Office Assisting Skills;2. Dental Sciences;

3. Clinical Procedures; and4. Dental Radiography.

The Dental Radiography offered through WCC/CCI is training in “theory” only. WCC confirmed that no Radiography Equipment is available to the students for this training. It is not clear if equipment is required by AMT.

WCC has no relationship with AMT so the student is “on their own” to locate this certification and arrange for testing. Additionally, the AMT website states that CPR certification is required before the student qualifies for testing. While WCC as an institution offers CPR certification – the Workforce Development Division at WCC does not “bundle” or include or offer assistance for the student to achieve the “CPR” Certification as part of this program. The student would be on their own to complete this.

WCC advertises that graduates of the Dental Assisting Program can sit for two exams – Radiation Health and Safety and Infectious Control ‐ offered through the Dental Assisting National Board (DANB). That is true but the exams are only two of the three components that is needed for a Certified Dental Assistant Certification offered through DANB. To achieve the third component, you need to graduate from an accredited program or have 3500 hours of experience.

The program trained 26 students and only 6 are employed at Dental Offices. There is a pathway to achieve an industry‐recognized certification through AMT not affiliated with Waubonsee’s Dental Assistant Program, but Waubonsee’s program is not packaged as all‐inclusive towards completing the industry‐recognized certification.

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New Business

D. Action Item: Authorization for the Workforce Development Board Chair to sign tuition agreements with participating local community colleges for the purpose of providing in‐district resident tuition rates for all WIOA‐funded students.

Background: In an effort to work collaboratively and to advance regional workforce development initiatives, the local Workforce Development Areas within Economic Development Region (EDR) 4 have been working with the local community colleges to enter into an agreement which would provide in‐district tuition rates for all students funded under WIOA through training vouchers (ITAs) who are residents of any of the signatory community college districts. The agreement will essentially treat the participating colleges as one community college district (unless program space is limited which will give priority enrollment to individuals who reside in that participating college district).

Workforce Areas of EDR 4 Regional Community Colleges

LWIA 1 – Lake County LWIA 2 – McHenry County (Approved) LWIA 5 – Kane, Kendall, DeKalb Counties LWIA 6 – DuPage County LWIA 7 – Chicago and Cook County (Approved) LWIA 10 – Will County (Approved) LWIA 11 – Kankakee, Grundy, Livingston

(Approved)

1. City Colleges of Chicago2. College of DuPage (Approved)3. College of Lake County (Approved)4. Elgin Community College (Approved)5. Joliet Junior College (Approved)6. Kankakee Community College (Approved)7. Kishwaukee College (Approved)8. McHenry County College (Approved)9. Moraine Valley Community College (Approved)10. Morton College11. Oakton Community College (Approved)12. Prairie State College (Pending)13. South Suburban College14. Triton College15. Waubonsee Community College16. William Rainey Harper College (Approved)

Recommendation: That the Executive Committee forward a recommendation to the Board to authorize the Chair of the Workforce Development Board to enter into the joint agreement which will provide in‐district tuition rates for local WIOA students to attend participating colleges.

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WIOA Tuition Agreement p. 1 of 6

Illinois Community College Workforce Innovation and Opportunity Act

Tuition Agreement

THIS AGREEMENT is entered into by and among the Board of Trustees from each Participating Community College and the Participating Workforce Innovation Boards for the express purpose of providing in-district resident tuition rates for all WIOA-funded students.

PARTICIPATING COLLEGES PARTICIPATING WORKFORCE

INNOVATION BOARDS College of DuPage Chicago Cook Workforce Partnership College of Lake County Grundy Livingston Kankakee Workforce Board Elgin Community College McHenry County Workforce Network Board Joliet Junior College Will County Workforce Investment Board Kankakee Community College McHenry County College Moraine Valley Community College Oakton Community College William Rainey Harper College

WITNESSETH:

WHEREAS, by means of this Agreement, the parties hereto desire to offer in-district tuition rates to students who are approved for study under the federal Workforce Innovation and Opportunity Act (WIOA) and who are residents of any of the signatory Illinois community college districts; and

WHEREAS, the parties hereto believe this Agreement should be one of the means to establish a viable method of cooperation between the parties hereto; and

WHEREAS, this Agreement supersedes and takes the place of any and all prior cooperative Agreements on this subject, and that all said prior Agreements are hereby terminated.

NOW THEREFORE, in consideration of the mutual covenants hereinafter contained, the parties hereto agree as follows:

1. Party Identification

For the purpose of this Agreement, “Participating College” refers to an Illinois Community College signatory of this Agreement. “Participating WIB” refers to a Workforce Innovation Board and/or Local Chief Elected Official/Fiscal Officer (as required) signatory of this Agreement. “WIOA Approved Student” refers to a student who is eligible and

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approved for study at a Participating College by a Participating WIB under the Workforce Innovation and Opportunity Act (WIOA), and who is a resident of one of the Participating College districts.

2. Terms of Agreement

The educational programs offered by the Participating Colleges under this Agreement shall be classes and programs approved by the Illinois Community College Board and the Illinois Board of Higher Education. The Agreement applies only to classes and programs of study approved and paid for by WIOA funds through a local Workforce Innovation Board (WIB) in Illinois.

3. Duration of Agreement; Termination of Agreement

This Agreement shall be in force upon adoption by at least one Participating Workforce Innovation Board and by the Boards of Trustees of at least two Participating Colleges. The Agreement shall continue so long as there are at least two Participating Colleges and at least one Participating Workforce Innovation Board that have not terminated their participation in the Agreement pursuant to Paragraph 4 below. In the event of termination of the Agreement, WIOA Approved Students who entered an educational program prior to termination of the Agreement will be allowed to complete the program under the terms of this Agreement which were in force at the time the Students entered the program.

4. Termination of Participation in Agreement

The President of a Participating College or the Chairperson of a Participating Workforce Innovation Board which desires to terminate its participation in this Agreement shall give notice in writing on or before March 1 to each of the other signatories of this Agreement. Conditional upon the giving of such written notice, that Participating College’s or Workforce Innovation Board’s participation shall terminate effective with the ensuing fall semester; provided, however that WIOA Approved Students of the terminating College or Workforce Innovation Board who entered an educational program prior to such termination will be allowed to complete the program under the terms of this Agreement which were in force at the time the Students entered the program.

5. Amendments to Agreement

Amendments to this Agreement, other than the addition or the termination from participation of a Participating College or Participating Workforce Innovation Board, may be made only by written consent of all parties. To be effective, such amendments shall be prepared in the form of an Addendum to this Agreement, and shall be approved in writing by each Participating Workforce Innovation Board and by the Board of Trustees of each Participating College. Amendments to this agreement shall also be approved by the ICCB, as appropriate. In the event of amendments to this Agreement, WIOA Approved Students who entered an educational program prior to such amendments shall be allowed to

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complete the program under the terms of this Agreement which were in force at the time the Students entered the program.

6. Coordination and Distribution of Amendments to Agreement

The Illinois Community College Board, in consultation with Participating Colleges and Workforce Innovation Boards, will coordinate and timely distribute amendments to this Agreement to Participating Colleges and Workforce Innovation Boards.

7. Student Eligibility

Upon approval from the Workforce Innovation Board providing the WIOA funding, a WIOA Approved Student may take advantage of the educational opportunity provided through this Agreement to apply for acceptance into classes or a program available at any of the Participating Colleges. A student who does not reside in a Participating College district is not eligible to become a WIOA Approved Student under this Agreement.

8. Registration

Upon written approval from the Participating Workforce Innovation Board, a WIOA Approved Student shall register at the Participating College of choice, which shall be deemed to be the Student’s home district for the period of the Student’s enrollment. Under the terms of this Agreement, WIOA Approved Students may take courses approved by the Participating WIB at any Participating College.

9. Additional Educational Services

The Participating College shall provide WIOA Approved Students with access to its Learning Resources Center and other instructional resources, equal to the access provided for any other students at its campus. The Participating College shall also provide counseling/guidance and other services to facilitate the learning process for WIOA Approved Students.

10. Records and Recognition of Completion

The Participating College shall maintain admissions records and transcripts and issue any and all degrees or certificates to WIOA Approved Students completing the educational program.

11. Scholarships and Student Activities

The Participating College shall be considered the home district for athletic eligibility and/or any activity in which the WIOA Approved Student officially represents an institution, as well as for military and Illinois State Student Assistance Commission Scholarships. Athletic eligibility will be determined by the rules of the Participating College’s athletic

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conference. A WIOA Approved Student may be eligible at the Participating College for any of its other extracurricular activities, scholarships, or other recognition of excellence in the program in which the WIOA Approved Student is enrolled.

12. Communication of Agreement

The Participating WIB shall communicate the terms of this Agreement to WIOA Approved Students attending a Participating College, who will be responsible to comply with all conduct and operating rules and conditions of the campus they are attending.

13. Reimbursement

The Participating College which enrolls a WIOA Approved Student shall be entitled to file all claims for state apportionment with respect to that WIOA Approved Student, as to programs covered by this Agreement.

14. Transportation

WIOA Approved Students shall be responsible for their own transportation to and from Participating Colleges.

15. Tuition and Fees

A WIOA Approved Student will pay the in-district resident tuition and fees of the Participating College which enrolls the Student. WIOA Approved Students seeking state or federal financial assistance are required to apply for such assistance through the Participating College which has enrolled them.

16. FTE Reporting

For purposes of capital development (construction space) funding, FTE enrollment in the classes taken by WIOA Approved Students shall be reported by the Participating College which has enrolled them.

17. Student Enrollments

The Participating Colleges shall be treated as one community college district for purposes of admission to programs covered by this Agreement. However, when program space is limited, a Participating College may give priority consideration for enrollment in that program to individuals who reside in that Participating College district.

18. No Chargebacks

Participating Colleges will not pay chargebacks to one another with respect to WIOA Approved Students.

19. Principal and Agent

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Nothing contained in this Agreement shall be interpreted to or shall operate to create a relationship of Principal and Agent between the parties.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first above written.

PARTICIPATING COLLEGES PARTICIPATING WORKFORCE

INNOVATION BOARDS College of DuPage Chicago Cook Workforce Partnership College of Lake County Grundy Livingston Kankakee Workforce Board Elgin Community College McHenry County Workforce Network Board Joliet Junior College Will County Workforce Investment Board Kankakee Community College McHenry County College Moraine Valley Community College Oakton Community College William Rainey Harper College

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Illinois Community College Workforce Innovation and Opportunity Act

Tuition Agreement

Illinois Community College Signature Page

College Name & District Number:

College Designee for the Agreement:

Contact Information:

Chair of the Board of Trustees Date

President Date

Illinois WIB Signature Page

Workforce Innovation Board Name & Number:

WIB Designee for Agreement:

Contact Information:

Chair of the Board Date

Executive Director Date

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