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European Railway Agency

Work Programme 2009

Introduction

Work Programme 20093

The European Commission’s 2001 Transport White Paper “A time to decide” envisaged the revitalisation of the rail sector by the adoption of two complementary mechanisms, the opening of the market to competition and the creation of an integrated European Rail Area by means of common authorisation processes, common technical specifications and a common safety regime. These me-chanisms are intended, in parallel with a policy of placing users at the heart of transport policy, to create a modal shift towards rail by improving rail’s competitive position in comparison with other modes of transport.

The policy appears to be working and the rail sector is becoming something of a success story with the earlier decline in market sha-res reversing in many countries and forecasts for significant growth appearing. The scale of this future growth will be to a large extent influenced by the competitive position of the sector.

In 2009 the Agency’s contribution to the competitive position of the sector is expected significantly increase. Several of the early ac-tivities such as the Rolling Stock TSIs, common safety methods and certification of maintenance workshops will come to fruition and scope of TSIs will, where beneficial, be broadened to include the entire European railway network.

As a result of the new legal framework introduced by the chan-ges to the scope of Directives in 2008 the scope of the Agency’s activity will also widen. All vehicle authorisations whether new or upgraded, on-TENS or off TENS, TSI conforming or non-conforming or for the first or a subsequent Member State will be covered by the Interoperability Directive and “Cross acceptance”, overseen by a new unit of the Agency created in 2008, will apply in respect of the elements of authorisation not covered by TSIs. The Agency’s role in respect of ERTMS is also broadened by the changes.

2009 will also see the specification, implementation and manage-ment by the Agency of a substantial platform of diverse, but linked, databases and registers. By using databases describing the nature of individual assets (infrastructure and rolling stock registers), re-cords of certification and authorisations, and surveys carried out by the Agency and other bodies the Agency will be able to develop an understanding of the nature and characteristics of the entire Euro-pean railway system which will be an essential basis for effective decision making in the future.

Much of the regime foreseen by the directives and elaborated in detail by the Agency in its recommendations is now in the process of implementation. Working with its sector partners and the Natio-nal Authorities the Agency will facilitate that full benefit is gained from the initial practical experience to ensure that the objectives of the directives are met in particular that interoperability, mutual recognition and a common approach to safety are achieved most effectively. The Agency has a particular role to play in facilitating the coordinated and consistent application of the directives and ERTMS specifications along corridors.

Finally, 2009 sees the challenge of a move of location to a new purpose-built building across the road in Valenciennes. Not only is this necessary to accommodate the increasing workload but it will also deliver a much better working environment for our staff.

All this activity will be carried out by the Agency within the fra-mework of the “better regulation” initiative and the relevant rules and procedures applicable to European Agencies.

With a staff of approximately 146 in 2009, the European centre of rail competence, first envisaged in the 1996 paper on the revitali-sation of rail, and given legal basis in the 2004 regulations, will in 2009 reach maturity.

Marcel Verslype,Executive Director

4Work Programme 2009


Contents

3 Introduction 5 Contents

Part I

6 European Railway Agency core objective and role 7 ERA priorities for 2009 and associated risks 8 Working Method 9 Budget foreseen for 2009

Pillars, Activities 9 Pillar I – Operations13 Pillar II – Administration & Support Services

Part II – Table of Activities by task

16 Safety Unit 22 Interoperability Unit 28 ERTMS Unit 30 Cross Acceptance Unit 32 Economic Evaluation Unit 34 Administration unit

European Railway Agency core objective and role The Agency’s core objective and role is strictly defined Article 1 of Regulation (EC) No 881/2004. It is:

“to contribute, on technical matters, to the implementation of the

Community legislation aimed at improving the competitive posi-

tion of the railway sector by enhancing the level of interoperability

of railway systems and at developing a common approach to safety

on the European railway system, in order to contribute to creating

a European railway area without frontiers and guaranteeing a high

level of safety“.

This is reflected in our vision and mission statements.

Our visionWe contribute to the creation of an integrated European railway area where Railway Undertakings can run trains and organise their transport services freely, safely, effectively, and without interrup-tion. The objective is to allow the rail transport sector to realise its inherent competitive advantages in relation to other transport modes.

Our missionThe main task of the Agency is to prepare new and updated legisla-tive acts for adoption by the European Commission (“the Commis-sion”), after a positive opinion from the Railway Interoperability and Safety Committee of Member States established by Article 21 of Directive 96/48/EC (the RISC Committee), and to give other tech-nical support to the Commission. The activities carried out by the Agency aim at:

Developing a common approach to safety, safety •regulation and accident investigation, in particular by harmonisation of safety assessment methods, safety targets and safety certification conditions.

Improving the interoperability of the European rail •system by developing the conditions for the free and uninterrupted movement of trains through technical and operational harmonisation, including conditions for mutual acceptance of railway vehicles.

Facilitating the exchange of information within the •railway sector by networking with national bodies, providing registers and databases, issuing reports and giving guidance on the implementation of the regulatory framework.


Part I

ERA priorities for 2009 and associated risks

The Agency works under the basis of Directive 2004/49/EC (the Safety Directive), Directive 2007/59/EC (the Driver Licensing Direc-tive) Directive 2008/57/EC (the Interoperability Directive), and Regu-lation (EC) No 881/2004 (the Agency Regulation), complemented by more detailed mandates and task requests that are delivered to it by the Commission from time to time.

Key priorities for 2009 will be to deliver quality results on the impor-tant pre-existing work streams that come into fruition in 2009. In parallel it will be essential to make good progress on the new initia-tives brought about by the changes to the legislation listed above that are expected to come into force in late 2008. The initiatives on type approval, cross-acceptance, certification of Entities In Charge of Maintenance, ERTMS and the databases are high priorities for our stakeholders. Finally, the facilitation activities performed by the agency, so essential for building understanding and trust between the National Safety Authorities, will play a critical role.

It is essential to note, however, that this work programme has been compiled upon the basis of the text of the Interoperability Direc-tive of 17th June 2008 and the proposed amendments to the Safety Directive and Agency Regulation voted on by Parliament on 10th July 2008. It is also based upon the assumption that the budget will be made available to carry out all the tasks foreseen within these proposals, including the new tasks mentioned above. Should either of the legal basis or the necessary budget not be in place in time, then this work programme may need to be amended.

Risks to success are mainly derived from the need to establish and secure budget in good time to enable the right specialist recruit-ment to take place. Furthermore, in a growing rail sector, the Agency is in competition with many other actors for the expertise that it requires and experience shows that it is not always possible to attract the necessary calibre of staff upon first application. This presents a significant risk not just in the operational areas, where expertise of the right calibre is rare, but also in the administrative activities where expertise is extremely mobile.

Managing the work It is clear that it is possible that the overall requirements of the directive and the regulation, the sum total of the mandates, the expectations of the stakeholders, the increase in the proportion of “open ended” or “on request” work carried out by the Agency and future requirements may, in 2009, either exceed the quantity of resource available in total or the resource available in a particular subject area. To manage this risk it will be necessary to:

prioritise,• make best use of technical expertise available from •the sector, balance use of internal staff with the use of contract •staff and consultants.

When demand arises for work that is not funded the Agency will determine the most appropriate course of action consistent with its objective. This will include, as envisaged in the Agency Regulation, consideration of the possibility of charging for services provided by the Agency.

Working MethodTo ensure an integrated approach at working level, although each activity is allocated a lead unit for administration, the internal working groups incorporate experts from all relevant units and activities.

The Managers’ Steering CommitteeThe Executive Director, together with the group of managers’ steer-ing committee, will:

Develop and adopt the long term plan of the Agency •taking account of the ongoing need to support the harmonisation of decision making, close open points, adapt to scientific and technical progress and take account of market trends. More precise mission statements will be developed for particular area of activity. Act as the coordinating body for all the Agency’s •units and working groups. Develop guidance and training for Agency Staff and •Working Party experts in

the principles and processes underpinning the •Interoperability and Safety Directives, non technical or safety issues (e.g. economic •analysis), working methods, meeting management, consen-•sus building etc.

Act as a forum for prioritisation and risk manage-•ment in respect of the activity of the Agency. Act as the focus for exchange of views with exter-•nal organisations (inputs to and outputs from ERA) in respect of the overall activity of the Agency and particular activities that are not specific to a particu-lar working party. Act as the internal review body for draft •recommendations.

The Agency will continue to work through the formal Working Parties prescribed by the directives and regulation. These will be supported by several informal groups.

Survey groups will deal with generic functions (e.g. •economic evaluation). Restricted groups will deal with specific horizontal •interoperability and safety issues. Interface groups will deal with specific interfaces •covered by two or more working groups. Smaller task forces, emanating from working groups, •will be established to carry out specific tasks such as the drafting of documents.

TransparencyTransparency is an essential prerequisite of the working method of the Agency. Documents adopted by the Agency, in particular Recommenda-tions to the Commission and Technical Opinions, will be made available on the public website according to the rules on access to documents adopted by the Administrative Board.In accordance with the requirements of article 3 of the Agency Regulation that the work of the Working Parties shall be transpar-ent, records of Working Party meetings and working documents will be made available to all members of the relevant Working Party, persons nominated by the representative bodies to coordi-nate their relationship with the Agency, and persons nominated by the representative bodies coordinators as their members’ contacts for interoperability and safety matters. Members of the Network of National Safety Authorities will have access to documents of all Working Parties for which they have the right to appoint members.

Participation & Decision MakingWorking Parties shall be managed on a collaborative basis with the expectation that all members shall contribute to the development of the documentation in proportion to their expertise and rele-vance of the output to their representative body and its members.

Agreement within Working Parties shall normally be reached by consensus but, in the event of sustained failure to achieve consen-sus, the Agency shall request the parties in disagreement to docu-ment the case for their position and, taking account of the relative merits of the different options shall make a recommendation. The Agency shall document the different positions and the justification for its recommendation in the report that accompanies the final recommendation from the Working Party.

Support for Operational ActivityIt is the role of the transverse functions of the Agency (Administra-tion etc) to support and facilitate the operational functions in their achievement of the Agency’s mission whilst at the same time main-taining compliance with European Community (EC) regulation and internal control requirements. All activities of the Agency will comply with the relevant EC rules and Regulations.

Internal Quality ControlTo ensure quality and consistency all Agency activities covering more than one operational unit’s area of expertise involve staff from all the competent units and all recommendations whether or not they involve more than one unit are subject to an internal review by all units before their final sign-off by the Executive Director.


Budget foreseen for 2009

ERA stratetigal pillars TA CA SNE

Title I(analytical

breakdown) Title II Title IIITotal

Budget

Operations

Activities

Safety 30 3 3.114.307 1.200.000 4.314.307

Interoperability 31 3.032.117 1.262.000 4.294.117

ERTMS 13 1.271.533 915.000 2.186.533

Economic Evaluation 8 1 880.292 150.000 1.030.292

Cross acceptance 9 880.292 330.000 1.210.292

Operational expenditures 1.166.000 1.166.000

Management & Administration

Directorate 9 1 978.102 100.000 1.078.102

Administration 32 3 3.423.357 2.297.000 5.720.357

Overall totals 132 5 3 13.580.000 2.397.000 5.023.000 21.000.000

Pillars, Activities The Agency’s 2008 Work Programme is divided in two strategic pillars covering several fields of activity.

These are:

I. Operations

II. Management and Administration

Pillar I – Operations

IntroductionThe Agency’s operational activities are its raison d’etre. In carrying out these activities it occupies a unique position as the only meet-ing place for all the sector actors and has sole responsibility in the

context of the functions and powers assigned to it. Agency activi-ties are of two different natures. In many cases, such as the draft-ing of TSIs or the creation of Common Safety Methods, the Agency is tasked with the development of recommendations for second-ary legislation. In other cases the Agency’s role is of a facilitative nature with the objective of promulgating guidance, disseminating information, experience and best practice or facilitating the conver-gence of national decision making.

In any given subject area the overall objective is often most effec-tively delivered by a mixture of these approaches.

SafetySafety AssessmentFollowing the completion of the recommendation on the 1st set of Common Safety Methods, delivered in December 2007 to the Commission, the Agency will develop the second set of CSMs covering methods to check that the structural subsystems of the


trans-European high-speed and conventional rail systems are oper-ated and maintained in accordance with the relevant essential requirements. This is to be distinguished from the work, the Agency will perform in 2009, on the further development of the 1st set of CSM. This will consist to develop further the concepts of significant changes, of assessment bodies and of risk assessment criteria and to take into account the potential feedbacks from first implementa-tions of the first set of CSMs. During 2009, the Agency will support the dissemination and implementation of the CSMs according to the progress of the adoption of the regulation.

Based on the recommendation on the calculation, assessment and enforcement methodologies to be used in the framework of the 1st set of Common Safety Targets, the Agency will deliver in 2009 the 1st set of values on National Reference Values and Common Safety Targets and start the development of the 2nd set of CSTs.

Assessment on safety related issues will also be carried out for differ-ent technical disciplines e.g. related to RID, ERTMS/ETCS or Interop-erability in cooperation with different Sectors or Units within the Agency.

Safety CertificationIn accordance to Directive 2004/49/EC and the respective mandate issued by the Commission the Agency will recommend in 2009 methods for assessing the conformity with requirements in safety certificates and safety authorisations. In addition the Agency will begin evaluating the development of safety certification and draft-ing a strategy towards a single Community Certificate. The Agency will also prepare a recommendation on a certification system for Entities in Charge of Maintenance for railway vehicles.

Future standards on Safety Management Systems addressed to the railway sector may bring additional benefits. To ensure the develop-ment of such standards in consistency with the above mentioned methods for conformity assessment the Agency will follow-up the work carried out by standardisation bodies and other stakehold-ers regarding the development of respective standards for Safety Management Systems in the railway sector.

The Driver Licensing Directive required the Agency to draft until end of 2008 a series of proposals regarding the certification of train drivers, which will be followed up by assistance of the Agency to the Commission and stakeholders of the sector during 2009 and thereafter.

Safety RegulationDuring 2009 the Agency will continue with the evaluation of how National Safety Rules (NSRs) are published and made available in the Member States. Furthermore the Agency will provide assist-ance to the Member States on questions arising from the notifi-cation of NRSs and evaluate how these rules have been classified and registered in the public database provided for this purpose by the Agency. At the request of the Commission, committees and

regulatory bodies the Agency will prepare technical opinions and continue to participate in the RID committee. The Agency will also assist the Commission in the evaluation of the implementation of the Railway Safety Directive in national law in the Member States.Safety Reporting

To facilitate the exchange of experience between National Inves-tigation Bodies (NIBs) the Agency will organise and support the network of NIBs in the development of harmonised methods and approaches for accident investigation and for common principles on drafting and follow-up of recommendations issued by NIBs. The Agency will begin preparation of the biennial report 2010 on safety performance in the EU. The work will also include the follow-up to the adoption of the recommendation on Common Safety Indica-tors issued in 2008 within the Member States and the co-operation with EUROSTAT in order to promote the consistency and quality of the data collected by EUROSTAT and the Agency.

Horizontal Safety ActivitiesThe Agency will continue during 2009 to support the National Safety Authorities (NSAs) on harmonising decision making princi-ples and on exchanging best practices. During 2009 four plenary meetings will be organised to inform and to consult the NSAs about the Agency activities on the field of safety, interoperability, ERTMS and cross-acceptance. Besides this networking, the organisation of taskforces for the annual reports and the ERTMS focus group to develop harmonised approaches will still continue. The peer review activity on part A safety certification of railway undertakings to promote mutual trust between NSAs will also be supported by the Agency. The cooperation between NIBs and NSAs will be further developed during 2009, especially on the field of safety recommen-dations and urgent safety notices.

Interoperability UnitDrafting and Revision of Technical Specifications for Interoperability (TSIs)The Agency is required to produce proposals for new TSIs and to revise already adopted TSIs as identified in the two mandates given by the Commission C(2006) 124-final of 9 February 2006 and C(2007) 3371-final of 13 July 2007 pursuant to Art. 6 of the Interop-erability Directive.

The remaining activities related to drafting new conventional rail TSIs will involve the following subjects: Passenger Carriages, Trac-tion Units and Telematics Applications for Passengers. The revision activities will first of all cover the following TSIs (revi-sion of which commenced in 2008):

Conventional rail TSIs: Freight Wagons TSI, and •Operations TSI

Other TSIs will be revised according to the needs and as requested by the Commission:


Conventional rail TSI Telematics Applications for •Freight. High-speed rail TSIs: Operation TSI, Infrastructure TSI, •Energy TSI, Rolling Stock TSI. Common high-speed and conventional rail TSIs: •Noise TSI, Safety in Railway Tunnels TSI and People with Reduced Mobility TSI.

Technical CoordinationTo support the development of the TSIs and ensure their efficient implementation, the Agency will continue to coordinate its TSIs related activities with the standardisation bodies, the bodies noti-fied according to Article 28 of the Interoperability Directive (NoBos) and the NSAs.

The technical coordination with European standardisation bodies will ensure consistency between the TSIs drafting process and the standards development. When necessary, the Agency will make requests for development of new standards according to the general mandate to the standardisation bodies given by the Commission.

The coordination with the notified bodies will provide valuable feedback how to improve the conformity assessment of interoper-ability constituents and verification procedure for subsystems.

The cooperation with the NSAs on interoperability matters will help harmonise their decision-making principles and establish a mutual trust between them.

In addition to this, the Agency will support TSI implementation by providing when requested by the Commission, its technical opin-ions on critical errors, interpretative questions, derogations and refusal of placing in service of vehicle by NSA. The Agency will also carry out a technical examination of the new national technical rules submitted to the Commission.

Monitoring and Evaluation of InteroperabilityThe Agency will publish every two years a report on progress with interoperability. The first biennial report will be produced in March 2009. It will analyse a set of indicators to evaluate the Euro-pean implementation of the TSIs and the overall progress towards interoperability. Vocational CompetencesThe Agency will continue the activities related to vocational competences on common uniform criteria and the assessment of staff involved in the operation and the maintenance. In this respect attention is drawn to the development of common crite-ria regarding examiners and examinations, to the specification of minimum language competences a driver must have regarding the operational language as well as to the development of a system of accreditation of training centres.

Furthermore the Agency will deliver the report on the profile and tasks of other crew members performing safety-critical tasks to the Commission by June 2009 and initiate a structured coopera-tion amongst Member States in the implementation of the Driver Licensing Directive.

As foreseen by the Driver Licensing Directive Member States may request a cost-benefit analysis in regard to the application of the Directive provisions on drivers operating exclusively on national services of one Member State. The Agency will carry out such cost-benefit analysis upon request of the Commission on the basis of specific task requests that comply with article 37(5) of that Directive.

Registers and DatabasesThe interoperability database will be integrated in the Public Data-base in the first quarter of 2009. At that time, the NSAs will start to provide the required electronic data. The database will be made available to the public in the second quarter in 2009. In respect of interoperability, the users will have access to the following information:

the EC declarations of verification of subsystems;• the EC declarations of conformity of constituents •available to the national safety authorities;the national rules notified to the Commission;•the European register of authorised types of vehicles.• the register of requests for changes and planned •changes to ERTMS specifications; the register of vehicle keeper markings kept by the •Agency in accordance with the TSI on operation and traffic management.

The database will also provide links to the national vehicle register and to the infrastructure registers.

In 2009, the Agency will make a proposal to change the content of the rolling stock and infrastructure register to take account of revision of the respective TSIs. The implementation phase will start after the decision of the RISC. The implementation of the rolling stock register will be used as a basis for the European register of authorised types of vehicles.

ERTMS UnitThe Agency will exert its role as the system authority for the speci-fications for the European Rail Traffic Management System (ERTMS) both for the European Train Control System (ETCS) and the Euro-pean railway radio system - GSM R.

It will manage the change control process for the ERTMS specifi-cations and the configuration control of the reference baselines, ensuring their quality and completeness, and taking particular account of their relevance for safety-critical applications and the


imperative to ensure full interoperability. This will include the main-tenance of the ETCS version currently in force, and the develop-ment of a validated and stable set of specifications for the new ETCS Baseline 3, compatible with the current version as required sepa-rately by the Interoperability Directive and the expected changes to the Agency Regulation.

The Agency will start the examination of the procedures for verifi-cation and placing into service of ERTMS, with appropriate Working Parties with Notified Bodies and National Safety Authorities. When examining the placing into service, cooperation and coordination between the ERTMS and Cross Acceptance Unit will be ensured. It will also coordinate the work to assess the effectiveness of the test and certification processes.

The Agency will start the evaluation of the possible impact of the Commission Decision of 23/4/2008 and of the mechanism to be envisaged to facilitate the migration of ETCS projects to full compli-ance with said Decision, based on the information to be notified by the Member States no later than December 2008.

In 2009 the Agency will directly produce or supervise the produc-tion of the first draft of the System Requirement Specifications (SRS) for the ETCS Baseline 3, taking into account the results of the feasi-bility study on the formalization of the specifications. Immediately after this, the Agency will draft the specifications for the ETCS Engi-neering Rules, and the report on the test interfaces.

In this context we welcome and appreciate the commitments made by the sector and the Commission in the recent ERTMS Memoran-dum Of Understanding signed on the 4/7/2008 which are essential to enable the Agency to deliver according to expectations.

The Agency will also in 2009 issue the intermediate report on the revision of the TSI CCS for the High Speed and the Conventional Railway system, addressing the resolution of TSI Open Points in cooperation with the activities on Cross Acceptance.

Cross Acceptance UnitA new activity for the Agency that started in 2008 and will get fully under way in 2009 is that of Cross Acceptance. Until all TSIs are complete and all subsystems comply with TSIs, there will be a need for National Technical Rules and all vehicle authorisations will be based upon a confirmation that the essential requirements have been met by a combination of checks against European rules (TSIs) by a European Notified Body and checks against national rules by a body designated by the Member State.

It is the task of the Cross Acceptance Unit to facilitate the mutual recognition of these national rules, national checks and national authorisations. Work in 2009 will follow three themes; facilitat-ing a common understanding of the processes to be applied for vehicle acceptance, producing recommendations in respect of

the parameters to be checked for acceptance and facilitating the mutual recognition of national technical rules by the production of the first draft of a document cross-referencing the equivalence of the different national rules.

Economic Evaluation UnitThe Economic Evaluation unit assesses all Agency recommenda-tions, regarding expected costs and benefits these recommenda-tions may generate. This activity is carried out in close cooperation with the Working Parties of the Agency, since proper economic assessment can only be based on sufficient technical understand-ing. The objectivity of the assessments carried out is ensured by the early drafting and publishing of methodology documents, long before the Working Parties come to conclusions. The explanatory parts of impact assessment reports provide to a large audience, as we hope, a proper understanding of the recommendation as well as of the general objectives of European railway policy.

The Economic Evaluation unit will now capitalize on its well-estab-lished methodologies, and focus on improving its perception by the stakeholders involved by making an efficient use of the wealth of facts and figures they provide to the Agency. The Database for Rail Economic Analysis Management (DREAM database ) project is a step into that direction, footing on previous work done by the former European Association for Rail Interoperability (AEIF). This database will be the subject of a feasibility study in 2008, and is conceived as the aggregation of already available, but scattered, data.

The Economic Evaluation Unit will further continue to contribute to assessments organized by the Commission, upon request. Though incidental, these tasks present an excellent opportunity to share best practices.


Pillar II - Administration & Support Services

Communications and Corporate affairsIn 2009, the focus of the external communications programme will be on proactive relations with the railway specialist press, with advertising campaigns in specialist press and a visit of specialist journalists to the Agency. A press and media monitoring contract will help track the Agency’s message in relevant magazines and newspapers, as well as keeping staff informed of developments in the sector. There will be continued development of the public website and extranet. As the communications needs will increase in parallel to the changing mandates of the Agency, emphasis will also be put on providing high quality internal communication and publications services, including continued development of the intranet. To better interact with stakeholders, the Agency will be present with a stand, information material and access to experts at two to three major international conferences.

Human ResourceThe recruitment function will also in 2009 be of vital importance. It is essential that new posts are promptly filled and it must also be expected that, as the Agency matures, the turnover of staff will increase. In addition 2009 is the year when the first tranche of contracts for temporary agents is up for renewal. In this context consideration will need to be given to what extent use shall be made of the possibility of employing experts for up to eight years provided by the anticipated amendments to the Agency Regulation.

The introduction of an IT solution to facilitate the management of Human Resources should enable the Agency to streamline many administrative procedures, improve the quality of the support provided and at the same time make better use of resources. Already, the Agency has adopted a significant number of the rules required for the proper implementation of the Staff Regulations. With the additional staff e recruited in the course of 2008, it is the aim to put in place all rules relevant for the Agency during 2009. In addition, an extra effort will be made to improve the documenta-tion and implementation of internal procedures.Based on the experience from 2008 the staff appraisal and reclas-sification procedures will be improved providing expert advice and guidance notably in the planning phase of the performance management process. Streamlined job descriptions, more specific job-oriented objectives and extra emphasis on training needs will be adopted as part of these improvements.

Finance, Accounting and ProcurementFollowing the planning made by the Commission, the ABAC accounting system will be introduced in 2009. This means that all staff involved in its use will need to undergo training. As this is likely

to happen in the course of the year a major effort will have to be made to reduce the impact on the daily work.In co-operation with the Internal Auditor the work on improvement of the financial administration in general will be given high prior-ity together with the implementation of the provisions of the new framework Financial Regulation to be adopted in 2008.Depending on the available solutions, it is intended to put in place an application to support the procurement function during 2009.

Information TechnologyThe IT sector faces the challenge of putting in place a number of new IT systems to be used by staff both within the Agency and more broadly by the Member States and Railway Sector. It must also maintain a high level of performance of the IT systems used for the daily work of the Agency (e-mail, finance, HR etc).

A key challenge for 2009 is the maintenance and enhancement of existing databases and registers and the setting up of the new databases and registers required by the amended directives which include the Virtual Vehicle Register, the Register of Authorised Types, the registers of verification declarations of subsystems and declarations of conformity of interoperability constituents, the registers of licences, safety certificates and accident investigation report, the registers of national rules, the register of ERTMS change requests, and the register of Vehicle Keeper markings. This will be done in parallel with improvements to the Agency’s collaborative spaces (the web site, extranet and internet) which are to be inte-grated with the Agency’s document management system.

Premises and FacilitiesThe new headquarters in Valenciennes will be ready at the begin-ning of the year. This will lead to a very considerable and critically needed improvement of the physical working conditions for the staff. A major challenge in this context will be to make sure that the interruption of the daily work caused by the removal will be kept at a minimum. At the new premises there will also be much better facilities for arranging external and internal meetings, providing training etc. The increasing number of normal working party meet-ings, however, will need to continue to be held in Lille where it is expected that the extension with another meeting room in 2008 shall suffice for 2009.


Part II

Table of Activities by task


Table of Activities by task

= Tasks on request

= New task (Framework Mandate , Driver Licensing or Directive Amendments)

AR = Agency Regulation (Regulation 881/2004(EC) and proposal for amendment)

SD = Safety Directive (Directive 2004/49 (EC) and proposal for amendment)

ID = Interoperability Directive (Directive 2008/57/EC)

DL = Driver Licensing Directive (Directive 2007/59)

FM = Framework Mandate (Commission Decision of 13/07/2007)


Safety Unit

Activity Ref Work Lead Unit Legal Basis Of Overall Objective Timing Output in 2009 Unit Staff

Certification 6 + 1 END

AC09-0111Evaluate the development of safety certification with recommen-dations on a strategy for migration towards a single Community safety certificate.

S Art. 10.7 SDSupport the introduction of a single certificate combining European validity and network wide validity.

May-09Delivery of the first report on development of safety certification.

AC09-0112Rec ommend harmonised requirements and a common format for application guidance for safety certificates

S Art 15.2 SDSupport and facilitate safety certification of railway undertakings.

Sep-08Follow-up of recommendations delivered in 2008.

AC09-0113Recommend methods for assessing conformity with requirements in safety certificates and safety authorisations

S Art 6 3 (b) SDSupport a harmonised manner for the assessment of applications for Part A + Part B safety certificates and safety authorisations.

Sep-09 Recommendation to the Commission.

AC09-0114Follow up of Development of standards for Safety Management Systems based on Commission Decision C (2007) 250 Annex §2.3.6

S Annex §2.3.6Decision 250/EC

Support the standardisation of safety management systems through a global approach.

Sep-09Preparatory work in support of standardisa-tion organisations.

AC09-0115Report on the relationship between part B Safety Certificates and placing rolling stock into service

S/X Art 10.7 SDTransparency of , consistency between and simpli-fication of (national) regulatory requirements

Apr-09 Report to the Commission.

AC09-0116Preparation of a draft of a Community Model for the train driver licence, the train driver certificate and the certified copy of this certificate in accordance to Article 4 of the Directive 2007/59/EC

SArt. 4 Art. 16b 1 (a)

D L AR

Ensuring harmonised conditions for issuing of licences for train drivers

Recommenda-tion 4-12-

2008

Follow-up of recommendation delivered in Dec 2008.

AC09-0117Preparation of a draft for the basic parameters of the registers for train driver licences and the related measures in accordance to Art. 22 §4 of Directive 2007/59/EC

SArt. 22 (4) 16b 1 (b)

DL AR

Ensure that information on train driver licences in accordance to Directive 2007/59/EC can be exchanged in interoperable manner between National Safety Authorities


2008

Follow-up of the recommendation delivered in 2008

AC09-0118Preparation of a draft for the technical and operating specifica-tions for train driver smartcard

SArt 34 Art 16b 1 (e)

DL AR

Facilitating the use of smartcards combining the licence and certificates provided for in Article 4 of Directive 2007/59/EC

Dec-12 Report with preliminary analysis

AC09-0119Recommendations on the profile and tasks of other crew members performing safety critical tasks which should be regu-lated by licences/certificates

I/SArt 28 Art 16c

DL AR

The report will identify whether the licensing of other staff contributes to the improved competi-tively or safety in a cost-effective manner

Jun-09 Report June 2009

AC09-0122Recommendation of a certification system for the entity in charge of maintenance in accordance with Art. 14a of Directive 2004/49/EC (certification of entities I/C maint)

SArt14a Art 16a

SD AR

Harmonised requirements for entities in charge of maintenance of railway vehicles

18 months after entry

into force of amended SD

Recommendation to the Commission

AC09-0123Support the Commission concerning the use of certification systems along European railway corridors

X/S Art 17.4 ARfacilitating the mutual recognition of safety certifi-cates along corridors

ongoing Report to EC via the 2009 progress report

Regulation 6 + 1 END

AC09-0131Evaluate the way in which national safety rules are established, published and made available and consider measures to improve safety regulation

S Art. 8.3 SDTransparency of national safety rules. Assistance to the MS to establish national safety rules.

End April 2009/end

2009

Report and recommendations to the EC on measures to improve safety regulation and accessibility.

AC09-0133At request of the EC, carry out a technical examination of new national safety rules

S Art. 9A ARPrevention of further diversity of rules concerning TSIs, CSTs and CSMs

Report within two months of

the request

Technical opinions on national safety rules to the EC

AC09-0134At request of the EC the Agency will examine the transposition of the Railway Safety Directive into the national legislation of the Member States

S Art 30(2b) ARAssist the EC to monitor the implementation of the Railway Safety Directive into national law in the MS

ongoing Report to the EC


Safety Unit


Certification 6 + 1 END

AC09-0111Evaluate the development of safety certification with recommen-dations on a strategy for migration towards a single Community safety certificate.

S Art. 10.7 SDSupport the introduction of a single certificate combining European validity and network wide validity.

May-09Delivery of the first report on development of safety certification.

AC09-0112Rec ommend harmonised requirements and a common format for application guidance for safety certificates

S Art 15.2 SDSupport and facilitate safety certification of railway undertakings.

Sep-08Follow-up of recommendations delivered in 2008.

AC09-0113Recommend methods for assessing conformity with requirements in safety certificates and safety authorisations

S Art 6 3 (b) SDSupport a harmonised manner for the assessment of applications for Part A + Part B safety certificates and safety authorisations.

Sep-09 Recommendation to the Commission.

AC09-0114Follow up of Development of standards for Safety Management Systems based on Commission Decision C (2007) 250 Annex §2.3.6

S Annex §2.3.6Decision 250/EC

Support the standardisation of safety management systems through a global approach.

Sep-09Preparatory work in support of standardisa-tion organisations.

AC09-0115Report on the relationship between part B Safety Certificates and placing rolling stock into service

S/X Art 10.7 SDTransparency of , consistency between and simpli-fication of (national) regulatory requirements

Apr-09 Report to the Commission.

AC09-0116Preparation of a draft of a Community Model for the train driver licence, the train driver certificate and the certified copy of this certificate in accordance to Article 4 of the Directive 2007/59/EC

SArt. 4 Art. 16b 1 (a)

D L AR

Ensuring harmonised conditions for issuing of licences for train drivers


2008

Follow-up of recommendation delivered in Dec 2008.

AC09-0117Preparation of a draft for the basic parameters of the registers for train driver licences and the related measures in accordance to Art. 22 §4 of Directive 2007/59/EC

SArt. 22 (4) 16b 1 (b)

DL AR

Ensure that information on train driver licences in accordance to Directive 2007/59/EC can be exchanged in interoperable manner between National Safety Authorities


2008


AC09-0118Preparation of a draft for the technical and operating specifica-tions for train driver smartcard

SArt 34 Art 16b 1 (e)

DL AR

Facilitating the use of smartcards combining the licence and certificates provided for in Article 4 of Directive 2007/59/EC

Dec-12 Report with preliminary analysis

AC09-0119Recommendations on the profile and tasks of other crew members performing safety critical tasks which should be regu-lated by licences/certificates

I/SArt 28 Art 16c

DL AR

The report will identify whether the licensing of other staff contributes to the improved competi-tively or safety in a cost-effective manner

Jun-09 Report June 2009

AC09-0122Recommendation of a certification system for the entity in charge of maintenance in accordance with Art. 14a of Directive 2004/49/EC (certification of entities I/C maint)

SArt14a Art 16a

SD AR

Harmonised requirements for entities in charge of maintenance of railway vehicles

18 months after entry

into force of amended SD

Recommendation to the Commission

AC09-0123Support the Commission concerning the use of certification systems along European railway corridors

X/S Art 17.4 ARfacilitating the mutual recognition of safety certifi-cates along corridors

ongoing Report to EC via the 2009 progress report

Regulation 6 + 1 END

AC09-0131Evaluate the way in which national safety rules are established, published and made available and consider measures to improve safety regulation

S Art. 8.3 SDTransparency of national safety rules. Assistance to the MS to establish national safety rules.

End April 2009/end

2009

Report and recommendations to the EC on measures to improve safety regulation and accessibility.

AC09-0133At request of the EC, carry out a technical examination of new national safety rules

S Art. 9A ARPrevention of further diversity of rules concerning TSIs, CSTs and CSMs

Report within two months of

the request

Technical opinions on national safety rules to the EC

AC09-0134At request of the EC the Agency will examine the transposition of the Railway Safety Directive into the national legislation of the Member States

S Art 30(2b) ARAssist the EC to monitor the implementation of the Railway Safety Directive into national law in the MS

ongoing Report to the EC



AC09-0135At request of the National Regulatory Bodies and the DER Committee, the Agency will provide technical opinions concern-ing safety related aspects

SArt. 10.1 and 10.2

ARDeliver technical opinions regarding safety items on request of National Regulatory Bodies and the DERC committee

ongoing Technical opinions

AC09-0136At request of the EC, the Agency will participate in the interna-tional committees on the transport of dangerous goods (RID).

S Art 6(2) ARAssist the EC to monitor if the RID is consistent with EU railway legislation

ongoing Recommendations to the EC

AC09-0138 Make publically accessible national safety rules S Art 19 1 (f ) ARTo provide a basis for the evaluation of the rules by the Agency and the monitoring of the rules by the Commission.

ongoing Management of rules database

Reporting 6 + 1 END

AC09-0151 Report On Safety Performance of Member States S Art 9.2 ARMeasurement and presentation of railway safety performances reached in MS

Every two years

Brief progress report to the commission and Committee

AC09-0152Development of harmonised definitions for Common Safety Indicators

S Art 9.1 AR

Development of harmonised definitions for Common Safety Indicators, evaluation and recom-mendations regarding the use of CSI defined within Annex I of Directive 2004/49/EC

Recommenda-tion Sept-08


AC09-0153 Cooperation and coordination of NIBs S Art 21.7 SDFacilitating the exchange of views and experiences of Accident Investigation Bodies by organisation of a network and network meetings

ongoing

Report to EC via the 2009 progress report on developing common investigation meth-ods, drawing-up principles for follow-up of safety recommendations and adaptation to the development of technical and scientific progress

AC09-0154 Co-operation with Eurostat S Art 9.3 AR

Co-operation with Eurostat to avoid any duplica-tion of work and to ensure methodological consist-ency between the common safety indicators and the indicators used in other modes of transport

ongoingParticipation in regular meetings with EUROSTAT

AC09-0155Collection and evaluation of accidents reported by NIBs to the Agency

SArt. 19 and Art. 24

SD

Facilitating the exchange of information between accident investigation bodies, MS and stakehold-ers to improve railway safety performances in MS by analysis and dissemination of "Lessons learned from accidents"

ongoing

Analysis and evaluation of accident reports and safety recommendations elaborated by NIBs, Support NIBs in accordance to Art. 21 (5) of Directive 2004/49/EC by accident investiga-tion or elaboration of safety recommendations

Assessment 6 + 1 END

AC09-0170Elaboration of a recommendation for the 2nd set of Common Safety Targets

S Art 7 (2) SDUpdating the values of the 1st set of NRVs and CSTs by taking into account that more and harmonised data based on CSIs will be available

Sep. 2010 Report to EC via the 2009 progress report

AC09-0171 Elaboration of a recommendation of the 1st set of NRVs and CSTs S Art 7 (2) SDFacilitating a common measurement of safety performances of railway systems at MS level and common risk perception for railway transport

Feb.. 2009 Recommendation to the Commission.

AC09-0172Elaboration of a guidance document for the use of the 2nd set of CSMs

S Art 6 (3) SDFacilitating the introduction and application of the 2nd set of CSMs

Apr. 2010 Report to EC via the 2009 progress report

AC09-0173 Elaboration of a recommendation on the 2nd set of CSMs S Art 6 (3) SDHarmonisation of requirements to carry out safety assessment in a harmonised manner

Sep. 2009 Recommendation to the Commission

AC09-0174 Revise first set of CSMs ( risk assessment) S Art 6.4 SDEvaluate the experiences and feedback from the introduction and application of the 1st set of CSMs

Sep. 2009 Included in above recommendation



Horizontal Activities 3+ 3 Admin-

istrative Assistants

AC09-0100 Other measures in the field of safety S Art 6.2 ARClarification of items concerning safety which are not covered by the four sectors of the Safety Unit

ongoingRecommendations to the Commission, if appropriate

AC09-0101 Transitional Measures S Art 6.3 AR

Recommendations to the Commission for the transitional period preceding adoption of CSTs and CSMs and technical specifications for interoperability

ongoingRecommendations to the Commission, if appropriate

AC09-0102 Keep a public database on safety related documents S Art 19 1 (c) AR Improve transparency and exchange of information ongoingDatabase already available; regular reviews and updates

AC09-0106 Cooperation between NSAs and NIBs S Art 6.5 ARFacilitate the exchange and harmonisation of infor-mation, experiences and methods used between NSAs and NIBs

ongoingOrganisation of common meetings with NSAs and NIBs

AC09-0107Establishing a Network with NSA in accordance to Art. 17 of Direc-tive 2004/49/EC

S Art. 9 AR

Facilitate the exchange and harmonisation of infor-mation, experiences and methods used among NSAs Supporting the harmonisation of decision making criteria in accordance to Article 17 of Direc-tive 2004/49/EC

ongoingAdministration of a network and organisation of network meetings

Total for unit 34

Interoperability Uni t


Drafting new TSIs Technical support for implementation of rail interoperability

AC09-31-01 Infrastructure (INF) IArt 12, Annex 1

AR, Mandate

2006

Definition of an optimal level of technical harmo-nisation of the European railways to facilitate, improve and develop international rail transport services within the EU, and contribute to the inter-operability of the rail system as well as creation of the internal market for railway products and services

Ongoing

Follow up recommendation delivered in Dec. 2008 and further advice to the Commission in the preparation of final TSI for submission to the Committee

0.75

AC09-31-01 Energy (ENE) IArt 12, Annex 1

AR, Mandate

2006As above Ongoing


0.75

AC09-31-01 Passenger Carriages (PAS) IArt 12, Annex 1

AR, Mandate

2006As above Apr-09

Deliver recommendation in March, Follow up recommendation and further advice to the Commission in the preparation of final TSI for submission to the Committee

1.25

AC09-31-01 Locomotives and traction units (LOC) IArt 12, Annex 1

AR, Mandate

2006As above Apr-09


1.25

AC09-31-01 Telematic Applications for Passengers (TAP) IArt 12, Annex 1

AR, Mandate

2006As above Sep-09

Deliver recommendation Follow up recom-mendation and further advice to the Commis-sion in the preparation of final TSI for submis-sion to the Committee

2.25

AC09-31-01 1520 system I Art. 12 ARDetailed analysis of the existing technical rules of the 1520 system and preparation of preliminary documents for its reflection in the TSIs.

Dec-09Report on Analysis of the existing technical rules for Infrastructure, Energy, Locomotives and traction units

1.75

Revision to TSIs

AC09-31-02 Telematic Applications for Freight (TAF) IArt 12 (b) Art 2.1

AR FM

Technical support for implementation of rail inter-operability, including closure of open points and the adaptation to technical progress and market trends, as well as the correction of non-critical errors as envisaged by the Framework Mandate. Extension of the TSI scope as envisaged by the Directive.

Ongoing

Update of TSIs as required to address the open points, technical progress and market trends. Providing opinion and advice on request of the Commission in respect of TSI deficiencies.

0.75

AC09-31-02 Freight wagons (WAG) IArt 12 (b) Art 2.1

AR FM

As above Dec-10 Intermediate report July 2009 2.25

AC09-31-02 Operations (OPE) IArt 12 (b) Art 2.1

AR FM

As above Dec-09 Final TSI 2.5

AC09-31-02 INF HS IArt 12 (b) Art 2.1

AR FM

As above Ongoing


1


Interoperability Uni t


Drafting new TSIs Technical support for implementation of rail interoperability

AC09-31-01 Infrastructure (INF) IArt 12, Annex 1

AR, Mandate

2006

Definition of an optimal level of technical harmo-nisation of the European railways to facilitate, improve and develop international rail transport services within the EU, and contribute to the inter-operability of the rail system as well as creation of the internal market for railway products and services

Ongoing


0.75

AC09-31-01 Energy (ENE) IArt 12, Annex 1

AR, Mandate

2006As above Ongoing


0.75

AC09-31-01 Passenger Carriages (PAS) IArt 12, Annex 1

AR, Mandate

2006As above Apr-09


1.25

AC09-31-01 Locomotives and traction units (LOC) IArt 12, Annex 1

AR, Mandate

2006As above Apr-09


1.25

AC09-31-01 Telematic Applications for Passengers (TAP) IArt 12, Annex 1

AR, Mandate

2006As above Sep-09

Deliver recommendation Follow up recom-mendation and further advice to the Commis-sion in the preparation of final TSI for submis-sion to the Committee

2.25

AC09-31-01 1520 system I Art. 12 ARDetailed analysis of the existing technical rules of the 1520 system and preparation of preliminary documents for its reflection in the TSIs.

Dec-09Report on Analysis of the existing technical rules for Infrastructure, Energy, Locomotives and traction units

1.75

Revision to TSIs

AC09-31-02 Telematic Applications for Freight (TAF) IArt 12 (b) Art 2.1

AR FM

Technical support for implementation of rail inter-operability, including closure of open points and the adaptation to technical progress and market trends, as well as the correction of non-critical errors as envisaged by the Framework Mandate. Extension of the TSI scope as envisaged by the Directive.

Ongoing


0.75

AC09-31-02 Freight wagons (WAG) IArt 12 (b) Art 2.1

AR FM

As above Dec-10 Intermediate report July 2009 2.25

AC09-31-02 Operations (OPE) IArt 12 (b) Art 2.1

AR FM

As above Dec-09 Final TSI 2.5

AC09-31-02 INF HS IArt 12 (b) Art 2.1

AR FM

As above Ongoing


1



AC09-31-02 ENE HS IArt 12 (b) Art 2.1

AR FM

As above Ongoing As above 1

AC09-31-02 Rolling stock (RST) HS IArt 12 (b) Art 2.1

AR FM


AC09-31-02 Noise (NOI) IArt 12 (b) Art 2.1

AR FM

As above Ongoing As above 0.5

AC09-31-02 Safety in railway tunnels (SRT) IArt 12 (b) Art 2.1

AR FM

As above Ongoing As above

AC09-31-02 Persons with reduced mobility (PRM) IArt 12 (b) Art 2.1

AR FM


Coordination of TSIs

AC09-31-03 Coordination with ESOs I Art. 4.2Mandate

2006Alignment of the work of ERA and Standardisation Bodies

Ongoing Requests for Standards when necessary 1

AC09-31-04 Coordination with NB Rail I Art 12 (d) ARAssist the Commission by organising and facilitat-ing cooperation of Notified Bodies

OngoingRegular coordination meetings and strategic meeting + Subgroups

1

QC09=35=02 Evaluation of National Technical Rules I Art 2.3.5 FM

Taking into account the conclusions of draft Interim Report on this activity, the objectives for 2009 are: - Support the Commission in the process of re-no-tification of National Technical Rules - Support the Commission in the process of creation of the data-base for National Technical Rules

OngoingRunning task. Reports according to the avail-ability of lists of NNTR

0.5

AC08-35-02 Work programme for the extension of the scope of the TSI I Art 2.3.6 FM

Define the work program for the extension of scope of the TSI. This work program has to be coor-dinated with other TSI related activities. Define which of the Basic Parameters will be impacted by the extension of the scope.

Apr. 2009 Final Report and Recommendations 0.5

AC09-35_02 TSI Implementation Guide I Art 2.3.1 FMAssistance to the MS and all stake holders in appli-cation of TSIs, guidance on using the TSIs and in particular references to European standards

Dec-09 Implementation Guide 0.75

AC09-35-02General support on TSI implementation (IQ, Minor errors, Opinion on SA refusal PITS)

I Art s2.2.2/2.3.4 FMAssist the EC with technical expertise on Interpre-tive Questions and errors to assess their impact and to suggest possible solutions.

On request Opinions on request from the Commission 1.5

AC09-31-01 Coordination with NSAs I Art. 6.5 AROrganisation and facilitation of cooperation between NSAs in respect of TSI and Interoperability

OngoingRegular meetings of the NSA Network (inter-operability issues)

1.25

AC09-35-02 Evaluation of Derogations I 2.3.2 FMAssist the EC with technical expertise to evaluate national derogations. Avoid unnecessary diver-gence from TSIs


Monitoring

AC09-32-01Monitor the quality of the work of NoBos and check Nobos to ensure criteria (An VII of ID) are met

I Art 13 AREnsuring quality and consistency of the work of Notified Bodies


AC09-33-02 Report on Interoperability I Art 14.2 ARIdentify indicators to measure interoperability progress. Understanding of progress towards the objectives

June 2009 Delivery of the Report to the Commission 0.25



AC09-31-02 ENE HS IArt 12 (b) Art 2.1

AR FM


AC09-31-02 Rolling stock (RST) HS IArt 12 (b) Art 2.1

AR FM


AC09-31-02 Noise (NOI) IArt 12 (b) Art 2.1

AR FM

As above Ongoing As above 0.5

AC09-31-02 Safety in railway tunnels (SRT) IArt 12 (b) Art 2.1

AR FM


AC09-31-02 Persons with reduced mobility (PRM) IArt 12 (b) Art 2.1

AR FM


Coordination of TSIs

AC09-31-03 Coordination with ESOs I Art. 4.2Mandate

2006Alignment of the work of ERA and Standardisation Bodies

Ongoing Requests for Standards when necessary 1

AC09-31-04 Coordination with NB Rail I Art 12 (d) ARAssist the Commission by organising and facilitat-ing cooperation of Notified Bodies

OngoingRegular coordination meetings and strategic meeting + Subgroups

1

QC09=35=02 Evaluation of National Technical Rules I Art 2.3.5 FM

Taking into account the conclusions of draft Interim Report on this activity, the objectives for 2009 are: - Support the Commission in the process of re-no-tification of National Technical Rules - Support the Commission in the process of creation of the data-base for National Technical Rules

OngoingRunning task. Reports according to the avail-ability of lists of NNTR

0.5

AC08-35-02 Work programme for the extension of the scope of the TSI I Art 2.3.6 FM

Define the work program for the extension of scope of the TSI. This work program has to be coor-dinated with other TSI related activities. Define which of the Basic Parameters will be impacted by the extension of the scope.

Apr. 2009 Final Report and Recommendations 0.5

AC09-35_02 TSI Implementation Guide I Art 2.3.1 FMAssistance to the MS and all stake holders in appli-cation of TSIs, guidance on using the TSIs and in particular references to European standards

Dec-09 Implementation Guide 0.75

AC09-35-02General support on TSI implementation (IQ, Minor errors, Opinion on SA refusal PITS)

I Art s2.2.2/2.3.4 FMAssist the EC with technical expertise on Interpre-tive Questions and errors to assess their impact and to suggest possible solutions.


AC09-31-01 Coordination with NSAs I Art. 6.5 AROrganisation and facilitation of cooperation between NSAs in respect of TSI and Interoperability

OngoingRegular meetings of the NSA Network (inter-operability issues)

1.25

AC09-35-02 Evaluation of Derogations I 2.3.2 FMAssist the EC with technical expertise to evaluate national derogations. Avoid unnecessary diver-gence from TSIs


Monitoring

AC09-32-01Monitor the quality of the work of NoBos and check Nobos to ensure criteria (An VII of ID) are met

I Art 13 AREnsuring quality and consistency of the work of Notified Bodies


AC09-33-02 Report on Interoperability I Art 14.2 ARIdentify indicators to measure interoperability progress. Understanding of progress towards the objectives

June 2009 Delivery of the Report to the Commission 0.25



Promote Interoperability (innovations, procedures for implemen-tation, assist the Commission)

Art 21 AR As specified by the Commission On request Delivery of the requested outputs

AC09-34-01 Examination on Interoperability Projects I Art 15 AREnsuring that the projects (in particular co-financed by the EC) are in line with the interoperability prin-ciples. Avoid unnecessary divergence from TSIs

On request Report as request by the Commission 1

Support to the Commission to develop the interoperability work programme

I Art. 31 ID Multi-annual calendar for TSI revisions Jun-09Support to the Commission in the preparation of the calendar

Certification of maintenance workshops

AC09-35-01 Certification of Maintenance workshops I Art 16 ARDevelopment of a European system for certification of maintenance workshops for rolling stock taking into account the implementation of the system.

Ongoing

Follow up recommendation delivered in Sept. 2008 and further advice to the Commission in the preparation of final submission to A21C in April 2009

0.5

10/2008 -03/2009

Consultation of the Social Dialogue Committee

Ongoing Update the implementation guide as required

Vocational Competences

AC09-36-04Preparation of draft Community criteria on the choice of examin-ers and examinations

IArt 16 b - 1 (c ) Art 25

AR DLSupporting Member States in regard to their task of choosing examiners and examinations.

June 2009Report containing draft criteria for the choice of examiners and examinations

0.25

AC09-36-06Assisting to the cooperation amongst Member States in the imple-mentation of the Train Drivers Directive.

I Art 16 b - 1 (f ) AR

Facilitate and improve the implementation proc-ess on national level by coordinating common understanding regarding Directive provisions and by providing opportunity to meet and exchange experiences.

approx. 2011

Needs assessment and work concept plus report to the Commission on questions, solu-tions, difficulties discussed (2 - 4 meetings as required / requested)

0.25

AC09-36-07On request to carry out cost/benefit analysis on application of Train Driver Directive in regard to drivers operating exclusively on the territory of the requesting Member State.

I / EE Art 16 b - 1 (g)+(h)

AR

Provide structured and reliable figures and infor-mation on the effects of implementation in order to allow the Commission to take decisions on the Member States requests in a transparent and comprehensible way

Dec 2012 Report at the request of the Commission 0.25

AC09-36-12Report on profile and tasks of other crew members performing safety-critical tasks and on possible options for certification in accordance with Article 28 of Train Driver Licence.

I / S Art 16c ARIdentify whether the licensing of other staff contributes to the improved competitively or safety in a cost-effective manner

June 2009 Report to the Commission 0.5

AC09-36-13Recommendations on specifying common criteria in regard to vocational competence and assessment of staff involved in opera-tion and maintenance and not covered by Art. 16b or 16c.

I Art 17 .1 AR

Contribute to interoperability and safety of the rail-way system by providing common criteria in regard to staff involved in case such criteria are needed or appropriate to provide improvement.

June 2009

Evaluation report to the Commission on the question, if further details on mini-mum language competence requirements are needed for train driver certification and mutual recognition of licences and if yes, how to develop them.

0.25

AC09-36-14Recommendations in regard to a system for accreditation of train-ing centres

I Art 17 .2 ARFacilitate the mutual recognition of training serv-ices in particular those offered in the context of train driver certification

March Nov 2009

Report on accreditation criteria March 2009 Report on accreditation system Nov 2009

0.25



Databases and Registers

AC08-37-01 National Vehicle Register (NVR) I Art 18 1 (a) ARCommon specification for National Vehicle Registers

Mar-09

Follow up of recommendation delivered in 2008 Report on the evaluation of the pilot project including the communication proto-col for the connection of NVRs to the VVR

0.25

Register of Authorised Vehicle Types I Art 18 1 (b) AR

Enabling the stakeholders to obtain the informa-tion on the types of vehicles authorised in different MSs, facilitating the data exchange between the NSAs

Dec-09

Specification of the register and template of declaration, and recommendation to the Commission, the register implemented in the Agency's database

0.5

Infrastructure Register I Art 18 1 (c) AREstablishing compatibility with rolling stock. Estab-lishing progress with establishment of TSI compli-ant Infrastructure Specification

Dec-09Specification of the data to be kept in the Infrastructure Register, establish the link to the national registers

0.5

Vehicle Keeper Marking(VKM) register I Art. 19.1 (k) AR

the register of vehicle keeper markings kept by the Agency in accordance with the TSI on operation and traffic management ensures uniqueness of the vehicle keeper markings

OngoingPublication of updated VKMs on first Wednes-day of each month (except August)

0.25

AC09-38-03Setting up Interoperability Documents Database (IDB) (including ECVVR, VKM)

I Art 19 AR

Collect and publish on the Agency's website rail-way interoperability related documents: EC decla-rations of verification of subsystems, EC declara-tions of conformity of constituent, EC Declaration of suitability for use of constituent, Authorisations for putting into service concerning fixed installa-tions. Publish list of National Technical Rules

May 2009Operational IDB part within the Agency's common public database of Interoperability and Safety Documents.

1.25

AC09-35-02 National Technical Rules I Art 2,3,4 + Art 9a FM + AR Evaluation of NTRs notifications Ongoing Reports to the Commission on request 0.75

Total for unit 31

ERTMS Unit


AC09-E001 Update the ERTMS specifications E Art 21 a 1 AR

Write, review and validate the necessary specifi-cation documents for ETCS and GSM-R, with the required level of quality, using the resources avail-able internally, external consultants and the sector contribution

2012June 2009: Engineering Rules Onboard; December 2009: Eng Rules trackside and Test interfaces

AC09-E002Set up a procedure for (ERTMS) change management and a regis-ter for changes

E Art 21 a 2 AR

Definition of Change Control Management (CCM) procedure, agreement and enforcement of the procedure with the sector; Design, update and populate the Change Request database; In addi-tion, writing and revision of the specification document

March 2009 Agency Document; CR Database in operation

AC09-E003 Develop a Version Management Strategy; E Art 21a 4 ARDefine and validate with sector the technical mech-anism; define the operational constraints for ETCS and separately for GSM-R

April 2009 Release of SVM specifications for ETCS and GSM-R



AC09-E004Assess the costs and migration mechanisms for early implementa-tions before Commission Decision of 23/4/2008

E Art 21a 4 AR

Based on notification from MS, based on inputs from IM as required in the new ERTMS MoU, ERA will take stock of the costs claimed by early imple-menters and review the possible technical migra-tion mechanisms . ERA will support the Commis-sion to identify possible financial mechanisms to support migration.

No deadlineBy Dec 2009 Pilot assessment report to the Commission

AC09-E005

Set up NoBo WG and NSA Cooperation to evaluate Verifica-tion and Authorisation. Recommend appropriate measures to the Commission in the case of risk of incompatibilities between networks and vehicles

E /X Art 21a 5 AR

Survey the application of EC verification and of authorisation to place into service with NoBos and NSA. The analysis of procedures for authorisation to service will be joint with Cross Acceptance (authori-sation for vehicles compliant with TSI vs vehicles compliant with NNTR)

Dec 2009Report to the Commission on the procedures; Recommendations in case of incompatibilities or non-equivalence of ERTMS related NNTRS

AC09-E006 CCS TSI E Art 2.1 FMRevision of the two CCS TSIs including open points, extension of the scope; technical opinions to the Commission on critical errors

Feb 2009 Intermediate report to the Commission

AC09-E007Support the EC to develop EU deployment plan and coordinating ERTMS installation along corridors. Support for other units

E Art 21a 3 ARsurvey of implementation versions, support on request

On demand support

AC09-E008 Evaluate ERTMS certification E Art 21a 7 AREvaluate test and certification procedures, in partic-ular the role and organisation of test laboratories and test centres

2010 informal progress report to the Commission

Total for unit 13

Cross Acceptance Unit


TBA Strategy, long term plan, work programme and annual report X Art 25 2 ( c) AR Plan and review the Activities of the Agency ongoingCompletion of Strategy document, Agency long term plan, 2010 work Programme and 2008 Annual Report

0.7

TBA Coordinate the Agency's approach to research XArt 6.2 Art 26 Art 12 (b) & ( c)

ID SD IR

Facilitate alignment between the research needs of the Agency and research carried out by the bodies commissioning research to enable the Agency's recommendations to take account of scientific and technical progress and market trends

ongoingInternal reviews of Agency research needs and of the impact of sector research on Agency recommendations

0.15

TBA Coordinate relationships with stakeholders X Art 3 AROverview review the activities of the Agency with stakeholders. Identification of specific problem areas

ongoing Regular review meetings 0.15

TBAFacilitate Member States’ acceptance of vehicles placed in service in another Member State in order that they may harmonise their decision-making criteria

XArt 9b 1 Art 17.4

AR SD

Facilitate a common approach to the vehicle authorisation process

ongoing

Working party and sub-group meetings. Review of Member State's acceptance proc-esses (including processes to be adopted for corridors). First documentation of the elements of a common approach

2.75

TBAReview the list of parameters in Section 1 of Annex VII to the direc-tive and make recommendations

XArt 9b 2 Art 27 2

AR ID

Ensure consistency between the parameters checked for TSI conform and non TSI conform vehicles

19-Jan-09 Recommendation and follow up 1



TBAFacilitate the harmonisation of decision making in respect of national rules related to placing vehicles and vehicle related subsystems into service.

XArt 17.3 Art 9 b 3 Art 27 3

SD AR ID

Ongoing facilitation of the exchange of views and experience for the purpose of harmonising Member State decision-making criteria in respect of the requirements in national rules relating to the vehicle parameters to be checked.

Ongoing Progress reports to EC and Committee 0.5

TBADraft Reference Document cross referencing national rules for placing vehs in service and update thereof

XArt 17.3 Art 9 b 3 Art 27 3

SD AR ID

Establish equivalence between national rules to facilitate mutual recognition of rules and authorisations

First draft 1 year after

Agency Regs into force

Document. First version late 2009 2.75

TBAWhen called upon by an NSA or the commission provide opinions on the equivalence of national rules

X Art 10.2 (a) ARFacilitate mutual recognition of national rules related to vehicles and their authorisation

2 months As required

TBAProvide an opinion when called by the competent appeal body referred to in Art 21 (10) of interop directive in the case of an SA refusal to authorise PITS

X Art 10 2 (b) AR Technical opinion to facilitate appeals 2 months As required

Total for unit 8

Economic Evaluation Unit


Evaluation of recommendations

Evaluation of Agency recommendations EE Art 6 Art 7 ID SDProvide an impact assessment for each Agency recommendation to support decision-making (internal and external)

Applied methodologies and assessment reports

5.5

Evaluation of projects

Opinions in the context of projects or corridors (including CBA on the application of Driver Licensing to drivers operating exclusively nationally)

EE Art 21b ARProvide assistance to the Commission, upon request, in evaluating economic rationale leading to requests for derogations or for EU funds

Reports delivered to Commission, or partici-pation to works of the Commission, all upon request

0.5

Methodology & supporting tasks

Methodology and data management EESupport to the above

Ensure transparency of works and create confi-dence by sharing methodology, methods, data and results with all concerned stakeholders (within the boundaries of confidentiality rules generally estab-lished for, or by the Agency)

General methodology updates, questionnaire management, setup of DREAM database

3

Total for unit 9

Administration unit


Maintain and further improve the management of the Agency's human resources

ADMIN

* The timely recruitment of all staff required * Proactive support in the field of training and increased emphasis on training provided by inter-nal staff * Completion of outstanding implement-ing rules and further documentation of internal procedures * More proactive support in relation to recruitments, staff appraisal etc. with a view to ensure consistency throughout the organisation

* All staff foreseen in the establishment plan will be in place (if available) * All relevant implementing rules adopted * The number of internal trainings significant increased * A new HR management tool implemented

9

Maintain and further improve the financial management through-out the financial cycle from planning and budget preparation to the production of the annual accounts

ADMIN

Promote the principle of sound financial manage-ment within ERA and more particularly * reduce the time needed for processing financial files * ensure a smooth introduction of ABAC with a minimum of interruption of the daily work * prepare a new/revised Financial Regulation based on the new framework regulation * proceed with the docu-mentation of internal procedures * complete the work on an own mission guide for ERA

* ABAC implemented * A new/revised Finan-cial Regulation prepared * An own mission guide in place * A procurement management system implemented (if an appropriate solu-tion is available)

13.5

Maintain and further improve the support in the field of informa-tion and communication technologies in relation to operational projects, infrastructure and administrative applications

ADMIN

* Support the setting up of new registers and databases for the operational units * Enhance the extranet to facilitate the co-operation with experts from the sector * Support the implementation of IT solutions in support of administrative func-tions such as HR management and procurement * Progressing the deployment of best-practice support processes based on ITIL service manage-ment * Implementing business-continuity IT solutions to support a range of disaster-recovery scenarios.

* The Virtual Vehicle Register and Safety, interoperability and DREAM databases in place and maintained * HR management and procurement management tools put in place (provided suitable solutions can be found) * Back-up and storage system to be in place.

9

Maintain and further improve the physical working environment and the logistic support throughout the Agency

ADMIN

* Prepare and direct the smooth removal to the new headquarters in order to reduce the nega-tive impact on the work of the Agency * Improve the logistical support for the users of the facilities in Lille in order to facilitate the work in Lille and reduce the negative effects of the double seat * Further the work with user groups concerning the two sites of the Agency * Proceed with the docu-mentation of internal procedures

* The new headquarters will be fully equipped and operational and the staff installed * User groups for the two sites will be in place and fully operational

3.5

Total for unit 35


Work Programme 200936 pages21 x 29.7 cm

Reproduction is authorised provided the source is acknowledged.

© European Railway Agency, 2008

Headquarters in ValenciennesEuropean Railway Agency 160 Boulevard Harpignies BP 20392 FR 59307 Valenciennes Cedex Tel.: +33 (0) 3 27 09 65 00 Fax: +33 (0) 3 27 33 40 65

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