WORK INSTRUCTION FOR CONTROL PROCEDURES ...emcoqatar.net/files/qms/Work_Instructions_Part-2.pdfWORK...

WORK INSTRUCTION FOR CONTROL PROCEDURES FOR COMPUTER DATA

EMCO P.O. BOX : 24125 - DOHA - QATAR.

Telephone : 44359181 - Fax 44359188 - E-Mail : [email protected]

ISSUE NO : TWO REV. 0 DATE : 25/03/2014

mailto:[email protected]

01 TO

WORK INSTRUCTION FOR CONTROL PROCEDURES FOR

COMPUTER DATAS

WI / ITS

No. 01

Issued By:

MR - QHSE

Approved By:

G.M

Revision No. 0

Issue No. 02

Issue Date: 25-03-2014

AMENDMENT RECORD SHEET

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WORK INSTRUCTION FOR CONTROL PROCEDURE FOR

COMPUTER DATA

WI No. WI/ITS-01

Page No. 1 of 5

Issued By :

MR - QHSE

Approved By :

GM

Rev No. 0

Issue No. 02

Issue Date 25-03-2014

A. Storage of Soft copy of Files at HO

A.1) The soft copy of Files excluding drawings has to be stored in Network G & S Drive on the following folders depending on the type of job.

Sl No Folder Name Description Drive Name

1 Tender All Tender related Files

G

2 Quote All quotation related Files

3 Dept All Files under each Department Manger wise.

4 Jobs All jobs related files as per job wise.

5 QHSEMS QHSE Manual & Procedures

6 Scan Scan Documents

7 PQ All PQ Documents

8 Miscellaneous All other files except above S

Folders Sl No. 1 to 4 accesses will be given to only Department Mangers and secretaries. Sl No. 5,6 & 7 access read-only will be given to all and Sl No. 8 access will be to all.

A.2) All drawing files to be stored in network drive “S” under Drawings for each job number or respective Job folder.


COMPUTER DATA

WI No. WI/ITS-01

Page No. 2 of 5

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Issue No. 02


B. Data backup and Storage.

B.1) The back up of “G” , “S” & DATA BASE SERVER (Files) to be done daily basis for only modified & added files on the Backup Drive and each file will be named as the Day. B.2) The “G” , “S” & DATA BASE SERVER drive full backup to be done for all files once in every month before 5th of the Month. B.3) Backup Drive will be stored in a separate cabin at another floor/Location.

B.4) The ‘G’, ‘S’ & Data Base server mirror back up will be done through the VPN networking and stored at another location.

C. Control of Access to Folders and EMPUROR system.

C.1) The access to the folders except Miscellaneous and QHSE Manual will be given only after approval from GM and concerned Department Manager. C.2) ITS Department will allocate EMPUROR system User names and Group on approval from Department managers and GM. C.3) Commercial Department will give the access to the Jobs in EMPUROR system after approval from GM.

D. Updating of Antivirus definitions.

D.1) The Antivirus updating of the following system to be done on weekly basis. a) Network Data File Server “HP” – 1 No b) EMPUROR Terminal Servers– 1 No c) EMPUROR Main Server “HP” – 1 No d) Fax Server-1 No


COMPUTER DATA

WI No. WI/ITS-01

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E. Storage & Backup of Soft copy of Files at Site.

E.1 The soft copy of Files including email backup for the site has to be stored in Network or a Shared folder Name as “G” Drive with Folder & sub folders names and structure as per Annexure-E01 depending on the Project Requirement.

Folder Names and Detail about the contents

Ref NO Name Description of Contents

G: Job No :0000 Job No of the Project G:01 Scope of work Scope of work and other contract documents G:02 Correspondence 2.1)Internal – All EMCO in/out site based and HO

correspondence 2.2) Client – All correspondence in/out to client. 2.3) External – All correspondence in/out to Vendors and subcontractors other than EMCO

G:03 Reports 3.1) Daily – Daily Reports/Records generated at site. 3.2) Weekly – Weekly Reports/Records generated at site. 3.) Monthly – Weekly Reports/Records generated at site.

G:04 Work Orders 4.1) PPM – Related PPM work orders details & Charts. 4.2) CM – Related CM work orders details & Charts.

G:05 Subcontracts 5.1,5.2,5.3) “Name of SC”-01 ,02 etc All Documents related the subcontractor.

G:06 External Documents & Records

6.1) Drawings – Soft copy of Project related drawings received from client with Index or only List of Drawings. 6.2) Manuals – Soft copy of Project related OEM Manuals/Records received from client with Index or only List of Manuals/Records.

G:07 Schedule/Plan Any Plan/Schedule/Organization chart related to the Project.

G:08 ISO All Documents Related QMS- Including soft copy of Manual/Procedure if required.

G:09 HSE All Documents Related HSE- Including soft copy of Manual/Procedure if required.

G:10 Misce 10.1) Format: All Formats used at site 10.2) HR: All documents related HR and any other records not related to index G:01 to G09.


COMPUTER DATA

WI No. WI/ITS-01

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E.2 ) The access to the folders will be given only after approval from concerned Site Supervisor/Engineer/Manager. E.3) The back up of Shared/Network “G” (Files) to be done daily basis for only modified & added files on any other CPU Hard drive by Data Entry Operator or any assigned person. Mail Backup/Archive of each user shall be done by the Individual user on Monthly basis. E.4) The Shared/Network “G” drive full backup to be done for all files once in every month before 5th on an External Hard Disk and the same to be stored in a separate location other than the same office. E.5) The Antivirus updating of the all the PC’s to be done by individual custodian on weekly basis and the same will be cross verified by the DEO or any assigned person on monthly basis. Necessary Records to be maintained as a proof of evidence. Sample Format Structure for Monthly Antivirus Update Record for Local PC’s:

PC No Custodian No 01/12 02/12 03/12 04/12 05/12 06/12 07/12 to 12/12

001 Staff No 0000 002 Staff No 0000 003 Staff No 0000 004 Staff No 0000

Verified by : Sign/Date:


COMPUTER DATA

WI No. WI/ITS-01

Page No. 5 of 5

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MR - QHSE

Approved By :

GM

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Issue No. 02


Annexure-E01

Acceptable use of EMCO IT facilities

WI / ITS-02

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MR QSHE Issue Date: 25/0/2014

EMCO - Confidential Document

Purpose for having this policy

All EMCO's IT facilities and information resources remain the property of EMCO and not of particular individuals, teams or departments (Refer Note: 1). by following this policy we'll help ensure IT facilities are used: - legally; - securely; - without undermining EMCO; - effectively; - in a spirit of co-operation, trust and consideration for others; - so they remain available. The policy relates to all Information Technology facilities and services provided by EMCO. All staff and volunteers are expected to adhere to it.

General Instructions: Don't attempt to gain unauthorized access to information or facilities. If you don't have access to information resources you feel you need, contact your IT Support person. Don't disclose personal system passwords or other security details to other staff, volunteers or external agents and don't use anyone else's login; this compromises the security of EMCO. If someone else gets to know your password, ensure you change it or get IT Support to help you (Refer Note: 2). If you leave your PC unattended without logging off, you are responsible for any misuse of it while you're away. ALWAYS check CD and USB drives for viruses, even if you think they are clean (contact IT Support to find out how). Computer viruses are capable of destroying EMCO's information resources. It is better to be safe than sorry. Obscenities/Pornography: Don't write it, publish it, look for it, bookmark it, access it or download it. Any and all use of IT assets is subject to monitoring by IT Security. All systems must be properly shut-down when leaving the office premises. Access to Company network resources shall be revoked for any user identified as a security risk or who has a demonstrated history of security problems. The Internet shall not be accessed for private, recreational, or any non-company related activity.


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Installing Software: Get permission from IT Support before you install any software (including public domain software - see Note 5) on equipment owned and/or operated by EMCO. Data transfer and storage on the network: Keep master copies of important data on EMCO's network and not solely on your PC's local C: drive or External storage devices. Otherwise it will not be backed up and is therefore at risk. You should not store movies, songs or any personnel data into office systems or on network drive’s. Care of equipment: Don't re-arrange how equipment is plugged in (computers, power supplies, network cabling, modems, printers etc.) without first contacting IT Support. Use of facilities for leisure or personal purposes Playing computer games, browsing the Internet and chatting, Playing videos, songs, etc is not permitted in office. Hardware and Software: All purchases should be approved by the IT Department In charge. Company users shall not make or use illegal copies of copyrighted material, store such material on Company equipment, or transmit such material over the Company network. Workstation Security Instructions Workstations include: laptops, desktops, PDAs, computer based equipment containing or accessing information and authorized home workstations accessing the EMCO network. Workforce members include: employees, volunteers, trainees, and other persons under the direct control of EMCO. Restricting physical access to workstations to only authorized personnel. Securing workstations (screen lock or logout) prior to leaving area to prevent unauthorized access. Ensuring workstations are used for authorized business purposes only. Never install unauthorized software on workstations. Store all sensitive information, including protected on network servers. Keeping food and drink away from workstations in order to avoid accidental spills.


WI / ITS-02

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Ensure Anti-Virus in your system is installed and active. Email Instructions Only send Email to those it is meant for; don't broadcast (i.e. send to large groups of people using email aliases) unless absolutely necessary since this runs the risk of being disruptive. Unnecessary (or junk) email reduces computer performance and wastes disc space. Use the standard aliases (Refer Note 3) for work related communication only. If you wish to broadcast other non work related information or requests (e.g. information or opinions on political matters outside the scope of EMCO's campaigning, social matters, personal requests for information etc.) it is better to use a Webmail account (Refer Note4) or a personal email account at home; don't use the standard (work) aliases. You have to: When publishing or transmitting information externally be aware that you are representing EMCO and could be seen as speaking on EMCO's behalf. Make it clear when opinions are personal. If in doubt, consult your department manager. Keep electronic files of electronic correspondence, only keeping what you need to. Don't print it off and keep paper files unless absolutely necessary. Don't forward emails warning about viruses (they are invariably hoaxes and IT Support will probably already be aware of genuine viruses - if in doubt, contact them for advice). DO NOT open report.doc sent from an Unknown mail id. DO NOT explore.zip sent from an address you've never heard of, however tempting. Alert IT Support if you are sent anything like this unsolicited. This is one of the most effective means of protecting EMCO against email virus attacks. Keep email signatures short. Your name, title, phone/fax and web site address may constitute a typical signature. COMPUTER AND INTERNET USAGE - PENALTIES ANY USER VIOLATING THESE POLICIES OR APPLICABLE LOCAL, STATE, OR FEDERAL LAWS WHILE USING THE COMPANY NETWORK SHALL BE SUBJECT TO LOSS OF NETWORK PRIVILEGES AND ANY OTHER DISCIPLINARY ACTIONS DEEMED APPROPRIATE, POSSIBLY INCLUDING TERMINATION AND CRIMINAL AND/OR CIVIL PROSECUTION.


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NOTES:

1. In-house software: This is software written by staff or volunteers using EMCO's equipment. It is EMCO's property and must not be used for any external purpose. Software developers employed at EMCO are permitted to take a small "portfolio" of such in-house software source code/executables, which they may have developed, for use in subsequent work, subject to agreement with the IT Department In charge.

2. Personal passwords: Disclosure to other staff, volunteers or external agents:

This may be necessary in some circumstances. Such a practice is allowed only if sanctioned by a member of the Management Team after discussion with the IT Support. If the password is disclosed for a one-off task, the owner must ensure that his / her password is changed (by contacting IT Support) as soon as the task is completed.

3. Email aliases are pre-defined 'shortcuts' for distributing internal email to specific groups of

people. IT Support can tell you what these are and how to use them.

4. Webmail accounts are personal email accounts that are stored on the Internet and can be accessed from anywhere with a standard browser, e.g. home or cyber cafe. IT Support can advise you on setting up such an account.

5. Public domain software or Freeware: This is software that is available free of charge,

usually by downloading from the Internet. USER COMPLIANCE I understand and will abide by the EMCO’s computer, network, and Internet use policies. I further understand that any violation of this policy is considered unethical and may constitute a criminal offense. Should I commit any violation, my access privileges may be revoked and disciplinary action and/or appropriate legal actions may be taken. User Name : ___________________________________ Staff No :_______________ User Signature : ___________________________________ Date : ____________

WORK INSTRUCTION FOR ELECTRICAL MAINTENANCE

(01 - 13)





01 TO

WORK INSTRUCTION FOR ELECTRICAL MAINTENANCE

WI / ELEC MAINT

No. 01 TO 13

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MR - QHSE

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WORK INSTRUCTION FOR ELECTRICAL MAINTENANCE - 01

WI No. WI/ELEC MAINT-01

Page No. 1 of 2

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WORK INSTRUCTION FOR MAINTENANCE OF A GENERATOR SET

For General Precautions:

1. Keep the selector switch "off while attempting to do any maintenance in

the engine.

2. Inform to all concerned about the non availability of power during the

maintenance in advance.

3. Obtain written approval if the power is to be shut down for more than an hour.

4. Close the fuel line, oil line, air line and remove the battery terminal before

attempting any form of maintenance.

5. Use all the safety gears without fail while maintaining the transformer.

6. Ensure general supervision by the concerned site supervisor.

For Maintenance:

1. Clean the complete generator set.

2. Check the fuel system, lubricating system, pneumatic system.

3. Check the governor and its function.

4. Change the filters, oil and other allied parts as may be found necessary.

5. Do the repainting of the generator set.

6. Check and clean the exhaust line and painting - if necessary.

7. Check the excitor, terminal connection etc.

8. Check all the electrical control, AVR, timer switch etc.

9. Check and accordingly correct the sluggishness of the relays.

10. Check the complete earthing system.



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11. Check the transfer of load.

12. Check the correctness of the battery and its charger.

Note: Use all the instructions for doing the annual maintenance. Carry out only 1

and 2 of maintenance for weekly maintenance and do item no.1, 2 and 11 for the

quarterly maintenance.



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WORK INSTRUCTION FOR MAINTENANCE OF FIRE ALARM SYSTEM


1. Avoid unnecessary disturbance to the working area due to the continuous bell.

2. Use all the safety gear/(s).

3. Ensure supervision by the concerned site supervisor.

For Maintenance:

1. Ensure complete cleaning of panels, terminal connections etc.

2. Check the entire system for any abnormal indications and correct the same accordingly.

3. Check the detectors at random for their stipulated operation either by smoke or through heat.

4. Check all the call points at random.

5. Clean all the call points, detector base and apply necessary CRC.

6. Check all the sirens, bell and hooter operation.

7. Check the battery condition along with the battery charger.

Note: It will become an uncontrolled copy if it is taken print



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WORK INSTRUCTION FOR MAINTENANCE OF A UPS


1. Use all the safety gears.

2. Take absolute precautions while handling the acids.

3. Inform the concerned authorities about the commencement of maintenance work of the UPS.

For Maintenance:

1. Check and clean the complete panel of the UPS. 2. Do the proper tightening of all the terminal screws and apply necessary

CRC.

3. Clean the battery. If -required, do the top up of distilled water; Measure the specific gravity and voltage. Apply petroleum gelly at the battery terminal.

4. Check the battery charging.

5. Arrange for and conduct a discharge at least once in a year to find out the effectiveness and worthiness of the battery.

Note: UPS = Uninterrupted Power Supply




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WORK INSTRUCTION FOR MAINTENANCE OF STREET LIGHTING SYSTEM

For Isolation Precaution:

1. Switch off the timer / photo cells, remove the power fuses and control fuses for the concerned area.

2. Lock the panel and display "caution board" without fail.

For General Precaution:

1. Remove the fuses from the pole (inspection cover) before attempting any maintenance work.

2. Use all the safety gears like helmet, safety belt, traffic cranes while working at high elevations.

3. Ensure a complete and thorough checking of the lift prior to taking it down to the concerned work site. Preferably fill up a check list before taking up the maintenance work.

4. Take proper care and ensure maximum safety while working on a ladder.

For Maintenance:

1. Clean the pole / luminare.

2. Check the terminals, tightness of the oil base / luminare.

3. Change all the fused bulbs and damage fittings.

4. Check the correctness of the earthing arrangement at all the appropriate locations.




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WORK INSTRUCTION FOR MAINTENANCE OF POWER TRANSFORMER

For Isolation Precautions:

1. Switch off the power from the upstream side, rackout the breaker, lock the shutter and display the "caution board".

2. Switch off the power from downstream side, rackout breaker, ,lock the shutter and display the "caution board".

3. Raise a work permit - if necessary.

4. Apply earthing wherever necessary.


1. Make sure the use of all the safety gears like helmet, safety shoes,

earthing handles while at work.

2. Make sure the overall maintenance is supervised by the concerned site

supervisor.

For Maintenance:

1. Clean the complete transformer.

2. Check the OLTC (On Load Tap Charger).

3. Do the proper checking and testing of all the protection system.

4. Test all the alarm circuits for correct operation.

5. Check the earthing system.

6. Check and ensure the correctness of the cooling system. (Cooling fan

operation, oil level etc.)



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7. Measurement of IR value for the primary and secondary reading.

8. Check all the auxiliary arrangements.

9. Check the "dielectric strength" of oil in OLTC, conservator, isolator and in main tank.

Note: All the readings taken shall preferably be taken in the specified format. While

doing the monthly maintenance, make sure that item nos. 1,2,6 and 9 of

maintenance are done without isolating the transformer.



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WORK INSTRUCTION FOR MAINTENANCE OF HT SWITCH GEAR


1. Switch off the switch gear, rack out from the cubicle.

2. Discharge all the contact points and the spring,


1. Make sure the use of all the safety gears like helmet, safety shoes, earthing handles while at work.

2. Make sure the overall maintenance is supervised by the concerned Site Supervisor.

For Maintenance:

1. Clean the complete switch gear.

2. Do the necessary greasing of all the moving parts and truck mechanism either by grease or by petroleum gelly - as applicable and appropriate.

3. Check the control circuit for correct closing and tripping, do the oil checking and charging mechanism.

4. Check all the mechanical interlocks.

5. Check the oil condition - (dielectric strength of the oil) and change oil if necessary.

6. Check all the male and female contact points and bushing and accordingly apply necessary petroleum gelly.

Check the closing and opening of all the breakers.



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WORK INSTRUCTION FOR MAINTENANCE OF HT SWITCH GEAR CUBICLE

For Isolation Instructions:

1. Switch off the concerned circuit breaker and rack out.

2. Lock the switch gear shutter and hand over the key to the concerned Site Supervisor.

3. Make sure the display of caution board.




For Maintenance:

1. Check all the panel compartment.

2. Clean the control wiring terminal, apply CRC and do the necessary

tightening of all the electrical connection points.

3. Check all the cable termination and CT / PT connections. (CT =

Current Transformer; PT = Power Transformer).

4. Check the locker mechanism and its movement at the required timing.

5. Check all the earthing points and do the necessary greasing for all the

moving parts.

6. Check and calibrate the protective relays - wherever necessary.



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WORK INSTRUCTION FOR MAINTENANCE OF A DISTRIBUTION TRANSFORMER

For Isolation Instructions:

1. Switch off the incoming power from the oil switch for the

particular transformer.

2. Do the necessary earthing for all the outgoing cable to the transformer.

3. Provide local earthing wherever necessary.

For Genera] Precautions:

1. Make sure the use of all the safety gears like helmet, safety shoes,

earthing handles while at work.

2. Make sure the overall maintenance is supervised by the

concerned Site Supervisor.

For Maintenance:

1. Clean the transformer as well as the entire transformer yard.

2. Check the tightness of all the HT (High Tension) and LT (Low

Tension) connections and do the bush cleaning.

3. Measure the dielectric strength of the transformer oil.

4. Take the measurement of HT/LT winding insulation resistance value.

5. Do the necessary reconditioning / changing of silica gel and breaker oil.

Check the correctness of the earthing system for the complete transformer:



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Issue No 02


WORK INSTRUCTION FOR MAINTENANCE OF A OIL SWITCH

For Isolation Instruction:

1. Switch off all the incoming power supply from upstream, downstream sides to the oil switch.

2. Provide local earthing - if required.




For Maintenance:

1. Do the general checking of the oil switch.

2. Do the complete cleaning of the oil switch.

3. Do the oil panel checking and top up, if necessary.

4. Check all the earthing connections for correctness.

5. Check the operating mechanism - if required.

6. Make sure the arrest of all oil leaking - if any.

Note: MOS = Maintenance of Oil Switch



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Issue No. 02


WORK INSTRUCTION FOR MAINTENANCE OF DC SYSTEM & ITS CHARGERS



2. Ensure absolute care and safety while handling acids.

3. Never switch off the outgoing terminals.


For Maintenance:

1. Clean all the batteries, do the proper tightening of ail terminals and apply petroleum gelly - wherever applicable.

2. Measure the individual battery voltage, specific gravity of oil and record it.

3. Do the top up of distilled water - if necessary.

4. Check the battery charger for its normal operation.

Clean the charger.



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WORK INSTRUCTION FOR MAINTENANCE OF MDB’S & SUB DB’S


1. Switch off all the incoming power points and lock the incoming switch; display the caution board.

2. Apply local earthing wherever necessary.




For Maintenance:

1. Complete the cleaning of MDB and /or Sub DB.

2. Check the main MCCB / isolator and check the tightness of all the cable connections.

3. Check the correctness of earthing arrangement and cable glands etc.

4. Measure the earth resistance and record the same.

MDB = Main Distribution Board



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WORK INSTRUCTION FOR MAINTENANCE OF A PROGRAMMABLE CLOCK



2, Make sure that the people are no way disturbed during the maintenance work.

For Maintenance:

1. Do the general cleaning of the clock, panels and all the allied equipment.

2. Check all the outgoing connections and do the proper tightening – if necessary.

3. Adjust the output noise level.

4. Adjust the master clock, if necessary for the present time.

5. Check the back-up battery conditions.



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WORK INSTRUCTION FOR MAINTENANCE OF A PUBLIC ADDRESS SYSTEM



2. Make sure that the people are no way disturbed during the maintenance work.

For Maintenance:

1. Do the general cleaning for the panels, amplifiers, radios, cassette deck etc.

2. Check all the outgoing terminals and do the necessary tightening at all the appropriate terminal / contact points.

3. Adjust the noise level and volume.

4. Check the operating conditions of all the room speakers.

5. Check the working conditions of all the mics.

WORK INSTRUCTION FOR FILING

RECORDS





01 TO

WORK INSTRUCTION FOR FILING RECORDS

WI / FINST

No. 01

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MR - QHSE

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A) Filing System for keeping files:

The filing system to be followed for all files to be kept in the Records Room (4th Floor) as furnished below:

4th Floor

Sl No. Department Dept. Abb i ti

Rack No.

1. General and Recruitment GEN/REC A 2. Civil/ Electrical CV/EL B 3. FMD/ISO/HSE FMD/ISO/HSE C 4. Purchase PU D 5. Purchase PU E 6. Estimation QT/QQ F 7. Estimation QT/QQ G 8. HRM HR H 9. Administration AD I 10. Commercial CO J 11. Accounts AC K 12. Accounts AC L

B) FILE NUMBERING SYSTEM:

The following file numbering system to be followed:

CO/07/001

(CO for Department name, 07 year and 001 running serial number).

The file serial numbers to be taken from the master file kept in the “G” drive with folder name “File Records”. Concerned Department is responsible for numbering and filing. All files of 07 and before to be moved to Records Room to be numbered with year 2007 initially. The current year files can have the year number accordingly.


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C) INDEX FOR FILE CONTENTS:

The following format to be used for contents of each Tender/Quote/Job files.

NAME OF THE PROJECT: ………………………………………………….

TENDER/QUOTE/JOB NO:…………………………………………………

1 ENQUIRY FROM CLIENT / TENDER DOCUMENTS 1

2 WORKOUTS 2

3 TECHNICAL & COMMERCIAL PROPOSAL 3

4 LETTER OF INTENT / ORDER ACK. 4

5 CONTRACT / AGREEMENT COPY 5

6 PROJECT SCH. / PLANT, ETC. 6

7 SUBCONTRACTS 7

8 MONTHLY REPORTS / PROGRESS REPORT 8

9 CORRESPONDENCE WITH VENDORS / SUPPLIERS 9

10 CORRESPONDENCE WITH CLIENT 10

11 INTERNAL CORRESPONDENCE 11

12 INVOICE COPY 12

13 PURCHASE ORDERS 13

14 MISC 14

15

16

17

WORK INSTRUCTION FOR INDENT

PROCESSING





01 TO

WORK INSTRUCTION FOR INDENT PROCESSING

WI / INPRO-01

No. 01

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Revision No. 0

Issue No. 02


1. 2. AMENDMENT RECORD SHEET

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WORK INSTRUCTION FOR INDENT PROCESSING

WI No. WI/INPRO-01

Page No. 1 of 1

Issued By :

MR - QHSE

Approved By :

GM

Rev No. 0

Issue No. 02



WORK INSTRUCTION FOR NON-

CONFORMING PRODUCT





01 TO

WORK INSTRUCTION FOR NON CONFORMING

PRODUCT

WI / CNP

No. 01

Issued By:

MR - QHSE

Approved By:

G.M

Revision No. 0

Issue No. 02



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WORK INSTRUCTION FOR NON CONFORMING PRODUCT

WI No. WI/CNP-01

Page No. 1 of 1

Issued By :

MR - QHSE

Approved By :

GM

Rev No. 0

Issue No. 02


S.No. Department Non-Conforming Product Document/Record Ref.

Responsibility

Document Collection

Corrective/ Preventive

Action

1 Project / Service Maintenance

1. In process non-conformities Job non-conformity report vide format QF.NCR-02 SE / SS GM/PM

2. Customer Complaints

a. Received at Site Customer complaint log QF/CCL-01 SE / SS GM/PM

b. Received at Head Office Customer complaint log QF/CCL-01

Concerned Depart.

Managers GM/PM

3. Customer Supplied Material / Product DC Copy with remarks /

Material Rejection Report QF/REJECION-01

SK/SE / SS

GM/PM

2 Stores 1. Rejected Materials SPO/PO

3 Internal QHSE Audits Non Conformance Report NCR Auditor GM/MR

WORK INSTRUCTION FOR ACCOUNTS

DEPARTMENT (1-5)


Telephone : 44359181 - Fax 44359188 - E-Mail : [email protected] ISSUE NO : TWO REV. 0 DATE : 25/03/2014


WORK INSTRUCTION FOR LPO/WSO INVOICE PROCESSING

WI /ACC-01

Page No. 2 of 3

Issued By:

MR - QHSE

Approved By:

G.M

Revision No. 0

Issue No. 02


Note: It will become an uncontrolled copy if it taken print

WORK INSTRUCTION FOR LPO/WSO INVOICE PROCESSING

WI /ACC-01

Page No. 3 of 3

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WORK INSTRUCTION FOR TENDER BOND PROCESSING

WI /ACC-02

Page No. 2 of 3

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MR - QHSE

Approved By:

G.M

Revision No. 0

Issue No. 02



WORK INSTRUCTION FOR TENDER BOND PROCESSING

WI /ACC-02

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WORK INSTRUCTION FOR PERFORMANCE BOND

PROCESSING

WI /ACC-03

Page No. 2 of 3

Issued By:

MR - QHSE

Approved By:

G.M

Revision No. 0

Issue No. 02



WORK INSTRUCTION FOR PERFORMANCE BOND

PROCESSING

WI /ACC-03

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WORK INSTRUCTION FOR STAFFS SALARY PROCESSING

WI /ACC-04

Page No. 2 of 3

Issued By:

MR - QHSE

Approved By:

G.M

Revision No. 01

Issue No. 02


4.1

Flow Diagram Procedure Responsibility

Any Corrections?

Receipt of staff attendance entered by admin dept, verification & updating of absent details for the particular

month and forwarding the document to account dept. Admin Asst.

YesReturn to Admin Dept.

Checking for any corrections in the attendance based on the joining/rejoining date

4.2 Admin Asst.

No

Check deduction if any4.3 Admin Asst.

Accts. Asst.4.4

Final Checking and forwarding to GM4.5 Accts Manager

Approval of Cash & Bank Voucher4.6 General Manager

Prepare document for cash distribution / bank transfer

4.7 Accts. Asst.

Withdraw cash from bank & put it in envelop for distribution (for staffs without bank )

4.8 Cashier/admin asst.

Pay slip acknowledgement to be emailed and for cash salary, pay slip acknowledgement to be filed

4.9 Admin asst.


WORK INSTRUCTION FOR STAFFS SALARY PROCESSING

WI /ACC-04

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01 4.1, 4.6 & 4.9 02 0 25/09/2013 01 25/03/2014

Change in steps and

responsibility

WORK INSTRUCTION FOR WORKERS SALARY PROCESSING

WI /ACC-05

Page No. 2 of 3

Issued By:

MR - QHSE

Approved By:

G.M

Revision No. 01

Issue No. 02



WORK INSTRUCTION FOR WORKERS SALARY PROCESSING

WI /ACC-05

Page No. 3 of 3

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MR - QHSE

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Revision No. 01

Issue No. 02



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01 5.1,5.2,5.3 & 5.6 2 0 25/09/2013 01 25/03/2014

Addition new steps and change in responsibility

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