Word Styles For Legal Writing
Transcript of Word Styles For Legal Writing
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Word PowerTools
Styles: design, bulk edits & more
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-Casey Flahe(emphasis added)
3 Geeks & A La1/28/2016
“Bu m! ow" empi#i$al
a"al!sis suggess haless than 5% o%law!e#s a#e a aseli"e
$ompee"$e i" 'o#d
http://www.geeklawblog.com/2016/01/the-rise-of-tech-savvy-unicornerrlaywer.htmlhttp://www.geeklawblog.com/2016/01/the-rise-of-tech-savvy-unicornerrlaywer.html
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Basic Toolbox
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Same functions, more power
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●Formatting: manual or automatic?
● Auto-Update: helpful or frustrating?
●Settings: can you modify specific issues?
●Troubleshooting: can you identify & solve problems
What tools do you use?
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Our Mission:
•Defeat evil AI progr
•Make Word work fo
•Not the other way a
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Why power tools?
•“Best Practices” save time•Fix copied content easily
•Use Advanced built-in features:–Navigation Pane
–Table of Contents
–Table of Authorities
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What can you do with them?
•bulk fixes
•clean up documents
•apply new functions & style seamlessly
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PC Challenge: What Version?
Or - go to start button,type in “Microsoft Word”:
logos from '(ogopedia): http:**logos+wikia+com*wiki*icrosoft$"ord
http://logos.wikia.com/wiki/Microsoft_Wordhttp://logos.wikia.com/wiki/Microsoft_Word
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Mac Challenge: What Version?
Or - go to search bar,type in “Microsoft Word”:
Office 2008 Office 2011 Office 2016
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Microsot O!ce "#$%
•Same version for Macs & PCs•Better access to Styles•Free to install*
http://mso.kentlaw.iit.edu/
*Free for active students only, license will expire when your network account expires.If you have an older OS, you may need to install an uprade or run updates !rst.
http://mso.kentlaw.iit.edu/http://mso.kentlaw.iit.edu/
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&uestions or you:
•How often are you combining documents with diffonts/styles applied?
•Would you like to define your own styles?
•How often do you use documents with internal fulike a table of contents?
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'e(eal )idden *ayers
Navigation Pane:• Review hidden structures &content, do bulk fixes
¶ Reveal Characters:• See spacing, line breaks,citations, etc.
Styles Pane• Use styles guides to see wherestyles are in use
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Toolbar: +tyles
Display default styles, use to bulk select, modify, or styles.
•inWord 2010•inWord 2011•inWord 2013
(2016 help docs yet to be posted)
https://support.office.microsoft.com/en-us/article/Style-basics-in-Word-d38d6e47-f6fc-48eb-a607-1eb120dec563?CorrelationId=1a815a6d-ac9e-4f5b-9507-46a1b8eaf51d&ui=en-US&rs=en-US&ad=UShttps://support.office.com/en-us/article/Apply-change-create-or-delete-a-style-1a2cead9-897f-48a7-9122-7849d3b5030ahttp://blogs.office.com/2012/09/06/changing-your-style-in-the-new-word/http://blogs.office.com/2012/09/06/changing-your-style-in-the-new-word/https://support.office.com/en-us/article/Apply-change-create-or-delete-a-style-1a2cead9-897f-48a7-9122-7849d3b5030ahttps://support.office.microsoft.com/en-us/article/Style-basics-in-Word-d38d6e47-f6fc-48eb-a607-1eb120dec563?CorrelationId=1a815a6d-ac9e-4f5b-9507-46a1b8eaf51d&ui=en-US&rs=en-US&ad=US
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Tools: +tyles , Themes
Home:
Design Menu:
e
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Tip: -pdate +tyles
•Select formatted text thatshould be a heading
•Right click on a heading levelin the style menu
•Select “Update heading tomatch selection”
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Mac -sers:
%ight 0licking ips
1+ Settings 2rackpad
/+ 0ontrol 0lick
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+tyles Pane:Power
+teering.
3 Levels:1.Recommended
2.All / In Use
3.Show Styles Guide
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Tool: /a(igation Pane
Use headings in document
to view automatic outline•video demo (for 2007, 2010)
•inWord 2010 inWord 2013formerly known as “Document Map”
icons by Icons8
http://office.microsoft.com/en-us/word-help/video-search-or-move-around-in-a-document-using-the-navigation-pane-VA101825265.aspx?CTT=1http://office.microsoft.com/en-us/word-help/search-or-move-around-in-a-document-using-the-navigation-pane-HA101824671.aspx?CTT=3http://office.microsoft.com/en-us/word-help/move-around-in-a-document-using-the-navigation-pane-HA103305371.aspx?CTT=1http://icons8.com/http://icons8.com/http://office.microsoft.com/en-us/word-help/move-around-in-a-document-using-the-navigation-pane-HA103305371.aspx?CTT=1http://office.microsoft.com/en-us/word-help/search-or-move-around-in-a-document-using-the-navigation-pane-HA101824671.aspx?CTT=3http://office.microsoft.com/en-us/word-help/video-search-or-move-around-in-a-document-using-the-navigation-pane-VA101825265.aspx?CTT=1
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Tip: 0d1ust )eading *e(els
•Don’t see a heading?–Use Ctrl+F or Find to locate it–UseStyle menu to assign heading level
•Heading at the wrong level?–Go to Outline View
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Tool: Trac2 Changes
Uses:
1.In-document discussion2.Collaborative review/editing
Challenges:
1.When to turn 2.Viewing & Rev3.Removing Com
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Trac2 Changes: *earn More
Illustrated Tutorials
•How to track changes in Microsoft Word without going insane•How to Track Changes in Word 2016 Documents
Microsoft Support
•Keep Track Chanth a Password
•Remove Hidden "*document inspector tool not a
users
http://www.pcworld.com/article/2861859/how-to-track-changes-in-microsoft-word-without-going-insane.htmlhttp://www.pcworld.com/article/2861859/how-to-track-changes-in-microsoft-word-without-going-insane.htmlhttp://www.pcworld.com/article/2861859/how-to-track-changes-in-microsoft-word-without-going-insane.htmlhttp://www.groovypost.com/howto/track-document-changes-word-2016/http://www.groovypost.com/howto/track-document-changes-word-2016/https://support.office.com/en-us/article/Keep-Track-Changes-on-with-a-password-9A7B837A-1C8B-4F26-8DD9-946BB943B3E1https://support.office.com/en-us/article/Keep-Track-Changes-on-with-a-password-9A7B837A-1C8B-4F26-8DD9-946BB943B3E1https://support.office.com/en-us/article/Remove-hidden-data-and-personal-information-by-inspecting-documents-356b7b5d-77af-44fe-a07f-9aa4d085966fhttps://support.office.com/en-us/article/Remove-hidden-data-and-personal-information-by-inspecting-documents-356b7b5d-77af-44fe-a07f-9aa4d085966fhttps://support.office.com/en-us/article/Keep-Track-Changes-on-with-a-password-9A7B837A-1C8B-4F26-8DD9-946BB943B3E1https://support.office.com/en-us/article/Keep-Track-Changes-on-with-a-password-9A7B837A-1C8B-4F26-8DD9-946BB943B3E1http://www.groovypost.com/howto/track-document-changes-word-2016/http://www.groovypost.com/howto/track-document-changes-word-2016/http://www.pcworld.com/article/2861859/how-to-track-changes-in-microsoft-word-without-going-insane.htmlhttp://www.pcworld.com/article/2861859/how-to-track-changes-in-microsoft-word-without-going-insane.htmlhttp://www.pcworld.com/article/2861859/how-to-track-changes-in-microsoft-word-without-going-insane.html
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Tool: Table o Contents
•Open Reference Menu
•Insert Automatic Table ofContents
Note: Use Navigation Paneto browse, check levels
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Tip: Paragraph+ettings ,
Outline *e(els●Right click, go toParagraphs
●Change “Outline Level”
●Body text is not in anoutline
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Tas2: 3ind these tools
•Styles:–default–designer
•Navigation Pane
•View Formatting
•Insert–header–footer–page numbers
•References
–Table of Conten–Table of Author
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Tool: Table o 0uthorities
1.Do you have citations? How should they be group2.Organize Categories3.Mark citations
4.Insert the Table5.Adjust the Table
Start with 1 & 2 - wait on 3 & 4 until ready because itupdate as the Table of Contents can.
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Where is Table o 0uthorities?
For Word 2016, look under“References” for these buttons:
If you have an earlier version:•Word 2013 (Windows)
•Word 2011 (Mac)
http://www.fklaborlaw.com/articles/Easily-Create-a-Table-of-Authorities-for-a-legal-brief-with-Microsoft-Word.htmlhttp://www.dummies.com/how-to/content/create-a-table-of-authorities-in-word-2011-for-mac.htmlhttp://www.dummies.com/how-to/content/create-a-table-of-authorities-in-word-2011-for-mac.htmlhttp://www.fklaborlaw.com/articles/Easily-Create-a-Table-of-Authorities-for-a-legal-brief-with-Microsoft-Word.html
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3irst +tep: Content
Table of Authorities
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+econd +tep: Organi4ation
Table of Authorities:
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Organi4ing
CategoriesWord’s default list is likely not
set up with the right labels or
order for your assignment.
Resetting it will help you get
started more accurately
4efault 0ategories %ese
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5diting Categories
1.Select the one you wantto change
2.Type in the new name
3.Click Replace
4.(Repeat as needed)
5.Click OK to appy all
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Third +tep: Mar2ing Citations
Table of Authorities
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Mar2 Citations Tool
Tip: Keep “Navigatiopen while markincitations to make the pop-up windo
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6th +tep: 0dding TO0 to docu
Table of Authorities
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*ibrary 7uide:
Sample document for exercise
Detailed resources for specific tools in Words.
•http://guides.kentlaw.iit.edu/wordforlawschool
http://guides.kentlaw.iit.edu/wordforlawschoolhttp://guides.kentlaw.iit.edu/wordforlawschool
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W0'/8/7:
Before using “bulk fix” tools, do a “save as” to create
These changes are difficult to undo if you apply themincorrectly
l l h
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Tool: +tyle +ets 9 Themes
Update colors, fonts, sizeswith a single selection
Or save your own custom
settings for future use!
icons by Icons8
T l + l Wi d
http://icons8.com/http://icons8.com/
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Tool: +tyles Window
Display the “Styleswindow” to view all stylesused in your document
(valuable for fixingcopy/paste style errors)
0d d + l P O i
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0d(anced: +tyle Pane Options
•Display styles in use:–paragraph formatting–font formatting–bullet/list formatting
B l2 3i ith +t l P
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Bul2 3ix with +tyle Pane
1.First, you need to view the style pane
2.Next, you need to use options to
display all text/paragraph styles
3.Right click to select/search
T l *i + i
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Tool: *ine +pacing
Change spacing between lines
or between paragraphs•inWord 2010
•inWord 2013
icons by Icons8
/ t *i + i O ti
http://office.microsoft.com/en-us/word-help/adjust-the-line-spacing-between-text-or-paragraphs-HP010368776.aspx?CTT=1http://office.microsoft.com/en-us/word-help/change-the-line-spacing-HA102809586.aspx?CTT=1http://icons8.com/http://icons8.com/http://office.microsoft.com/en-us/word-help/change-the-line-spacing-HA102809586.aspx?CTT=1http://office.microsoft.com/en-us/word-help/adjust-the-line-spacing-between-text-or-paragraphs-HP010368776.aspx?CTT=1
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/ext: *ine +pacing Options
•Space before/after paragraph
•allow spaces between paragraphs
•custom line spacing
T l *i t +t l
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Tool: *ist +tyles
•Click on tiny, tiny arrow next to
outline button
•Select option from List Library
•Or - Define New Multilevel List for
customized options
icons by Icons8
http://icons8.com/http://icons8.com/