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The keyboard shortcuts that are described in this Help topic refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard.

NOTE This article does not cover customizing keyboard shortcuts or creating keyboard shortcuts for macros or AutoText. For more information, click a link in the See Also section.

In this article

Word

reference

Finding and using keyboard shortcuts

For keyboard shortcuts in which you press two or more keys at the same time, the keys to press are separated by a plus sign (+) in Microsoft Word 2010 Help. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).

USE THE KEYBOARD TO EXPAND SECTIONS

SEARCH THIS ARTICLE

IMPORTANT Before you start to search, press TAB until Show All is selected, and then press ENTER.

Word > Accessibility

Keyboard shortcuts for Microsoft Office Word

To expand all sections of the article, press TAB until Show all is selected, and then press ENTER. Press ENTER again to collapse all sections.

To expand just one section of the article, press TAB until that section heading and plus sign are selected, and then press ENTER. Press ENTER again to collapse the section.

1. Press CTRL+F.

The Search dialog box opens, with the cursor ready for you to type.

2. Type the search text in the box.

3. Press ENTER.

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PRINT THIS ARTICLE

To print this topic, press TAB until Show All is selected, press ENTER, and then press CTRL+P.

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Microsoft Office basics

Display and use windows

Use dialog boxes

Use edit boxes within dialog boxes

Use the Open and Save As dialog boxes

Undo and redo actions

Access and use task panes and galleries

Access and use smart tags

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Navigating the Office Ribbon

Access any command with a few keystrokes

Change the keyboard focus without using the mouse

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Quick reference for Microsoft Office Word

Common tasks in Microsoft Office Word

WORKING WITH DOCUMENTS AND WEB PAGES

Create, view, and save documents

Find, replace, and browse through text

Switch to another view

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Outline view

Print and preview documents

Review documents

Full Screen Reading view

References, footnotes, and endnotes

Work with Web pages

EDIT AND MOVE TEXT AND GRAPHICS

Delete text and graphics

Copy and move text and graphics

Insert special characters

Insert characters by using character codes

Select text and graphics

Extend a selection

Select text and graphics in a table

Move through your document

Move around in a table

Insert paragraphs and tab characters in a table

Use overtype mode

CHARACTER AND PARAGRAPH FORMATTING

Copy formatting

Change or resize the font

Apply character formats

View and copy text formats

Set the line spacing

Align paragraphs

Apply paragraph styles

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INSERT AND EDIT OBJECTS

Insert an object

Edit an object

Insert SmartArt graphics

Insert WordArt

MAIL MERGE AND FIELDS

Perform a mail merge

NOTE You must be on the Mailings tab to use these keyboard shortcuts.

Work with fields

To do this Press

Preview a mail merge. ALT+SHIFT+K

Merge a document. ALT+SHIFT+N

Print the merged document. ALT+SHIFT+M

Edit a mail-merge data document. ALT+SHIFT+E

Insert a merge field. ALT+SHIFT+F

To do this Press

Insert a DATE field. ALT+SHIFT+D

Insert a LISTNUM field. ALT+CTRL+L

Insert a PAGE field. ALT+SHIFT+P

Insert a TIME field. ALT+SHIFT+T

Insert an empty field. CTRL+F9

Update linked information in a Microsoft Office Word source document. CTRL+SHIFT+F7

Update selected fields. F9

Unlink a field. CTRL+SHIFT+F9

Switch between a selected field code and its result. SHIFT+F9

Switch between all field codes and their results. ALT+F9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. ALT+SHIFT+F9

Go to the next field. F11

Go to the previous field. SHIFT+F11

Lock a field. CTRL+F11

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LANGUAGE BAR

Handwriting recognition

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Function key reference

Function keys

SHIFT+Function key

CTRL+Function key

CTRL+SHIFT+Function key

ALT+Function key

ALT+SHIFT+Function key

CTRL+ALT+Function key

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Unlock a field. CTRL+SHIFT+F11

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