WMATA Communications Brief
Transcript of WMATA Communications Brief
I. Background
The Washington Metropolitan Area Transit Authority (WMATA) is a tri-jurisdictional
government agency, officially created on February 20, 1967.1 The agency began as the result of
an interstate compact, an agreement between District of Columbia, Virginia, and Maryland.2
WMATA created its train system in 1969 and two years later, the agency also acquired the area’s
bus service.3 WMATA currently has over 1.2 million daily riders and is incorporating a new metro
line that will reach Dulles International Airport.4 Over the past several years, WMATA has been
greatly impacted by the country’s recession, dealing with a massive budget crisis. The agency is
currently attempting to overcome the $189.2 million gap in its operation budget for 2011.5
II. The Problem
WMATA faces a budget deficit, a rapidly growing population in the DC area, and an aging
metro system; however, these problems are all magnified by WMATA's poor communication with
the public. Every week, popular local news website TBD grades metro in areas such as safety,
reliability and communication. For the week of March 25, 2011, Metro received an F in
communication, stating “Metro, it doesn’t matter if you communicate your early openings and
scheduled station closings, if you can’t communicate when things aren’t scheduled.”6
Web and social media monitoring reveals countless unhappy users. There are multiple
Facebook pages and Twitter accounts dedicated to the failures of WMATA, such as
@metroshutsdoors, a play on WMATA’s Metro Opens Doors campaign. There are also multiple
1 “Washington Metro Area Transit Authority”. Wikipedia, The Free Encyclopedia. http://en.wikipedia.org/wiki/Washington_Metropolitan_Area_Transit_Authority
2 Ibid.3 Ibid.4 “Metrorail records sixth highest weekday ridership day”. Washington Metro Area Transit Authority. 10 Apr 2009. http://www.wmata.com/about_metro/news/PressReleaseDetail.cfm?ReleaseID=2549 5 Simpson, Craig. “WMATA budget deep dive, part 1: Metrorail service cuts” 23 Feb 2010.
http://greatergreaterwashington.org/post/4892/wmata-budget-deep-dive-part-1-metrorail-service-cuts/ 6 Cough, Sarah. “Metro Grade: WMATA needs a time out”. TBD. 25 Mar 2011.
http://www.tbd.com/articles/2011/03/metro-grade-wmata-needs-at-time-out-57179.html
blogs in the local DC area dedicated to reporting (mostly negatively) about Metro, such as
Unsuck DC Metro which recently posted,
“Anyone who follows the continuing saga of Metro knows the transit agency has been almost a complete flop when it comes to providing information about itself to the public it serves.” 7
Issues also exist with a lack of participation and input from the public. It was widely reported that
at a public hearing on March 21, 2011, only two people testified and none of the board members
attended.8
III. Communications Plan
As the new communications director for WMATA, I am proposing an effective
communications plan that will help to restore WMATA’s reputation in the eyes of local
constituents. This plan will work toward three objectives: Improving communication with
WMATA riders, increasing community participation and input in public issues, and increasing
positive coverage in local news media.
One of the most prevalent complaints made by Metro riders is the lack of communication
from WMATA. Several recent comments from a Washington Post transportation blog, include:
We were stopped in the tunnel for quite a while, with no updates from the operator except that we were "holding until we receive further instructions."9
My problem is that there was no communication at all from any Metro official. My train conductor did not mention that there was a problem and there was no announcement in the train station...The lack of communication and involvement by Metro officials today, during what could have been a serious emergency, has made me consider finding alternative transportation to work.10
In order to improve communication, a new plan will be implemented for metro delays. First,
7 “Opening up at Metro”. Unsuck DC Metro. 26 July 2010. http://unsuckdcmetro.blogspot.com/2010/07/opening-up-at-metro.html
8 Weir, Kytja. “Metro board, public skip budget hearing”. Washington Examiner. 21 Mar 2011. http://washingtonexaminer.com/blogs/capital-land/2011/03/metro-board-public-skip-budget-hearing
9 Berman, Mark. “Blue, Orange lines delays cleared”. Washington Post. 13 Dec 2010. Comment by DCLiz. http://voices.washingtonpost.com/dr-gridlock/2010/12/potential_metro_delays.html
10 Berman, Mark. “Blue, Orange lines delays cleared”. Washington Post. 13 Dec 2010. Comment by LibraLady1. http://voices.washingtonpost.com/dr-gridlock/2010/12/potential_metro_delays.html
passengers must be made aware of any delays as soon as the conductor is informed. For example,
“moving momentarily” or saying nothing when the conductor is aware of at least a several minute
delay is unacceptable. If the reason for the delay is known, the conductor must explain this
information to passengers. If a conductor is unsure of details about a delay that is occurring, the
conductor must say that he or she will communicate an update as soon as possible. This simple
increase in communication allows passengers to understand the situation, make proper travel
arrangements and inform employers if necessary.
To increase communication and build a positive relationship with metro riders, WMATA
needs to improve its social media strategy. While the agency does have a presence on some social
networks, there needs to be an effective strategy in place for each of these channels. After a
controversy in August of 201011, WMATA shut down its Facebook page, resulting in several
unofficial pages. Despite the controversy, WMATA needs to reactivate the official page to unite
riders in one common place. WMATA can use this page to link to videos and to post polls asking
for input and gauging public reaction on new policies. While this page should be monitored for
spam and have strict discussion policies in place, discussion should be encouraged, giving riders
a forum to communicate with WMATA other than public hearings. This will serve to initiate a
much needed dialogue between the public and WMATA employees.
In addition to communicating information on delays and service schedules, the Twitter
account should provide information to riders that can not necessarily be found elsewhere. For
example, metro should begin tweeting helpful tips concerning local events, such as Nationals and
Capitals games, and seasonal events like the Cherry Blossom festival. Tips could include what
metro stops to take and the best times to travel. Riders want to feel that WMATA cares about
providing passengers with as smooth of a journey as possible.
11 "Where's WMATA's Facebook Page?” Unsuck DC Metro. http://unsuckdcmetro.blogspot.com/2010/08/wheres-wmatas-facebook-page.html
WMATA can also begin to engage in a dialogue with passengers through Twitter. It has
been shown repeatedly that directly communicating with customers can improve a company's
reputation. If a tweet asks a question that can be answered, WMATA should post a helpful reply.
Using a real tweet from a real twitter user, an example could be:
emrldcitychick Note: Escalators on south side of Dupont all out. Had to walk up. All the way up. Now exhausted. #wmata 12
Example tweet: Metroopensdoors @emrldcitychick Apologize for escalator outage. Working on repairs. Should be complete by 4:25pm.
This simple response shows that WMATA is working to engage in a dialogue and cares about
customer input. Furthermore, when a public hearing is approaching, WMATA can send out
tweets encouraging participation and input from followers. Many are not aware of forms on the
website that can be submitted to WMATA with recommendations. Tweets can link to these forms,
further encouraging people to provide their opinion.
Although WMATA tries to involve the public by informing and inviting them to public
meetings, this is not enough in today’s digitally connected society. Only small fractions of those
interested can physically attend meetings. While WMATA does currently post YouTube videos,
WMATA must start using other social networks to make meetings more accessible. Beginning
with the next public hearing, meetings should be live streamed for those that cannot attend. Main
points discussed throughout the meetings can also be live tweeted by an employee with a
designated hashtag. Making the public hearings widely available helps to increase the agency’s
transparency and further encourages participation. By implementing these changes, WMATA can
address the public’s perception that it does not care about input from the community.
IV. Implementation
First, this communications plan will be explained and outlined in an op-ed by General
12 http://twitter.com/emrldcitychick 5 Apr 2011.
Manager Richard Sarles. It will be placed in prominent local papers, such as The Washington Post
and The Express, a paper popular with Metro riders. This will guarantee that these new plans are
communicated to the public and will be picked up by other local media, including blogs,
television and local news sites. Simultaneously, the communication strategy should be posted
immediately on the website and all social media accounts. This will have an instant impact on the
public and will immediately begin improving WMATA’s transparency.
The new communications procedures outlined for delays must be implemented within
two weeks of the release of the op-ed, guaranteeing the public will quickly see improvements. By
the end of the month, WMATA should have the Facebook page restored and the new Twitter
strategy should be implemented. As part of this implementation process, a discussion policy
should be agreed upon as quickly as possible. Once the page is activated, content should be
posted at least once a day and an employee should be monitoring the discussion taking place.
Every several days, a summary of the most useful comments and poll results should be given to
proper personnel. By May 2011, the new public hearing procedures should be outlined, including
the policies regarding live streaming and tweeting.
Success will be measured mainly through web, news and social media monitoring. Web,
television and newspaper monitoring will reveal if coverage of WMATA has become more
positive. Public awareness is essential for this plan to be successful; therefore, WMATA must
monitor blogs and social networks to ensure the community is aware of and discussing the
changes that WMATA is making. WMATA will also begin to monitor social networks on a regular
basis. By searching the #wmata hashtag on Twitter and examining online comments, WMATA
can analyze what issues are being discussed and whether the changes are being well received by
the public.
V. Summary and recommendations for action
In the past several years, WMATA's reputation has continued to falter in the eyes of the
public. Issues with communication have been highlighted by the local media and have resulted in
extensive discussion on blogs and social networks. By improving communication with the public,
increasing positive media coverage and increasing participation from the public, WMATA can
improve its image.
The new communication plan includes improving communication regarding delays with
passengers, implementing a new Twitter strategy and reactivating the WMATA Facebook page.
The revamping of these accounts will encourage input and participation from the local
population. To further increase participation, WMATA will begin to live stream and live tweet
public hearings, making them more accessible. All of these changes will begin with an op-ed
placed in a local paper outlining the new communication plans, with all plans taking effect within
the next two months.