Witamy Welcome
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Transcript of Witamy Welcome
Witamy Welcome
2013 Dolina Family General Meeting
Saturday May 18, 2013
CHABRY
The DOLINA Family
Dolina General Meeting Agenda
Welcome / Opening Remarks Jordan / Edziu
Introduction of the Dolina Family Organization Jordan
Chabry Tori
Sloneczniki Kaja
Choir Suzanne
Communications Jordan
PR/ Markleting / Web Karina
Costume Update Theresa
Appreciation Dinner /Archives David
Annual performance / Events / Volunteer Edziu
Financial Summary JohnParticipation Tracking
Special Events / Anniversary’s / Educational opportunites Edziu
2013 PFDAA Workshop Tori / Kaja 2015 Polonijnym Festiwalu Dzieciecych Zespolow Folklorystycznych Edziu
Questions Board
2014 Rzeszow Festival EdziuCommitments Edziu /John
Dolina Board of Directors
Officers
Jordan WiatrosPresident
David WiatrosVice - President
Alina JamborSecretary
John CzichrayTreasurer
Artistic Cadre
Edziu RajtarArtistic Director
Kaja Rajtar- Assistant Dance Director,- Słoneczniki Dance Director
Tori Piorek- Assistant Dance Director- Chabry Dance Director
Anna MemorichAssistant Dance Instructor - Sloneczniki
OPEN Musical Director
Suzanne WiatrosChoral Director
Appointed Positions
Theresa CzichrayCostume Chairperson
Anne O’Brien- Assist Costume Chairperson- Chabry Costume Rep
Ewa PetrosSloneczniki Costume Rep
Karina RajtarPublic Relations
Beverly PiorekVideographer
Terri KurkowskiChabry Representative
Jacie SikoraSloneczniki RepresentativeSloneczniki
Chabry
Dolina
John CzichrayAssistant Dance Instructor All Groups
Bernie PiorekTechnical DirectorDavid Wiatros
Chabry - Assistant Dance Director
2012 -2014 Dolina Elected Officers
President - Jordan Wiatros
Vice President - David Wiatros
Secretary - Alina Jambor
Treasurer - John Czichray
Dolina Appointed Board Positions
Costume Chair – Theresa Czichray
Assistant Costume ChairChabry Costume Chair - Anne O’Brien
Public Relations - Karina Rajtar
Videography - Bev Piorek
Chabry Rep - Teresa Kurkowski
Słoneczniki Rep - Jacie Sikora
Technical Director - Bernie Piorek
Słoneczniki Costume Rep - Ewa Petros
Dolina Artistic Cadre
Artistic Director – Edziu Rajtar
Assistant Dance Director - Kaja Rajtar
Assistant Dance Director - Tori Piorek
Assistant Dance Instructor - John Czichray
Musical Director - Open
Choral Director - Suzanne Wiatros
Żywiec Mt.Cieszyn
Kaszuby
Krakowiak
Need to get all members signed up to yahoo groups.
Dance Director Tori Piorek
Costume Rep Anne O’Brien
Potential Summer Performances: June 23 – Florian, MN *Aug 10/11 Twin Cities Polish Fest
Chabry Polish Teen Folk DancersThe “middle” child
Practices:Saturdays 12:30-2pm Kolbe Hall Holy Cross and other times during summer months.
Chabry Rep Teresa Kurkowski
Assistant Dance DirectorDavid Wiatros
Lublin
Słoneczniki Children’s Polish Folk Dancers
Performances:
Polanie Club Wigilia Dec 2Dolina Appreciation Dinner Jan 19Festival Of Nations May 4Twin Cities Polish Festival Aug 10-11
Dance Director Kaja Rajtar
Practices:Saturdays 12:30-2pm Kolbe Hall Holy Cross
Assistant Dance Instructor Anna Memorich
Costume Rep Ewa Petros
Słoneczniki Rep Jacie Sikora
Lublin
KurpieKrakowiak
Łowicz /Opoczno
Re-establishing the Dolina Choir• Meet and greet gathering Tuesday, May 21st - 18:45 Klub Haus
• Expectations of the Choir
- Music genre
- Performances
• Attire
651-486-9641
Choral Director - Suzanne Wiatros
COMMUNICATION
Getting everyone signed on to their respective Yahoo Groups!
DOLINA’S Quarterly Update !
Public Relations - Website
• www.Dolina.org • WordPress (blogging platform)
• Easy to use; see Karina if interested in learning• Help with content, copywriting• Submit any content, ideas, photos to
• Password-protected, member-only page• www.Dolina.org/member-login • Performance info, costume info, words• Current password: DolinaDancers
www.Dolina.org/member-login
Public Relations – Social Media
• Facebook• Search: Dolina Polish Folk Dancers
www.facebook.com/DolinaDancers
• Post to wall or e-mail [email protected] to submit content or ideas.
• Share posts!
• Twitter• @DolinaDancers• Follow, Retweet
• YouTube• New Dolina channel to be announced soon
Public Relations – other• So You Think You Can Polka? Flyer
• New promotional brochure in the works
• Can send press releases, when beneficial
• Any promo-worthy photos can be sent to [email protected]
• Be sure to have permission of those in photos
Costume Information
Recent Acquisitions
2011 2012 2013
Storage Room
Mainentance
Costume care
Booklet
Sewing projects
Inventory Status
Dolina Appreciation Party Dolina Archives
No one currently archives Chabry or Słoneczniki events
Annual Performance EventsJan - Appreciation DinnerFeb - PACIM BallMay- Festival of NationsJune - Florian, MN Polish FestivalAug - Twin Cities Polish FestivalSept - St. Paul OktoberfestDec - Polanie Club Wigilia
Annual Fundraising Events
Mar – Apr PaczkiMay - Festival of Nations / LindersJun - Florian, MNAug - Twin Cities Polish FestivalSept - Kramarczuk’s & Gasthof’sOct - Gasthof’s
Financial Summary
Annual Revenue
Oktoberfest
Kielbasa Festival
Merchandise
Donations
Performances
Other (5)
0 10,000 20,000 30,000 40,000
Average Yearly Revenue (2011 – 2013)
Annual Expense
Costumes - Purchase
Costume Storage
Operations
Other (8)
0 10,000 20,000 30,000 40,000
Average Yearly Expenses (2011 – 2013)
2008 2009 2010 2011 2012 20130
5
10
15
20
25
30
35
40
Year End Asset Summary(June 30)
Participation Tracking Program• Implemented on a trial basis:
• Understand member involvement in Dolina related activities (performances, fundraisers, event, etc.)• Promote / encourage participation in organizational projects
• Usage of collected information:• Possible funding assistance for activities not fully funded by Dolina• Support of grant applications with respect to membership participation levels
• Program details:• Program opportunities:
• Participation in group activities - typically through sign up sheets• Volunteering to lead / complete activities promoting the organization
• Project completion – costume support, web site maintenance, archival organization . . .• Leadership – dance instruction, festival organization, fundraising lead . . .
• Individual members responsible for volunteering for an activity of need, gain approval of activity, time tracking, outcome demonstration
• Organization responsibility providing identification of available opportunities
• Participation point range: 0 – 4 points (including sign-up / out and participation)
• Leadership / Organization point range: 4 – 10 points (dependent on time commitment)
• Participation tracking coordination – John Czichray (or board designee)
• Conflict resolution – President
• Summary to date – mainly participation activities
< 10 < 25 < 50 < 75 < 1050
5
10
15
20
25
Participation Tracking Summary(July 2012 - April 2013, 65 Individuals, 34 Events)
Dolina’s 65th Anniversary2014
2015Chabry’s 15th Anniversary
2016Słoneczniki’s 35th Anniversary
Educational Opportunities1. Studium dla Choreografów
4 yr program + post graduate studies (18yrs & older)
2. Forum Polonijnych Przedstawicieli Kultury I Ruchu Artystycznego Held every 3 yrs – 1 yr prior to the Rzeszow Festival
3. Polish Folk Dance Association of the Americas PFDAA sponsored workshops & festivals
4. Światowy Festiwal Polonijnych Zespołów Folklorystycznych Rzeszow Festival - Adult
Held every 3 yrs (2014, 2017, 2020…)
5. Polonijnym Festiwalu Dziecięcych Zespołów Folklorystycznych Rzeszow Festival – Children
Held every 3 yrs (2015, 2018, 2021…)
2013 PFDAA Dance WorkshopJuly 14- 20, 2013
PFDAA Co-Chairs Tori Piorek Kaja Rajtar
Choreographers
Pilot & Housing
Chair
Terri Kurkowski
Entertainment Chair
Anna M.
Jordan
Kasia
Alina
Matt
Rehearsal Facilities
Edziu
David
Transportation & Food
Service Chair
AdamKevin
Brenna
Rachel
Public Relations & Marketing
Chair
KarinaJulia
Tessa
Technical Chair
Bernie
Bev
Jerry
Financial Chair
John Czichray
Stanley
2015 Polonijnym Festiwalu Dziecięcych
Zespołów Folklorystycznych
XVI Światowy Festiwal Polonijnych Zespołów Folklorystycznych
RZESZÓW – July 21-31, 2014tentative
Rzeszow 2014 – Financial CommitmentsAirfare Reservation Date Amount
Group Travel Itinerary
Dolina attendance reservation & 1 August 2013 $100Group Travel Itinerary
Final payment 31 March 2014 Balance
Individual Travel Itinerary - Dolina Reservation
Dolina attendance reservation 1 August 2013 $100
Travel deposit 15 December 2013 $1,000
Final payment 31 March 2014 Balance
Individual Travel Itinerary – Individual Reservation
Dolina attendance reservation 1 August 2013 $250
Individual Travel Expenses (Tentative) 31 March 2014 Balance(Room & Board, Transportation, Excursions, etc.)