Winter Operations (Landside) - Robin Hood...

Doncaster Landside Winter operations 2016-2017-VERSION 1

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Doncaster Sheffield

Airport

Winter Operations

(Landside)

2016 - 2017


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GLOSSARY Section 1: Purpose Statement & Introduction. Section 2: Procedure & Objectives.

Section 3: Seasonal Planning.

Section 4: Implementation of Plan.

Section 5: Key Post holder Responsibilities. Section 6: Response Initiation & Notification. Section 7: Organisation & Structure. Section 8: Snow Clearance Priorities. Section 9: Frost & Ice Control. Section 10: Severe Snowfall Events.


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Section 1: Purpose Statement & Introduction. Whilst Doncaster Airport makes every reasonable effort to clear snow and ice from public areas, it can be a lengthy process, especially when persistent or heavy snowfalls exist. It is therefore essential that all personnel are constantly aware that snow and ice may be present and take extra precautions as appropriate. General safety guidance is made available to all staff in the format of an operations Bulletin, issued annually in conjunction with the Winter Operations Plan. It is the responsibility of operational managers to ensure this Bulletin is made available to all employees working or driving in landside areas. This plan concentrates on the planning, organisation and response to winter conditions and the general execution of the clearance of snow accumulations on. The treatment of frost or ice on the landside areas requires a less extensive response.


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2. PROCEDURE AND OBJECTIVES

Our primary procedures and objectives during periods of snowfall or frost conditions are detailed below. a) Main Gritting route b) All Passenger and Staff walk ways c) Car park entry and exit points d) Service yards 2.1. Clearance Priorities

During light snowfall or following a short duration of snowfall, Doncaster Airport will endeavour to clear all roadways and all associated footpaths of snow deposits. In heavy or persistent snowfall conditions, priority will be diverted to maintaining the Roadways and Passenger walkways. It must however be noted that it is not possible to fully clear areas that are already occupied by a parked cars and therefore personnel must be extra cautious when leaving. 2.2. Landside Roads and walkways

Where practicable, a separate team of sweeping equipment to that being used for clearing runways and taxiways will be used for ALL landside areas. Rock salt will be used to treat all landside areas, additionally a Tractor mounted brush will be used on landside roads during heavy snow. White Rock salt will be used on landside roads and car parks and all pathways/walkways will be treated with brown rock salt by use of a push along grit spreader. 2.3 Car Parks All Doncaster Airport Passenger Car Parks and Staff Car Parks are to remain fully open and operational during the winter period, however this will be reviewed dependant on the severity of the season and availability of car parking spaces.


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3. FORWARD SEASONAL PLANNING (2016/2017 SEASON)

Planning for the winter season is an on-going process within Doncaster Airport. However the following steps will be taken in readiness for the onset of winter: -

Between April and September, the Head of Airfield Operations will host meetings to review the resources and plans and agree any changes.

Training will commence in September for staff operating snow and ice clearing equipment.

Table top exercises will be conducted from September and throughout the season to test and review various components of the Winter Operations Plan.

The annual Winter Operations Plan will be published by October 1st, following which all operators must ensure their staff are conversant with its content.

At the end of each winter season, the Head of Airfield Operations will organise an ‘internal wash-up’ review, the purpose of which will be to review the Winter Operations Plan in the light of experience. As part of this process, airlines and handling agents will be invited to provide Doncaster Airport with feedback.

4. IMPLEMENTATION

The Winter Operations Plan will be updated on an annual basis, normally in October. 5. RESPONSIBILITIES 5.1. General

Doncaster Airport is responsible for maintaining an effective Winter Operations Plan and communicating it to all operators and service partners. The Airport Duty Manager will control and manage snow and ice clearing activities when in operation. 5.2. Key Post holder Responsibilities

The Head of Airfield Operations is responsible for the planning, organisation and annual review of the Winter Operations Plan.

Provision of equipment and resources for anti-icing and snow clearing on the Airport land

The training of ALL staff using the specialist snow and ice clearing equipment


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The Airport Duty Manager is responsible for the aerodrome response under the Winter Operations Plan and for ensuring that key personnel are fully conversant with their roles, operational procedures and regulatory requirements.

Monitoring meteorological conditions, forecasts and warnings and disseminating them as necessary. Continual assessment of surface temperatures to determine treatment priorities

Determine the need for activating staff call-out procedures according to the threat of snow and ice

Initiating Landside snow clearance or ice treatment operations using the available resources/personal available at the time

Advising the Duty Station Manager of the use of Rock salt chemicals and the locations to be treated (records to be maintained)

Directing the snow or ice clearance operation and overseeing allocation of equipment and personnel

Liaising with Car Parks Assistance to determine priorities for gritting operations, when staffing is available

Ensuring that on-going Terminal forecourt and Car Park operations are conducted safely

Communicating tactical activity and decisions.

Determining resource needs and co-ordinating the allocation of resources.

Providing regular updates to Commercial for the posting onto media websites

Maintaining detailed logs of clearance and treatment activities

Ensuring that information relating to the operational status of the Airport is promulgated to Senior Managers / Press office.


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The Rescue and Fire Fighting Duty Station Manager is responsible for:

Ensuring that arrangements are made for suitable supplies of rock salt throughout the winter period, replenish when needed

Ensuring that snow clearing and anti-icing equipment is checked and serviceable for use by 15th November each winter

Allocating staff resources to available equipment for the purpose of Anti ice prevention and or snow clearing as required

Allocating call signs and radios to staff operating snow clearing equipment.

Coordinating the snow clearing or anti-icing teams in operation as requested by the ADM

Keeping logs of areas treated and quantities of materials used

Ensuring that any equipment faults are reported and maintaining a log of equipment plant that is in/out of service

General welfare of staff driving snow and ice clearing vehicles

Monitoring meteorological conditions, forecasts and warnings

Ensuring that snow clearing and anti-icing equipment is properly maintained and has an adequate fuel supply

Ensuring that all winter operations equipment has been subject to a full service prior to the start of the winter season

Conducting of serviceability checks for all snow clearing and anti-icing equipment after each use

To replenish landside grit bins if below minimal level, as advised by the ADM The Airport Operations Centre is responsible for:

Ensuring passenger announcements are made to inform passengers on the latest information as directed to by the ADM or Head of Terminal & Security

Ensure announcements are made to advise passengers to be mindful of winter conditions when exiting the Airport

To assist were available the clearance operation of snow/Ice from landside/ Airside areas

To update the Airport Duty Manager of the latest weather warnings received from ATC

To initiate call out procedure at the request of the ADM of Snow clearing team (list to be published daily)

To Assist the ADM in the event of major disruption or delays with passenger welfare


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The Car Park Assistants are responsible for:

To assist when available in the clearance operation of snow/Ice from landside/ Car Park areas

To assist when available in that passenger walkways are clear from snow/ice from car parks to the terminal

To assist when available that required staff walkways are clear from snow/ice from car parks to staff entry points

To assist when available with the ADM in the event of major disruption or delays with passenger welfare

To advise the ADM of any concerns within the landside areas

Advise passengers arriving into the car parks and Terminal of the updated situations

To liaise with the AOC in checking all car park equipment during adverse weather conditions to make sure everything is operational

Ensuring that passengers are not exposed to undue hazards

To assist when available in checking levels of grit bins and advise accordingly when low to the ADM

The Meet & Greet staff are responsible for:

Gritting the Meet & Greet car parks road system

Gritting the Meet & Greet passenger walkways from the office, out of the car park and across the road towards the Terminal building up to and in front of the Arrivals Door (North Public Entrance/Exit terminal doors)

The Snow call out staff are responsible for:

Reporting observed snow or ice contamination on foot paths and roadways to The Airport Operations Centre (5050)

Ensuring that passengers are not exposed to undue hazards

Advising passengers of inclement conditions and the presence of snow deposits where snow is falling or has recently fallen

Making use of rock salt stored in Yellow Bins to support the snow and ice clearance effort

Supporting the snow clearance activities by providing resources


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The Security Contract staff (CP1) are responsible for:

Reporting observed snow or ice contamination on foot paths and roadways to The Airport Operations Centre (5050)

Ensuring that the correct Anti Ice chemicals are used at the correct locations (Rock salt landside only)

Ensuring that all entrances/Exits to CP1 are cleared of snow and treated with the relevant chemicals

Ensuring adequate supplies of Rock Salt (Landside only) and ‘Ice Melt’ are available to use

To assist when available in the clearance operation of snow/ice from areas All Airport Personnel are responsible for:

Taking extra precautions when snow and ice conditions are present

Adhering to the guidance and procedures contained in the Winter Operations Plan and

Airport Safety Bulletin issued at the beginning of each winter season, and periodically throughout the season

Reporting any areas that are potentially unsafe to the Airport Operations Centre (5050)

Driving with extreme caution at speeds that take into account the surface conditions and the proximity of personnel and vehicles

Minimising vehicle movements over fresh snow as far as practicable. This prevents compaction of snow and thereby helps to make treatment and removal easier to achieve

Making use of rock salt materials stored in Yellow Bins


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6. RESPONSE INITIATION & NOTIFICATION 6.1. Weather Forecasts and Warnings

Doncaster Airport uses the following meteorological services to assess the threat to airport operations during the winter period.

A bespoke Weather Forecasting Service procured from the Meteorological Office (MO) which provides an airfield specific prediction of frost, ice or snow through the provision of a rolling 24 hour forecast, and a 2-5 day outlook

Aviation Weather Warnings issued by the MO

Access to the Aviation Forecaster at the MO 6.2. Dissemination of Airport Weather Warnings

Upon receipt of Weather Warnings for frost, ice or snow, the ATC department will disseminate the warning to the Airport Duty Manager, Airfield Operations, RFFS and Control Point 1 6.3. Local Readiness Procedures

During the winter months the ADM will continually monitor the weather forecast to determine the potential threat to airport operations. During each shift, the ADM will also conduct a winter readiness check to confirm the status of the snow fleet and the available stock of Rock salt The ADM will include a summary of each winter readiness check in their daily shift report, thus appraising senior management of the airport readiness state. 6.4. Early Warnings of Snow

If a risk of snow with accumulations is indicated by the forecast within a three-day period the ADM will brief the Head of Airfield Operations, A decision on staff resourcing should be discussed The ADM will check the status of the snow fleet and consider the need to activate personnel for Stand-by.


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6.5. Winter Threat Status System The ADM will initiate an airport response to adverse weather as dictated by the weather forecast, specific warnings or actual conditions. In response to the warnings received, the ‘Winter Threat Status’ process is as follows: -

Winter Threat Status (WTS)

Situation and Actions to be Taken

Level 1

(Warning of Snow)

Possibility of Snow in 24 hr Forecast

ADM will brief / Text HAO (EGCN winter threat- Level 1 Snow & Ice conditions expected from (Date time) to (Date Time)

ADM and AOU to ensure “Snow Dump” area clear

ADM will activate personnel call-out, giving a rendezvous time and a resource base.

Level 2

(Snow with Accumulations)

Snowfall with evidence of accumulation.

Personnel are allocated tasks

Snow clearance and Ice treatment in progress.

ADM to Promulgate Information to HAO and Director - EGCN winter threat- level 2, snow and Ice conditions will affect the airfield until (Time Date) winter operations in full operation.

ADM will advise ATC of conditions

ADM will instruct AOC to conduct call around to advice of conditions via Essendex

Level 3

( Major Disruption )

Significant snow accumulations

Prolonged Airport closure possible

Significant reduction in Airfield capacity.

Major Disruption expected, possibility of Airfield closure} 3hours.

ADM to promulgate information to HAO/Director/Commercial/Marketing EGCN Winter threat – Level 3 significant disruptions Ongoing/expected)

ADM will instruct AOC to conduct call around to advice of situation via Essendex

NB: In the Event of a WTS being implemented, the ADM will Host a Dial in conference call at a pre-determined time 6.6. Airport Ice Warning System (Ice Only Threat)

In the event the weather predicts a threat of surface ice, or on-going prevailing conditions indicate hazardous surface conditions, the ADM will instigate Anti Ice / Gritting procedure 6.7. Operational Briefing

When snowfall is expected and circumstances allow, the ADM will chair a 'pre-meeting' to brief clearance teams on any variation to clearance priorities, the location of Snow Dumps (if different to those detailed in the Winter Operations Plan) and methods of communication. The ADM will also provide an overview of the weather forecast, and procedures for the mobilisation and of the snow landside fleet. The ADM is responsible for ensuring the appropriate communications channels are established and monitored in readiness for snowfall.


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6.8. Downgrading of Winter Threat Status Level

In order to ensure airport users and Doncaster Airport Senior Managers are conversant with

the latest threat status, the ADM must ensure SMS messages or Essendex Messages are

issued to confirm any downgrade in threat status. For example, if Winter Threat Status Level

3 is in force, snowfall has ceased and airport operations are relatively normal, an SMS /

Essendex message should be issued confirming the most relevant threat status (Level 1 if

further snow is forecast). The message should include a plain English statement of the latest

position.

7. ORGANISATION & STRUCTURE

Overall responsibility for the management and coordination of snow clearing operations rests with the Airport Duty Manager, under the command of the Head of Airfield Operations. The Airport Duty Manager is responsible for managing and coordinating the personnel and equipment involved in the snow clearing activity. The Airport Duty Manager will utilize resources and staff available on a day to day basis dependant on staffing levels available in departments at the time.


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8. SNOW CLEARANCE PRIORITIES

8.1.Landside Area Clearance Priorities

In accordance with the policy and objectives at Section 2, the following areas are prioritised for snow clearing Landside: 8.1.1. Priority 1

Roadways as per the Gritting route (Appendix A) Passenger walkways from Departures to all car parks Passenger Walkways from Arrivals to all car parks Walkways from Staff Car park to Departures. Walkway from Heyford House to CP1 8.1.2. Priority 2

All Car park entry/ exit Barriers Main routes into All Car parks Entire Terminal Front Road from PCP to CP1. Remainder of Car park areas and roads. 9. FROST AND ICE CONTROL

9.1. General Guidance

Compared to snow events, the prevention of frost or ice on road surfaces is more frequent but requires a less extensive response. This resource will be drawn from the RFFS. No further activation of the Winter Operations Plan is normally required. As frost or ice can form quickly over a large surface area, it is not possible to guarantee that all areas will be treated, particularly when a ‘flash-freeze’ scenario occurs. All Airport Staff should be alert to the presence of ice hazards and take appropriate care. ‘Flash-freezing’ is a common feature of UK winter weather and usually occurs following a rapid decrease in surface temperature as precipitation dissipates and the sky clears. A ‘flash-freeze’ scenario can occur within a period of minutes, providing only a short window of opportunity to carry out anti-icing as precipitation ceases and the temperature falls. Airport users should also be aware that the temperatures will often drop during the period immediately following daybreak, posing a greater risk to operations during a busy morning peak period.


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9.2. Gritting Strategy

Whenever ice conditions are likely the Airport Duty Manager should undertake pre-emptive gritting in an attempt to prevent the accretion of ice. The following factors should be considered when taking a decision to grit: -

The amount of surface water present on the road surface and the potential for the rock salt to become diluted (non-functional).

Actual and Forecast Surface Temperatures.

The current weather, and likelihood of precipitation in the form of sleet/rain in advance of snowfall.

Practicality of undertaking anti-icing from an operational perspective. 9.3. Holdover Considerations

The ADM should remain alert to the potential for significant dilution of rock salt during and after precipitation. It is possible further applications will be required in order to prevent the formation of ice. However, this will largely depend on prevailing and forecast surface temperatures, and the intensity of snowfall. The Airport Duty Manager will remain alert to the weather conditions, and in particular, the extent of any precipitation post gritting in order that an assessment of the likely holdover time can be made. This information will be passed across subsequent shifts in order to ensure well balanced decisions can be taken over a period of several days. 9.4. Rock salt – Application Rates

It is predicted for a Normal application rate, to grit the road, car parks and other instructed areas Approx. 2tonne will be needed.


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10. SEVERE SNOWFALL

A severe snowfall is defined for the purpose of this plan as a situation where it is anticipated that snow-clearing operations may continue for a prolonged period of time. During prolonged severe snowfall events, Doncaster Airport will supplement its own internal resource by utilising plant equipment and resources of external partners and suppliers.

APPENDIX A LANDSIDE GRITTING ROUTE & GRIT BIN LOCATION MAP

N:B: The following instruction is not to be deviated from unless authorized by the ADM.

Gritting Route

Doncaster Sheffield Airport is only responsible for the gritting of the GREEN roads shown on the map below. This Area also includes the Staff Car park (including walk ways) The South Service Yard, The premium car parks (All) and the Passenger Car parks (All). (N.B The Red Route will be conducted by an External contractor.) Snow clearing and gritting routes


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GRIT BIN LOCATION MAP

Winter Operations (Landside) - Robin Hood...

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