Winshuttle for Finance - Amazon Web Services · records between SAP systems • Inappropriate...

Winshuttle for Finance Clinton Jones| Director of Solution Management for Finance - Winshuttle

Winshuttle User Group | San Diego 2013

Finance remains at the core of ERP

Finance General Ledger

Accounts

Banking Master

Data

Customer Master

Vendor Master

Fixed Assets

Chart of Accounts General Ledger Postings

AP Sub Ledger

Fixed Assets Sub-Ledger

AR Sub Ledger

(Customers) Inventory

Update

HR/Payroll

Raw Material Update

Goods Receipt

Purchase Order

Vendor

Purchase Order

Fixed Asset Receipt

Sales Order

Create Delivery

Customer Invoice

Billing

Post Goods Issue

Invo

ice

Pay

men

t

Cu

stom

er Places O

rder

Ship

men

t

Shipment Shipment

Payment

Master Data

• Finance is often the first module to be implemented • Finance processes are fairly standardized • The Finance Master Records process is often overlooked

http://www.google.co.uk/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&docid=ukf2HzdbMYNLgM&tbnid=ZwolYrs1WGKgPM:&ved=0CAUQjRw&url=http://www.deloitte.com/view/en_GB/uk/services/consulting/finance/shared-services-and-bpo-advisory/ssc-2012/our-sponsors/index.htm&ei=MZFWUrOCI8mWtQa9loCACQ&bvm=bv.53899372,d.Yms&psig=AFQjCNH7fWXK0-4OC10Q2zLTTpGsN119Ig&ust=1381491356482356


Typical Accounting Issues

3

Complexity (Calculations & Estimates)

Complete &

Accurate

Data

Urgency

(Reporting)

High Data

Volumes

Often addressed with automation (key

stroke minimization)

technologies or Business Process

Optimization



Modules & areas of SAP to consider

4

FINANCIALS

General

Ledger

Postings

Budgeting

&

Planning

Asset

Accounting

Master

Records



Where is Winshuttle used to best effect?

5

Audit

Billing

Consolidation

P&L

Statements

REPORTING

Period Close

Adjustments

Accruals

Reconciliation

GL Posting

CLOSE

Receivables

Payables

Assets

GL Posting

Internal Orders

Profit Centers

Cost Centers

Cash

ACCOUNT



WINSHUTTLE helps with…

DAILY PROCESSING

PERIOD CLOSE

TACTICAL

REPORTING

6



Very Large

New Installation Old Installations

Inst

alla

tio

n/O

rg S

ize

Small

Solution Mapping

Age of Installation

De

gree

of R

egu

lation

High

Low



General Ledger Posting

Sample Transaction Codes

• FB50

• FB01

• F-02

Support for :

• Basic posts

• CO-PA

• Cross Company

• Exchange Rates

Choices for posting

• Transaction Recording

• Studio with a BAPI

• Winshuttle Journal Entry



Devise a script to set up the user settings



Journal Posting with a Transaction Recording

Advantages

• Quick & Easy to create

• SAP Configuration aligned

• Flexible usage

• with loops

• With IF conditions

Disadvantages

• Tricky the first time

• Lines post in reverse order

• Personal settings



Complex posting with currency


http://www.google.co.uk/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&docid=fcOer9mh6L3TcM&tbnid=kqWNyqpvQ2H3YM:&ved=0CAUQjRw&url=http://developer.chrome.com/extensions/samples.html&ei=Y_FbUrrcC4Gp0QWYkICACA&psig=AFQjCNGkgAl4tv9T0l0SGY7RJokd2nDHGw&ust=1381843674861713


Interesting script manipulation and IF..THEN tricks

1

2

3

4

5

6




Document Attachment

Use FB02 or FB03 to record the script in

BATCH mode

Used a formula to extract the document number from the log column

Then create a chain

1




Skip Screen for finance screen handling

Record FB03 for Parked documents and use FB02 for Posted ones




Handling lines horizontally – single line postings

Up to 10 rows as columns




Field level data validation




Using a BAPI instead of a Transaction Recording

Advantages

• Not bound by transaction screens

• Many field combinations and permutations are possible

• Does not use the SAP transaction authorization model

Disadvantages

• There are several choices • BAPI_ACC_DOCUMENT_POST

• BAPI_CASHJOURNALDOC_CREATE

• BAPI is designed for use by programmers

• Does not use the SAP transaction authorization model

• More complex to leverage




Leveraging BAPI_ACC_DOCUMENT_POST

1

2

3




Winshuttle Journal Entry

Advantages • Comes with 17+ prebuilt

recordings & BAPIs

• Available as a rich Add-In client in Excel

• Supports 15 Transactions and BAPIs

• Customizable

• Has additional validation and handling rules

• Doesn’t require understanding how to record a transaction

• Included in Studio & Studio Runner

• Lines are in the correct order

Disadvantages

• Has no recording technology

• May not cover all the combinations of scenarios you want

• Limited to Journal transactions and processes




Journal Entry : Customize Standalone Mode

Connect Licensing

Author vs Runner license

1

2

3

4




Journal Entry : Enhanced Features

Special Runner buttons

Offline Validation

Document number return

Balance Check




Journal Entry : Cool Features

Long Document Splitting

Document Attachment

Own Script customize




Adding Workflow

Why do it?

• Inconsistent Finance master records between SAP systems

• Inappropriate granting of authorizations to create Finance Master Records

• Duplicate Finance Master Records

• Paper or email based approval processes

Options to consider

• Standard WS Workflows in Central

• Custom Workflows in Foundation

• Mass record creates with Excel

• Single record creates with Excel or Web Forms




Standard Workflows in Central

Standard Script Review Workflow

Standard Data Review Workflows




Custom Workflow




Custom Workflow for Master Data



Leveraging Studio Queries & BAPI reports

Query

• IBAN example

• KP06 Example

BAPI

• GL Account Example




Finance Products Update

Studio 10.3 customers now also own

Journal Entry

What is it ?

A new way to post manual journals in SAP with Winshuttle


http://www.google.co.uk/url?sa=i&source=imgres&cd=&cad=rja&docid=YDF6yjGgpvOMqM&tbnid=c_7rFM-V2L-OwM:&ved=0CAwQjRwwAA&url=http://findicons.com/search/new&ei=yABrUp35BYWohAfSs4GwCw&psig=AFQjCNEr7GjD8QW5QbZ75jFI5NpAL9nEEw&ust=1382830664217923


Journal Entry

Advantages

• Custom UI for Finance

• No Recording

• 21 Templates

• 14 Transaction codes

• Auto Document Attach

• Balance Checking

• 999 Document Splitting

• Optional Workflow

Disadvantages

• No Recording

• Only for Finance

• Only for Excel

• One Document per sheet



What’s included

FB50, FV50, FB50L

FB60, FV60

FB65, FV65

FB70, FV70

FB75, FV75

FBS1

F-02, FB01

What Transaction Codes

30

14 Transaction Codes

+ BAPI_ACC_DOCUMENT_POST



Transactions & Templates

General Ledger

• Simple Post FB50, FV50, FB01, F-02, FB50L

• COPA FB50

• Multi Company FB50, FB01, F-02

Accounts Payable

• Simple Post FB60, FB65

• Simple Post FV60 – Park Vendor Invoice

• Simple Post FV65 - Park Vendor Credit Memo

Accounts Receivable

• Simple Post FB70, FB75

• Simple Post – FV70 Park Customer Invoice

• Simple Post – FV75 Park Credit Memo

Accrual Deferral

• Simple Post FBS1

• Multi Company Post FBS1

General Purpose

• Simple Post BAPI_ACC_DOCUMENT_POST

• Multi Company BAPI_ACC_DOCUMENT_POST

14 Different Transaction Codes

and 1 BAPI

21 Templates



Customize your templates



Author Workflow

33



Author view in Excel with Connect



Author view in Excel with Central

35



Customizing : Step 1 - Central

36



Author: Step 2 - Central

37




38




39



Author: Step 6,7,8 - Central

41



Runner Workflow



Runner : Step 1 – Central – Get Template

43



Runner : Step 2 – Central – Add Data

44



Runner : Step 3 – Central - Validate

45



Runner : Step 4 – Central - Simulate

46



Runner Step 5 – Central - Submit

47



Runner Step 6 – Central – Access Task List

48



Runner Step 7 - Central – Assign Reviewer

49



Reviewer Workflow



Reviewer Step 1 – Central

51



Final Step : Central - Runner

53



Log Messages and results

54



Customizing

Step 1 – Add Custom Script

55



Customizing

Step 2 Select Business Process

56



Customizing

Step 3 Select Script Mode

57



Customizing

Step 4 Select Transaction Script, assign & name

58



Customizing

Step 5 – Limit Button Options

59



Customizing

Prerequisites:

Script must be “cell mapped”

Loop ranges must be defined

60



Customizing

Step 6 Assign field characteristics

61


Winshuttle User Group | San Diego 2013 62

Using Customized Scripts

No default template exists

You will need to create one the first time around


Winshuttle User Group | San Diego 2013 63


Winshuttle for Finance - Amazon Web Services · records between SAP systems • Inappropriate...

Documents

Transcript of Winshuttle for Finance - Amazon Web Services · records between SAP systems • Inappropriate...