Windward at Lakewood Ranch Community Development District
Transcript of Windward at Lakewood Ranch Community Development District
pfm
Windward at Lakewood Ranch Community Development District
12051 Corporate Boulevard, Orlando, FL 32817 Phone 407-723-5900; Fax 407-723-5901 www.windwardatlakewoodranchcdd.com
The following is the agenda for the Board of Supervisors Meeting for the Windward at Lakewood Ranch Community Development District scheduled to be held Wednesday, January 13, 2021 at 12:15 p.m. at 5800 Lakewood Ranch Blvd, Sarasota, FL 34240. The following is the proposed agenda for this meeting.
Call in number: 1-844-621-3956 (New)
Passcode: 790 562 990 # (New)
BOARD OF SUPERVISORS’ MEETING AGENDA
Administrative Matters
• Roll Call to Confirm Quorum
• Public Comment Period [for any members of the public desiring to speak on any proposition before the Board]
Business Matters
1. Consideration of the Minutes of the December 9, 2020 Board of Supervisors’ Meeting
2. Discussion Regarding Synovus Bank Fees 3. Ratification of Funding Requests 2020-34 – 2020-40 4. Review of District Financial Statements
Other Business
Staff Reports District Counsel District Engineer District Manager
Supervisor Requests and Audience Comments
Adjournment
Windward at Lakewood Ranch Community Development District
Consideration of the Minutes of the December 9, 2020 Board of Supervisors’ Meeting
MINUTES OF MEETING
WINDWARD AT LAKEWOOD RANCH COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING MINUTES Wednesday, December 9, 2020 at 12:15 P.M. 5800 Lakewood Ranch Blvd, Sarasota, FL 34240
Board Members in attendance or via speaker phone:
Pete Williams Chairperson Priscilla Heim Vice Chairperson Dale Weidemiller Assistant Secretary John Blakley Assistant Secretary Sandy Foster Assistant Secretary
Also present or via speaker phone were:
Vivian Carvalho District Manager-PFM Group Consulting, LLC Venessa Ripoll Assistant District Manager-PFM Group Consulting, LLC
(via phone) Ed Vogler District Counsel- Vogler Ashton (via phone) Mike Kennedy District Engineer- Stantec (via phone) Jim Schier Neal Communities John Leinaweaver Neal Communities Misty Taylor Bryant Miller Olive Sete Zare MBS Capital Markets (via phone)
FIRST ORDER OF BUSINESS Administrative Matters
Call to Order and Roll Call
Ms. Carvalho called to order at 12:43 p.m. the meeting of the Board of Supervisors of the Windward at Lakewood Ranch Community Development District and proceeded with roll call. The persons in attendance are as outlined above.
Public Comment Period
There were no members of the public present.
SECOND ORDER OF BUSINESS Business Matters
Consideration of the Minutes of the November 11, 2020 Board of Supervisors’ Meeting
The Board reviewed the Minutes of the November 11, 2020 Board of Supervisors’ Meeting.
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On MOTION by Mr. Williams, seconded by Ms. Heim, with all in favor, the Board approved the Minutes of the November 11, 2020 Board of Supervisors’ Meeting.
Consideration of Resolution 2021-03, Ratification of Revised Budget for Fiscal Year 2020
Ms. Carvalho explained Resolution 2021-03 is a recap from the initial discussion at the previous meeting. The Board reviewed the Revised Budget for Fiscal Year 2020.
On MOTION by Mr. Williams, seconded by Mr. Blakley, with all in favor, the Board approved the Resolution 2021-03, Ratification of Revised Budget for Fiscal Year 2020.
Ratification of Funding Requests 2020-33 – 2020-34
The Board reviewed Funding Requests 2020-33 – 2020-34.
On MOTION by Mr. Williams, seconded by Mr. Weidemiller, with all in favor, the Board ratified Funding Requests 2020-33 – 2020-34.
Review of District Financial Statements
The Board reviewed the District Financial Statements through November 30, 2020.
On MOTION by Mr. Williams, seconded by Ms. Heim, with all in favor, the Board accepted the District Financial Statements.
THIRD ORDER OF BUSINESS Other Business
Staff Reports
District Counsel – No Report
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__________________________ ___________________________
District Engineer – Mr. Kennedy reviewed the RFP for the next phases of Windward infrastructure. He received 5 bids however the low bid did not include the required bid bond nor did they submit all required information so after discussion with District Counsel and others his recommendation to the Board is to disqualify H & G Contracting and deem them as non-responsive and authorize the Committee to rank and score the four remaining bids. He thinks there is some opportunity to save some money on the project and get whoever is selected a little closer to the budget.
The Committee Meeting is scheduled for Friday, December 11, 2020.
On MOTION by Mr. Williams, seconded by Mr. Weidemiller, with all in favor, the Board accepted the recommendation of the District Engineer to name H & G Contracting non-responsive and authorize the Committee to rank and score the remaining 4 bidders.
Mr. Vogler commented that a notification letter must be sent to H & G Contracting by District Engineer or District Manager. Mr. Kennedy stated he will work with Ms. Carvalho or Mr. Vogler to get the notice out by Monday.
District Manager – No Report
Audience Comments and Supervisors Requests
A request was made to continue the meeting to December 21, 2020.
FOURTH ORDER OF BUSINESS Continuance
There was no additional business to discuss. Ms. Carvalho requested a motion to continue the meeting to December 21, 2020 at 12:15PM at the same location.
On MOTION by Mr. Williams, seconded by Ms. Foster, with all in favor, the December 9, 2020 Board of Supervisors Meeting of the Windward at Lakewood Ranch Community Development District was continued at 12:52P.M. to December 21, 2020 at 12:15PM at the same location.
Secretary/Assistant Secretary Chairperson/Vice Chairperson
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Windward at Lakewood Ranch Community Development District
Discussion Regarding Synovus Bank Fees
Windward at Lakewood Ranch Community Development District
Ratification of Funding Requests 2020-34 – 2020-40
WINDWARD AT LAKEWOOD RANCH
COMMUNITY DEVELOPMENT DISTRICT
Funding Request 2020-34 - 2020-40
FR # Description Amount Total
2020-34 PFM Group Consulting $ 143.91
$ 1,666.67
Sarasota County Public Utilities Department $ 83.78
$ 80.16
Solitude Lake Management $695.00
$2,669.52
2020-35 PFM Group Consulting $6.50
Sarasota County Public Utilities Department $826.85
Supervisor Fees $1,000.00
Vglobal Tech $125.00
Vogler Ashton $2,424.00
$4,382.35
2020-36 Stantec $10,418.75
Vglobal Tech $125.00
$10,543.75
2020-37 Developer Funding $5,000.00
$5,000.00
2020-38 Sarasota County Public Utilities Department $30.84
2554 Paradise Plum Dr. $88.74
2657 Star Apple Way $87.10
2674 Butterfly Jasmine $61.76
Sarasota Herald Tribune $242.00
Sarasot Herald Tribune $286.00
Stantec $263.18
Supervisor Fees $1,000.00
$2,059.62
2020-39 PFM Group Consulting $1,666.67
Reimbursables $44.52
Sarasota County Public Utilities Department $179.01
Vogler Ashton $424.00
$2,314.20
I I 2020-40 Supervisor Fees $1,000.00
$1,000.00
WINDWARD AT LAKEWOOD RANCH COMMUNITY DEVELOPMENT DISTRICT
Funding Request No. 034 11/13/2020
Item No.
1 PFM Group Consulting Legal Advertising Reimbursement DM Fee: November 2020
Vendor
2 Sarasota County Public Utilities Department 2657 Star Apple Way ; Service 10/02/2020 - 11/03/2020 2770 Butterfly Jasmine Tri Flush Mtr ; Service 10/02/2020 - 11/03/2020
3 Solitude Lake Management November Lake & Pond Management
l/~~ Secretary/ Assistant Secretary
Please Return To: Windward al Lakewood Ra nch C DO c/o PFM Group Consulting
Invoice General Number Fund
112315 $ 143.91 DM-1 1-2020-0042 $ 1,666.67
$ 83.78 $ 80.16
PI-A00503882 $ 695.00
$2,669.52
2,669.52
~ Board Member
Fiscal Year
FY 2021
FY 2021
FY 2021
FY2021
FY 2021
FY 2020
FY 2021
12051 Corporate Boulevard Orlando, FL 3281 7 (407) 723-5900 II [email protected]
[RECEIVED ] '----_ ____.... By Amanda Lane at 9:48 am, Nov 16, 2020
WINDWARD AT LAKEWOOD RANCH COMMUNITY DEVELOPMENT DISTRICT
Funding Request No. 035 11/20/2020
Item Vendor Invoice No. Number
1 PFM Group Consulting October Postage OE-EXP-11-50
2 Sarasota County Public Utilities Department 3051 Laceleaf Blvd ; Service 10/09/2020 - 11/09/2020
3 Supervisor Fees -11/11/2020 Meeting Priscilla Heim Sandy Foster Dale Weidemiller Pete Williams John Blakley
4 VGlobalTech November Website Maintenance 2095
5 Vogler Ashton General Counsel Through 10/31/2020 6269
~IL
General Fund
$ 6.50
$ 826.85
$ 200.00
$ 200.00 $ 200.00 $ 200.00 $ 200.00
$ 125.00
$ 2,424.00
$ 4,382.35
Secretary I Assistant Secretary Board Member -
Please Return To: Windward at Lakewood Ranch CDD Clo PFM Group c onsumng 12051 Corporate Boulevard Orlando, FL 32817 (407) 723-5900 II LaneA@pfm_com
Received via email on Monday, November 30, 2020 - ALane
WINDWARD AT LAKEWOOD RANCH COMMUNITY DEVELOPMENT DISTRICT
Funding Request No. 036 12/4/2020
Item No.
1 Stantec
Vendor
Phase 2 Engineering Services Through 11/27/2020
2 VGlobalTech December Website Maintenance
Secretary / Assistant Secretary
Please Return To: Windward at Lakewood Ranch COD c/o PFM Group Consulting 12051 Corporate Boulevard Orlando, FL 32817 (407) 723-5900 II [email protected]
Invoice Number
General Construction Fund Fund
1730726 $10,418.75
2173 $ 125.00
$ 125.00 $10,418.75
TOTAL $10,543.75
~ / Board Member
[RECEIVED ] -----· _ _____. By Amanda Lane at 9:35 am, Dec 07, 2020
. [RECEIVED ] ----
By Amanda Lane at 3:17 pm, Dec 11, 2020
WINDWARD AT LAKEWOOD RANCH COMMUNITY DEVELOPMENT DISTRICT
Funding Request No. 038 12/11/2020
Item Vendor No.
1 Sarasota County Public Utilities Department 2554 Paradise Plum Dr. ; Service 11/03/2020 - 12/02/2020 2657 Star Apple Way; Service 11/03/2020 -12/02/2020 2770 Butterfly Jasmine Tri Flush Mtr; Service 11/03/2020 - 12/02/2020 2674 Butterfly Jasmine Tri Flush Mtr; Service 11/03/2020 - 12/02/2020
2 Sarasota Herald-Tribune legal Advertising on 09/02/2020 legal Advertising on 12/02/2020
3 Stantec Engineering Services Through 11/27/2020
4 Supervisor Fees -12/09/2020 Meeting Priscilla Heim Sandy Foster Dale Weidemiller Pete Williams John Blakley
Secretary I Assistant Secretary
Please Return To: Windward at Lakewood Ranch COO c/o PFM Group Consulting
Invoice Number
Acct: 457713-636114 Acct: 457713-636116 Acct: 457713-636118 Acct: 457713-636120
SC55G0S45Z SC55G0S6SJ
1732050
TOTAL
General Fund
$ 30.84 $ 88.74 $ 87.10 $ 61.76
$ 242.00 $ 286.00
$ 263.18
$ 200.00 $ 200.00 $ 200.00 $ 200.00 $ 200.00
$2,059.62
12051 Corporate Boulevard Orlando. FL 32817 (407) 723-5900 // [email protected] [RECEIVED ]
---· --
By Amanda Lane at 3:18 pm, Dec 14, 2020
WINDWARD AT LAKEWOOD RANCH COMMUNITY DEVELOPMENT DISTRICT
Funding Request No. 039 12/18/2020
Item No.
1
2
Vendor
PFM Group Consulting OM Fee: December 2020 Reimbursables: November 2020
Sarasota County Public Utilities Department
Invoice Number
DM-12-2020-0051 OE-EXP-12-53
General Fund
$ 1,666.67 $ 44.52
3051 Laceleaf Blvd ; Service 11/09/2020 - 12/10/2020 Acct: 457713-635530 $ 179.01
3 Vogler Ashton General Counsel Through 11/30/2020
Secretary / Assistant Secretary
Please Return To: Windward at Lakewood Ranch COD c/o PFM Group Consulting 12051 Corporate Boulevard Orlando, FL 32817 (407) 723-5900 II [email protected]
6369 $ 424.00
TOTAL $2,314.20
[ ___ R_Ec_E_IVi_E_o ________ ]
By Amanda Lane at 9:30 am, Dec 23, 2020
WINDWARD AT LAKEWOOD RANCH COMMUNITY DEVELOPMENT DISTRICT
Funding Request No. 040 12/24/2020
Item No.
Vendor
1 Supervisor Fees - 12/21/2020 Meeting Priscilla Heim Sandy Foster Dale Weidemiller Pete Williams John Blakley
Secretary I Assistant Secretary
Please Return To: Windward at Lakewood Ranch CDD c/o PFM Group Consulting 12051 Corporate Boulevard Orlando, FL 32817 (407) 723-5900 II [email protected]
Invoice Number
TOTAL
$ $
$ $
$
General Fund
200.00 200.00 200.00 200.00 200.00
$1,000.00
~ Board Member
[ RECEIVED ] By Amanda Lane at 11:55 am, Dec 24, 2020
Windward at Lakewood Ranch Community Development District
Review of District Financial Statements
Windward at Lakewood Ranch CDD
Statement of Financial Position
As of 12/31/2020
Current Assets
General Checking Account
Accounts Receivable - Due from Developer
Debt Service Reserve (Series 2020-A1)
Revenue (Series 2020-A1, A2)
Acq/Constr (Series 2020-A1, A2)
Acq/Constr (Series 2020-A3)
Cost of Issuance (Series 2020-A1, A2)
Cost of Issuance (Series 2020-A3)
Total Current Assets
Investments
Amount Available in Debt Service Funds
Amount To Be Provided
Total Investments
Total Assets
Current Liabilities
Accounts Payable
Deferred Revenue
Total Current Liabilities
Long Term Liabilities
Revenue Bonds Payable - Long-Term
Total Long Term Liabilities
Total Liabilities
Net Assets
Current Year Net Assets - General Government
Current Year Net Assets, Unrestricted
Current Year Net Assets, Unrestricted
Total Net Assets
Total Liabilities and Net Assets
General Fund Debt Service
Fund
Assets
$3,820.99
3,314.20
$88,878.75
0.55
$7,135.19 $88,879.30
$0.00 $0.00
$7,135.19 $88,879.30
Liabilities and Net Assets
$2,135.19
3,314.20
$5,449.39 $0.00
$0.00
$5,449.39
$0.00
$0.00
1,685.80
88,879.30
$1,685.80
$7,135.19
$88,879.30
$88,879.30
Capital Projects
Fund
$12,960,010.54
3,316,612.99
16,406.98
294.63
$16,293,325.14
$0.00
$16,293,325.14
$0.00
$0.00
$0.00
16,293,325.14
$16,293,325.14
$16,293,325.14
Long-Term Debt
Group Total
$0.00
$3,820.99
3,314.20
88,878.75
0.55
12,960,010.54
3,316,612.99
16,406.98
294.63
$16,389,339.63
$88,879.30
16,836,120.70
$16,925,000.00
$88,879.30
16,836,120.70
$16,925,000.00
$16,925,000.00 $33,314,339.63
$0.00
$2,135.19
3,314.20
$5,449.39
$16,925,000.00
$16,925,000.00
$16,925,000.00
$16,925,000.00
$16,925,000.00 $16,930,449.39
$0.00
0.00
1,685.80
0.00
88,879.30
0.00
16,293,325.14
$16,383,890.24
$16,925,000.00 $33,314,339.63
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Windward at Lakewood Ranch CDD
Statement of Activities
As of 12/31/2020
General Fund Debt Service Capital Projects Long-Term Total
Fund Fund Debt Group
Revenues
Developer Contributions
Debt Proceeds
Developer Contributions
Debt Proceeds
Total Revenues
$24,517.97
$24,517.97
$88,878.75
$88,878.75
$10,418.75
16,497,621.25
$16,508,040.00 $0.00
$24,517.97
88,878.75
10,418.75
16,497,621.25
$16,621,436.72
Expenses
Supervisor Fees
Public Officials' Liability Insurance
Management
Engineering
District Counsel
Postage & Shipping
Legal Advertising
Web Site Maintenance
Dues, Licenses, and Fees
Pond Contract
General Insurance
Irrigation Parts
Engineering
Contingency
Total Expenses
$4,000.00
2,250.00
5,000.01
1,468.18
2,848.00
51.02
931.33
375.00
175.00
1,390.00
2,750.00
1,593.63
$22,832.17 $0.00
$10,418.75
204,398.50
$214,817.25 $0.00
$4,000.00
2,250.00
5,000.01
1,468.18
2,848.00
51.02
931.33
375.00
175.00
1,390.00
2,750.00
1,593.63
10,418.75
204,398.50
$237,649.42
Other Revenues (Expenses) & Gains (Losses)
Interest Income
Interest Income
Total Other Revenues (Expenses) & Gains (Losses) $0.00
$0.55
$0.55
$102.39
$102.39 $0.00
$0.55
102.39
$102.94
Change In Net Assets $1,685.80 $88,879.30 $16,293,325.14 $0.00 $16,383,890.24
Net Assets At Beginning Of Year $0.00 $0.00 $0.00 $0.00 $0.00
Net Assets At End Of Year $1,685.80 $88,879.30 $16,293,325.14 $0.00 $16,383,890.24
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Windward at Lakewod Ranch CDD
Budget to Actual
For the Month Ending 12/31/2020
Year to Date
Actual Budget Variance
FY 2021
Adopted
Budget
Revenues
Developer Contributions $ 24,517.97 $ 60,489.75 $ (35,971.78) $ 241,959.00
Net Revenues $ 24,517.97 $ 60,489.75 $ (35,971.78) $ 241,959.00
General & Administrative Expenses
Supervisor Fees
Public Officials' Insurance
Trustee Services
Management
Engineering
Dissemination Agent
District Counsel
Assessment Administration
Audit
Postage & Shipping
Legal Advertising
Miscellaneous
Web Site Maintenance
Dues, Licenses, and Fees
General Insurance
$ 4,000.00
2,250.00
-
5,000.01
1,468.18
-
2,848.00
-
-
51.02
931.33
-
375.00
175.00
2,750.00
$ 3,000.00
562.50
1,500.00
11,250.00
3,750.00
1,250.00
5,000.00
1,875.00
1,500.00
75.00
250.00
125.00
675.00
43.75
687.50
$ 1,000.00
1,687.50
(1,500.00)
(6,249.99)
(2,281.82)
(1,250.00)
(2,152.00)
(1,875.00)
(1,500.00)
(23.98)
681.33
(125.00)
(300.00)
131.25
2,062.50
$ 12,000.00
2,250.00
6,000.00
45,000.00
15,000.00
5,000.00
20,000.00
7,500.00
6,000.00
300.00
1,000.00
500.00
2,700.00
175.00
2,750.00
Total General & Administrative Expenses $ 19,848.54 $ 31,543.75 $ (11,695.21) $ 126,175.00
Project Maintenance Expenses
Well Pump Maintenance
Wetland Maintenance
Wetland Contract
Pond Maintenance Contract
Pond Maintenance
Irrigation Pump Maintenance Contract
Irrigation Pump Maintenance
Drainage Maintenance
Curb Replacement
$ -
-
-
1,390.00
-
1,593.63
-
-
-
$ 1,125.00
6,250.00
9,000.00
3,771.00
5,000.00
800.00
1,250.00
1,250.00
500.00
$ (1,125.00)
(6,250.00)
(9,000.00)
(2,381.00)
(5,000.00)
793.63
(1,250.00)
(1,250.00)
(500.00)
$ 4,500.00
25,000.00
36,000.00
15,084.00
20,000.00
3,200.00
5,000.00
5,000.00
2,000.00
Total Project Maintenance Expenses $ 2,983.63 $ 28,946.00 $ (25,962.37) $ 115,784.00
Total Expenses $ 22,832.17 $ 60,489.75 $ (37,657.58) $ 241,959.00
Net Income (Loss) $ 1,685.80 $ - $ 1,685.80 $ -
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