Windows Server 2003 Printer Installation_v0100
Transcript of Windows Server 2003 Printer Installation_v0100
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Corporate Distributed Systems
Windows Server 2003
Printer InstallationDecember 5, 2006
Version 1.00
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Corporate Distributed Systems Mahwah, NJ Version 1.00 - December 5, 2006
Table Of Contents
Section 1Requirements...................................................................................................................1
HP Jet Direct Setup....................................................................................................................1
TCP/IP Printer Setup..................................................................................................................1
Section 2Create A Printer Share HP Jet Direct..........................................................................2
Section 3Create A Printer Share TCP/IP Port............................................................................8
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Section 1
Requirements
Before configuring a printer on the Windows 2003 Server, make sure you havethe following information or configuration ready, based on site requirements.
HP Jet Direct Setup
_____ A printer connected through an HP JetDirect External Print Serverfollowing the Corporate Distributed Systems Windows 2000/XP
IP Printing Installation document.
_____ Static IP Address:
(designated for the printer) _______________________________
_____ Printer Name: _______________________________Created according to the AD Standard Naming Convention.
_____ Any special print driver needed for the particular model printer installed
on the server. This driver must be Windows 2003 compatible.
Perform Section 2 to configure a printer share using the HP Jet Direct print
device.
TCP/IP Printer Setup
_____ A printer connected directly to the network, with no HP JetDirect External
Print device.
_____ Static IP Address:
(designated for the printer) _______________________________
_____ Printer Name: _______________________________
Created according to the AD Standard Naming Convention.
_____ Any special print driver needed for the particular model printer installedon the server. This driver must be Windows 2003 compatible.
Perform Section 3 to configure a printer share that is directly connected to the
network with no HP Jet Direct print device.
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Section 2
Create A Printer Share HP Jet Direct
Perform this procedure to create a Standard TCP/IP Port Printer Share on aWindows 2003 server that uses an HP JetDirect External Print Device.
1. Log on to the Windows 2003 server with an Administrative ID.
2. At the taskbar, click on Start | Settings | Printers and Faxes.
3. Double-click on the Add Printer icon.
4. At the Welcome to the Add Printer Wizard screen, clickNext.
5. At the Local or Network Printer screen, select Local Printerattached to this computer. Unselect Automatically Detect and InstallMy Plug and Play Printer. ClickNext.
6. At the Select a Printer Portscreen, select Create a new port.7. From the drop-down menu, select Standard TCP/IP Port, clickNext.
8. At the Welcome to the Add Standard TCP/IP PrinterPort Wizard screen, clickNext.
9. At the Add Port window:
1. Type the name or IP address of the printer in the Printer Name or IP
Address field.
2. The Port Name is entered automatically. Change the Port Name to
RAW1, RAW2 orRAW3, depending on which Jet Direct port the
printer is attached to.
3. Click Next.
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10. At the Additional Port Information Required screen, underDevice Type select the appropriate HP JetDirect Device Port that the
print device is attached to, and clickNext.
11. If the HP JetDirect device has multiple ports, you will be prompted to
select which port this printer is connected to. Select the appropriate portnumber based on the RAW# entered in the Add Port screen. ClickNext.
12. At the Completing the Add Standard TCP/IP PrinterPort Wizard screen, verify that the information entered for the printeris correct, and clickFinish.
13. At the Add Printer Wizard screen, select the manufacturer andmodel of the printer.
If you have a disk for the printer driver, clickHave Diskand follow the
on-screen prompts.
If you do nothave a disk, clickNext.
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14. At the Name Your Printer screen, type the printer name in thePrinter name field, and clickNext.
NOTE: If the printer being created will be used by OS/2
workstations (for example, SCS or HFCS), create a name
that is 14 characters long or less. The Make and Model
fields may need to be abbreviated because of thisrestriction. Refer to the examples below.
NOTE: Printer objects must follow standard naming conventions.
They are to be named in the following format:
PR_
Make andModel are mandatory. Type, Function, and
Count are optional. There are no spaces in the name.
For example:
Regular:PR_HPLaser5siColor01PR_HPLaser5siPR_IBMINFOPRINT1130
Abbreviated for OS/2:PR_HPLJ5siCL01PR_HPLJ5siPR_IBMINFO1130
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15. In the Printer Sharing screen, verify that the printer name is thesame as the name entered in the Name Your Printer screen, andclickNext.
16. If the Share as name is longer than eight characters, a warning message
will be displayed stating that some DOS workstations will not be able to
access the printer. Click on Yes to indicate that you want to use the share
name.
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17. At the Location and Comment screen, type the location anddescription of the printer, and clickNext.
NOTE: Printer locations must conform to a standard naming
convention. They are to be defined in the following
format:
BLDG/OfficeLocation/Floor/Section/Office #
The BLDGmnemonic is the only mandatory entry. The remaining fields
are optional in any combination with a forward slash ( / ) separating each
entry.
For example:NJRAR/3rdFloor/Quad C/RO3C-053
18. At the Print Test Page screen, clickYes to print a page, and clickNext.
19. At the Completing the Add Printer Wizard screen, verifythat the information on the screen is correct, and clickFinish.
If there are errors with the information listed, clickCancel.
20. If the test page printed, the printer has been successfully installed,
clickOK.
If the test page did notprint, clickTroubleshoot and follow the
instructions on how to resolve any problems. ClickFinish to close
window.
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Section 3
Create A Printer Share TCP/IP Port
Perform this procedure to create a Standard TCP/IP Port Printer Share on aWindows 2003 server that connects directly to the network.
1. Log on to the Windows 2003 server with an Administrative ID.
2. At the taskbar, click on Start | Settings | Printers and Faxes.
3. Double-click on the Add Printer icon.
4. At the Welcome to the Add Printer Wizard screen, clickNext.
5. At the Local or Network Printer screen, select Local Printerattached to this computer. Unselect Automatically Detect and InstallMy Plug and Play Printer. ClickNext.
6. At the Select a Printer Portscreen, select Create a new port.7. From the drop-down menu, select Standard TCP/IP Port, clickNext.
8. At the Welcome to the Add Standard TCP/IP PrinterPort Wizard screen, click on Next.
9. At the Add Port window:
1. Type the name or IP address of the printer in the Printer Name or IP
Address field.
2. The Port Name is entered automatically and is displayed withIP_(underscore) and uses the IP address entered in the previous step.
3. Click Next.
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10. At the Additional Port Information Required screen, underDevice Type select the device type that the print device uses to attach to
the network, and clickNext.
11. At the Completing the Add Standard TCP/IP PrinterPort Wizard screen, verify that the information entered for the printeris correct, and clickFinish.
12. At the Add Printer Wizard screen, select the manufacturer andmodel of the printer.
If you have a disk for the printer driver, clickHave Diskand follow the
on-screen prompts.
If you do nothave a disk, clickNext.
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13. At the Name Your Printer screen, type the printer name in thePrinter name field, and clickNext.
NOTE: If the printer being created will be used by OS/2
workstations (for example, SCS or HFCS), create a name
that is 14 characters long or less. The Make and Model
fields may need to be abbreviated because of thisrestriction. Refer to the examples below.
NOTE: Printer objects must follow standard naming conventions.
They are to be named in the following format:
PR_
Make andModel are mandatory. Type, Function, and
Count are optional. There are no spaces in the name.
For example:
Regular:PR_HPLaser5siColor01PR_HPLaser5siPR_IBMINFOPRINT1130
Abbreviated for OS/2:PR_HPLJ5siCL01PR_HPLJ5siPR_IBMINFO1130
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14. In the Printer Sharing screen, verify that the printer name is thesame as the name entered in the Name Your Printer screen, andclickNext.
15. If the Share as name is longer than eight characters, a warning message
will be displayed stating that some DOS workstations will not be able to
access the printer. Click on Yes to indicate that you want to use the share
name.
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16. At the Location and Comment screen, type the location anddescription of the printer, and clickNext.
NOTE: Printer locations must conform to a standard naming
convention. They are to be defined in the following
format:
BLDG/OfficeLocation/Floor/Section/Office #
The BLDGmnemonic is the only mandatory entry. The remaining fields
are optional in any combination with a forward slash ( / ) separating each
entry.
For example:NJRAR/3rdFloor/Quad C/RO3C-053
17. At the Print Test Page screen, clickYes to print a page, and clickNext.
18. At the Completing the Add Printer Wizard screen, verifythat the information on the screen is correct, and clickFinish.
If there are errors with the information listed, clickCancel.
19. If the test page printed, the printer has been successfully installed,
clickOK.
If the test page did notprint, clickTroubleshoot and follow the
instructions on how to resolve any problems. ClickFinish to close
window.
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