Willowdale/Thornhill Professional Engineers Ontario Chapter

Chair: Vimbai Brenda Munyukwi, P.Eng; PMP; MBA

Agenda 1. Call to order

2. Routine Business 6:00 PM - 6:10 PM

Approval of agenda

Approval of minutes 2015 AGM

3. Opening remarks & Introduction of 2015/16 board 6.10 PM – 6.15 PM

4. 2015-2016 year-in review - Committee Chair Reports 6.15 PM – 6.45 PM

5. Financial Statement Review 6:45 PM – 7:15 PM

6. Volunteer awards presentation 7:15 PM – 7:25 PM

7. Presentation of slate of candidates for 2015/16 board 7:25 PM – 7:40 PM

8. Other business 7:40 PM – 7:50 PM

9. Questions 7:50 PM – 8:00 PM

10. Adjournment

11. Networking opened until 9:00 PM

2015/16 Executive Board Members Vimbai Brenda Munyukwi Chair Noubar Takessian, P.Eng., FEC Vice-Chair Maziyar Bolour, P.Eng. Treasurer Aung (Ko Ko) Kyaw, EIT Secretary Nanda Lwin, P.Eng. GLP Committee Chair Souheila Bardakji, P.Eng. AGM/CP Committee Chair Nick Shelton, P.Eng Programs Committee Chair John Penaranda, P. Eng. Executive Mohammad Horriyat, P.Eng. Electronic Media Committee Chair Hamdy Elarabi, P.Eng Publications Committee Chair Fred Saghezchi, P.Eng. Executive Mohinder Grover, P.Eng. Awards Committee Chair Joseph D’souza, P.Eng Executive Maliheh Farahnak, P.Eng. Licensing Assistance Program Committee Chair Rana Tehrani Yekta, EIT Education Committee Chair

Programs: Seminars and ToursJanuary

LEAN-ing toward success… A 6 step approach to improving the operation of a business

Retirement countdown – Are you ready?

FebruaryEngineering failures – Lessons in professional ethics

Tax planning 102: Preserve your wealth

MarchP.Eng licensure and benefits

Insurance planning: Open forum

AprilAn engineering perspective on climate change

You died… Now what happens to your assets?

MaySuccessful networking

Who will carry out your wishes, when you’re gone?

JuneCan SR&ED benefit you?

Why holistic financial planning?

JulySo you’re thinking of a MBA?

Six Mistakes investors make with their finances

AugustWTPEO BBQ

Leveraging excellence for the youth

SeptemberCase study in the history of technological innovation

How to survive a bear market

Investment strategies for the savvy investor

OctoberIntellectual property 101: What engineers ought to know about patents..

Attention business owners and consultants: Do you know your legal rights?

NovemberWTPEO pub night

Fireside chat with the McClelland financial group advisors

Publications Committee

Issued Volume X, Issue II on June 2015

The following WTPEO activities are covered: Chair’s message Seminar-EPOCC PEO Licensure PEO AGM 2015 Mathletics – 2015 CPC Album Community Portal

Publications Committee

Issued Volume XI, Issue I on January 2016

The following WTPEO activities are covered : Chair’s message CPC Album Industrial Exception Obituary: Steve Rakus Blast from the Past On behalf of the Programs

Committee CPD Scholarship Winners Mathletics - November BBQ Album Community Portal

Electronic Media Chair Mammad Horriyat, P.Eng. Improved the electronic communication system

between chapter’s members and board by using the new PEO email distribution system (Campaigner)

Designed and developed new templates, images, web pages in campaigner and set up and configured to efficiently track and report the issues during E-blasts

Discovered the software bugs in PEO calendar and in grid and list views and then reported the problems to PEO IT project manager and also suggested the best solutions to resolve them and actively participated in test and evaluation of the upgraded software

Electronic Media Chair Mammad Horriyat, P.Eng. Proactively communicated to chapter’s chair, secretary

and committee chairs ( Program, education, EIT, CPC, GLP, Publication and Awards) to create invitations for seminars, ceremonies, meetings, student’s competitions for scholarship awards and other events

Updated web site in accordance with new information, application forms, news letters and event photos

Created, designed, developed and upgraded web site and made new methods for better accessibility the PEO updates and chapter’s latest news and events

Education

Scholarship Program

Seven students were awarded with $500 scholarships.

The winners attended the CPC with their parents.

Mathletics event for students in grade 7-8 was held on November 29, 2015 at Hillcrest Library.

Approximately 40 students attended the event.

Positive feedbacks were received from the parents

Education

Education

Education

National Engineering Month

The event is being held on March 13, 2016

Grade 5-6 Mathletics

Grade 7-8 Water for The World

UPCOMING EVENTS IN MARCH!!!!

Awards Committee ReportCommittee’s Mandate:

Search for and encourage nominations for several different internal PEO and external awards. They include:

PEO Order of Honour

PEO Engineering Excellence (OPEA)

Gord Sterling EIT

Ontario Volunteer Service

PEO Volunteer Service Recognition

Certificate Presentation/Annual General Meeting

Two CP’s held in 2015:

o May 08; 47 recipients received their certificates

o November 27; 48 recipients received their certificates

AGM held on March 03, 2015

Certificate Presentation/Annual General Meeting

Certificate Presentation/Annual General Meeting

Certificate Presentation/Annual General Meeting

EIT & LAPEIT workshop – Experience summary dated June 10t

2015, location: Thornhill Community center

Description: The session focused on how to prepare experience summary for the achievement of P.Eng. license.

40 EITs attended. The workshop arranged by chapter and presented by PEO EIT department, Tracey Qaruana and managed by Past EIT manager Late Manoj Choudhary. Mr Mohinder Grover one of the ERC members was also attending and answered the members questions at the end of session.

EIT & LAPMentors (Cycle 5) appreciation dinner. Dated Friday, Nov

6th, 2015, At Thornhill Golf & Country Club. 11 mentors attended.

EIT & LAPLAP (Licensure Assistance Program) new cycle January 2016-June 2016 kick off meeting , on 5th of January 2016, from 5:30pm to 8:00 pm at Hillcrest Library -Auditorium

in order to introduce matched Guides(Mentors) and Interns(EITs) together and start the new session for the year 2016.

14 EITs (Interns) matched with 12 Mentors (P.Eng, Guides). Different decipline attended but we could managed successfully to match the Guides and Interns with the same major.

EIT & LAPLAP (Licensure Assistance Program) new cycle January 2016-

June 2016 kick off meeting ,

EIT & LAP Upcoming event work shop: Date TBD , ( subject

introducing LAP program to EITs and P.Engs in our chapter)

At the end I would like to ask the members to participate in LAP program be a mentors (Guides) of a EIT to prepare the experience record.

Willowdale/Thornhill’sGLP Top Five!

Nanda Lwin, MEPP, P.Eng., FEC

Honourable Mention: Meeting the former premier.

#5: Trustee attends math competition.

#4: Celebrating the New Year with politicians.

#3: Government Liaison Academy.

#2: A new Liberal government in Ottawa.

#1: Meeting PC leader Patrick Brown.

Awards Committee Report

Two executive members nominated for the following:

PEO Order of Honour

Gord Sterling EIT

Two executive members to receive:

PEO 5-Year Service Pins

Maziyar Bolour, P. Eng.

Souheila Bardakji, PhD, P.Eng.

(As of Feb 8th, 2016)

Everyone should have a print out in the package for today’s meeting

2015 Financial Statement Review Balance brought forward into 2015 from 2014

$14,658.44 as of Dec 31st, 2014 balance

Versus 2014 carryover of $1,454.12 from 2013 plan

Carryover increment due Increased allotment in 2014 (65% increase from PEO from 2013)

2014 Chapter Allotment received:

$20,080.26 allotment from PEO

Versus 2014 allotment of $30,000.08 33% decrease from YAG due to new allotment model + reduced

budgets from PEO regarding the chapter allocations

2015 Financial Statement Review Income sources for 2015:

$6,548.55

Chapter certificate presentation reimbursement from PEO May 8th

2015 ceremony and November 27th 2015 ceremony for certificate recipients

$441.15

Re-imbursement from PEO for LAP session held on 26th Feb, 2016

$794.38

Re-imbursement from PEO for NEM held on 29th Mar, 2016 of $700

Mathletics revenue from entrants of $94.38

Total 2015 income: $27,864.34 vs YAG $37,947.50 Attributed to reduced allotment from PEO for 2014

2015 Financial Statement Review 2015 Expenses:

$523.40 2014 Chapter AGM carry over held on Mar 3rd, 2015

$13,089.43 for 2 Chapter certificate presentations (152 recipients + guest)

24% increase vs. YAG. 2014 spend was $9,855.14 (101 recipients + guests). Increase falls inline with recipients + guests increment

$2,185.07 for Chapter newsletter PEO sent to members with no email for 2014 ~1234 members.

30% increase vs YAG. 2014 spend was $1,527.92. Increase due to major improvements in number of articles and formatting

2014 Financial Statement Review

$4,324.73 for 10 chapter executive meetings

Includes library room booking fee, mileage and food for volunteers. Avg # attendees = 15. Avg cost per meeting = $332.67

19% increase vs YAG. Number of attendees increased by 13% and cost per meeting reduced by 4.8%

2014 spend was $3,495.29. Avg# attendees = 12 Avg cost per meeting = $349.53

$490.06 for website updates

Go daddy renewal fee included

40% increase vs YAG. 2014 spend was $314

2015 Financial Statement Review 2015 Expenses:

Total of $15,195.49 vs $9,670.17 YAG 2014 (36% increase)

Some highlights include:

Chapter scholarship award - $1,000

Seminars - $3,148.54 vs YAG $2,800

Volunteer appreciation dinner - $1,623.65 vs YAG $1,200

Summer BBQ - $2,106.10 vs YAG $1,300

EIT workshops - $470.36

LAP - $441.15

Committee meetings - $550.17

NEM - $813.08

Mathletics - $1,107.67

2015 Pub night - $715.13

2015 Financial Statement Review Total 2014 expenses = $35,808.18

29% increase vs YAG $25,385.98

Closing bank balance as of Dec 31st, 2015 = $6,714.60

Annual Report total = $7,412.60

Bank balance ≠ Annual report total

Difference of $698 due the following cheques which were not deposited and received in 2015.

Cheque #001474 November 27, 2015 amount $500.00

Cheque #001480 December 6, 2015 amount $22.00

Cheque #001483 December 8, 2015 amount $176.00

Slate of Candidates 2016-2017 Nanda Lwin

Sara Aminae

Rana Tehrani Yekta

Debassi Dey

Mohammad Horiyat

Hamdy El Ara bi

Souheila Bardakji

Noubar Takessian

Armick Ivanian

Fred Saghezchi

Amit Gopta

Mohinder Grover

Maziyar Bolour

Nicholas Shelton

Andrew Herbst

Vimbai Munyukwi

Maliheh Farahnak

Ko Ko Aung

Seyed-Abbas Aftab-Jahani

Azin Aslani

Board Meeting/Election of Officers The new chapter executive will meet on

March 8, 2016 The current chapter board will be dissolved at

that meeting The new chapter board will nominate and

elect new officers for 2016-2017