Wide Area Workflow Receipts and Acceptance Working in the Acceptance Folder.
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Transcript of Wide Area Workflow Receipts and Acceptance Working in the Acceptance Folder.
Wide Area Workflow
Receipts and Acceptance
Working in the Acceptance Folder
Access the WAWF-RA Website
https://wawf.eb.mil
Logon to WAWF-RA
Click OK to warning message about not using
the browser back button
Click
User ID and Password
Note: User ID And Password
Are case sensitive
Open the Acceptor Menu
Click the (+)
Select “Access Acceptance Folder”
Enter Search Criteria
At a minimum, select a DoDAAC*
Note Required Fields!
Submit Search
Scroll to bottom of screen
Click Submit
Search Results are Displayed
All results displayed in this
folder are pending Government Acceptance
Description of Columns
Num
ber of docum
ents pending
acceptance
Type of
WA
WF
Docum
ent
Vendor C
AG
E C
ode (Sort able Field)
Contract
Num
ber(Sort able)
Delivery O
rder N
umber (If A
pplicable)
Shipment
Num
ber
Acceptance D
ate (Will
be blank)
Status (Alw
ays “Subm
itted”)
Hold R
eceiving Report
(Used w
hen pending verification)
Invoice Num
ber
Date Invoice R
eceived
Invoice Status(D
etermined by
DFA
s eccept for Services
Invoice Hold
Indicator(D
FAS or Service
Acceptor)
Invoice/Receiving
Report A
mount
Access Contract Information
Clicking the Contract Number displays all WAWF documents
Review All Contract DocumentsAll WAWF Documents open in a separate window.
Contract thru NAFIShipment/Receiving
Report
Contractor createdInvoice
OR!
Access just the Receiving ReportIf an alternate means of verifying the Receiving Report to the Contract is available
Click the Shipment NoTo access the Receiving
Report
Review the Receiving Report
Review Attachments
Click the Misc. Info tab
Access Attachments
Select an Attachment from the drop-down
Review Line Item(s)
Click the Line Item tab.
Accepting a Receiving Report (Supply Shipment)
• For Supply Shipment acceptance, the Acceptor must annotate the Quantity Accepted
• The Quantity Accepted may be different than the Quantity Shipped.
• For Services (Invoice 2 in 1), if the Quantity to be Accepted is different then the Quantity Shipped, the Invoice 2 in 1 must be rejected.
Enter Accepted QuantityRepeat for each Line Item
Accepted Quantity (May be different from Qty Shipped
Complete the Receiving Report
Click the Header tab.
Return to the Header Tab
Enter Date Receive and Acceptance Dates
Scroll down
Click the Acceptance check box
Enter the date supplies were
received
Enter date of Government Acceptance
Short-cut for entering the current date is enter
a (*)
Sign the Acceptance
Click Signature
Confirm by entering your password
Enter Password
Submit the Receiving Report
Scroll to
bottom
Acceptor’s Name
Click Submit
May also be
printed
Receive confirmation
Email notification
s sent
Click Return
Returns to the Acceptance Folder
Moves from the Acceptance Folder to the History Folders
To Reject an entire Shipment
A Supply Shipment is only rejected if: All items listed on the Receiving Report are
either:o Damagedo Incorrect IAW the contract.
A Service Invoice is rejected if: The Invoiced Quantity is incorrect, or The Invoiced Unit Price is greater than the
contract Unit Price.
Access the Header Tab
Indicate the Shipment is Rejected
Scroll to bottom of
screen
Click Reject to Initiator
Enter the Rejection Reason
Scroll to top of window
Click the Misc. Info tab
Click the Misc. Info tab
Access the Rejecter’s comments section
Scroll to Comments field
Enter detailed information concerning rejection
Return to Header tab
Scroll to top of
window
Click Header tab
Submit to Initiator
Click Submit
Receive Confirmation
Click Return
Returns to the Acceptance Folder
Moves from Acceptance Folder to Rejected Receiving
Reports
Place a Receiving Report on Hold
User places a receiving report on Hold when: • The receiving report is submitted by the
vendor, but material has not been received yet, or:
• Material has been received, but the acceptor is in the process of verifying that material is IAW the contract.
Place a Receiving Report on Hold
Click the “H”
Confirm the Hold status
Click Hold
Receive confirmation the document was held
Click Back
Return to the Acceptance Folder
Document is moved to the Acceptance Hold Folder
Search in the Acceptance Hold Folder
At a minimum, select a DoDAAC*
Accept or Reject the Shipment
Log out of WAWF-RA
Click Home to log out of WAWF